Add your latest resume to match with open positions.

7 results for Director Of Legal Administration in Salinas, CA

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-05-05T00:00:00Z

Legal Secretary

Campbell, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
OverviewWe’re seeking a legal assistant to support a small team of attorneys in a civil litigation practice. This role is ideal for someone looking to build a long‑term career in litigation while gaining hands‑on experience across multiple practice areas. The environment is collaborative, fast‑paced, and supportive, with exposure to a wide range of litigation tasks. Key Responsibilities• Assist attorneys with civil litigation matters in state and federal court• Prepare and format legal documents including pleadings, shells, and discovery materials• Handle e‑filing in state and federal courts• Maintain calendars and track litigation deadlines using Clio or a similar CMS• Support case organization, file management, and document accuracy• Communicate with attorneys, clients, and court personnel as needed• Manage tasks efficiently while meeting strict deadlines
2026-05-02T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys handling complex business litigation in San Jose, California. This role requires someone who can manage court-related documentation with precision, maintain critical deadlines, and coordinate smoothly across multiple legal matters in both federal and state courts. The ideal candidate brings strong judgment, excellent communication skills, and the ability to remain accurate and responsive in a fast-paced legal environment. Responsibilities:• Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules.• Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments.• Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions.• Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records.• Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines.• Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings.• Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents.• Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs.
2026-04-29T00:00:00Z

Legal Secretary

Salinas, CA
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support a busy legal practice in Salinas, California. This contract position with potential for a permanent role is ideal for someone who understands how a law firm operates and can keep daily administrative and case-related work organized in a fast-paced office setting. The role requires strong judgment, accuracy, and confidence handling legal documents, deadlines, and communication in both English and Spanish. Candidates who are comfortable with legal software, court-related processes, and structured task management will be well suited for this opportunity. Responsibilities: • Coordinate attorney calendars, schedule appointments, and track important legal deadlines to keep matters moving efficiently. • Prepare, submit, and monitor court filings, including electronic filing tasks, while ensuring documents meet procedural requirements. • Draft, organize, and maintain case records, correspondence, and administrative documentation with a high degree of accuracy. • Enter workflows, updates, and matter-related information into the firm's database and legal management systems. • Assist with subpoena-related documentation and support the preparation of materials tied to active legal matters. • Manage records retention and file organization so legal documents remain accessible, current, and properly stored. • Provide bilingual support through Spanish-language verbal and written translation as needed for case or office communication. • Use Microsoft Office and other office technology tools to produce documents, manage information, and support daily legal operations.
2026-05-04T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
About the RoleWe’re seeking a seasoned legal secretary with litigation experience for a contract‑to‑hire role based in San Jose. This position supports attorneys handling complex matters in state and federal court and offers a bonus hybrid schedule. The ideal candidate is detail‑oriented, deadline‑driven, and comfortable supporting multiple attorneys in a fast‑paced litigation environment. Job Description• 5+ years of experience supporting attorneys in state and federal court litigation matters• Strong knowledge of court rules, procedures, and formatting requirements, including motion and trial filings• Extensive experience with calendaring, deadline tracking, and electronic filing systems such as ECF, PACER, OneLegal, First Legal, or similar platforms• Proficiency with Adobe Acrobat Pro, Microsoft Word, Outlook, Excel, and PowerPoint• Experience using litigation support tools including Law Toolbox, Lexis, transcript management software, and electronic discovery databases• Highly organized with the ability to manage competing priorities and tight deadlines• Strong written and verbal communication skills• Comfortable working in a high‑volume, deadline‑driven setting
2026-05-01T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Established law firm is seeking an experienced Legal Secretary to support attorneys handling federal and state court business litigation matters. This hybrid role is based in San Jose, California, and requires a highly organized professional with strong litigation support experience, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities:<ul><li>Provide high-level legal administrative support to attorneys in federal and state court business litigation matters</li><li>Prepare, revise, format, proofread, and file legal documents, including briefs, pleadings, and trial filings</li><li>Maintain and manage attorney calendars, including court deadlines, hearings, depositions, and other key dates</li><li>Handle electronic filing in federal and state courts using systems such as ECF, PACER, First Legal, OneLegal, and similar platforms</li><li>Ensure compliance with applicable court rules, filing procedures, and formatting requirements</li><li>Coordinate transcripts, exhibits, and litigation support materials</li><li>Assist with document management, discovery, and case-related administrative tasks</li><li>Communicate effectively with attorneys, court personnel, clients, and outside vendors</li></ul>
2026-05-05T00:00:00Z

Vice President Finance and Accounting

Santa Clara, CA
onsite
Permanent / Full Time
200000 - 250000 USD / Yearly
We are looking for an experienced Vice President of Finance and Accounting to lead and manage the financial operations of our organization in Santa Clara, California. This role is pivotal in driving strategic financial planning, ensuring compliance with reporting standards, and fostering a culture of continuous improvement. The ideal candidate will possess strong leadership skills and a proven track record in managing complex financial environments. Responsibilities: • Develop and oversee the organization’s budgeting, forecasting, and long-term financial planning strategies. • Provide detailed financial analysis and insights to support executive decision-making processes. • Implement pricing strategies, margin improvement initiatives, and cost control measures to optimize financial performance. • Manage multi-entity financial reporting processes, ensuring accuracy and compliance with regulatory requirements. • Strengthen internal controls and ensure audit readiness while addressing any audit findings. • Oversee working capital management, including receivables and inventory, to maintain liquidity. • Partner with operational leaders to enhance financial performance and develop efficient reporting tools. • Lead and mentor accounting, accounts payable, and accounts receivable teams to foster growth and achieve organizational goals. • Drive process improvements, including automation and system enhancements, to increase operational efficiency. • Support acquisition analysis, integration planning, and capital allocation to align with organizational objectives.
2026-04-15T00:00:00Z