7 results for Workplace Coordinator in Saddle Brook, NJ

Administrative Coordinator

New York, NY
onsite
Temporary
24.7 - 26 USD / Hourly
We are looking for a highly skilled Administrative Coordinator to join our team on a contract basis in New York, New York. In this role, you will provide executive-level support to senior leadership and investor relations teams, ensuring seamless administrative operations in a fast-paced capital markets environment. This is a fully onsite position that offers the opportunity to contribute to important organizational functions while working in a detail-oriented and dynamic setting. Responsibilities: • Coordinate and schedule investor meetings, ensuring all logistics are handled efficiently. • Create and edit presentations and reports for investor relations and senior leadership. • Manage conference room bookings and ensure meeting spaces are prepared appropriately. • Maintain organized office and investor files to support operational needs. • Provide executive support by managing calendars, schedules, and correspondence. • Oversee logistics related to office relocations, including floor assignments and move details. • Handle general administrative tasks to assist fundraising and investor relations activities.
2026-03-03T00:00:00Z

Patient Care Coordinator

Woodbury, NY
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Patient Care Coordinator to join our team. This Contract position requires a detail-oriented individual who excels in a fast-paced environment and possesses excellent organizational skills. As part of your role, you will be responsible for ensuring smooth patient experiences through effective scheduling and administrative support. Responsibilities:• Coordinate and manage patient appointment scheduling to optimize clinic workflows.• Maintain accurate and up-to-date medical records for all patients.• Assist patients with inquiries and provide guidance on processes and procedures.• Handle inventory management and ensure all supplies are readily available.• Prepare and process invoices accurately and in a timely manner.• Foster positive relationships with patients to improve retention and satisfaction.• Navigate complex situations with professionalism and effective problem-solving skills.• Perform multi-tasking duties efficiently in a dynamic and fast-paced environment.• Act as the primary contact for patient-facing interactions, ensuring a welcoming atmosphere.
2026-03-05T00:00:00Z

Operations Coordinator

Edison, NJ
onsite
Permanent
50000 - 55000 USD / Yearly
50,000 - 55,000 benefits include:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul> We are looking for an organized and detail-oriented Operations Coordinator to join our client's team in Edison, New Jersey. In this role, you will play a key part in ensuring the efficiency of daily operations while supporting the sales team and managing critical administrative tasks. Candidates should have strong excel skills and the ability to work collaboratively in a fast-paced environment. Responsibilities:• Enter and manage data with precision to ensure accuracy across all platforms.• Utilize advanced Microsoft Excel functions, including VLOOKUPs and Pivot Tables, to analyze and organize data effectively.• Provide administrative support to the sales team by handling paperwork, generating reports, and managing documentation.• Oversee order entry processes using internal systems to maintain smooth operations.• Assist with import and export documentation, ensuring compliance with relevant regulations.• Collaborate with team members to address operational needs and provide assistance where required.
2026-02-18T00:00:00Z

Facilities Coordinator 1

New York, NY
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a Facilities Coordinator to join our team on a contract basis in New York, New York. This role is ideal for someone who thrives in a dynamic environment, enjoys collaborating with clients and vendors, and is skilled at maintaining operational excellence. You will play a critical role in ensuring facilities are well-managed and tasks are executed efficiently. Responsibilities: • Coordinate and oversee the performance of multi-skilled team members to ensure timely and accurate task completion. • Develop strong working relationships with clients, landlords, vendors, and other stakeholders to maintain seamless operations. • Manage contractors on-site, ensuring adherence to performance standards and safety protocols. • Assist with vendor procurement and service acquisition processes to support facility needs. • Monitor financial workflows, including purchase orders and monthly accrual reports, with precision and efficiency. • Conduct regular site inspections, audits, and assessments to ensure compliance with safety procedures and building standards. • Support the implementation of risk management programs and business continuity plans to mitigate potential disruptions. • Maintain the facility in excellent condition, addressing issues promptly and proactively. • Prepare and deliver management reports, tracking Key Performance Indicators (KPIs) and Service Level Agreements (SLAs). • Facilitate disaster recovery planning and adherence to established incident escalation procedures.
2026-03-05T00:00:00Z

IT Services Coordinator

New York, NY
onsite
Permanent
75000 - 85000 USD / Yearly
We are looking for an experienced IT Services Coordinator to join our team in New York, New York. In this role, you will provide meticulous technical support and exceptional customer service to internal and external users. Your focus will be on troubleshooting hardware and software issues, maintaining user productivity, and ensuring seamless operation of IT systems. Ideal candidates will have strong technical expertise in Windows environments, Office 365, and hardware support, coupled with excellent organizational and communication skills. Responsibilities: • Deliver expert-level technical assistance for Windows-based systems, including installation, configuration, and maintenance. • Administer and troubleshoot Office 365 applications to ensure smooth operations and secure user access. • Diagnose and repair hardware issues, with a focus on Lenovo laptops and Cisco networking devices. • Provide Audio-Visual (A/V) support for conference rooms, handling equipment setup and video conferencing needs. • Communicate effectively with users to identify issues and offer clear, actionable solutions. • Collaborate with IT team members and external vendors to address complex support requests. • Manage service tickets using the ServiceNow system, ensuring prompt resolution and accurate documentation. • Generate detailed reports on service ticket trends, resolution times, and user feedback to drive improvements. • Maintain comprehensive documentation of support processes, solutions, and user guides. • Train users on IT resources and provide guidance for common troubleshooting techniques.
2026-03-05T00:00:00Z

Front Desk Coordinator

Greenwich, CT
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors while ensuring smooth operations at our front desk. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational skills and customer service expertise in a detail-oriented environment. Responsibilities:• Welcome visitors, including vendors, clients, and job applicants, ensuring they receive a positive first impression.• Direct guests to the appropriate individuals or offices and provide clear guidance as needed.• Maintain a clean and organized reception area to uphold a detail-oriented appearance.• Oversee conference room scheduling and readiness, including catering delivery for meetings.• Manage incoming deliveries and ensure proper distribution.• Enforce office security protocols by monitoring visitor access, maintaining a logbook, and issuing badges.• Handle various clerical tasks, such as answering calls and managing correspondence.
2026-03-05T00:00:00Z

Purchasing & Inventory Coordinator

Port Chester, NY
onsite
Temporary
25 - 38 USD / Hourly
Purchasing & Inventory CoordinatorReports to: Director, Sourcing & PlanningDepartment: Sourcing & PlanningPosition SummaryThe Purchasing & Inventory Coordinator supports the end‑to‑end purchasing lifecycle for assigned product lines, ensuring materials are ordered, received, and maintained accurately and on time. This role works closely with suppliers, internal operations, receiving teams, and Accounts Payable to maintain data integrity, resolve discrepancies, and optimize inventory levels. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced environment with multiple systems and stakeholders.Key Responsibilities<ul><li>Execute purchase order creation, updates, and maintenance across assigned product lines using the company’s manufacturing ERP system (ePic).</li><li>Monitor open orders and work closely with suppliers to ensure on‑time delivery and resolve delays or issues proactively.</li><li>Collaborate with Receiving and Accounts Payable to research and resolve invoice discrepancies, quantity mismatches, and documentation issues.</li><li>Maintain accurate purchase order data, material records, lead times, pricing, and supplier information.</li><li>Process vendor return requests (RMAs) promptly and track closure to ensure credit or replacement.</li><li>Monitor inventory levels and stock positions to support production and customer demand while minimizing excess and obsolete inventory.</li><li>Prepare and analyze Excel reports to support purchasing decisions, inventory planning, and supplier performance tracking.</li><li>Communicate effectively with cross‑functional teams including Sourcing, Planning, Operations, and Finance.</li><li>Support continuous improvement initiatives related to purchasing processes, data accuracy, and inventory management.</li></ul>
2026-02-26T00:00:00Z