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3 results for Receptionist in Saint Louis, LA

Administrative Assistant

Baton Rouge, LA
onsite
Permanent / Full Time
45000.00 - 60000.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations for a client in Baton Rouge. This position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with clients and visitors, and ensuring records are accurate and up to date. The role requires someone who can balance front-office interaction with behind-the-scenes coordination in a busy work environment. Responsibilities:• Manage day-to-day clerical activities to keep office workflows organized and running efficiently.• Respond to incoming phone calls in a courteous and attentive manner, directing inquiries to the appropriate team members.• Welcome visitors and provide front-desk support while maintaining a positive and welcoming office presence.• Enter, update, and verify information in internal systems with a high level of accuracy.• Prepare, organize, and maintain files, documents, and general office records for easy access and compliance.• Assist with scheduling, correspondence, and routine administrative tasks to support staff and departmental needs.• Monitor office communications and help ensure timely follow-up on messages, requests, and documentation.
2026-07-21T16:43:52Z

Sr. Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
27.00 - 29.00 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support day-to-day business operations in Baton Rouge, Louisiana. This contract opportunity is ideal for someone who excels at managing schedules, coordinating communications, and handling a wide range of administrative tasks with accuracy and care. The role also offers the chance to contribute to event planning, document preparation, and cross-functional support in a fast-paced healthcare environment. Responsibilities: • Manage complex calendars, arrange meetings, and coordinate conference calls to keep priorities on track. • Organize domestic and/or business travel plans, including itineraries, reservations, and schedule adjustments as needed. • Prepare, format, and revise clear documents, reports, and correspondence using Microsoft Word, Excel, and Outlook. • Support internal meetings and external events by handling logistics, scheduling, and follow-up communication. • Assist with proposal and presentation materials by gathering information, formatting content, and ensuring timely completion. • Provide administrative support for sales and business development activities, including tracking tasks and preparing supporting documentation. • Maintain organized records, monitor deadlines, and help ensure smooth communication across teams and stakeholders.
2026-07-20T18:43:46Z

Tax Administrative Assistant

Baton Rouge, LA
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are looking for a detail-oriented Tax Administrative Assistant to support daily operations for a busy tax team in Baton Rouge, Louisiana. This position plays an important role in keeping client records organized, preparing tax-related documents, and coordinating administrative activities that help professionals serve clients efficiently. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy and professionalism. Responsibilities: • Manage the electronic submission of tax returns to appropriate agencies, monitoring filings for completeness and resolving routine issues to maintain dependable processing. • Create and update client profiles, maintain job and project records, and assist with billing activities to ensure information remains accurate and current. • Prepare correspondence, filing extensions, wage and information reporting documents, and other tax support materials with careful proofreading and quality review. • Handle outgoing mail and support document workflow activities such as scanning, indexing, and routing files within a paperless environment. • Coordinate calendars for department meetings, training sessions, and other internal events to keep schedules organized and participants informed. • Provide day-to-day administrative support to tax professionals by assisting with document processing, intake tasks, and general office coordination. • Answer inbound calls and manage communications professionally, directing requests appropriately and helping maintain responsive client service. • Contribute to special assignments and process improvements that enhance efficiency, consistency, and overall department performance.
2026-07-15T22:43:41Z