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35 results for Executive Assistant in San Clemente, CA

Executive Assistant

Vista, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are looking for a highly skilled Executive Assistant to provide direct support to senior leadership. This role acts as a strategic partner, helping manage priorities, streamline communication, and ensure executives can focus on high-level initiatives. The Executive Assistant will handle sensitive information, coordinate complex schedules, and serve as a key point of contact across the organization. The ideal candidate is polished, resourceful, and thrives in a dynamic environment. This individual anticipates needs, solves problems proactively, and maintains a high level of professionalism at all times. RESPONSIBILITIES<ul><li>Manage complex calendars, including scheduling meetings, travel, and appointments</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Prepare presentations, reports, and executive-level correspondence</li><li>Coordinate meetings, including agendas, materials, and follow-ups</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with project coordination and tracking deadlines</li><li>Screen and prioritize incoming communications</li><li>Support planning of events, meetings, and offsite functions</li><li>Perform additional administrative and operational duties as needed</li></ul>
2026-04-22T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Diego, California. This Contract to permanent position offers an opportunity to play a key role in managing schedules, coordinating travel, and ensuring seamless executive operations. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply. Responsibilities: • Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation. • Organize and prepare materials for executive meetings, ensuring all necessary documents and agendas are ready. • Act as a point of contact to prioritize and handle communication on behalf of executives. • Monitor and adjust schedules to accommodate last-minute changes and urgent requests. • Ensure travel itineraries are aligned with business needs and efficiently executed. • Assist in planning and organizing events or functions as required. • Maintain confidentiality and handle sensitive information with discretion. • Track and coordinate follow-ups on key tasks and deliverables to ensure deadlines are met.
2026-04-24T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Every team has that one person who keeps everything on track—the one who knows where things are, what needs to happen next, and how to make the day run smoother for everyone else. That’s exactly who we’re looking for. We’re seeking a proactive and highly organized Administrative Assistant to support daily operations and help bring structure to a fast-paced environment. This role is perfect for someone who enjoys variety in their day, can anticipate needs before they arise, and takes pride in being the go-to person for keeping things running efficiently.You’ll work closely with leadership and cross-functional teams, playing a key role in communication, coordination, and overall office productivity. What You'll Do<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle email correspondence and act as a point of contact for internal and external communication</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with office coordination, supplies, and vendor communication</li><li>Support project tracking and follow-ups to ensure deadlines are met</li><li>Coordinate meetings, including logistics and preparation of materials</li><li>Assist with data entry, recordkeeping, and administrative reporting</li><li>Provide general support to leadership and team members as needed</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team. RESPONSIBILITIES<ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Administrative Assistant to support risk, claims, and safety operations for a construction-focused organization in Signal Hill, California. This Long-term Contract position is ideal for someone who can manage detailed records, coordinate across departments, and help keep claims and compliance activities organized and on schedule. The role combines administrative support with hands-on involvement in workers’ compensation, vehicle claims, injury reporting, and financial documentation. You will work closely with internal teams and external partners to maintain accurate files, support investigations, and promote consistent adherence to safety and risk procedures. Responsibilities: • Coordinate administrative support for risk management and safety activities, ensuring records, communications, and follow-up tasks are completed accurately and on time. • Manage workers’ compensation and other insurance-related files by assisting with claim intake, documentation, status tracking, and closure activities. • Gather incident details, statements, reports, photographs, and supporting materials for workplace, vehicle, and liability matters to aid investigations and claim handling. • Maintain organized electronic documentation for claims, potential legal matters, recoveries, and injury cases while monitoring important reporting dates and action deadlines. • Partner with Human Resources, Safety, Fleet, and other departments to collect required employee and incident documentation for claims review and legal support. • Assist with auto claim administration by tracking cases from initial notice through resolution, reviewing related estimates, and helping ensure timely processing. • Support subrogation efforts by identifying recovery opportunities, organizing evidence, and coordinating with carriers, adjusters, attorneys, and third parties. • Audit injury and claim files for completeness, verify supporting documents are properly maintained, and provide follow-up on missing information or outstanding actions. • Submit invoices and related backup documentation for payment processing and maintain accurate records of departmental financial paperwork. • Respond to routine safety and risk inquiries, assist with training and cross-functional coordination, and support ongoing compliance and operational improvement efforts.
2026-04-30T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
About the Role: Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support our client, a well-established financial services firm. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being the go-to person for office coordination and executive support.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate conference calls</li><li>Prepare reports, presentations, and correspondence with a high level of accuracy</li><li>Handle incoming calls, emails, and client inquiries with professionalism</li><li>Maintain and organize files, records, and documentation</li><li>Assist with meeting logistics, including agendas and follow-ups</li><li>Support special projects and ad hoc administrative tasks as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-04-29T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity is ideal for someone who is comfortable in a busy housing environment and can keep administrative processes organized, accurate, and responsive. The role requires experience with Yardi, strong document management skills, and familiarity with affordable housing compliance and resident services. Responsibilities: • Provide day-to-day administrative coordination for property management and leasing activities, ensuring office tasks are completed accurately and on time. • Manage resident and tenant documentation, including lease files, recertification records, and compliance-related paperwork. • Assist with leasing workflow by supporting applications, resident communications, move-in preparation, and move-out processing. • Enter, update, and maintain resident, leasing, and property data within Yardi with a high level of accuracy. • Monitor important dates such as lease expirations, annual recertifications, and required compliance submissions to help keep operations on schedule. • Prepare routine reports, letters, notices, and other business documents needed by the site and management teams. • Respond to inbound calls and general office inquiries in a courteous and helpful manner, directing questions and providing administrative support as needed. • Work closely with on-site staff, property managers, and outside partners to maintain efficient office operations and support affordable housing program requirements.
2026-04-28T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
About the Role: A growing biotechnology company is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and cross-functional teams. This role is ideal for someone who thrives in a fast-paced, innovative environment and enjoys providing essential support to teams working at the forefront of science and healthcare.Key Responsibilities:<ul><li>Provide administrative support to multiple departments, including research, clinical, and operations teams</li><li>Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders</li><li>Assist with travel arrangements, expense reports, and reimbursement tracking</li><li>Prepare and format documents, presentations, and reports</li><li>Maintain organized records, files, and databases with a high level of accuracy</li><li>Support onboarding of new employees, including coordination of schedules and materials</li><li>Order office and lab supplies, and liaise with vendors as needed</li><li>Assist with planning company meetings, team events, and training sessions</li><li>Serve as a point of contact for general office inquiries and ensure a professional, welcoming environment</li><li>Support ad hoc projects and administrative initiatives as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture. What You'll Do<ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22.5 - 25 USD / Hourly
Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and team coordination in a fast-paced, innovation-driven environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials.</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders.</li><li>Maintain filing systems, records, and office documentation with a high level of accuracy.</li><li>Assist with travel arrangements, expense reporting, and invoice processing.</li><li>Support departmental projects, meeting logistics, and cross-functional communication.</li><li>Monitor office supplies and coordinate orders as needed.</li><li>Perform additional administrative tasks to support business operations.</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and organized Administrative Assistant to support day-to-day office operations and help ensure the team runs efficiently. Key Responsibilities:<ul><li>Provide administrative and clerical support to staff and management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain filing systems, records, and office supplies</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with data entry and other office support tasks</li></ul>
2026-04-29T00:00:00Z

Executive Receptionist

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Some front desks are transactional. Others are an extension of the brand. This is the latter. A well-established company with a polished corporate headquarters in San Diego is hiring an Executive Receptionist — a role designed for someone who understands presence, discretion, and professionalism at a higher level. This position sits at the front of a highly visible office environment, interacting with executives, clients, and partners daily. It requires more than just administrative ability — it requires awareness, poise, and the ability to anticipate needs before they’re spoken. If you’re someone who naturally notices the details — how a space feels, how a guest is received, how timing and communication impact perception — this is where those instincts matter. What You’ll Be Doing<ul><li>Serve as the first point of contact for executives and visitors</li><li>Manage a high-traffic, professional front desk environment</li><li>Coordinate meetings, conference rooms, and schedules</li><li>Handle confidential communication and information</li><li>Maintain a polished and organized reception area</li><li>Support executive-level administrative needs</li><li>Manage incoming calls and correspondence</li><li>Coordinate with internal teams and leadership</li></ul>
2026-04-13T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
17 - 21 USD / Hourly
We are looking for a reliable and detail-oriented Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys staying organized, helping where needed, and contributing to a smooth and efficient office environment.You’ll assist multiple team members and play a key role in keeping day-to-day tasks on track. RESPONSIBILITIES<ul><li>Provide general administrative support across departments</li><li>Answer phones, route calls, and respond to inquiries</li><li>Assist with scheduling, calendar coordination, and meeting preparation</li><li>Perform data entry and maintain accurate records</li><li>Organize and maintain filing systems (digital and physical)</li><li>Handle mail, deliveries, and office supply management</li><li>Assist with basic reporting and document preparation</li><li>Support special projects and team needs as assigned</li></ul>
2026-04-28T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
About the Role: A well-established financial services firm is seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and ensure the smooth day-to-day operations of the office. This role requires a high level of professionalism, discretion, and attention to detail, along with the ability to manage multiple priorities in a fast-paced, client-focused environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and senior team members, including complex calendar management and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and client-facing materials</li><li>Coordinate internal and external meetings, including logistics, agendas, and follow-up actions</li><li>Manage travel arrangements, expense reports, and reimbursements</li><li>Serve as a point of contact for clients, vendors, and internal stakeholders, maintaining a professional and polished presence</li><li>Maintain and organize confidential files, documents, and records</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Support office operations, including ordering supplies and coordinating with vendors as needed</li><li>Help onboard new employees and provide administrative support to team initiatives</li><li>Ensure compliance with company policies and financial industry regulations</li></ul>
2026-04-24T00:00:00Z

Executive Assistant — Private Equity / Investment Firm

Rancho Santa Fe, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
The best Executive Assistants aren’t just organized — they’re two steps ahead, always. They catch the scheduling conflict before it happens. They prep the meeting before it’s requested. They understand priorities without needing them explained twice. A private equity firm in San Diego is hiring an Executive Assistant to support senior leadership in a high-performance, fast-moving environment. This is a true right-hand role — one that requires discretion, awareness, and the ability to operate with a high level of autonomy. You’ll be managing complex calendars, coordinating across internal and external stakeholders, and ensuring leadership can stay focused on strategy while everything else runs seamlessly in the background. What You’ll Be Doing<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate meetings, travel, and logistics</li><li>Prepare materials, agendas, and reports</li><li>Handle confidential communication and correspondence</li><li>Act as a liaison between executives and internal teams</li><li>Track priorities and follow up on action items</li><li>Support high-level administrative projects</li><li>Maintain organization across systems and workflows</li></ul>
2026-04-14T00:00:00Z

Executive Assistant — Tech Startup / Founder Support

Carlsbad, CA
onsite
Temporary / Contract
28 - 36 USD / Hourly
Startups don’t have “slow days.” There are launches, last-minute changes, shifting priorities, and constant movement — and behind every founder who seems on top of it all is someone keeping everything aligned.A growing tech startup in Carlsbad is hiring an Executive Assistant to support the founder and leadership team. This role is less about rigid structure and more about adaptability — stepping in wherever needed, keeping priorities straight, and helping bring order to a fast-moving environment. This is ideal for someone who enjoys variety, thrives in less structured settings, and wants visibility into how a business operates at a high level. What You’ll Be Doing<ul><li>Manage calendars, scheduling, and shifting priorities</li><li>Coordinate meetings, travel, and internal logistics</li><li>Assist with project tracking and follow-ups</li><li>Support communication across teams</li><li>Handle administrative tasks and special projects</li><li>Prepare documents, notes, and presentations</li><li>Help maintain organization in a fast-paced environment</li><li>Act as a general right-hand to leadership</li></ul>
2026-04-14T00:00:00Z

Legal Assistant

Orange, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a dedicated Legal Assistant to join our team in Orange, California. In this Contract to permanent position, you will handle post-judgment collections in landlord-tenant cases while navigating the complexities of California legal procedures. If you thrive in a fast-paced environment and excel at managing detailed legal processes, this role is an excellent opportunity to showcase your skills. Responsibilities: • Handle post-judgment collections for landlord-tenant disputes while ensuring compliance with California laws. • Prepare and file various post-judgment enforcement documents, including writs of execution, wage garnishments, bank levies, and claims of exemption. • Communicate effectively with judgment debtors to negotiate payment plans and settlements. • Collaborate with California courts and sheriff’s offices to coordinate enforcement actions. • Maintain accurate records and ensure meticulous attention to detail throughout all legal processes. • Manage a high-volume caseload, meeting strict daily deadlines and prioritizing tasks efficiently. • Provide detail oriented and consistent communication with clients, ensuring their needs are addressed. • Work collaboratively within a team-oriented legal office environment. • Conduct judgment debtor examinations as required by case specifics.
2026-04-17T00:00:00Z

Legal Assistant

Santa Ana, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a skilled Legal Assistant to join a fast-paced trust and probate litigation team in Irvine, California. This Long-term Contract opportunity is ideal for someone who can quickly provide dependable onsite support to attorneys handling a high-volume caseload. The position requires strong litigation coordination skills, sound judgment, and the ability to keep deadlines, filings, and daily legal operations running smoothly. Responsibilities: • Oversee attorney schedules by organizing calendars, monitoring court dates, and maintaining accurate litigation deadlines. • Maintain docket accuracy by reviewing applicable court procedures and updating deadline tracking systems for active matters. • Prepare, submit, and monitor electronic court filings with California Superior Courts, ensuring documents are filed correctly and on time. • Create initial drafts and formatted templates for pleadings, discovery materials, and other litigation documents for attorney review. • Arrange virtual meetings and case-related conferences through platforms such as Microsoft Teams and Zoom. • Provide day-to-day litigation and administrative assistance to support attorneys in managing active trust and probate disputes. • Help maintain organized case materials and legal documents so attorneys can respond efficiently to ongoing case demands.
2026-04-29T00:00:00Z

Accounting Assistant

Carlsbad, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
There’s a rhythm to real estate accounting — rent coming in, expenses going out, properties being tracked, and everything needing to land in the right place at the right time. A property management company in Carlsbad is hiring an Accounting Assistant to support day-to-day financial operations tied to multiple properties and accounts. This role is ideal for someone who likes consistency but can also handle volume. You’ll be working across transactions, tenant payments, and vendor invoices — helping keep everything accurate and accounted for. It’s a steady, detail-driven role where your work directly supports operational stability. What You’ll Be Doing<ul><li>Assist with rent postings and payment tracking</li><li>Process invoices and support accounts payable</li><li>Maintain tenant and vendor financial records</li><li>Reconcile accounts and resolve discrepancies</li><li>Support reporting and documentation</li><li>Organize files and maintain systems</li><li>Assist with month-end close processes</li><li>Communicate with internal teams</li></ul>
2026-04-14T00:00:00Z

Accounting Assistant

Vista, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are seeking a detail-oriented Accounting Assistant to support daily financial operations and ensure accuracy across key accounting functions. This role is ideal for someone who enjoys working with numbers, staying organized, and supporting a collaborative finance team. You’ll assist with a mix of accounts payable, accounts receivable, and general ledger support while gaining exposure to core accounting processes. RESPONSIBILITIES<ul><li>Assist with accounts payable and receivable processing, including invoice entry and payment tracking</li><li>Perform data entry and maintain accurate financial records</li><li>Support bank and credit card reconciliations</li><li>Help prepare journal entries and assist with general ledger maintenance</li><li>Organize and maintain financial documentation for audits and reporting</li><li>Assist with expense tracking and report review</li><li>Support month-end close activities</li><li>Respond to internal and external inquiries related to accounting transactions</li></ul>
2026-04-28T00:00:00Z

Accounting Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a manufacturing organization in Santa Fe Springs, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling both payables and receivables while maintaining accurate financial records in a busy environment. The role will contribute to smooth transaction processing, strong documentation practices, and dependable support for the accounting team. Responsibilities: • Oversee the shared accounts payable mailbox, prioritize incoming items, and respond promptly to invoice-related inquiries. • Partner with department contacts to obtain timely authorization for invoices, employee expenses, and other payable items before processing. • Enter and post accounts payable activity accurately, including vendor invoices and outgoing payments made by check and wire transfer. • Apply incoming customer payments to accounts receivable records and ensure cash receipts are recorded without delay. • Maintain banking activity logs and assist with routine reconciliations to support accurate cash reporting. • Track duties, tariffs, and related charges in alignment with internal accounting guidelines and documentation standards. • Provide flexible accounting support on special assignments and assist with workload priorities during operational changes. • Help preserve organized financial records by reviewing entries for completeness, accuracy, and proper coding.
2026-04-28T00:00:00Z

Accounting Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
If you’ve ever looked at a messy spreadsheet, a stack of invoices, or a half-finished reconciliation and thought, “I could clean this up in no time,” — this is your kind of role. A fast-growing consumer goods company in San Diego is building out its accounting support team and hiring an Accounting Assistant to help bring structure and consistency to day-to-day financial processes.This is the type of environment where things are moving quickly — orders coming in, vendors being added, transactions stacking up — and the accounting team needs someone who can jump in, stay organized, and keep everything aligned behind the scenes. You won’t just be entering data — you’ll be helping create order out of chaos and supporting a team that relies on accuracy to keep the business moving. What You’ll Be Doing<ul><li>Assist with accounts payable and receivable processes</li><li>Enter and maintain financial data in accounting systems</li><li>Support reconciliations and basic reporting</li><li>Organize invoices, receipts, and documentation</li><li>Assist with month-end close tasks</li><li>Communicate with vendors and internal teams</li><li>Maintain accurate and organized records</li><li>Support general accounting operations</li></ul>
2026-04-14T00:00:00Z

Sr. Administrative Assistant

Aliso Viejo, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide part-time, in-office support for a wealth management team in California. This Contract position is well suited for an experienced, detail-oriented candidate who thrives in a client-facing environment, manages competing priorities with care, and helps maintain smooth daily operations during a period of team growth and onboarding. The ideal candidate brings strong administrative judgment, attention to detail, and the ability to work closely with advisors and internal partners while supporting a high standard of service. Responsibilities: • Coordinate administrative and client service activities that keep daily office and advisor workflows running efficiently in a part-time, on-site setting. • Assist with new client setup, account updates, transfer requests, and related service tasks by preparing and organizing required paperwork for accurate submission. • Handle transaction-related documentation for items such as wires, checks, journals, and distributions while maintaining a high level of accuracy and timeliness. • Maintain complete and well-organized client information within CRM and custodial systems to support reliable recordkeeping and follow-up. • Prepare materials for client and internal meetings, including agendas, reports, scheduling support, conference call logistics, and post-meeting action tracking. • Review account notifications and routine service matters, resolve straightforward issues, and direct more complex items to the appropriate operations, compliance, or leadership contacts. • Support document retention and regulatory file practices to help ensure records are current, accessible, and compliant with firm standards. • Work collaboratively with advisors and cross-functional partners to strengthen service delivery and identify practical improvements to internal processes and the client experience. • Arrange travel and provide general executive-style administrative support, including calendar coordination and communication follow-through as needed.
2026-04-24T00:00:00Z

Sr. Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join our team in Orange, California. This contract position with the potential for a long-term opportunity offers the chance to support various administrative and operational functions, ensuring smooth day-to-day activities. The ideal candidate will bring exceptional multitasking abilities, a customer-focused mindset, and a proactive approach to problem-solving. Responsibilities: • Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating conference calls. • Arrange domestic and international travel, including flights, accommodations, and itineraries, while ensuring all travel documents are in order. • Oversee the preparation and processing of import and export documentation to ensure compliance with regulations. • Respond to customer inquiries and provide exceptional service, demonstrating professionalism and urgency. • Assist in maintaining organized records, both physical and electronic, to ensure easy retrieval and compliance with company policies. • Facilitate the preparation and management of reports, presentations, and other documents as needed. • Collaborate with team members across departments to ensure alignment on administrative and operational priorities. • Support trade show planning and other company events by coordinating logistics and materials. • Identify and escalate any administrative or operational issues, working to implement effective resolutions. • Perform general office duties such as scanning, filing, and maintaining document control.
2026-04-21T00:00:00Z