We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Santa Clara, California. In this role, you will oversee comprehensive bookkeeping and accounting functions, ensuring accuracy and compliance with financial standards. Ideal candidates will have a strong background in construction accounting and extensive experience with QuickBooks Online.<br><br>Responsibilities:<br>• Manage daily accounting operations, including accounts payable, accounts receivable, and general ledger maintenance.<br>• Prepare accurate financial statements and reports in alignment with Generally Accepted Accounting Principles (GAAP).<br>• Reconcile balance sheets and general ledger accounts to maintain financial integrity.<br>• Process journal entries, conduct account analysis, and oversee accruals to support month-end and year-end closings.<br>• Perform bank reconciliations and assist with payroll processing to ensure timely and accurate payments.<br>• Utilize QuickBooks Online to track financial data and generate reports efficiently.<br>• Monitor and record project-related costs, ensuring precise job cost reports.<br>• Prepare and reconcile Work in Progress (WIP) schedules while supporting cost forecasting efforts.<br>• Collaborate with project managers on budget tracking, cost-to-complete analysis, and financial performance updates.<br>• Handle subcontractor pay applications, lien releases, and compliance documentation, ensuring timely processing.
<p><strong>Job Description: Bookkeeper</strong></p><p>The Bookkeeper is responsible for accurately recording and maintaining the financial transactions of the organization. This role includes managing accounts, balancing ledgers, tracking expenses, and producing financial reports to ensure the organization's financial stability and compliance with accounting standards. The Bookkeeper plays a key role in supporting day-to-day financial operations and helping the organization make informed decisions based on accurate data.</p><p><strong>Key Responsibilities:</strong></p><ol><li>Maintain accurate records of day-to-day financial transactions, including invoices, payments, and receipts.</li><li>Reconcile bank statements and ledger accounts regularly to ensure accuracy and resolve discrepancies.</li><li>Handle accounts payable and accounts receivable, including processing invoices, issuing payments, and tracking receivables.</li><li>Process payroll for employees, including tracking hours, calculating wages, and managing payroll taxes (if applicable).</li><li>Prepare financial statements such as profit and loss statements, cash flow reports, and balance sheets to provide insights to management.</li><li>Ensure compliance with financial regulations and reporting requirements, including handling tax obligations.</li><li>Assist with budgeting by tracking expenses and reporting any variances or financial trends.</li><li>Maintain organized and easily accessible financial documentation for auditing purposes or management review.</li></ol><p><br></p>
<p>We are looking for a Accounting Clerk to join our team in San Jose, California. This role involves managing daily financial operations, ensuring accuracy in transactions, and supporting essential accounting functions. As this is a long-term contract position, it offers the opportunity to contribute to a stable and thriving organization. </p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions accurately and timely.</p><p>• Perform account reconciliations to ensure financial records are error-free.</p><p>• Manage billing procedures, including generating and distributing invoices.</p><p>• Enter financial data into accounting systems with precision.</p><p>• Handle invoice processing tasks, ensuring proper documentation and compliance.</p><p>• Utilize accounting software such as QuickBooks, SAP, and Oracle for financial operations.</p><p>• Prepare reports and maintain financial records in Microsoft Excel.</p><p>• Assist with audits and compliance checks as needed.</p><p>• Collaborate with team members to resolve discrepancies in financial data.</p>
We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Salinas, California. In this role, you will support various accounting functions while ensuring the accuracy and timely processing of financial transactions. This position is ideal for individuals with a strong foundation in accounting practices and a desire to gain practical experience.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions efficiently and accurately.<br>• Perform account reconciliations to ensure financial records are up-to-date and error-free.<br>• Handle invoice processing and billing tasks with attention to detail.<br>• Enter and maintain financial data in relevant accounting systems.<br>• Support routine accounting operations such as monitoring payments and resolving discrepancies.<br>• Collaborate with team members to meet deadlines and accounting objectives.<br>• Assist in projects related to accounting software updates and process improvements.<br>• Utilize tools like Microsoft Excel, Oracle, QuickBooks, and SAP to complete tasks.<br>• Communicate effectively with internal and external stakeholders regarding financial matters.<br>• Maintain confidentiality and security of financial information.
<p>Growing and established company is looking for an excellent Staff Accountant in Mountain View, California (hybrid 3/2 after training in-office). The position involves handling a wide range of accounting functions, including Accounts Payable (AP), Cash applications, Bank Reconciliations, and General Ledger maintenance. </p><p><br></p><p>Responsibilities </p><p>• Carry out the accurate and efficient processing of accounts payable and ensure they are correctly coded to the appropriate general ledger account. </p><p>• Oversee the transaction booking related to checking accounts, including cash withdrawals, broker account activities, and non-cash transactions such as loan-associated purchases.</p><p>• Maintain organized physical record retention systems, which includes filing documents into cabinets. </p><p>• Perform account and bank reconciliations to verify all payments have been duly recorded and all accounts are balanced.</p><p>• Assist in generating financial statements on a monthly and quarterly basis to clients, ensuring timeliness and accuracy. </p><p>• Prepare and present Excel worksheets containing client financial data analysis, such as broker analysis and construction, or investment history spreadsheets. </p><p>• Generate and update client cash reports for monthly client deliverables and in-house review of client disbursements.</p>
We are looking for a detail-oriented Staff Accountant to join our team on a contract basis in San Jose, California. In this role, you will play a key part in managing financial records, ensuring compliance with tax regulations, and supporting overall accounting operations. This is an excellent opportunity to contribute your expertise while collaborating with a dynamic team.<br><br>Responsibilities:<br>• Prepare and review corporate tax returns to ensure accuracy and compliance with regulations.<br>• Manage sales tax filings and resolve related discrepancies.<br>• Record and maintain journal entries to support accurate financial reporting.<br>• Oversee the general ledger, ensuring all transactions are correctly documented.<br>• Assist in tax planning activities and provide insights to optimize financial performance.<br>• Conduct reconciliations to ensure data integrity across accounting systems.<br>• Support audits by preparing necessary documentation and addressing inquiries.<br>• Collaborate with internal teams to streamline accounting processes and improve efficiency.<br>• Analyze financial data to identify trends and assist in decision-making processes.
We are looking for a highly organized and detail-oriented Staff Accountant to join our team in Sunnyvale, California. This is a Contract to permanent position, offering an excellent opportunity for growth within the accounting field. The ideal candidate will play a crucial role in maintaining accurate financial records and supporting various accounting processes.<br><br>Responsibilities:<br>• Record and post financial transactions accurately into the general ledger.<br>• Perform monthly and routine reconciliations of general ledger accounts to ensure proper balancing.<br>• Assist in the preparation of financial statements and related reports.<br>• Create and process journal entries for adjustments, transactions, and accruals.<br>• Investigate and resolve discrepancies or errors within financial records.<br>• Support financial audits by maintaining organized and accurate records.<br>• Collaborate with other departments to gather required financial information and clarify accounting issues.<br>• Ensure compliance with corporate tax regulations, including preparing sales and corporate tax returns.<br>• Maintain detailed documentation for all accounting activities to ensure transparency and accuracy.
<p>We are offering an exciting opportunity in Mountain View, California for a Senior Accountant. This role is within the industry and will involve a hybrid workplace model, providing services to a group of clients. The position will focus on Accounts Payable processing, month-end close, general ledger reconciliations, bank reconciliations, and billing, along with accounting analysis.</p><p><br></p><p>Responsibilities:</p><p>• Carry out month-end closing procedures</p><p>• Conduct general ledger reconciliations</p><p>• Perform bank reconciliations to ensure financial accuracy</p><p>• Manage AP and billing operations for clients</p><p>• Conduct detailed accounting analysis for financial clarity</p><p>• Provide services to a diverse group of clients</p><p>• Utilize Excel for various accounting tasks</p><p>• Maintain and update client records regularly.</p>
<p>We are looking for a skilled General Ledger (GL) Accountant to join our team in Salinas, California. In this role, you will manage various accounting operations, ensure the accuracy of financial records, and support organizational decision-making through detailed reporting and analysis. The ideal candidate will thrive in a collaborative environment and demonstrate a strong commitment to maintaining confidentiality and adhering to regulatory standards.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll transactions and reconcile payroll accounts on a monthly basis.</p><p>• Prepare and submit tax reports accurately and address payroll-related inquiries promptly.</p><p>• Manage accounts payable by processing and coding invoices related to payroll.</p><p>• Record and reconcile daily accounts receivable, deposits, and cash receipts.</p><p>• Process approved refunds for patients and insurance companies in compliance with organizational policies.</p><p>• Generate financial and statistical reports to assist leadership in strategic planning.</p><p>• Perform monthly bank reconciliations and ensure alignment with General Ledger accounts.</p><p>• Prepare General Ledger entries and departmental financial statements on a regular basis.</p><p>• Maintain accurate documentation and uphold confidentiality in line with organizational policies.</p><p>• Collaborate effectively with internal teams and external partners to support accounting functions.</p><p><br></p><p>Posted by Recruiting Director Scott Moore</p>
<p>We are seeking a detail-oriented <strong>General Ledger Accountant</strong> to join our team in a contingent capacity. The ideal candidate will have strong experience in <strong>month-end close processes</strong>, <strong>journal entries (JEs)</strong>, and <strong>account reconciliations</strong>, along with a solid understanding of technical accounting standards such as <strong>ASC 842 (Lease Accounting)</strong> and other relevant GAAP principles.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform <strong>month-end close activities</strong>, including preparing and posting journal entries.</li><li>Complete <strong>account reconciliations</strong> and ensure accuracy of financial data.</li><li>Assist with <strong>lease accounting</strong> under ASC 842 and other technical accounting areas as needed.</li><li>Support compliance with U.S. GAAP and internal accounting policies.</li><li>Collaborate with cross-functional teams to resolve discrepancies and ensure timely reporting.</li><li>Prepare documentation for audits and internal reviews.</li></ul><p><br></p>
We are looking for a detail-oriented and analytical Staff Accountant to join our team on a contract basis in Salinas, California. In this role, you will support the finance department by managing essential accounting tasks and ensuring compliance with financial regulations. This position requires strong technical skills and the ability to work collaboratively in a dynamic environment.<br><br>Responsibilities:<br>• Prepare and post journal entries while maintaining accuracy in general ledger accounts.<br>• Contribute to the creation of monthly, quarterly, and annual financial statements in alignment with GAAP standards.<br>• Process invoices, payments, and reimbursements, ensuring timely management of vendor accounts and collections.<br>• Monitor budgets and track expenditures, providing detailed variance reports for multiple programs.<br>• Collaborate with the payroll team to review timesheets, process adjustments, and ensure regulatory compliance.<br>• Maintain adherence to organizational policies, federal and state regulations, and grant requirements while assisting with audit preparations.<br>• Analyze financial data to identify trends and discrepancies, offering actionable recommendations for improvement.<br>• Organize and maintain financial records, preparing correspondence and supporting special projects as needed.
We are looking for a skilled Accountant to join our team in San Jose, California. This is a long-term contract opportunity ideal for professionals who excel in managing financial records and ensuring accuracy in transactions. The role requires expertise in core accounting functions and a commitment to maintaining compliance with financial regulations.<br><br>Responsibilities:<br>• Manage and process accounts payable transactions efficiently and accurately.<br>• Prepare and maintain records for accounts receivable, ensuring timely collections and reconciliations.<br>• Oversee the general ledger by recording and reviewing entries to ensure accuracy.<br>• Create and post journal entries to maintain accurate financial records.<br>• Perform bank reconciliations to verify account balances and resolve discrepancies.<br>• Assist in preparing financial reports and statements by gathering and analyzing data.<br>• Ensure compliance with accounting standards and regulations in all financial processes.<br>• Collaborate with other departments to provide financial insights and support decision-making.<br>• Identify and resolve discrepancies in financial records promptly.<br>• Maintain organized and up-to-date documentation for audits and reporting purposes.
<p>We are looking for a detail-oriented Staff Accountant to join our team in Monterey, California. In this role, you will manage a variety of accounting tasks to ensure the accuracy and integrity of our financial records. You will play a key role in maintaining compliance with organizational policies while supporting audits and financial reporting processes.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify paid invoices to ensure proper documentation and accuracy.</p><p>• Prepare billing statements for County contracts and various grants.</p><p>• Apply cash payments and reconcile assigned general ledger accounts.</p><p>• Collaborate with auditors during agency audits and provide necessary documentation.</p><p>• Prepare comprehensive financial statements and ensure payroll accuracy.</p><p>• Record all agency transactions in compliance with organizational policies.</p><p>• Assist in the development and maintenance of financial reporting systems.</p><p>• Maintain regular backups of accounting data and financial worksheets.</p><p>• Respond to inquiries regarding organizational policies and procedures.</p><p>• Support continuous improvement initiatives within the accounting team.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p>Colleen McAuliffe is seeking an experienced Senior Accountant to join our team in San Jose, California. In this role, you will leverage your expertise to oversee accounting operations, ensure compliance with industry standards, and contribute to the financial integrity of our organization. This position is ideal for an individual with a strong background in construction accounting and a proactive approach to managing complex financial tasks.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and analyze monthly journal entries, account reconciliations, and financial reports to ensure accuracy.</p><p>• Lead month-end and year-end closing processes, delivering timely and precise financial statements.</p><p>• Maintain and reconcile general ledger accounts, with a focus on construction job cost accounting.</p><p>• Manage accounts payable, accounts receivable, and payroll processes, ensuring operational accuracy.</p><p>• Collaborate closely with project managers to track job costing, work-in-progress schedules, and conduct variance analyses.</p><p>• Support budgeting and forecasting initiatives, providing critical financial insights.</p><p>• Ensure adherence to industry standards and internal controls to maintain regulatory compliance.</p><p>• Assist in preparing documentation and schedules for internal and external audits.</p><p>• Drive process improvements to enhance efficiency and accuracy across accounting functions.</p><p>• Provide mentorship and guidance to entry-level accounting staff to foster team development.</p>
We are looking for a detail-oriented Project Accountant to join our team in Sunnyvale, California. In this role, you will be responsible for managing key financial processes, ensuring accurate reporting, and maintaining compliance with project budgets and schedules. The ideal candidate will bring expertise in cost accounting and construction-related financial operations.<br><br>Responsibilities:<br>• Process subcontractor billings and material invoices on a bi-monthly and monthly basis.<br>• Develop and maintain organized files, forms, purchase orders, subcontract documentation, meeting minutes, and other relevant records.<br>• Support client billing processes and prepare quarterly accounting reports for the corporate office.<br>• Collaborate with the lead project accountant to obtain tax documentation for subcontract billing cycles and owner tax exemption requirements.<br>• Monitor project data to ensure compliance with established budgets and schedules.<br>• Track and report key accounting indicators to provide insights into project performance.<br>• Manage technical information to support project delivery and resolve challenges effectively.<br>• Oversee copying, filing, and distribution of jobsite correspondence.<br>• Utilize advanced Microsoft Excel functions, such as pivot tables and data analysis, to streamline reporting.
<p>As a Staff Accountant, you will play a critical role in supporting our finance team with day-to-day accounting operations, ensuring accuracy and compliance. This position requires hands-on experience working with accounting systems such as NetSuite or SAP.</p><p>Key Responsibilities:</p><ul><li>Perform general ledger accounting functions, including account reconciliations, journal entries, and month-end close processes.</li><li>Assist with accounts payable, accounts receivable, and payroll activities as needed.</li><li>Prepare financial reports and ensure compliance with company policies and accounting standards.</li><li>Support audits by providing documentation and responding to auditor inquiries.</li><li>Collaborate with other departments to resolve discrepancies and streamline accounting procedures.</li><li>Maintain and update records in NetSuite or SAP, ensuring data integrity and accuracy.</li><li>Contribute to process improvements and system enhancements for greater efficiency.</li></ul><p><br></p>
<p>Our team is seeking a detail-oriented Junior Accountant to support daily accounting functions and contribute to overall financial accuracy. The ideal candidate will have hands-on experience with QuickBooks and Excel, and a keen interest in expanding their accounting skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in processing accounts payable and accounts receivable transactions.</li><li>Prepare and reconcile bank statements and general ledger entries.</li><li>Enter and maintain financial data in QuickBooks, ensuring completeness and accuracy.</li><li>Support month-end and year-end closing activities.</li><li>Generate financial reports and perform ad-hoc analysis using Excel.</li><li>Help identify discrepancies and resolve issues in financial records.</li><li>Collaborate with team members to streamline accounting processes and maintain compliance.</li><li>Support special projects and other duties as assigned.</li></ul><p><br></p>
We are looking for an experienced Financial Analyst/Sr. Accountant to join our team on a contract basis in Monterey, California. This role requires a detail-oriented individual with strong analytical skills to support financial operations, budgeting, and reporting processes. The ideal candidate will possess a solid background in financial analysis and accounting, with a keen eye for detail and a commitment to delivering high-quality results.<br><br>Responsibilities:<br>• Analyze and interpret financial reports, identifying trends and key performance indicators to support strategic decision-making.<br>• Assist in the preparation and management of budgets, including forecasting and compliance monitoring.<br>• Review billing processes for accuracy and ensure timely documentation across teams.<br>• Collaborate with leadership to improve internal financial systems and workflows.<br>• Conduct audits to evaluate staff performance and ensure adherence to financial policies.<br>• Utilize financial modeling techniques to support ad hoc analysis and variance reporting.<br>• Perform account adjustments and data mining to resolve discrepancies and optimize financial operations.<br>• Provide actionable insights through data analytics to enhance business performance.<br>• Maintain proficiency in QuickBooks and Excel to manage and report financial data effectively.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR DETAILS</strong></p><p><br></p><p><strong>2 OPEN POSITIONS: PROJECT ACCOUNTANT & PROJECT ADMIN</strong></p><p><br></p><p>Well established and stable general contractor company with over 700 employees is seeking 2 Project Accountants to join their growing accounting team. This is an excellent opportunity with a family-oriented culture.</p><p> </p><p><strong>POSITION SUMMARY </strong></p><p>A Project Accountant is responsible for managing the financial aspects of individual projects, including tracking costs, preparing project budgets, analyzing variances, generating financial reports, and ensuring positive cashflow through timely invoice submission, and collection of receivables. This position will provide critical financial data to guide project decision-making. </p><p> </p><p><strong>ESSENTIAL FUNCTIONS/RESPONSIBILITIES </strong></p><p>-Manage all accounting related functions for multiple projects throughout the project’s lifecycle. </p><p>-Review project contracts to identify and ensure adherence to all job requirements, including invoicing, payment terms, insurance, labor compliance, etc. </p><p>-Process job documentation including change orders, insurance certificates, preliminary lien notices, warranties, and owner manuals. </p><p>-Work closely with operations team to ensure accurate and timely submission of client invoices and collection of receivables. </p><p>-Overseeing and entering accurate and timely job costs against budget, including payroll, material, subcontractor, and other miscellaneous expenses. </p><p>-Correspond with vendors and subcontractors on issues including invoicing, issue resolutions, waiver collection, etc. </p><p>-Foster and promote working relationships with suppliers and subcontractors. </p><p>-Generate reports related to Accounts Payable, Accounts Receivable, Contract Status, Job Costs, etc. </p><p>-Providing support during month, quarter, and year-end close. </p><p>-Complete other related duties as assigned or as needed. </p><p><strong> </strong></p><p><br></p>
<p><strong>Job Description: Accounts Receivable (AR) Clerk</strong></p><p>The Accounts Receivable (AR) Clerk is responsible for managing the organization's incoming payments and ensuring accurate financial recordkeeping. This role is essential to maintaining healthy cash flow, reconciling accounts, and providing excellent service to customers and stakeholders. The AR Clerk works closely with the accounting team and plays a critical role in supporting the company’s financial activities.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Payment Processing</strong>: Accurately record customer payments (cash, credit, electronic transfers) and allocate them to the appropriate accounts.</li><li><strong>Invoice Preparation and Distribution</strong>: Generate and issue customer invoices in a timely manner, ensuring all relevant details are correct.</li><li><strong>Account Reconciliation</strong>: Review and reconcile accounts receivable balances to identify and resolve discrepancies.</li><li><strong>Collections</strong>: Monitor outstanding balances and initiate follow-ups with customers to ensure prompt payment, while maintaining positive customer relationships.</li><li><strong>Reporting</strong>: Prepare and present regular reports on accounts receivable aging, collections activities, and payment trends.</li><li><strong>Record Maintenance</strong>: Maintain organized and up-to-date records of all transactions in compliance with company policies and applicable regulations.</li><li><strong>Customer Service</strong>: Respond to customer inquiries related to billing and payments, providing professional and timely assistance.</li><li><strong>Support Month-End and Year-End Close</strong>: Collaborate with the accounting team to ensure all accounts receivable transactions are accurately recorded during financial closing periods.</li></ol><p><br></p>
<p>We are looking for a meticulous and organized Accounts Payable Clerk to join our team in Seaside, California. As part of a non-profit organization dedicated to supporting education, you will play a vital role in managing financial transactions and ensuring accurate vendor disbursements. This position offers an opportunity to contribute to a collaborative and mission-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor payments, reimbursements, and disbursements for staff, faculty, and students in accordance with organizational policies.</p><p>• Verify and match purchase orders with invoices, ensuring accuracy before entering them into accounting software.</p><p>• Maintain detailed records of all accounts payable transactions, adhering to departmental deadlines.</p><p>• Review and code invoices appropriately to ensure proper allocation of expenses.</p><p>• Prepare and execute check runs, ensuring timely payments to vendors and other stakeholders.</p><p>• Collaborate with internal departments to resolve discrepancies and clarify invoice issues.</p><p>• Assist in month-end closing activities related to accounts payable.</p><p>• Ensure compliance with financial regulations and organizational procedures in all aspects of accounts payable.</p><p>• Contribute to process improvement initiatives to enhance the efficiency of the accounts payable function.</p><p>• Perform additional administrative tasks as needed to support the accounting team.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Clara, California. In this Contract to permanent position, you will be responsible for managing financial transactions, ensuring accuracy, and supporting the overall accounting processes. This role is ideal for someone with expertise in accounts payable and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Process approximately 50 accounts payable transactions weekly, ensuring accuracy and timeliness.<br>• Perform ad hoc accounting tasks to support the broader finance team.<br>• Accurately code invoices and manage account coding to ensure proper ledger entries.<br>• Handle Automated Clearing House (ACH) payments and oversee check runs.<br>• Utilize NetSuite software for financial management and reporting.<br>• Collaborate with team members to maintain compliance with company policies and industry standards.<br>• Develop and implement efficient workflows to streamline the accounts payable process.<br>• Communicate with vendors to resolve discrepancies and manage payment schedules.
<p><strong>Job Description: Payroll Clerk</strong></p><p>The Payroll Clerk is responsible for ensuring accurate and timely processing of employee compensation. This role involves collecting and verifying timesheets, calculating wages, processing payroll, and maintaining records of employee pay and deductions. The Payroll Clerk plays an essential role in maintaining the organization's compliance with federal, state, and local payroll regulations while supporting employee satisfaction with on-time and correct payments.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Process Payroll</strong>: Prepare and process payroll for employees, ensuring accurate payment of wages and compliance with organizational policies.</li><li><strong>Verify Timesheets</strong>: Collect and review employee timesheets for accuracy, resolving discrepancies as needed.</li><li><strong>Calculate Pay</strong>: Calculate hours worked, overtime, bonuses, tax withholdings, and other adjustments to determine accurate payment amounts.</li><li><strong>Maintain Payroll Records</strong>: Update and maintain payroll information in company systems, including employee benefits, deductions, and tax information.</li><li><strong>Resolve Issues</strong>: Address payroll-related inquiries from employees and resolve discrepancies or issues with payments.</li><li><strong>Coordinate with HR & Accounting</strong>: Collaborate with human resources and accounting departments to ensure payroll aligns with employee contracts, benefits, and budget requirements.</li><li><strong>Ensure Compliance</strong>: Stay current on payroll laws and regulations, such as tax codes, wage laws, and benefits deductions, to ensure adherence.</li><li><strong>Generate Reports</strong>: Prepare payroll reports, summaries, and documentation for audits or management review.</li><li><strong>Support Year-End Processes</strong>: Assist in issuing tax forms, such as W-2s, and reconciling payroll records during year-end payroll activities.</li><li><strong>Improve Processes</strong>: Identify opportunities to streamline and improve payroll systems and processes for greater accuracy and efficiency.</li></ol><p><br></p>
<p>We are looking for a detail-oriented Accounts Receivable Coordinator to join our team in Watsonville, California. In this Contract to permanent position, you will play a key role in managing incoming payments, ensuring accurate record-keeping, and resolving any discrepancies. This is an excellent opportunity to contribute to the financial stability of the organization while advancing your career.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and record incoming payments from clients and customers.</p><p>• Review and verify invoices to ensure all information is correct and complete.</p><p>• Investigate and resolve any payment discrepancies in a timely manner.</p><p>• Maintain up-to-date records of accounts receivable transactions.</p><p>• Prepare regular reports on payment statuses and outstanding balances.</p><p>• Communicate with customers to address payment-related inquiries and ensure timely collections.</p><p>• Collaborate with internal departments to resolve billing issues and discrepancies.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Assist with month-end closing tasks related to accounts receivable.</p>
Accounts Receivable Specialist Overview Dynamic manufacturing company is seeking a skilled Accounts Receivable (AR) Specialist to join our team! This role is critical in ensuring the financial health of the company by managing and reducing outstanding receivable balances. The ideal candidate will work closely with cross-functional teams, including sales, to investigate and resolve billing discrepancies and maintain positive client relationships. Key Responsibilities Accounts Receivable Management: Monitor, review, and manage outstanding accounts receivable balances to improve cash flow. Follow up with customers on overdue payments via phone, email, or written communication in a timely, detail oriented manner. Billing Discrepancy Resolution: Collaborate with the sales team to investigate and resolve billing discrepancies or disputes promptly. Research and reconcile invoice errors, credit memos, and payment misapplications. Customer Communication: Act as the primary point of contact for customer account inquiries, providing resolutions efficiently. Build and maintain strong working relationships with clients to ensure clear communication and mutual understanding of account expectations. Reporting & Documentation: Prepare, review, and analyze aging reports to identify and prioritize collection efforts. Record and maintain accurate documentation of collection activity in compliance with company policies and procedures. Process Improvement: Recommend and implement process improvements to streamline billing and collections workflows. Posted by Recruiting Director Scott G. Moore (See LinkedIn Also)
