We are looking for a detail-oriented Legal Secretary to join our team in Sacramento, California. This is a long-term contract opportunity for an individual who excels in providing administrative support within a legal setting. The ideal candidate will bring expertise in court filings, e-filing, and calendar management while ensuring the seamless operation of daily tasks.<br><br>Responsibilities:<br>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court requirements.<br>• Manage court filings and deadlines to maintain timely submissions.<br>• Coordinate and maintain attorneys' calendars, including scheduling meetings, hearings, and appointments.<br>• Transcribe dictation to draft legal correspondence and documents.<br>• Act as a point of contact for communication with courts, clients, and other legal professionals.<br>• Organize and maintain physical and digital case files for easy access and reference.<br>• Conduct basic research to support legal proceedings and document preparation.<br>• Assist with administrative tasks such as photocopying, scanning, and document distribution.<br>• Monitor changes in court procedures and ensure adherence to updated filing protocols.
<p>We are looking for a detail-oriented Legal Secretary to join our team in Sacramento, California. This role is essential in providing administrative and legal support within the litigation sector. The ideal candidate will thrive in a fast-paced environment and possess exceptional organizational and communication skills.<strong> This exciting position is HYBRID, 2 days onsite after training! </strong></p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and edit legal documents and correspondence with a high level of accuracy.</p><p>• Manage case files and maintain comprehensive records for litigation matters.</p><p>• Coordinate schedules and appointments for attorneys, ensuring efficient time management.</p><p>• Communicate effectively with clients, opposing counsel, and court personnel regarding case-related matters.</p><p>• Handle billing processes, including tracking time entries and preparing invoices.</p><p>• File legal documents with courts and agencies, adhering to deadlines and procedural requirements.</p><p>• Conduct research to support case preparation and provide attorneys with relevant information.</p><p>• Maintain confidentiality and uphold ethical standards in all legal matters.</p><p>• Assist with administrative tasks, such as answering phone calls and managing office supplies.</p>
We are looking for a highly organized and detail-oriented Legal Secretary to join our team on a long-term contract basis. This role is based in Sacramento, California, and requires expertise in providing administrative and legal support to attorneys. The ideal candidate will bring strong skills in e-filing, calendar management, and document preparation to ensure seamless operations within the legal team.<br><br>Responsibilities:<br>• Prepare, proofread, and format legal documents, ensuring accuracy and compliance with court requirements.<br>• Handle electronic filing (e-filing) of legal documents with state and federal courts.<br>• Manage attorneys’ calendars, including scheduling meetings, court dates, and deadlines.<br>• Coordinate and track court filings to ensure timely submissions.<br>• Transcribe dictations and prepare correspondence as needed.<br>• Maintain organized case files and manage document storage systems.<br>• Communicate effectively with clients, court personnel, and other legal professionals.<br>• Assist with the preparation of trial materials, exhibits, and other legal documentation.<br>• Monitor and prioritize incoming communications, including emails and phone calls.<br>• Perform general administrative tasks, such as processing invoices and managing office supplies.
We are looking for a skilled Legal Secretary to join our team in Sacramento, California, on a long-term contract basis. The ideal candidate will bring expertise in legal administrative tasks and demonstrate exceptional organizational skills. This position offers an opportunity to support legal professionals in a dynamic and detail-oriented services environment.<br><br>Responsibilities:<br>• Manage court filings and e-filing processes with accuracy and efficiency.<br>• Organize and maintain legal calendars, ensuring deadlines and appointments are tracked effectively.<br>• Prepare legal documents and correspondence based on dictation and other instructions.<br>• Coordinate scheduling and communication between attorneys, clients, and court personnel.<br>• Maintain and update case files to ensure all records are current and accessible.<br>• Assist in drafting and formatting legal pleadings and contracts.<br>• Conduct administrative tasks such as answering calls, managing emails, and handling office supplies.<br>• Ensure compliance with legal procedures and deadlines.<br>• Provide support in organizing meetings and preparing agendas.<br>• Perform other administrative duties to support the smooth operation of legal services.
<p>Collegial growing firm is seeking a tech-savvy Legal Secretary to join their boutique law firm in Sacramento, California. In this role, you will provide critical administrative support to attorneys by managing calendars, creating and revising legal documents, and ensuring all correspondence adheres to the firm’s high standards. This is a unique opportunity to work in a non-litigation-focused environment with high-profile clients while contributing to a collegial and dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, and revise correspondence, reports, and legal documents, ensuring accuracy and adherence to firm guidelines.</p><p>• Manage attorney schedules and calendars, coordinating meetings and appointments efficiently.</p><p>• Proofread and edit documents for grammar, punctuation, and style consistency.</p><p>• Utilize advanced features of Microsoft Office to create complex tables, headings, and tables of contents.</p><p>• Analyze data and compile reports as needed for attorneys and clients.</p><p>• Maintain confidentiality of sensitive client information and uphold the firm’s high standards.</p><p>• Collaborate with multiple attorneys to support their administrative needs while managing competing priorities.</p><p>• Ensure timely and accurate completion of assigned tasks with strong attention to detail.</p>
<p>A polished and growing insurance defense law firm in Walnut Creek is seeking a Legal Secretary to join their team. This is an exciting opportunity to become part of a family-oriented, collaborative office culture with a strong reputation in the Bay Area legal community.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, proofread, and format motions, pleadings, discovery, and correspondence</li><li>Manage E-filing in state and federal courts</li><li>Handle trial preparation, including exhibits, witness coordination, and case files</li><li>Maintain attorney calendars, deadlines, and case schedules</li><li>Provide administrative and litigation support to attorneys and paralegals</li></ul>
<p>A City government client in Vacaville seeking a skilled <b>Legal Administrative Assistant </b>to provide essential legal support to the City Attorney’s Office. This is an excellent opportunity to leverage your administrative experience in a public sector setting, while contributing to meaningful work that impacts the local community.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><p>In this role, you’ll serve as a key resource to attorneys and city staff by:</p><ul><li>Conducting research and analyzing statutes, case law, ordinances, and administrative rulings.</li><li>Drafting, editing, and reviewing documents including contracts, ordinances, resolutions, and correspondence.</li><li>Supporting public records requests, including reviewing and redacting documents in coordination with the City Clerk.</li><li>Assisting with liability claims, subpoenas, and case management.</li><li>Managing calendars, deadlines, and filings for court hearings, depositions, and other legal proceedings.</li><li>Serving as a liaison between attorneys, city staff, claims adjusters, and external stakeholders.</li><li>Maintaining organized, confidential records and case files.</li></ul>
<p>Our client, a well-respected firm in downtown Sacramento is looking for a Corporate Legal Secretary. They are onsite 5 days/week, collegial work environment, and competitive compensation. </p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p>· Performs secretarial and clerical duties.</p><p>· Processes mail daily. </p><p>· Handles phone calls for attorneys and paralegals.</p><p>· Responds to and generates email messages.</p><p>· Transcription from dictation and voicemail.</p><p>· Drafts routine correspondence and documents on own initiative for approval by attorneys.</p><p>· Schedules appointments and other events.</p><p>· Receives clients arriving for appointments (including beverages).</p><p>· Maintains electronic calendar for attorneys and self.</p><p>· Enters attorneys’ time electronically.</p><p>· Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.</p><p>· Familiarity with law libraries.</p><p>· Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.</p><p>· Familiarity with Internet usage.</p><p>· Performs conflicts checks for potential new clients and existing clients.</p><p>· Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.</p><p>· Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.</p><p>· Opens New Client / Matters in accordance with firm procedure.</p><p>· Creates and maintains files, keeps records and prepares reports as requested.</p><p>· Performs other duties as required. </p>
<p>Our client, a well-respected firm in Sacramento is looking for a transactional secretary. </p><p>Responsibilities </p><ul><li>Performs secretarial and clerical duties. </li><li>Processes mail daily. </li><li>Handles phone calls for attorneys and paralegals. </li><li>Responds to and generates email messages. </li><li>Transcription from dictation and voicemail. </li><li>Drafts routine correspondence and documents on own initiative for approval by attorneys. </li><li>Schedules appointments and other events. </li><li>Receives clients arriving for appointments (including beverages). </li><li>Maintains electronic calendar for attorneys and self. </li><li>Enters attorneys’ time electronically. </li><li>Makes travel arrangements, hotel reservations and continuing education registrations for attorneys. </li><li>Familiarity with law libraries. </li><li>Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements. </li><li>Familiarity with Internet usage. Performs conflicts checks for potential new clients and existing clients. </li><li>Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary. </li><li>Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents. </li><li>Opens New Client / Matters in accordance with firm procedure. </li><li>Creates and maintains files, keeps records and prepares reports as requested. </li><li>Performs other duties as required </li></ul>
<p>We are looking for a skilled Legal Assistant to join a growing team in Sacramento, California. This permanent, in-office role supports a dynamic group of attorneys and plays a crucial part in our boutique labor and employment law firm, specializing in public sector labor law. If you have a passion for legal work and enjoy working in a fast-paced environment, this position is a great opportunity to contribute to meaningful cases.</p><p><br></p><p>Responsibilities:</p><p>• Prepare legal documents such as pleadings, discovery, correspondence, and memoranda with precision and attention to detail.</p><p>• Manage attorneys' time entries and expense reporting efficiently.</p><p>• Handle client intake processes, ensuring accurate and organized documentation.</p><p>• Oversee docketing and calendaring activities to maintain compliance with deadlines and court schedules.</p><p>• Maintain client files in the case management system, ensuring accessibility and accuracy.</p><p>• Conduct research to support case preparation and legal strategies.</p><p>• Perform electronic filing and submission of court documents at the state, federal, and appellate levels.</p><p>• Collaborate with administrative agencies and assist in criminal law-related tasks when required.</p><p>• Format, proofread, and edit documents for grammar, spelling, and proper structure.</p><p>• Provide additional legal support duties as needed to meet team objectives.</p>
<p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative and Operational Support</strong>:</p><ul><li>Manage daily calendars, schedules, and appointments for executives, ensuring seamless time management and prioritization.</li><li>Coordinate complex travel arrangements, including flights, accommodations, and itineraries.</li><li>Organize and prepare materials for meetings, conferences, and presentations, including taking minutes when needed.</li><li>Oversee correspondence, including emails, phone calls, and written communications, ensuring timely responses and follow-ups.</li></ul><p><strong>Project Management</strong>:</p><ul><li>Support workflow automation and cross-functional processes, utilizing relevant systems or platforms (Source: DFST2025 - Midyear Update.pdf).</li><li>Assist in coordination and execution of strategic projects, ensuring deadlines and deliverables are achieved.</li><li>Serve as a liaison between departments, teams, or external stakeholders to streamline communication and collaboration.</li></ul><p><strong>Technical and Digital Support</strong>:</p><ul><li>Leverage digital tools, such as CRM platforms, cloud-based solutions, or project management software, to enhance efficiency (Source: DFST2025 - Midyear Update.pdf).</li><li>Provide support for AI or automation tools, enabling executives and teams to improve workflows.</li></ul><p><strong>General Office Management</strong>:</p><ul><li>Help maintain organized filing systems, both digital and physical.</li><li>Arrange executive expense reporting and monitor budgets related to travel or departmental needs.</li><li>Manage sensitive information with utmost confidentiality and discretion.</li></ul><p><br></p>
<p>We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.</p><p><br></p><p><strong>** Must be okay with part time hours and work schedule **</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.</p><p>• Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.</p><p>• Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.</p><p>• Monitor and maintain office supply inventory to ensure smooth operations.</p><p>• Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.</p><p>• Coordinate information flow between internal departments and external stakeholders.</p><p>• Respond to inquiries and requests from senior management in a timely and efficient manner.</p><p>• Assist with project setup and management to support departmental initiatives.</p><p>• Develop and maintain organized filing systems and office procedures to optimize workflow.</p><p>• Provide additional administrative support as needed to meet the demands of the team.</p>
We are looking for an experienced Administrative Assistant to provide advanced support to executives or department-level leadership within a non-profit organization. This contract position requires a meticulous individual who excels in managing administrative tasks and possesses exceptional organizational skills. Based in Stockton, California, this role offers an opportunity to contribute to meaningful work while collaborating with diverse teams.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executive or departmental leaders, ensuring smooth operations and task management.<br>• Coordinate procurement tasks, including managing purchase orders, vendor relations, and requisitions.<br>• Draft and edit correspondence, ensuring clear communication across departments.<br>• Maintain accurate records, track documents, and perform meticulous data entry.<br>• Organize and manage calendars, schedules, and meetings for multiple supervisors.<br>• Utilize Microsoft Office Suite and cloud-based platforms such as SharePoint and DocuSign for document management.<br>• Handle sensitive and confidential information with discretion and care.<br>• Prioritize and manage multiple tasks, ensuring deadlines are met efficiently.<br>• Anticipate needs and proactively solve problems to support team objectives.<br>• Collaborate effectively in a public sector or large organizational environment, including higher education settings.
We are looking for a detail-oriented and organized Administrative Assistant to join our team on a long-term contract basis in Fairfield, California. This role involves supporting departmental operations through a variety of administrative tasks, including document preparation, data management, and communication with staff and the public. If you excel at multitasking and thrive in a collaborative environment, we encourage you to apply.<br><br>Responsibilities:<br>• Perform advanced and confidential administrative tasks requiring independent judgment and technical expertise.<br>• Research and compile data from multiple sources to assist in the preparation of forms, reports, and calculations.<br>• Provide clear and accurate information to both the public and staff, explaining policies and procedures as needed.<br>• Organize and maintain departmental files and official records for easy access and retrieval.<br>• Draft, proofread, and finalize correspondence, reports, and other documents, ensuring accuracy and compliance with policies.<br>• Track and process official documents, ensuring timely issuance and proper documentation.<br>• Operate computer systems to input, retrieve, and analyze data, producing detailed reports as required.<br>• Coordinate office logistics, including ordering supplies, scheduling equipment repairs, and maintaining reference materials.<br>• Review system-generated reports for accuracy, correcting discrepancies to ensure data integrity.<br>• Attend meetings, take minutes, and distribute finalized documentation to relevant stakeholders.
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Auburn, California. In this role, you will play a key part in supporting executive operations by managing schedules, coordinating business activities, and overseeing billing tasks. This position requires someone who thrives in a dynamic environment and is committed to ensuring smooth organizational workflows.<br><br>Responsibilities:<br>• Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.<br>• Coordinate business activities and ensure deadlines and priorities are consistently met.<br>• Handle billing processes such as preparing invoices, tracking payments, and maintaining accurate records.<br>• Provide administrative support by answering inbound calls and responding to correspondence.<br>• Perform data entry tasks to maintain and update organizational records.<br>• Assist with receptionist duties, including greeting visitors and managing front-office operations.<br>• Utilize software tools and technology to streamline administrative tasks and enhance efficiency.<br>• Maintain a high level of discretion and professionalism when handling sensitive information.<br>• Collaborate with team members to support overall organizational goals and initiatives.
<p>Robert Half's Fabrication client is in need of a contract to permanent Administrative Assistant. This role is 100% onsite in Antioch.</p><p><br></p><p>Administrative Duties Include:</p><p>- Answer the phones, greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals</p><p>- Data Entry into Excel, and Smartsheet</p><p>- Prepare outgoing mail and correspondence, including e-mails</p><p>- Order office supplies and replenish the kitchen with snacks, office supply inventory</p><p>- Running daily reports in SAP and then emailing the group</p><p>- Check the timesheets that the superintendent sends in, attend to missing timecards</p><p><br></p><p>If you are interested in our Administrative Assistant role, please apply today!</p>
<p>Administrative Assistant (Contract)</p><p><br></p><p>We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Front Desk Management</strong>: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.</li><li><strong>Invoicing and Vendor Payments</strong>: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.</li><li><strong>Mail Handling</strong>: Manage all incoming and outgoing mail, ensuring proper distribution and organization.</li><li><strong>Supplies Management</strong>: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.</li><li><strong>Administrative Coordination</strong>: Organize schedules, appointments, and meetings to support efficient office operations.</li><li><strong>Data and Documentation</strong>: Perform accurate data entry and maintain organized records and databases in compliance with company policies.</li><li><strong>Process Optimization</strong>: Work closely with team members to streamline workflows and enhance operational efficiency.</li><li><strong>Special Projects</strong>: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.</li></ul><p><br></p>
<p>We are looking for a personable and organized Office Assistant to join our team in Angels Camp California. In this role, you will serve as the first point of contact for clients and visitors, providing outstanding customer service while managing administrative tasks effectively. This is a Contract position within the insurance industry, offering an excellent opportunity to contribute to a dynamic and fast-paced office environment. Goal is industry experience and preferably licensed. </p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and guests warmly, ensuring a meticulous and friendly reception experience.</p><p>• Answer incoming calls, take accurate messages, and respond to inquiries regarding insurance policies and procedures.</p><p>• Manage appointment scheduling and maintain an organized calendar for the office.</p><p>• Handle administrative duties such as filing, data entry, scanning, and distributing documents.</p><p>• Prepare correspondence, reports, and other essential materials in a timely manner.</p><p>• Keep the reception area clean, organized, and presentable.</p><p>• Process both incoming and outgoing mail efficiently.</p><p>• Support internal teams with various administrative tasks as needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Sacramento, California. In this role, you will provide essential support to case managers and assist with various administrative tasks related to a new program funded by a recent grant. This position requires a commitment to accuracy, organization, and effective coordination over a six-month period, with potential for extension or conversion.<br><br>Responsibilities:<br>• Review applications submitted for the newly funded program to ensure completeness and compliance.<br>• Verify documentation and work completed by case managers for accuracy and adherence to standards.<br>• Conduct manual research and gather data to support program initiatives and decisions.<br>• Monitor tasks and update information within the database to maintain accurate records.<br>• Investigate potential funding sources to support program expansion and sustainability.<br>• Provide administrative and clerical support to case managers, including organizing files and handling correspondence.<br>• Track progress and coordinate activities to ensure timely completion of program objectives.<br>• Assist with scheduling, planning, and other organizational tasks to maintain efficiency.<br>• Collaborate closely with team members to address operational challenges and improve workflows.
We are looking for an experienced Senior Administrative Assistant to join our team on a contract basis in Sacramento, California. This role requires exceptional organizational skills and attention to detail to support daily administrative operations. The ideal candidate will excel in managing schedules, coordinating travel plans, and handling documentation efficiently.<br><br>Responsibilities:<br>• Oversee and coordinate calendar management to ensure seamless scheduling of meetings, appointments, and events.<br>• Provide comprehensive administrative support, including preparing reports, correspondence, and presentations.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation, while adhering to company policies.<br>• Facilitate conference calls and virtual meetings, ensuring proper setup and communication flow.<br>• Manage the export and import of documents, ensuring compliance with relevant procedures and regulations.<br>• Act as a point of contact for internal and external stakeholders, handling inquiries and resolving issues promptly.<br>• Maintain records and documentation to ensure accuracy and accessibility.<br>• Assist in organizing team events and office functions as needed.<br>• Monitor and order office supplies to maintain inventory levels.
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Walnut Creek, California. This position is ideal for a detail-oriented individual with exceptional organizational skills and a passion for delivering high-quality administrative support. The role involves assisting with client account management, providing administrative support, ensuring compliance with industry regulations, and fostering effective team collaboration.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>1. Account Management:</p><p>• Assist with the onboarding of new clients by preparing necessary custodian paperwork and ensuring all required documents are properly completed.</p><p>• Handle account maintenance tasks, such as updating client contact information and responding to general client inquires.</p><p>2. Administrative Support:</p><p>• Provide administrative support including scheduling, preparing for, and possibly attending prospect/client meetings.</p><p>• Ensure accurate documentation of all prospect/client/vendor interactions and tasks within the firm’s CRM.</p><p>3. Communication:</p><p>• Serve as the client’s primary point of contact for account questions.</p><p>• Proactively reach out to clients to ensure all service needs are met, addressing concerns in a professional and timely manner.</p><p>4. Compliance:</p><p>• Ensure compliance with industry regulations and company policies by following policies and procedures outlined by the MCS and/or Chief Compliance Officer (CCO).</p><p>• Monitor client account activity to detect and resolve compliance issues.</p><p>5. Team Collaboration:</p><p>• Work closely with advisors, other CSAs, and the operations department to ensure seamless client experiences.</p><p>• Participate in team meetings to discuss best practices and solutions for improving client service delivery.</p><p>• Assist with special projects assigned by direct management and the CCO.</p><p><br></p><p>If you are interested in applying to our Senior Administrative Assistant Position, submit your resume today!</p>
We are looking for a dedicated Senior Executive Assistant to provide high-level administrative support for executives in the financial services sector. This Contract-to-Permanent position offers an excellent opportunity for professionals skilled in managing complex schedules and ensuring seamless communication across teams. Join us in Stockton, California, and contribute to a dynamic environment where precision and organization are key.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and conference calls.<br>• Coordinate and organize virtual meetings using platforms such as Cisco Webex.<br>• Prepare and process financial documentation through systems like ADP and Concur.<br>• Maintain and update CRM databases to ensure accurate record-keeping.<br>• Oversee timekeeping and payroll processes using Kronos and About Time systems.<br>• Draft and edit correspondence, presentations, and reports for executive review.<br>• Facilitate effective communication between executives and internal or external stakeholders.<br>• Plan and execute travel arrangements, including booking accommodations and managing itineraries.<br>• Handle confidential information with discretion and professionalism.<br>• Assist in organizing and managing administrative projects to support executive operations.
<p><strong>Executive Assistant to the CEO</strong></p><p>Join a fast-paced, global company as the <strong>Executive Assistant</strong> to our CEO! In this highly visible role, you’ll manage calendars, meetings, travel, and communications—keeping top priorities on track and operations running smoothly.</p><p>You’ll act as a trusted partner to senior leadership, supporting board activities, corporate communications, and key strategic initiatives. This role calls for exceptional organization, professionalism, and discretion.</p><p><strong>What You’ll Do:</strong></p><ul><li>Manage the CEO’s schedule, travel, and correspondence</li><li>Prepare materials and reports for executive and board meetings</li><li>Coordinate with senior leaders on governance and corporate initiatives</li><li>Handle confidential information with integrity and precision</li></ul><p>If you’re detail-oriented, resourceful, and thrive in an executive environment—<strong>we want to hear from you!</strong></p>
<p>Reputable estate planning firm is seeking an experienced trust administration paralegal to join their team. This position is full-time in the office with no overtime. This is a perfect opportunity for someone who is seeking a collaborative and supportive environment that promotes a healthy work life balance. </p><p><br></p><p>Responsibilities:</p><p>• Handle the preparation and drafting of various legal documents related to estate planning</p><p>• Coordinate and manage the probate and estate administration process</p><p>• Perform legal research and analysis on relevant laws and regulations pertaining to estate planning and administration</p><p>• Collaborate with the legal team to ensure efficient processing and execution of estate plans</p><p>• Maintain accurate and up-to-date client records and files</p><p>• Address client inquiries and concerns promptly and professionally</p><p>• Monitor ongoing cases and report any significant changes or issues</p><p>• Work closely with attorneys to prepare for court proceedings</p><p>• Ensure compliance with all legal standards and regulations related to estate planning and probate administration</p><p>• Assist in the development and implementation of improved workflow processes within the legal team.</p>
