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15 results for Office Services Specialist in Saddle Brook, NJ

Office Services Associate

New York, New York
onsite
Temporary / Contract
20.6625 - 21.75 USD / Hourly
We are looking for an Office Services Associate/Reprographics Associate to support daily document production and workplace operations. This is a long-term contract position with the potential for continued opportunity, ideal for someone who enjoys balancing print production, internal deliveries, and responsive office support. The person in this role will serve as a key resource for reprographics while also assisting with mail, hospitality, and facilities-related needs in a fast-paced, detail-focused setting. Responsibilities:• Manage incoming copy, print, scanning, and document reproduction requests while maintaining accuracy, quality, and timely completion.• Provide day-to-day mailroom assistance, including sorting, distributing, and handling internal office correspondence and packages.• Perform deliveries throughout the office to ensure documents, materials, and service items reach the appropriate teams promptly.• Support meeting and workplace service needs by assisting hospitality and facilities functions when coverage or demand requires additional help.• Serve as a dependable office services team member who can shift between assignments based on daily business priorities.• Maintain an organized reprographics area and follow established service standards for high-volume document handling.• Communicate effectively with employees and visitors, delivering strong customer service across multiple office support functions.• Learn core service processes during the initial training period and progressively take ownership of routine requests with minimal supervision.
2026-09-22T00:00:00Z

Office Services Associate

New York, New York
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting. Responsibilities: • Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner. • Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records. • Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information. • Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch. • Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged. • Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines. • Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace. • Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
2026-09-04T00:00:00Z

Office Services Associate 3 (5+ years)

New York, New York
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Office Services Associate to support daily administrative and operational activities in New York, New York. This Long-term Contract position is ideal for someone who is highly organized, service-oriented, and comfortable handling a wide range of office support tasks in a fast-paced environment. The person in this role will help maintain accurate records, manage mail and inventory processes, and provide responsive assistance to employees and other stakeholders. Responsibilities: • Respond to questions from employees, customers, and visitors while providing clear information and resolving routine issues professionally. • Organize, copy, sort, and maintain business documents and office records to support smooth day-to-day operations. • Enter, review, and verify data for reports, files, and other administrative records with strong attention to accuracy. • Keep filing systems, mailing records, inventory logs, and internal databases current and well organized. • Receive, sort, and distribute incoming mail, packages, and related office materials in a timely manner. • Support payroll- and check-related administrative tasks by preparing, tracking, and processing documentation as needed. • Monitor office supply levels, assist with inventory counts, and coordinate replenishment to avoid operational delays. • Move and transport boxes and office materials weighing up to 50-70 lbs using carts and safe handling practices when required.
2026-09-21T00:00:00Z

Office Operations Manager

Parsippany, New Jersey
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
Our client is looking to hire an Office Operations Manager to support two of the firm's largest branches. This person will serve as the operational leader for a multi-office professional services environment, overseeing day-to-day office operations, employee management, performance reporting, recruiting, onboarding, client service, and administrative processes. This individual acts as a key liaison between leadership and staff, ensuring efficient business operations, resource allocation, and exceptional client experience. Key ResponsibilitiesOffice & Operations Management<ul><li>Oversee daily operations for approximately 30 employees across multiple office locations.</li><li>Serve as the primary point of contact for attorneys, paralegals, client support staff, reception, and administrative personnel.</li><li>Manage and maintain operational workflows to ensure business objectives are met efficiently.</li><li>Monitor staffing resources and adjust schedules, calendars, and workloads to optimize productivity and service levels.</li></ul>Performance Metrics & Reporting<ul><li>Develop, track, and analyze key performance indicators (KPIs) to measure workload, productivity, and business performance.</li><li>Prepare and present bi-weekly and monthly operational reports to leadership, including:</li><li>Billing metrics</li><li>Revenue and collections reporting</li><li>Workload projections versus actual performance</li><li>Monthly production goals and benchmarks</li><li>Utilize data and reporting to identify trends, drive accountability, and support business growth initiatives.</li></ul>Recruitment & Onboarding<ul><li>Source, screen, and interview candidates for administrative and operational positions.</li><li>Manage the full onboarding process, including:</li><li>New hire orientation</li><li>Technology and environment setup</li><li>Training and process education</li><li>Support employee development and successful integration into the organization.</li></ul>Team Leadership & Employee Support<ul><li>Provide day-to-day management and support for office personnel.</li><li>Act as a resource for employee questions, operational issues, and process improvement initiatives.</li><li>Foster a collaborative and productive work environment.</li></ul>Client Service & Escalation Management<ul><li>Handle escalated client concerns and service issues with professionalism and empathy.</li><li>Serve as a brand ambassador while ensuring timely resolution of client matters.</li><li>Partner with internal teams to maintain high service standards and client satisfaction.</li></ul>Vendor & Technology Management<ul><li>Manage relationships with external service providers, including call center and help desk partners.</li><li>Serve as the escalation point for technology and operational issues.</li><li>Support technology initiatives and system implementations.</li></ul>Project Management<ul><li>Lead office and facilities projects from planning through execution.</li><li>Coordinate office relocations, renovations, and operational transitions.</li><li>Manage project timelines, budgets, vendors, and resource allocation.</li><li>Support technology upgrades and system migrations, including Office 365 implementations.</li></ul>
2026-09-11T00:00:00Z

Office Manager

New York, New York
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced Office Manager to provide dependable onsite support for a busy workplace. This Long-term Contract opportunity will focus on keeping daily office operations running smoothly, supporting employees and visitors, and ensuring a welcoming environment in a highly visible setting. The role is well suited for someone who is organized, service-oriented, and comfortable coordinating with internal teams, building contacts, and outside vendors. You will help create an efficient and welcoming office experience while contributing to meetings, events, onboarding, and operational reporting. Responsibilities: • Direct daily office activities to maintain a detail-oriented, orderly, and well-prepared workplace for staff and guests. • Monitor shared spaces and supplies, including pantry items and office essentials, and arrange replenishment when inventory runs low. • Work with property management, service providers, and maintenance contacts to address facility needs and resolve office-related issues. • Handle workplace logistics such as visitor check-in support, access coordination, parking arrangements, and other site services. • Organize the operational details for meetings, catered functions, weekly team lunches, and other in-office gatherings. • Provide hands-on support for company events, including team celebrations, holiday functions, onsite meetings, and client-facing activities. • Record office spending, prepare expense-related information, and assist finance partners with budget tracking and reporting. • Coordinate with IT contacts on office equipment setup, routine troubleshooting, and general workplace technology needs. • Support onboarding preparations for new employees by helping ensure their first days in the office are smooth and well organized.
2026-09-22T00:00:00Z

Office Manager

Red Bank, New Jersey
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a dependable Office Manager to provide on-site administrative and front-office support in Red Bank, New Jersey. This Long-term Contract position will help keep daily operations running smoothly by managing reception activities, coordinating schedules, and handling a wide range of office support tasks. The ideal candidate brings strong organizational skills, a welcoming presence, and the ability to stay effective while balancing changing priorities in a busy office environment. Responsibilities: • Welcome visitors and create a friendly, welcoming experience at the front desk throughout the day. • Oversee office supply levels, place replenishment orders as needed, and keep shared areas stocked and ready for use. • Set up refreshments for guests and help maintain a comfortable, hospitality-focused office atmosphere. • Keep the workplace neat and orderly, including common spaces, kitchen areas, and meeting rooms. • Manage routine document handling by scanning files, organizing paperwork, and securely shredding materials when appropriate. • Coordinate incoming and outgoing mail and support general administrative requests across the office. • Assemble materials for upcoming meetings and assist with calendar coordination ahead of high-volume periods. • Support meeting follow-up activities by processing documents, updating internal records, and helping move administrative workflows forward. • Arrange team lunches and handle related ordering and pickup responsibilities during especially busy weeks.
2026-09-21T00:00:00Z

Legal Operations Specialist

New York, New York
onsite
Permanent / Full Time
100000 - 150000 USD / Yearly
We are looking for a Legal Operations Specialist to strengthen the Legal team in New York, New York by improving the systems, workflows, and reporting that support day-to-day legal operations. This position partners closely with legal, technology, and business stakeholders to refine core platforms, connect data across tools, and introduce practical solutions that increase efficiency. The role also contributes to corporate governance support, compliance-related administration, and operational planning through a blend of technical knowledge and legal operations experience. Responsibilities:• Act as the main point of contact for legal technology matters, partnering with internal teams to align tools and processes with department needs.• Oversee the administration and continuous improvement of legal platforms such as contract management, e-signature, matter management, and spend tracking systems.• Configure and maintain contract workflows, templates, approval paths, renewal processes, entity records, playbooks, and AI-enabled features within the legal technology environment.• Connect legal systems with broader business applications to support seamless data flow, automation, and cross-functional visibility.• Develop reports, dashboards, and performance metrics that help leadership evaluate legal operations, spending, and service effectiveness.• Identify opportunities to simplify legal procedures by introducing automation, improving approvals, and standardizing documentation practices.• Maintain strong controls around legal data quality, access, governance, and security across all supported platforms.• Support corporate governance activities by coordinating entity records, required registrations, annual filings, and related documentation.• Deliver user training and practical guidance to encourage adoption of new legal tools and workflows across the organization.• Assist with additional legal operations needs such as budgeting support, outside counsel spend tracking, compliance coordination, procurement-related matters, litigation holds, and responses to subpoenas or discovery requests.
2026-09-16T00:00:00Z

Office Assistant

Morris Plains, New Jersey
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily administrative operations for a manufacturing organization in Morris Plains, New Jersey. This Long-term Contract position offers the opportunity to learn a wide range of office functions, including coordination across shipping, purchasing, receiving, and order administration. The person in this role will contribute to smooth front-office processes, maintain accurate records, and provide dependable clerical support in a busy team environment. Responsibilities:• Support day-to-day office operations by assisting with administrative tasks across shipping, purchasing, receiving, and order processing activities.• Enter and maintain business records accurately in company systems while ensuring information is current and organized.• Prepare and print shipping-related labels and documentation needed for outgoing orders.• Review customer orders and assist with contract-related documentation to help maintain accurate order entry workflows.• Handle claims involving lost or damaged shipments by gathering details, submitting required information, and following through on resolution steps.• Generate and distribute weekly shipment reporting to support visibility into order status and logistics activity.• Order and replenish office supplies to help keep the workspace stocked and operating efficiently.• Provide flexible clerical assistance as needed, including phone support, filing, document handling, and other general administrative duties.
2026-09-16T00:00:00Z

Office Assistant

Maryknoll, New York
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in New York. This Long-term Contract position is well suited for someone who enjoys keeping office workflows organized, providing courteous front-desk support, and handling a variety of clerical tasks with accuracy. The person in this role will help maintain efficient communication, manage documentation, and contribute to a detail-oriented and responsive office environment. Responsibilities: • Welcome visitors and provide front-desk assistance to ensure a detail-oriented and helpful first point of contact. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Scan, file, and organize records so documents remain accessible, accurate, and up to date. • Perform general administrative support tasks such as data entry, document preparation, and routine office coordination. • Assist with processing paperwork related to medical claims and other office records while maintaining attention to detail. • Monitor office communications and support smooth day-to-day operations by handling clerical requests as needed.
2026-09-21T00:00:00Z

Office Assistant

New York, New York
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-09-04T00:00:00Z

Office Assistant

Farmingdale, New York
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position in Farmingdale, New York. This opportunity is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling important documentation with accuracy. The role will contribute to smooth front-office coordination while completing a range of clerical and data-related tasks in a detail-focused financial services environment. Responsibilities: • Welcome visitors, manage front-desk activity, and create a positive first impression for the office. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Scan, organize, and maintain paper and digital documents to support accurate recordkeeping. • Perform general administrative support tasks such as filing, data entry, and document preparation. • Complete address research, listing validation, and data review assignments with close attention to detail. • Assist with routine clerical work to help maintain efficient day-to-day office operations. • Support training and onboarding-related administrative activities as needed during the assignment.
2026-09-22T00:00:00Z

Office Assistant

Florham Park, New Jersey
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Office/product Assistant

New York, New York
onsite
Temporary to Hire
19.95 - 21 USD / Hourly
We are looking for an organized and motivated Office/Product Assistant to support a product development team in New York, New York. This contract opportunity with potential for a permanent role is ideal for someone early in their career who is excited to build office experience while contributing to administrative and marketing-related tasks in a fast-paced consumer products environment. The role is fully onsite and offers the chance to learn from a collaborative team while helping keep daily operations, order activity, and sample coordination on track. Responsibilities:• Maintain spreadsheets and organized records to support reporting, tracking, and day-to-day team operations.• Monitor order progress and help keep timelines current so projects continue moving forward smoothly.• Follow purchase orders through each phase and assist with updates that support accurate status visibility.• Label and organize product samples for shipment, including items prepared for overseas distribution.• Attend team meetings, capture key details, and provide dependable follow-up support on action items.• Deliver general administrative assistance to the product development group, including scanning, filing, and clerical tasks.• Support front-office needs such as answering inbound calls and assisting with basic receptionist-related duties when needed.• Contribute to marketing and coordination activities that help the team stay organized ahead of business travel and upcoming deadlines.
2026-09-22T00:00:00Z

Bookkeeper/Office Manager

Rockaway, New Jersey
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A busy firm in the Rockaway area is seeking a Bookkeeper/Office Manager to join their growing team. This Bookkeeper/Office Manager will help support a busy CPA firm serving small and mid-sized businesses Morris County. This Bookkeeper/Office Manager is well suited to someone who takes pride in maintaining accurate financial records, managing several client books with minimal oversight, and building strong working relationships with business owners. The ideal Bookkeeper/Office Manager brings solid accounting fundamentals, strong QuickBooks skills, and a dependable, detail-focused approach to day-to-day bookkeeping operations. Bookkeeper/Office Manager Responsibilities:• Oversee complete bookkeeping activities for a portfolio of small and mid-sized business clients, ensuring records remain current and accurate.• Enter, classify, and maintain daily financial transactions across general ledger and supporting accounts.• Process payables and receivables, including invoices, incoming payments, vendor disbursements, and deposits.• Complete monthly reconciliations for bank accounts, credit cards, and key balance sheet accounts to identify and resolve variances.• Prepare recurring financial statements and management reports to help clients understand business performance.• Support month-end and year-end close activities by organizing records, reviewing account activity, and addressing discrepancies.• Maintain orderly client accounting documentation and respond to bookkeeping questions from clients and business owners.• Partner with CPAs and internal accounting staff to keep client books aligned for reporting, compliance, and tax preparation needs.• Assist with payroll-related bookkeeping tasks and provide practical support to clients using QuickBooks when needed. This Bookkeeper/Office Manager role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Bookkeeper/Office Manager position, apply today.
2026-08-28T00:00:00Z

Bookkeeper/Office Administrator

Mahwah, New Jersey
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:• Accounts Payable• Accounts Receivable• Billing• Assist with certified payroll• Bonding and insurance• Various human resources functionsThe company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity. Salary: $75,000 - $85,000Benefits: Medical, Dental, Vision
2026-09-21T00:00:00Z