10 Results for Administrative Assistant Jobs in Sacramento, CA

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Administrative Assistant

Lathrop, CA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract opportunity is ideal for someone who can manage administrative workflows, maintain accurate records, and provide detail-oriented front-desk support. The role requires strong attention to detail, clear communication, and the ability to handle multiple tasks in a busy office environment. Schedule: Monday–Friday, 8 AM–5 PM Assignment: permanent Contract, 3–6 Months Seeking an organized and dependable Administrative Assistant to support a busy Public Works Department. Responsibilities: Process purchase orders and invoices Order supplies and maintain office inventory Answer and route incoming calls Assist customers and respond to vendor inquiries Provide general administrative and clerical support
2026-10-12T15:24:11Z

Administrative Assistant

Stockton, CA
onsite
Temporary to Hire
25.34 - 29.34 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support labor compliance operations for construction projects in Stockton, California. This contract opportunity with potential for a permanent role is ideal for someone who can coordinate records, manage reporting timelines, and communicate effectively with internal teams and subcontractors. The role centers on helping maintain compliance with prevailing wage and certified payroll requirements while keeping documentation organized and accurate. Responsibilities: • Prepare and submit recurring certified payroll and prevailing wage documentation for public and government-funded projects. • Examine project setup materials to determine reporting obligations, wage rules, and required compliance steps. • Monitor deadlines and maintain organized files to support adherence to labor regulations and contract requirements. • Review subcontractor payroll submissions for completeness, accuracy, and proper supporting documentation. • Communicate with subcontractors and project stakeholders to resolve missing details, corrections, and outstanding compliance items. • Maintain tracking logs and project records related to certified payroll, labor reporting, and audit support activities. • Investigate payroll discrepancies and coordinate with payroll or accounting teams to address compliance-related issues. • Assist with audits, union-related reporting, labor statistics, invoicing follow-up, and distribution of payroll-related reports as needed.
2026-10-26T23:13:45Z

Administrative Assistant

Sacramento, CA
onsite
Permanent / Full Time
54000.00 - 58000.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations. Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. Responsibilities: -Provide administrative support that contributes to the overall effectiveness and continuity of daily operations. -Coordinate information, resources, and activities among internal and external stakeholders to promote timely execution of priorities. -Manage ongoing administrative processes while adapting to shifting workloads, deadlines, and organizational needs. -Produce and maintain records, correspondence, and reports in accordance with established practices and quality standards. -Support planning, scheduling, and implementation efforts for meetings, projects, and departmental initiatives. -Monitor operational needs, identify areas requiring attention, and facilitate appropriate follow-through. -Assist in maintaining positive working relationships with individuals across all levels of the organization. -Participate in process improvement efforts that enhance organization, communication, and service delivery.
2026-11-02T20:43:41Z

Legal Assistant

Walnut Creek, CA
onsite
Temporary / Contract
33.00 - 43.00 USD / Hourly
We are looking for a Legal Assistant to join a defense-focused litigation practice in Walnut Creek, California. This contract-to-hire opportunity is ideal for someone who is comfortable supporting attorneys in a fast-paced civil litigation environment and can manage both case-related and administrative tasks with accuracy. The role begins with a fully on-site training period of 90 days, followed by a hybrid schedule with three days in the office and two days working from home. Candidates who bring strong court filing experience, strong document preparation skills, and dependable organizational support will be well positioned for success. Responsibilities:• Prepare, revise, and finalize legal documents so they meet court formatting requirements and attorney expectations.• Handle electronic filings in both state and federal courts, ensuring submissions are accurate and completed within required deadlines.• Maintain attorney calendars by tracking hearings, filing dates, meetings, and other litigation-related commitments.• Provide day-to-day administrative assistance to attorneys, including organizing case materials and supporting workflow coordination.• Support civil litigation matters by managing documents, monitoring deadlines, and helping keep case activity on schedule.• Review filing details and court requirements carefully to reduce errors and help maintain compliance across active matters.
2026-11-05T18:53:43Z

Administrative Business Partner

Rocklin, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Service Admin to join a detail-focused Services team on a Contract basis in Rocklin, California. This position supports daily operational coordination across customer setup, contract administration, service documentation, and reporting workflows. The role is well suited for someone who can manage detailed administrative processes, keep records accurate across multiple systems, and provide dependable support to internal teams and field personnel. Responsibilities:• Enter new customer records and contract details into business systems, ensuring information is complete and available for quoting and billing activities.• Maintain inspection and service contract data across platforms, including creating service entries and confirming work is scheduled in the appropriate service periods.• Review jobs pending completion, confirm that required documentation has been submitted, and follow up with technicians when additional paperwork is needed.• Route failed inspection findings and service items requiring follow-up pricing to the appropriate sales contacts, and prepare related documentation when repair work has been completed.• Organize inspection reports and supporting files in the correct locations, update billing-related records, and add quote information to financial systems to improve invoicing accuracy.• Determine when compliance-related uploads are required, complete submissions, record billing notes, and update tracking logs to reflect current status.• Prepare monthly inspection work orders by validating coverage details, creating job numbers, assigning work appropriately, and building scheduling reference spreadsheets with service notes and estimated labor needs.• Issue work order numbers for service requests, assist field staff with system and mobile form issues, and coordinate administrative support such as equipment orders, report distribution, and customer document requests.• Manage additional office support tasks, including receiving deliveries, notifying recipients, handling weekly check distribution, arranging required class registrations, and processing approved driver enrollments.• Support reporting and compliance activities by uploading backflow and annual reports, ordering required tags, creating customer binders, securing certificates of insurance, and arranging lift rentals for service and inspection work.
2026-10-22T22:28:47Z

Paralegal

Walnut Creek, CA
onsite
Permanent / Full Time
80000.00 - 120000.00 USD / Yearly
We are looking for an experienced Legal Assistant/Paralegal to support a small practice in the East Bay. This role combines substantive paralegal work with legal administrative and office coordination responsibilities in a firm focused on real estate, construction, and business disputes. The ideal candidate brings strong judgment, advanced organizational skills, and confidence using legal technology in a fast-paced civil litigation environment. Responsibilities:• Manage case documents from intake through trial, including organizing, reviewing, and analyzing records for active civil litigation matters.• Prepare discovery materials and assist with drafting pleadings, motions, and other case-related documents as needed.• Conduct legal research using platforms such as Westlaw and other technology tools to support attorneys in case strategy and preparation.• Evaluate and screen prospective client inquiries, gathering key information and helping determine next steps for attorney review.• Coordinate trial preparation by assembling exhibits, binders, and other materials required for hearings, depositions, and trial.• Handle civil court filings, arrange service of documents, and ensure submissions meet court rules and deadlines.• Maintain calendars and scheduling for litigation events, client meetings, and court-related obligations.• Build and maintain organized electronic and administrative files, while also supporting office operations, recordkeeping, and supply management.• Assist with accounts payable and accounts receivable tasks to help keep daily firm operations running smoothly.
2026-10-07T15:53:59Z

Legal Assistant

Walnut Creek, CA
onsite
Temporary to Hire
25.00 - 35.00 USD / Hourly
Legal SecretaryWe are seeking a Legal Secretary to support attorneys with a variety of administrative and legal support duties. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.Responsibilities:<ul><li>Provide administrative support to attorneys</li><li>Manage calendars, schedule meetings, and track deadlines</li><li>Prepare, format, revise, and proofread legal documents</li><li>Communicate with clients, courts, and outside parties</li><li>Maintain electronic and physical client files</li><li>Assist with document management and filing</li><li>Support general office and legal administrative functions</li></ul>Qualifications:<ul><li>2+ years of legal secretary, legal assistant, or related legal support experience</li><li>Strong Microsoft Word and document formatting skills</li><li>Experience with calendaring and deadline management</li><li>Professional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Experience in Trusts & Estates (T& E), estate planning, or probate is a plus</li></ul>This role is ideal for someone who enjoys supporting attorneys, handling client interactions, and keeping legal matters organized and moving forward.
2026-11-05T17:28:45Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000.00 - 85000.00 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-10-22T18:18:45Z

Human Resources (HR) Assistant

Sacramento, CA
onsite
Temporary / Contract
27.71 - 32.09 USD / Hourly
We are looking for a detail-oriented workers comp claims examiner to support a non-profit organization in Sacramento, California. This Long-term Contract position focuses on coordinating and resolving workers’ compensation claims while serving as a key point of contact for employees, medical professionals, legal representatives, and other partners. The ideal candidate will bring strong judgment, organization, and communication skills to help move claims efficiently from intake through closure while maintaining compliance with applicable requirements. Responsibilities:• Oversee workers’ compensation cases from first notice of injury through final disposition, ensuring each file progresses accurately and on schedule.• Review incident details, medical documentation, and supporting records to assess claim validity and determine appropriate next steps.• Communicate regularly with injured employees, supervisors, healthcare providers, attorneys, investigators, and external service partners to gather updates and share claim information.• Arrange and track medical care, confirm treatment plans, and evaluate clinical reports to support ongoing case management.• Process indemnity and medical payments with attention to statutory guidelines, internal standards, and required timeframes.• Prepare and issue claim-related notices, including determinations, delays, and benefit communications, within mandated deadlines.• Maintain complete and well-organized claim files by documenting activity, preserving correspondence, and updating case notes promptly.• Support investigations by securing statements, reviewing evidence, and identifying opportunities for recovery, settlement, return-to-work planning, or other cost-control measures.• Partner with legal counsel and represent the organization in hearings, mediations, conferences, or similar proceedings when claims require formal resolution.
2026-10-28T18:28:47Z

Calendar Clerk

Sacramento, CA
remote
Temporary to Hire
30.00 - 40.00 USD / Hourly
We are looking for a highly organized Calendar Clerk to support a busy law firm in Sacramento, California. This contract opportunity with permanent potential is ideal for someone who is meticulous with deadlines, comfortable working in a legal environment, and committed to keeping case activity accurate and up to date. In this role, you will help ensure attorneys and support staff have clear visibility into upcoming events, filings, and required follow-up actions. You will also provide light front-office support by helping manage incoming calls as needed. Responsibilities:<ul><li>Maintain the firm’s master calendar by entering and revising court dates, filing deadlines, hearings, motions, and related case events.</li><li>Track trial settings, continuances, and all deadline adjustments that result from schedule changes.</li><li>Coordinate deposition scheduling and keep all calendaring records current when appointments are added, rescheduled, or removed.</li><li>Create reminders and follow-up alerts for important litigation activities, including notices, subpoenas, and meet-and-confer obligations.</li><li>Prepare recurring calendar summaries and team reports so legal staff can plan for upcoming matters.</li><li>Communicate with requesting team members to verify that new entries and updates have been completed accurately.</li><li>Review unclear or incomplete scheduling information proactively and raise questions before deadlines are entered.</li><li>Stay informed on California court rules, date-calculation requirements, and updates to calendaring tools used by the firm.</li><li>Assist with answering and routing incoming telephone calls to support front desk coverage when needed.</li></ul>
2026-11-05T18:53:43Z

10 results for Administrative Assistant in Sacramento, CA