<p>We are looking for a highly organized and detail-oriented Office Assistant to join a dynamic team in Pleasant Hill, California. This long-term contract opportunity offers the chance to support daily office operations in a fast-paced environment, working closely with various departments to ensure smooth workflows. The role requires a proactive approach to multitasking and excellent communication skills to support the company's clients and internal teams.</p><p><br></p><p>Office Assistant Responsibilities:</p><p>• Provide comprehensive administrative support, including scheduling appointments and managing calendars.</p><p>• Operate and maintain office equipment such as scanners, copiers, and phones with 1-10 lines.</p><p>• Handle mail processing tasks, including sorting, distributing, and inter-office delivery.</p><p>• Maintain accurate records and ensure proper filing and scanning of documents.</p><p>• Assist with email correspondence and maintain clear and effective communication with clients and team members.</p><p>• Perform data entry and basic typing tasks with attention to detail and accuracy.</p><p>• Support workers’ compensation-related administrative processes as needed.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, to complete office tasks efficiently.</p><p>• Manage and update records to ensure data accuracy and compliance.</p><p>• Assist in maintaining a clean and organized work environment.</p><p><br></p><p>If you are interested in this Office Assistant opportunity, please submit your resume today!</p>
We are looking for a dedicated Administrative Assistant to join our team in West Sacramento, California. In this long-term contract position, you will play a vital role in maintaining efficient office operations by providing comprehensive administrative support. This is an excellent opportunity to contribute to a dynamic environment within the construction industry.<br><br>Responsibilities:<br>• Manage daily administrative tasks such as data entry, filing, and document organization to ensure smooth office operations.<br>• Answer and direct inbound calls professionally, providing accurate information and exceptional customer service.<br>• Coordinate office activities and schedules, including arranging meetings and maintaining calendars.<br>• Perform receptionist duties such as greeting visitors, handling inquiries, and directing them to the appropriate personnel.<br>• Prepare and distribute correspondence, reports, and other necessary documentation.<br>• Monitor and replenish office supplies to maintain a well-equipped workspace.<br>• Assist in maintaining accurate records and databases for operational efficiency.<br>• Support team members with administrative tasks and special projects as needed.<br>• Ensure compliance with company policies and procedures in all administrative functions.
<p>Robert Half client is seeking a contract Administrative Assistant to support the Senior Director of Risk Management and Patient Safety. This position will provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members. This role is 100% onsite.</p><p><br></p><p>Administrative Assistant Duties:</p><p>• Prepare email correspondence, manuals, meeting agendas and minutes</p><p>• Manages schedule of department staff as needed</p><p>• Coordinate meeting logistics</p><p>• Coordinate travel and process expenses for department staff</p><p>• Work with Finance to process member reimbursements for travel expenses</p><p>• Processes Risk Funds for members and insureds</p><p>• Provides support for various projects, workshops and symposia</p><p>• Uses software to support projects and project outputs that promote department efficiencies</p><p>• Complete intermediate planning functions to support projects, meetings and programs</p><p>• Schedules onsite and virtual meetings with members and outside organizations</p><p>• Other duties as assigned</p><p><br></p><p>REQUIREMENTS:</p><p>• High School Diploma or G.E.D. required; Associate’s Degree preferred</p><p>• 2-4 years’ experience in an administrative support role is required</p><p>• Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook</p><p>• Working knowledge of Concur, Docusign, ImageRight strongly preferred,</p><p>• Working experience with setting up Zoom and Microsoft Teams preferred</p><p>• Working knowledge of Jira or similar Project Management software strongly preferred</p><p>• Applies critical thinking and uses problem-solving skills.</p><p>• Exhibits empathic communication, emotional intelligence and excellent customer service</p><p>• Excellent grammar and mathematical skill</p><p><br></p><p>Must Haves:</p><p>• Take initiatives</p><p>• Highly organized</p><p>• Asks questions, takes notes</p><p>• Ability to handle multiple projects and changing priorities</p><p>• Professional demeaner in personal interactions, high level of customer service</p><p>• Intermediate to advanced skills Microsoft Office programs</p><p>• Excellent verbal and written communications</p><p>• Will be interacting with external organizations, hospital leaders and internal staff</p><p><br></p><p>If you are interested in this Administrative Assistant role, please submit your resume today!</p>
<p>Administrative Assistant (Contract)</p><p><br></p><p>We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Front Desk Management</strong>: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.</li><li><strong>Invoicing and Vendor Payments</strong>: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.</li><li><strong>Mail Handling</strong>: Manage all incoming and outgoing mail, ensuring proper distribution and organization.</li><li><strong>Supplies Management</strong>: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.</li><li><strong>Administrative Coordination</strong>: Organize schedules, appointments, and meetings to support efficient office operations.</li><li><strong>Data and Documentation</strong>: Perform accurate data entry and maintain organized records and databases in compliance with company policies.</li><li><strong>Process Optimization</strong>: Work closely with team members to streamline workflows and enhance operational efficiency.</li><li><strong>Special Projects</strong>: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Auburn, California. In this role, you will play a key part in supporting executive operations by managing schedules, coordinating business activities, and overseeing billing tasks. This position requires someone who thrives in a dynamic environment and is committed to ensuring smooth organizational workflows.<br><br>Responsibilities:<br>• Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.<br>• Coordinate business activities and ensure deadlines and priorities are consistently met.<br>• Handle billing processes such as preparing invoices, tracking payments, and maintaining accurate records.<br>• Provide administrative support by answering inbound calls and responding to correspondence.<br>• Perform data entry tasks to maintain and update organizational records.<br>• Assist with receptionist duties, including greeting visitors and managing front-office operations.<br>• Utilize software tools and technology to streamline administrative tasks and enhance efficiency.<br>• Maintain a high level of discretion and professionalism when handling sensitive information.<br>• Collaborate with team members to support overall organizational goals and initiatives.
<p>Vallejo Affordable Housing Community is looking for an Assistant Community Manager.</p><p><br></p><p>This is a temporary position onsite.</p><p><br></p><p>This position will support the property with tenant maintenance orders, answering the phones, and customer service.</p><p><br></p><p>Duties include assisting with administrative tasks, resident relations, lease compliance, and ensuring a high level of customer service to residents and stakeholders. This position plays a critical role in fostering a welcoming and functional environment within the community.</p><p><br></p><p>Responsibilities: </p><p>• Address resident inquiries and concerns courteously and efficiently</p><p>• Assist with communication between property management and residents regarding policies, events, and updates.</p><p>• Foster positive relationships with residents to ensure satisfaction and community engagement.</p><p>• Maintain accurate records of payments, lease agreements, and resident files</p><p>• Assist in rent collection, processing fees, and issuing late payment notices as necessary.</p><p>• Ensure compliance with local, state, and federal affordable housing regulations.</p><p>• Process applications, verify eligibility, and prepare lease agreements for new residents.</p><p>• Help coordinate property upkeep and maintenance requests in collaboration with vendors and staff.</p><p><br></p><p>If you are interested in this temporary administrative community assistant role, submit your resume today! </p>
<p>We are seeking a detail-oriented Administrative Assistant to support the counseling department in East County. This long-term contract position plays a vital role in providing front desk assistance and facilitating daily departmental operations. The ideal candidate will excel at delivering outstanding customer service, adapting to dynamic situations, and working collaboratively with a diverse group of individuals.</p><p><br></p><p>Administrative Assistant responsibilities:</p><p>• Manage and update student appointments using scheduling systems and Microsoft Outlook.</p><p>• Provide administrative support to ensure the smooth daily operations of the counseling department.</p><p>• Prepare, process, and maintain departmental forms, reports, and schedules.</p><p>• Train, guide, and assist student ambassadors and other student workers as needed.</p><p>• Intake and direct students in crisis to appropriate counseling resources.</p><p>• Collaborate with team members and department administrators to maintain seamless workflows.</p><p>• Answer incoming calls and emails with professionalism and accuracy.</p><p>• Maintain a welcoming and organized front desk environment while assisting students and staff.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please apply today!</p>
We are looking for a dedicated Sr. Administrative Assistant to join our team in Auburn, California. This is a long-term contract position suited for someone with strong organizational and communication skills and attention to detail. The role involves multitasking across various administrative functions, ensuring deadlines are met and processes run smoothly.<br><br>Responsibilities:<br>• Coordinate and manage calendars, scheduling appointments and meetings effectively.<br>• Provide comprehensive administrative support, including document preparation and organization.<br>• Assist with basic bookkeeping tasks, including data entry and financial record maintenance.<br>• Prepare and manage import/export documentation accurately and efficiently.<br>• Facilitate conference calls and ensure all participants have the necessary information.<br>• Utilize accounting software systems to support financial processes and reporting.<br>• Maintain spreadsheets in Excel, including creating formulas and organizing data.<br>• Draft and edit correspondence and reports using Microsoft Word.<br>• Ensure deadlines are consistently met by prioritizing tasks effectively.<br>• Support team collaboration and document management using SharePoint.
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-hire Administrative Assistant. The Assistant will provide support for all programs by enforcing policies and assisting with implementation of the programs. This role will work collaboratively with Senior Programs Associate; Programs Associates and State Chairs. The focus will be on providing support to all stakeholders throughout the year. </p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Knowledgeable on all company Programs Policies and Procedures </p><p>• Provide phone support to teachers, parents and students</p><p>• Provide customer support in Zendesk</p><p>• Provide back up to Administrative Assistant with materials sales</p><p>• Create technical documents and support tools</p><p>• Assist with certificate organization and distribution</p><p>• Assist with the facilitation of in person and online Certificate of Merit testing</p><p>• Review all program materials for Convention in hardcopy and digital forms</p><p>• Assist with membership renewals customer service (seasonally) </p><p>• Assist with Membership Department’s archiving project</p><p><br></p><p>Requirements:</p><p>• Travel to Certificate of Merit and other Program testing locations</p><p>• Travel to the annual Convention every year on or around Fourth of July</p><p>• Overtime required during the Convention Week</p><p>• Overtime required on weekends during the months of January, February and March</p><p>QUALIFICATIONS AND EDUCATION REQUIREMENTS</p><p>• BA in English, Business or related field a plus</p><p>• Excellent written and verbal communication skills</p><p>• Proficiency in Microsoft Office, Zendesk, and Google Docs</p><p>• Experience with databases</p><p>PREFERRED SKILLS</p><p>• Time management skills</p><p>• Experience with Project Management software</p><p>• Able to work collaboratively and independently</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>Robert Half's client in Concord, CA is looking for an onsite Facilites Administrative Manager.</p><p><br></p><p>This role combines traditional administrative tasks with facility management duties to ensure the office operates efficiently and effectively. The ideal candidate will also assist in coordinating business travel arrangements, such as booking hotels and transportation, while maintaining a high level of professionalism, confidentiality, and organization.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Oversee the day-to-day operations of the office, ensuring it is clean, safe, and well-maintained.</p><p>Coordinate with vendors and service providers for office supplies, repairs, and equipment maintenance.</p><p>Monitor and manage supplies and maintenance expenses.</p><p>Lead the implementation of office policies and procedures related to workspace efficiency and safety.</p><p><br></p><p>Additional Responsibilities:</p><p><br></p><p>Assist with company events, including meeting setups and internal office celebrations.</p><p>Serve as a point of contact for building management and communicate any facility-related concerns.</p><p>Collaborate with HR to support onboarding tasks, such as arranging workspaces for new hires.</p><p><br></p><p>Qualifications for Facilities Administrative Assistant:</p><p><br></p><p>Proven experience as an Administrative Assistant, Office Manager, or in a related role.</p><p>Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.</p><p>Excellent written and verbal communication skills, with high attention to detail.</p><p>Ability to handle confidential information with integrity and discretion.</p><p>Self-starter mindset with the ability to work independently while contributing to a team.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</p><p>Preferred Qualifications:</p><p><br></p><p>Experience handling basic facility or office management tasks.</p><p>Familiarity with travel booking platforms or software.</p><p>Competencies:</p><p><br></p><p>Professional demeanor and the ability to interact effectively with staff, vendors, and management.</p><p>Strong problem-solving skills and ability to handle situational challenges.</p><p>Comfortable working in a fast-paced, ever-changing environment.</p><p><br></p><p>If you are interested in this Facilities Administrative Assistant position, submit your resume today!</p>
<p>Seeking a part time or full time Administrative Assistant who has experience performing Accounts Payable in QuickBooks. Work in a fast paced small office environment in beautiful downtown Walnut Creek.</p><p>Long term contract for 3-6 months. </p><p><br></p><p>Job Duties:</p><ul><li>Perform full cycle accounts payable - matching, batching and coding invoices</li><li>Support office staff with a variety of administrative tasks</li><li>Prepare daily logs for checks received</li><li>Stamp checks for deposit and prepare bank deposits </li><li>Sort Vendor invoices between one retail property and management company and prepare for coding</li><li>Stamp and code payables and obtain approval from Property Manager or Owner</li><li>Run checks (50-60 per month) on or about 10th of month and 25th of month</li><li>Assemble and mail checks</li><li>Order supplies, contact vendor for equipment malfunctions</li><li>Review, track and Maintain current Vendor insurance certificates</li></ul>
We are looking for a dedicated Customer Engagement Administrative Assistant to join our team on a contract basis in Stockton, California. This role will support the transportation department by providing excellent customer service and administrative assistance. The ideal candidate will have a strong background in customer communication, sales transactions, and office support.<br><br>Responsibilities:<br>• Interact with customers to provide detailed information about schedules, trip planning, and transportation services.<br>• Process cash and credit card transactions, ensuring all sales are accurately recorded and reconciled at the end of the day.<br>• Use both online and paper-based resources to provide clear directions and accurate bus schedule information to passengers.<br>• Maintain organized records of customer interactions, transactions, and feedback for reporting and future reference.<br>• Assist with general administrative duties, including filing, data entry, and managing important records.<br>• Support the team by addressing customer inquiries and resolving issues with attention to detail and in a timely manner.<br>• Ensure the office operates efficiently by completing routine tasks and supporting other team members as needed.
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting </strong>is seeking a <strong>Client Experience Coordinator</strong> to join a growing wealth advisory team. This role is ideal for professionals with a <strong>banking, financial services, or client-facing background</strong> who want to transition into the Registered Investment Advisor (RIA) space. You will be the first point of contact for clients and visitors, creating a professional and welcoming environment, while providing essential administrative support to advisors.</p><p> </p><p>This is a unique opportunity to <strong>apply your banking or financial services experience</strong> in a client-focused RIA setting, learn the nuances of investment advisory operations, and grow your career in wealth management.</p><p><br></p><p><strong>Reception & Office Administration</strong></p><ul><li>Welcome clients, visitors, and guests with a professional and friendly demeanor.</li><li>Answer and direct incoming calls promptly and courteously.</li><li>Manage office calendars, scheduling and coordinating client and internal appointments.</li><li>Maintain a clean, organized, and professional office environment.</li><li>Handle incoming/outgoing mail and packages; manage office supply inventory.</li><li>Prepare client refreshments and meeting spaces to ensure a positive experience.</li><li>Support advisors and team members with general administrative tasks, including filing, scanning, and data entry.</li></ul><p><strong>Client Service Support</strong></p><ul><li>Assist with client onboarding, coordinating documentation and preparing welcome materials.</li><li>Update and maintain accurate client records in the firm’s CRM system.</li><li>Provide support for basic account service requests, such as:</li><li>Processing beneficiary updates</li><li>Assisting with wire transfer documentation</li><li>Supporting account rollovers with custodians</li><li>Prepare client-facing materials, reports, and correspondence for advisor meetings.</li><li>Follow up with clients on pending requests to ensure timely resolution.</li><li>Maintain confidentiality and adhere to compliance standards in all client interactions.</li></ul><p><br></p>
<p>As the Administrative & Client Service Coordinato<strong>r</strong>, you will serve as the first point of contact for our clients and guests, ensuring that every interaction leaves a lasting, positive impression. In this role, you’ll manage the front office, oversee administrative duties, and provide key support to our client service team. This is an excellent opportunity for someone who is highly organized, proactive, and values fostering strong relationships with clients and team members alike.</p><p><br></p><p><strong>Administrative & Client Coordinator Key Responsibilities:</strong></p><p><strong>Reception & Office Administration:</strong></p><ul><li>Greet and warmly welcome clients, visitors, and guests upon arrival.</li><li>Answer and route incoming phone calls promptly and courteously.</li><li>Schedule, confirm, and coordinate client and internal appointments; manage the office calendar.</li><li>Maintain a clean, professional, and organized front office environment.</li><li>Handle mail, packages, and office supplies, ensuring seamless day-to-day operations.</li><li>Prepare meeting spaces and refreshments to create a welcoming environment.</li><li>Support team members with general administrative tasks (filing, scanning, data entry, etc.).</li></ul><p><strong>Client Service Support:</strong></p><ul><li>Assist with onboarding new clients, including preparing welcome packets and coordinating necessary paperwork.</li><li>Maintain accurate and up-to-date client records in the firm's CRM system (Salesforce).</li><li>Help facilitate account-related tasks, such as processing beneficiary updates or wire transfer documentation.</li><li>Prepare client-facing materials, reports, and correspondence ahead of advisor meetings.</li><li>Follow up with clients on pending requests, ensuring timely resolution and excellent customer experience.</li><li>Maintain compliance and confidentiality standards in all client interactions.</li></ul><p>If you are interested in this Administrative & Client Coordinator position, please apply today!</p><p><br></p>
<p>We are looking for a skilled Legal Assistant to join a growing team in Sacramento, California. This permanent, in-office role supports a dynamic group of attorneys and plays a crucial part in our boutique labor and employment law firm, specializing in public sector labor law. If you have a passion for legal work and enjoy working in a fast-paced environment, this position is a great opportunity to contribute to meaningful cases.</p><p><br></p><p>Responsibilities:</p><p>• Prepare legal documents such as pleadings, discovery, correspondence, and memoranda with precision and attention to detail.</p><p>• Manage attorneys' time entries and expense reporting efficiently.</p><p>• Handle client intake processes, ensuring accurate and organized documentation.</p><p>• Oversee docketing and calendaring activities to maintain compliance with deadlines and court schedules.</p><p>• Maintain client files in the case management system, ensuring accessibility and accuracy.</p><p>• Conduct research to support case preparation and legal strategies.</p><p>• Perform electronic filing and submission of court documents at the state, federal, and appellate levels.</p><p>• Collaborate with administrative agencies and assist in criminal law-related tasks when required.</p><p>• Format, proofread, and edit documents for grammar, spelling, and proper structure.</p><p>• Provide additional legal support duties as needed to meet team objectives.</p>
<p>Collegial growing firm is seeking a tech-savvy Legal Secretary to join their boutique law firm in Sacramento, California. In this role, you will provide critical administrative support to attorneys by managing calendars, creating and revising legal documents, and ensuring all correspondence adheres to the firm’s high standards. This is a unique opportunity to work in a non-litigation-focused environment with high-profile clients while contributing to a collegial and dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, and revise correspondence, reports, and legal documents, ensuring accuracy and adherence to firm guidelines.</p><p>• Manage attorney schedules and calendars, coordinating meetings and appointments efficiently.</p><p>• Proofread and edit documents for grammar, punctuation, and style consistency.</p><p>• Utilize advanced features of Microsoft Office to create complex tables, headings, and tables of contents.</p><p>• Analyze data and compile reports as needed for attorneys and clients.</p><p>• Maintain confidentiality of sensitive client information and uphold the firm’s high standards.</p><p>• Collaborate with multiple attorneys to support their administrative needs while managing competing priorities.</p><p>• Ensure timely and accurate completion of assigned tasks with strong attention to detail.</p>
We are looking for a highly organized and proactive Project Assistant to join our team in Sacramento, California. This is a long-term contract position that involves supporting planning and execution efforts for large-scale events, including outreach, administrative tasks, and volunteer coordination. If you thrive in a dynamic environment and enjoy working on impactful projects, this role offers a rewarding opportunity to make a difference.<br><br>Responsibilities:<br>• Coordinate event logistics, including volunteer management for up to 150 individuals and ensuring smooth operations on event days.<br>• Assist in preparing for major fundraising events, such as the Valentine Run, by managing food donation requests and outreach efforts.<br>• Handle administrative tasks such as data entry, organizing files, and managing timelines to ensure all deadlines are met.<br>• Run errands as needed to support event preparations and day-to-day operations.<br>• Serve as a point of contact for volunteers, providing guidance and maintaining effective communication throughout the project.<br>• Utilize Google Workspace tools and Microsoft Office Suite to create and manage documents, spreadsheets, and presentations.<br>• Oversee packet pick-up processes and assist with day-before event preparations to ensure all materials are ready.<br>• Conduct outreach efforts, including contacting donors and community partners, using scripts provided.<br>• Maintain a meticulous and customer-focused approach when interacting with stakeholders, volunteers, and team members.<br>• Support shipping and scanning functions as part of general administrative duties.
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
We are looking for an Assistant Customer Operations specialist to join our team in Stockton, California. This contract position involves supporting customer operations and ensuring seamless communication between internal departments and external clients. The role requires an individual who thrives in a fast-paced environment and is committed to delivering exceptional customer service.<br><br>Responsibilities:<br>• Coordinate the end-to-end order management process, from order receipt to invoice generation, ensuring accuracy in pricing, terms, and invoicing.<br>• Build and maintain strong relationships with internal teams, including Sales, Operations, Logistics, and Finance, as well as external customers.<br>• Provide timely and thorough responses to customer inquiries, resolving issues effectively and enhancing customer satisfaction.<br>• Act as a liaison and resource for Sales, Marketing, Quality, and other departments to support customer needs.<br>• Ensure compliance with company policies and procedures, maintaining readiness for audits and reviews.<br>• Manage multiple priorities while adhering to deadlines and maintaining attention to detail.<br>• Utilize Microsoft Office tools to prepare reports, track data, and perform daily tasks with efficiency.<br>• Offer support for international shipping and trade compliance processes, ensuring smooth operations.<br>• Collaborate with teams to resolve connectivity issues and provide solutions to customer concerns.<br>• Continuously improve processes and contribute innovative ideas for enhancing customer operations.
<p>A City government client in Vacaville seeking a skilled <strong>Paralegal</strong> to provide essential legal support to the City Attorney’s Office. This is an excellent opportunity to leverage your litigation and research experience in a public sector setting, while contributing to meaningful work that impacts the local community.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><p>In this role, you’ll serve as a key resource to attorneys and city staff by:</p><ul><li>Conducting legal research and analyzing statutes, case law, ordinances, and administrative rulings.</li><li>Drafting, editing, and reviewing legal documents including pleadings, contracts, discovery responses, ordinances, resolutions, and correspondence.</li><li>Supporting public records requests, including reviewing and redacting documents in coordination with the City Clerk.</li><li>Assisting with liability claims, subpoenas, and case management.</li><li>Organizing and summarizing depositions, transcripts, and case files to support litigation strategy.</li><li>Managing calendars, deadlines, and filings for court hearings, depositions, and other legal proceedings.</li><li>Serving as a liaison between attorneys, city staff, claims adjusters, and external stakeholders.</li><li>Maintaining organized, confidential records and case files.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Rancho Cordova, California. In this role, you will provide essential administrative support across multiple departments, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a collaborative environment and is eager to learn and master new technologies to enhance productivity.<br><br>Responsibilities:<br>• Support membership staff with onboarding processes, dues renewal management, and maintaining accurate member records within the database.<br>• Assist in administrative tasks related to continuing education programs, ensuring timely coordination and support.<br>• Execute assigned responsibilities for the annual tax seminar, including preparation and logistical support.<br>• Process accounts payable and incoming payments under the guidance of the Senior Accountant, and provide additional financial support as needed.<br>• Prepare and distribute administrative reports and communications under the supervision of the Executive Vice President, ensuring accurate dissemination of information to volunteers statewide.<br>• Manage incoming mail, process product orders from the website, and ensure timely fulfillment.<br>• Collaborate with the Executive Vice President to oversee all aspects of office management and staff coordination.<br>• Utilize various technology tools such as Microsoft Office, Adobe Acrobat, and cloud-based platforms to streamline administrative workflows and maintain consistent formatting.<br>• Maintain effective communication and coordination with team members as part of a remote work environment.<br>• Ensure adherence to organizational standards of courtesy, respect, and patience in all interactions.
We are seeking a Family Law Attorney to join our team in Sacramento, California. As a Family Law Attorney, you will be expected to handle a variety of tasks related to family law cases, including conducting negotiations, preparing and arguing motions, and dealing with various aspects of family law.<br><br>Responsibilities:<br>• Provide legal advice to clients on family law matters<br>• Draft and review legal documents related to family law cases<br>• Negotiate settlements on behalf of clients<br>• Represent clients in court proceedings, hearings, and trials<br>• Conduct legal research to support case preparation<br>• Develop strategies and arguments in preparation for the presentation of cases<br>• Maintain up-to-date knowledge of laws and legal developments in the field of family law<br>• Communicate effectively with clients, opposing counsel, judicial officers, and team members<br>• Manage and oversee paralegals and legal assistants<br>• Ensure all legal actions taken are in compliance with the law and ethical standards.
<p>Our client, a well-respected firm in downtown Sacramento is looking for an Estate Planning Secretary. This is a vital role in managing administrative and clerical duties related to estate planning. The workplace is a dynamic and fast-paced environment where you will be handling client relations, managing schedules, and drafting important documents.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and process incoming and outgoing mail efficiently</p><p>• Handle phone calls for attorneys, ensuring effective communication</p><p>• Draft routine documents and correspondence for attorney approval</p><p>• Organize and schedule appointments and events to ensure smooth operations</p><p>• Welcome and assist clients, providing a detail-oriented and friendly service</p><p>• Maintain electronic calendars for attorneys, ensuring schedules are up-to-date</p><p>• Oversee new client onboarding, ensuring all procedures are correctly followed</p><p>• Draft and prepare firm engagement letters, ensuring all necessary details are included</p><p>• Create and maintain files, keeping accurate records, and generate reports as requested</p><p>• Provide coverage for additional attorneys as required, demonstrating flexibility and teamwork</p>
