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20 results for Workplace Coordinator in Saddle Brook, NJ

Workplace Exp Coordinator

New York, NY
onsite
Temporary / Contract
24 - 25 USD / Hourly
This Long-term Contract position is ideal for someone who enjoys creating a welcoming, organized, and high-touch experience for employees, visitors, and clients. You will serve as a key front-of-house presence, helping daily operations run smoothly while maintaining a service-driven and hospitality-focused environment. Responsibilities:• Welcome employees, guests, and clients with a courteous and attentive approach that creates a positive first impression.• Oversee reception activities, including visitor sign-in, front desk coverage, and general lobby coordination throughout the day.• Arrange meeting spaces by confirming bookings, checking room readiness, and supporting setup needs before scheduled gatherings.• Conduct routine workplace walkthroughs to monitor presentation, stock levels, cleanliness, and shared-space organization.• Provide hands-on support for meetings and office events, including coordination with catering and other service providers.• Work closely with facilities staff, building contacts, and external vendors to address office issues in a timely manner.• Respond to incoming calls, inquiries, and day-to-day requests while balancing multiple priorities with accuracy and care.• Help deliver a concierge-style workplace experience by anticipating needs and following through on service details.• Assist with administrative and office support tasks such as calendar coordination, documentation, and general workplace procedures as needed
2026-06-05T00:00:00Z

Administrative Coordinator

Stirling, NJ
remote
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support administrative operations in Madison, New Jersey. This Long-term Contract position focuses on maintaining accurate program records, reviewing attendee documentation for completeness, and assisting with follow-up tasks tied to event reporting. The ideal candidate is organized, dependable, and comfortable handling repetitive data tasks while working efficiently across digital systems and phone-based outreach. Responsibilities:• Enter information from paper attendance records into the company’s online database with a high level of accuracy.• Review submitted sign-in documentation to confirm all required attendee details are complete and properly recorded.• Contact restaurants and other program-related vendors to request missing food and beverage receipts for completed events.• Upload received receipts and supporting documentation into internal systems so records remain current and accessible.• Perform routine administrative support for speaker bureau operations, including organizing and updating backend records.• Verify data for consistency and correct errors promptly to maintain reliable reporting information.• Track outstanding documentation and follow through on pending items to support timely record completion.
2026-06-05T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-26T00:00:00Z

Benefits Coordinator

Little Falls, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Benefits Coordinator to support employee accommodation and leave administration in Little Falls, New Jersey. This is a Contract position focused on guiding staff through disability-related accommodation requests and medically or family-related leave matters with professionalism, empathy, and strong attention to compliance. The ideal candidate will work closely with employees and internal departments to promote accessibility, maintain accurate records, and help ensure policies and practices align with legal and institutional standards. Responsibilities:• Guide employees through accommodation and leave request processes by explaining options, collecting required information, and coordinating timely follow-up.• Conduct interactive discussions with employees to assess workplace, physical, academic, or technology-related accommodation needs and identify appropriate solutions.• Review medical and educational documentation to evaluate eligibility and support informed accommodation determinations.• Manage leave cases from intake through resolution, including recordkeeping, status tracking, correspondence, and coordination with departments in accordance with applicable regulations and university guidelines.• Provide hands-on assistance to employees with disabilities by addressing concerns, resolving accommodation issues, and connecting individuals with relevant campus or community resources.• Administer grievance and appeal matters related to accommodations or leave by helping ensure concerns are reviewed, investigated, and brought to resolution appropriately.• Partner with academic and administrative teams to advance accessibility efforts and reinforce a compliant, inclusive workplace culture across the university.• Contribute to the refinement of procedures, compliance reviews, and planning initiatives that strengthen equitable access and employee support programs.• Maintain detailed and confidential documentation related to employee communications, accommodation requests, leave activity, and case outcomes.• Monitor developments in accessibility practices and leave administration to recommend effective approaches and support continuous improvement.
2026-06-04T00:00:00Z

Accounting Coordinator

New York, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a team. This role is well suited to someone who enjoys working with numbers, maintaining accurate records, and helping keep accounting processes organized and on schedule. The position offers a hybrid schedule with three days onsite and is ideal for someone who can manage both payables and receivables with confidence. Responsibilities: • Manage the full cycle of invoice handling, including review, coding, entry, and timely processing for payment. • Maintain accounts receivable records by tracking incoming payments, applying cash accurately, and following up on outstanding balances as needed. • Enter financial data into accounting systems with a high level of accuracy and verify records for completeness and consistency. • Support routine accounting activities by reconciling transactions, researching discrepancies, and preparing documentation for review. • Use QuickBooks and Excel to organize reports, update account information, and monitor daily financial activity. • Coordinate with internal stakeholders and external vendors to resolve billing questions and payment issues efficiently.
2026-05-27T00:00:00Z

HR Coordinator

Piscataway, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized HR Coordinator to support key human resources activities for a well-established company in Piscataway, New Jersey. This Long-term Contract position will assist with employee onboarding, documentation management, compliance-related processes, and administrative coordination for HR leadership. The ideal candidate brings strong attention to detail, a service-oriented approach, and the ability to manage multiple priorities in a fast-paced setting. Responsibilities:• Provide day-to-day administrative assistance to HR leadership, including calendar support, document preparation, and follow-up on departmental tasks.• Coordinate onboarding activities for new hires by preparing paperwork, tracking pre-employment steps, and helping ensure a smooth start to employment.• Maintain accurate and organized personnel records while supporting updates and audits of employee files.• Help facilitate background screening and related hiring documentation in alignment with company policies and timelines.• Support HR projects by gathering information, tracking progress, and assisting with implementation of department initiatives.• Enter and update employee information in HR systems to help keep records current and reliable.• Assist with compliance-focused processes by monitoring required documentation and helping maintain adherence to HR policies and regulations.
2026-06-02T00:00:00Z

HR Coordinator

Orangeburg, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an HR Administrator to support a compliance-focused records review initiative near Orangeburg, New York. This Contract position will play a key role in helping the HR team examine employment eligibility documentation, resolve record issues, and keep files accurate and audit ready. The ideal candidate brings strong organizational skills, sound judgment when handling sensitive information, and the ability to manage detailed administrative work efficiently. Responsibilities:• Review Form I-9 documentation to confirm completeness, accuracy, and alignment with federal compliance standards.• Organize and update employee records while maintaining clear, well-documented audit trails for all corrections.• Work closely with HR partners to identify missing information, inconsistencies, and documentation gaps requiring follow-up.• Track remediation activities and monitor outstanding items to help ensure timely resolution of record issues.• Maintain strict confidentiality when handling employee data and sensitive compliance-related materials.• Support high-volume administrative tasks tied to document verification, filing, and record maintenance.• Assist with E-Verify-related activities when needed and help confirm supporting documentation is properly retained.
2026-06-05T00:00:00Z

HR Coordinator

Jersey City, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an organized HR Operations Coordinator to support daily human resources operations for a manufacturing company in Kearny, New Jersey. This role focuses on maintaining accurate employee records, assisting staff with HR processes, and helping ensure payroll and benefits information is handled correctly. The ideal candidate brings strong HR administration experience, comfort working in HRIS platforms, and the ability to turn workforce data into useful reports. Responsibilities:• Manage employee record updates in the HRIS, including hires, departures, and compensation adjustments, with a high level of accuracy and timeliness.• Keep position details, compensation data, and reporting structures up to date to reduce record inconsistencies and support clean workforce data.• Provide day-to-day assistance to employees using self-service HR tools, including support related to benefits, time entry, and policy questions.• Partner with HR team members to coordinate onboarding paperwork, employee setup, pay-related updates, and timekeeping changes.• Prepare and analyze HR reports using advanced Excel functions such as PivotTables and lookup formulas to identify trends and support decision-making.• Perform routine audits of HR information and documentation to help maintain compliance and respond to external review requests.• Support the administration of employee benefits and related HR processes to ensure a smooth employee experience.• Help address general employee relations and HR administration matters by providing accurate information and escalating issues when needed.
2026-05-08T00:00:00Z

HR Coordinator

New York, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for an HR Coordinator to help manage core human resources operations and provide dependable administrative support across the organization in New York, New York. This position plays a key role in maintaining accurate personnel information, supporting employee lifecycle activities, and helping the team stay aligned with company policies and employment requirements. The ideal candidate is organized, responsive, and comfortable handling multiple priorities in a fast-moving environment. Responsibilities: • Manage employee files and HR information systems to keep records accurate, current, and well organized. • Coordinate onboarding and separation activities so new hires and departing employees experience a smooth and compliant process. • Support benefits-related administration by responding to employee questions and working with external providers when needed. • Help organize performance review schedules, employee training activities, and programs that strengthen engagement across teams. • Produce HR reports, organizational charts, and supporting documentation for leadership and operational needs. • Monitor adherence to workplace policies and employment regulations while assisting with audit preparation and follow-up activities. • Track employee leave and time-off programs, including vacation, sick time, and other approved absences. • Assist with year-end HR and payroll-related reporting, including tax documentation and related compliance tasks. • Facilitate pre-employment screening steps and oversee I-9 documentation coordination for incoming employees. • Provide administrative support to senior leaders, including assistance with scheduling, documentation, and related coordination tasks.
2026-06-04T00:00:00Z

Client Scheduling Coordinator

Somerville, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-05-26T00:00:00Z

Project Coordinator

Hackensack, NJ
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support construction-related projects in New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing administrative coordination with project support in a fast-paced environment. The person in this role will help keep project activities organized, support scheduling and travel needs, and maintain clear communication across teams and clients. Responsibilities:• Coordinate domestic travel arrangements for team members, including airfare, lodging, and ground transportation, while keeping plans aligned with company guidelines and cost expectations.• Respond quickly to itinerary updates and unexpected travel disruptions to minimize delays and keep team members on schedule.• Support project managers with day-to-day coordination tasks throughout the full project lifecycle, from kickoff through closeout.• Monitor project schedules, follow up on milestones, and help track deliverables to keep assignments moving forward.• Organize and maintain project records such as reports, documentation, and meeting summaries for accurate reference and reporting.• Serve as a communication link between internal departments and clients to promote timely updates and smooth project execution.• Manage calendars, arrange meetings, and coordinate logistics needed for project discussions and team activities.• Provide administrative assistance including data entry, document handling, and general office support tied to construction project.
2026-06-04T00:00:00Z

Intake Coordinator

Newark, NJ
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Intake Coordinator to support legal operations in Newark, New Jersey. This Long-term Contract position focuses on managing incoming client materials, maintaining accurate records, and ensuring information is processed efficiently within a fast-paced environment. The ideal candidate brings strong organizational skills, attention to detail, and experience working with intake workflows and content management systems. Responsibilities: • Review and organize incoming client documents and application materials to ensure completeness and accuracy. • Enter, update, and maintain case-related information within the content management system in a timely manner. • Coordinate intake activities to support smooth document flow across a high-volume legal production environment. • Retrieve, catalog, and manage records stored in microfilm and related archival sources when needed. • Communicate with internal teams to clarify missing details and resolve discrepancies in submitted materials. • Monitor intake queues and prioritize assignments to meet service expectations and operational deadlines. • Prepare and maintain organized digital and physical files in accordance with established handling procedures.
2026-05-13T00:00:00Z

Operations Coordinator

Holmdel, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an organized Operations Coordinator to support construction-related administrative and project activities in Holmdel, New Jersey. This position blends scheduling, client coordination, and invoice management to keep daily operations running smoothly. The ideal candidate is comfortable balancing multiple priorities, communicating across teams, and maintaining accurate project documentation.Benefits: Medical, Dental, VisionSalary: $65,000 - $75,000 Responsibilities:• Coordinate project timelines, service activities, and administrative tasks to support construction-related operations.• Arrange job schedules and confirm appointments, resources, and task completion with internal teams and external contacts.• Serve as a primary point of contact for clients by providing updates, responding to questions, and helping maintain strong working relationships.• Review, code, and process a high volume of invoices with close attention to accuracy and timeliness.• Track project progress, organize records, and ensure operational details are documented properly throughout each assignment.• Partner with cross-functional teams to align schedules, resolve issues, and keep work moving according to plan.• Support project and service management efforts by monitoring priorities, coordinating follow-up actions, and escalating concerns when needed.
2026-06-05T00:00:00Z

Recruiting Coordinator

Tarrytown, NY
onsite
Temporary / Contract
24 - 29 USD / Hourly
We are looking for a Recruiting Coordinator to support a busy talent acquisition team. This long-term contract position will partner closely with recruiters. The ideal candidate brings strong coordination skills, a service-minded approach, and the ability to work well in a fast-paced environment. Responsibilities:• Coordinate interviews across multiple calendars and plan logistics accordingly. • Maintain recruiting workflows within the applicant tracking system and keep scheduling information current and organized.• Serve as a point of contact for candidates and internal stakeholders, providing timely communication and a positive, detail-oriented experience.• Support talent acquisition projects and operational initiatives that improve coordination, reporting, or team efficiency.• Help troubleshoot scheduling conflicts and resolve issues with patience, discretion, and strong customer service.• Assist with additional recruiting operations tasks that enable recruiters to stay focused on hiring decisions rather than administrative work.
2026-06-05T00:00:00Z

Prior-Authorization Coordinator

Englishtown, NJ
onsite
Permanent / Full Time
49000 - 57000 USD / Yearly
Benefits:<ul><li>paid time off</li><li>medical health insurance</li><li>dental</li><li>vision</li><li>life insurance</li></ul> Key Responsibilities:<ul><li>Obtain prior authorizations for procedures, medications, and diagnostic services.</li><li>Verify patient insurance coverage, benefits, and eligibility.</li><li>Communicate with insurance companies to submit and follow up on authorization requests.</li><li>Review clinical documentation for completeness and accuracy prior to submission.</li><li>Track authorization status and ensure approvals are received prior to scheduled services.</li></ul>
2026-05-21T00:00:00Z

Front Desk Coordinator

White Plains, NY
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for an experienced Front Desk Coordinator to serve as the welcoming presence for our company in White Plains, New York. This Contract position is ideal for someone who enjoys creating a positive first impression, managing front office activity, and supporting smooth daily operations. The person in this role will handle guest interactions, coordinate incoming communications, and help maintain an organized and welcoming reception area. Responsibilities:• Welcome visitors, clients, and team members in a courteous and attentive manner while ensuring a positive arrival experience.• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Oversee day-to-day front desk activity, including visitor check-in, scheduling support, and general reception coverage.• Maintain a clean, organized, and presentation-ready reception area that reflects a well-organized environment.• Provide administrative assistance with routine office tasks such as document handling, data entry, and coordination of shared materials.• Respond to questions from guests and staff, offering timely information and escalating issues when needed.• Support onsite operations by helping coordinate appointments, meetings, and other front-of-house activities.• Monitor office traffic and ensure front desk procedures are followed consistently throughout the workday.
2026-06-05T00:00:00Z

Front Desk Coordinator

Hasbrouck Heights, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Assistant to serve as the first point of contact for visitors, clients, and team members near Hasbrouck Heights, New Jersey. This long-term contract position is ideal for someone who brings a detail-oriented customer service approach, strong organizational skills, and the ability to keep daily front office operations running smoothly. The role also supports internal teams with administrative coordination, supply management, and workplace readiness across shared spaces and office activities. Responsibilities:• Welcome visitors and customers courteously while overseeing daily activity at the reception area.• Coordinate conference room bookings and keep meeting space schedules organized for both clients and internal staff.• Track inventory levels for office, kitchen, and workplace consumables, and place orders to maintain adequate stock.• Keep shared kitchen areas orderly and prepared for use by confirming supplies are available and following up on routine cleaning needs.• Send regular reminders to employees regarding kitchen upkeep and shared space expectations.• Check that restrooms remain clean, properly supplied, and ready for use throughout the workday.• Provide administrative assistance to the Project Manager and contribute to tasks that support ongoing projects.• Support the Finance team with purchasing activities, order follow-up, and oversight of warehouse consumable items.• Arrange food service and catering for meetings, guests, and customer visits as needed.• Monitor front entrance camera activity and help manage building access in accordance with office procedures.
2026-06-05T00:00:00Z

Marketing/Communications Coordinator

Hackensack, NJ
onsite
Temporary / Contract
27 - 32 USD / Hourly
We are looking for a Marketing/Communications Coordinator to support business growth and strengthen brand visibility for a construction-focused organization in New Jersey. This Long-term Contract position blends relationship-driven business development with hands-on marketing coordination, making it ideal for someone who can manage outreach efforts while keeping digital channels current and well organized. The role calls for a strong communicator who is comfortable engaging industry contacts, tracking opportunities, and helping present the company effectively in a competitive market. Responsibilities:• Research target clients, development groups, property stakeholders, and construction partners to uncover upcoming project opportunities.• Conduct consistent outreach and follow-up with prospective contacts to build relationships and generate new bid opportunities.• Pursue prequalification openings and help position the company for consideration on relevant construction projects.• Partner with estimating and project delivery teams to align prospect activity with active pursuits and proposal needs.• Track bid platforms, market activity, and industry sources to identify leads that match the company’s services.• Keep website information accurate and current by updating project highlights, service details, and company messaging.• Oversee the company’s LinkedIn presence by publishing updates, announcements, and other brand-building content.• Assist with the creation of qualification packages, capability summaries, and supporting materials for proposals and presentations.• Maintain marketing assets and presentation documents so they remain organized, effective, and ready for business development use. 02720-0013445198
2026-05-29T00:00:00Z

Project Coordinator III

New York, NY
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robotics Operator (VR / Teleoperation) – ContractLocation: New York, NY (Onsite)Duration: 12-month contract with potential extension or conversionEmployment Type: W2 (pay rate available upon request)Schedule: Monday–Friday, 9:00 AM – 5:00 PM (40 hours/week)OverviewThis hands-on role supports cutting-edge robotics research and development by operating humanoid robots in controlled lab environments and, as technology evolves, in real-world settings. The Robotics Operator will follow structured procedures to collect high-quality data, annotate sessions, and monitor system performance. This work directly contributes to training AI models and improving real-world robotic behavior.Key Responsibilities<ul><li>Operate humanoid robots in accordance with standard operating procedures (SOPs)</li><li>Teleoperate robots using virtual reality (VR) equipment to perform daily household tasks</li><li>Support active robot sessions by:</li><li>Preparing environments</li><li>Conducting feasibility testing</li><li>Interacting with systems to ensure smooth operation</li><li>Annotate collected data with appropriate metadata</li><li>Monitor robot performance and document issues, including logs, timestamps, and supporting visuals</li><li>Provide feedback on system and equipment performance</li><li>Maintain accurate records of workflows and system behaviors</li><li>Collaborate with researchers, engineers, and internal teams</li><li>Follow all safety protocols and maintain a clean lab environment</li></ul>
2026-05-27T00:00:00Z

Facilities Coordinator 3 (5-7 years)

New York, NY
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator to support daily site operations and help maintain a safe, efficient workplace in New York, New York. This Long-term Contract position will focus on coordinating maintenance activity, managing service providers, and handling administrative tasks that keep facility services running smoothly. The ideal candidate brings strong organizational skills, sound judgment, and the ability to balance multiple priorities in a fast-paced environment. Responsibilities: • Coordinate preventive maintenance and repair activities for building systems, including mechanical, electrical, and plumbing needs, while helping ensure the facility remains fully operational. • Monitor the work of janitorial, landscaping, security, and other third-party providers to confirm services are delivered on schedule and meet expected standards. • Maintain organized facility documentation such as compliance records, service agreements, work orders, and other operational files. • Provide day-to-day administrative assistance to the facilities function, including scheduling, purchase support, invoice or budget tracking, and general clerical coordination. • Help uphold workplace safety by supporting compliance efforts, contributing to emergency preparedness activities, and reinforcing established health and occupational procedures. • Assist with workspace planning by coordinating office moves, tracking seating or layout needs, and supporting reconfiguration of internal areas. • Serve as a point of contact between employees and outside service partners for requests related to catering, parking, cleaning, and security support. • Track inventory levels for facility-related supplies and place replenishment orders to avoid shortages of essential materials.
2026-06-04T00:00:00Z