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42 results for Office Specialist in Rutherford, NJ

Office Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events. Responsibilities:• Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office.• Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner.• Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized.• Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics.• Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift.• Maintain neat shared spaces and contribute to an orderly, efficient workplace environment.• Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed.
2026-05-12T00:00:00Z

Office Manager

Edison, NJ
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
A well‑established local CPA firm in Edison, NJ is seeking an experienced Office Manager to oversee tax return processing, client correspondence, and billing operations. This is a hybrid position, requiring 3 days per week in the office with the remaining days worked remotely. Position Overview The Office Manager will play a critical role in managing the administrative and operational flow of a high‑volume tax practice. This individual will act as the central control point for tax return processing, client communications, and firm billing activities. Key Responsibilities Manage and control the outflow of a high volume of tax returns Handle all incoming and outgoing client correspondence Track tax return status, deadlines, and final delivery to clients Oversee and process client billings and invoicing Coordinate internally with partners, preparers, and administrative staff Ensure office procedures, workflows, and documentation are followed accurately and efficiently Compensation & Benefits Competitive compensation package Excellent 401(k) plan with a generous employer match Comprehensive medical, dental, and vision insurance Hybrid work schedule offering flexibility and work/life balance How to Apply To be considered, please: Email your resume to Robert Half, or Call Rich Singer, CPA directly at 848‑202‑7970 to discuss this excellent opportunity.
2026-05-04T00:00:00Z

Office Manager

Hillside, NJ
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Our client in the Hillside area is hiring an Office Manager to support their team. This role is fully on-site; Monday-Friday with flexible hours of 10-5pm/10-6pm.Please note: Animals/pets are regularly on-site.Overview: This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions. Key Responsibilities:Accounting Responsibilities (Primary Focus)<ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul>Payroll & HR Responsibilities<ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul>Benefits: Medical, Dental, Vision, PTOThis is an excellent opportunity for an experienced office manager with a strong accounting background looking to join a mission-driven environment.Benefits are provided and this role is paying between $85-95k base, depending on experience.
2026-05-01T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an organized Office Manager to support day-to-day workplace operations for a legal environment. This 6-month Contract position is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative support across multiple functions. The role requires strong communication, sound judgment, and the ability to keep office services, facilities, and vendor relationships running smoothly. Responsibilities:• Direct daily office activities to maintain an orderly, efficient, and detail-focused workplace environment• Provide front desk coverage when needed, including greeting guests and helping manage reception-related needs• Prepare meeting spaces for internal and external use, ensuring conference rooms are properly arranged and ready• Record visitor activity and help oversee office access procedures in coordination with building protocols• Serve as a point of contact for suppliers, property management, security personnel, and other external service providers• Monitor inventory levels and place orders for office and kitchen materials to keep essential supplies stocked• Help maintain clean, organized shared spaces such as kitchens, break areas, and other common office locations• Review incoming messages in shared administrative inboxes and route requests to the appropriate teams or individuals• Support new employee setup by coordinating workspace readiness, materials, and other onboarding logistics• Arrange catering, assist with office gatherings, manage maintenance requests, and escalate workplace issues when necessary, including handling Certificates of Insurance with training provide
2026-05-12T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an organized Office Manager to support the day-to-day experience of employees and visitors in our office. This Long-term Contract position is ideal for someone who can keep workplace operations running smoothly, coordinate services and supplies, and serve as a dependable point of contact for office needs. The role blends front-of-house support, vendor coordination, event planning, and logistical oversight in a fast-paced, well-organized environment. Responsibilities: • Direct daily office activities to maintain a welcoming, efficient, and well-prepared workplace for staff and guests. • Provide reception and visitor support, including greeting arrivals and helping coordinate an organized front desk experience. • Monitor inventory levels, replenish workplace materials, and place orders to keep office and kitchen supplies stocked. • Partner with cleaning personnel to uphold cleanliness standards and ensure meeting rooms and common areas are ready for use. • Serve as the primary resource for employee questions related to office services, facilities, and general workplace support. • Work closely with building management and outside service providers to address maintenance needs, deliveries, and operational requests. • Assist with employee onboarding and offboarding by preparing equipment, coordinating laptop setup, and supporting workspace readiness. • Organize weekly catered meals, including breakfast and lunch service for groups of approximately 20 to 40 attendees. • Help plan and coordinate internal gatherings and employee events in collaboration with key team members. • Manage incoming and outgoing shipments, distribute packages promptly, and oversee general shipping and receiving logistics.
2026-05-11T00:00:00Z

Office Coordinator

Purchase, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred). Key Responsibilities:<ul><li> Schedule and coordinate technician dispatch for service calls and projects</li><li> Create and process purchase orders accurately and in a timely manner</li><li> Perform accounts payable functions, including invoice processing and reconciliation</li><li> Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness</li><li> Process invoices and manage billing for open and inprogress job tickets</li><li> Add inventory and materials to job tickets to ensure accurate costing and billing</li><li> Assist in preparing and organizing customer quotes and proposals</li><li> Answer and direct incoming calls in a professional manner</li><li> Maintain communication with customers regarding scheduling, updates, and service needs</li><li> Sort and distribute incoming mail and correspondence</li><li> Follow up on open invoices and assist with collections as needed</li><li> Maintain organized records of job tickets, transactions, and customer communications</li><li> Support daily operational needs to ensure efficient workflow across departments</li></ul>Qualifications:<ul><li> Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred</li><li> Knowledge of purchase orders, invoicing, billing, and accounts payable processes</li><li> Experience reviewing timesheets or payrollrelated documentation is a plus</li><li> Strong organizational skills with exceptional attention to detail</li><li> Ability to multitask, prioritize, and adapt in a fastpaced environment</li><li> Excellent communication and customer service skills</li><li> Strong relationship management skills with the ability to interact professionally across all levels</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus</li><li> Reliable, proactive, and teamoriented</li><li> Bilingual in Spanish and English is preferred</li></ul>Additional Requirements:<ul><li> Must be local to White Plains, NY or within a reasonable commuting distance</li><li> Ability to work fulltime, onsite</li></ul>Benefits:<ul><li> Highly competitive base pay</li><li> Comprehensive Medical, Dental, Vision, and Disability benefits</li><li> 401(k) retirement savings program with company match</li><li> Paid Time Off (PTO) and Sick Time</li><li> Life Insurance</li><li> Referral Program</li><li> A culture that values growth, development, and internal promotion</li></ul>Work Conditions / Schedule:<ul><li> Schedule: Monday Friday, 7:00 AM 4:30 PM</li><li> Location: White Plains, NY (Onsite)</li></ul>
2026-05-12T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support day-to-day document production, mail handling, and administrative service operations for a client site in New York, NY. This is a Contract position suited for someone who is comfortable working in a fast-paced office environment, balancing accuracy, service, and deadlines. The role also contributes to related front-of-house and facilities support needs, helping ensure smooth back-office operations and a detail-focused client experience. Responsibilities:• Maintain accurate service logs and confirm all work requests are complete and properly documented before processing.• Handle copy, scanning, print, mail, and intake assignments across both physical and digital workflows while following established service standards.• Organize incoming tasks by urgency and production requirements to keep work moving efficiently and in the correct sequence.• Communicate promptly with clients or leadership regarding turnaround expectations, job status, and any issues that may affect delivery timelines.• Complete, package, and distribute assignments within committed deadlines while upholding quality expectations.• Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies as needed.• Review completed work for accuracy and presentation, and assist in maintaining quality across team output when required.• Follow company and client-site policies, use materials responsibly, and support additional office services such as reception, hospitality, or audio/visual assistance when needed.• Safely move boxes, paper, and other materials weighing up to 50 pounds as part of daily operational support.
2026-05-08T00:00:00Z

General Office Clerk

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support legal administrative operations near Hackensack, NJ. This Long-term Contract position focuses on handling high-volume document processing, maintaining accurate case files, and ensuring materials are prepared for timely submission. The ideal candidate is organized, dependable, and comfortable working with both paper and digital records in a legal environment. Responsibilities:• Manage the reproduction, digitization, and arrangement of legal paperwork to keep records accessible and complete.• Maintain case-related files by updating, sorting, and storing both physical documents and electronic records accurately.• Prepare legal forms and supporting materials for submission through electronic filing platforms while following established procedures.• Enter and verify document details in internal tracking systems to support accurate recordkeeping and retrieval.• Assist with back-office administrative tasks that help attorneys and legal staff keep daily operations running smoothly.• Review incoming and outgoing documents for completeness, proper labeling, and correct placement within case files.
2026-05-13T00:00:00Z

General Office Clerk

Staten Island, NY
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dedicated General Office Clerk to join our team in Staten Island, New York, for a long-term contract position. In this role, you will play a key part in maintaining organized records and ensuring smooth office operations. This is an excellent opportunity to contribute to the success of a mission-driven non-profit organization. Responsibilities: • Organize, label, and maintain physical and digital files for easy retrieval. • Handle the storage and proper arrangement of file boxes and related materials. • Assist with data entry tasks to ensure accurate record-keeping. • Respond to requests for file access and provide documents as needed. • Maintain confidentiality and ensure secure handling of sensitive information. • Collaborate with team members to streamline filing processes. • Perform general office duties, including photocopying and scanning. • Ensure compliance with organizational policies for records management.
2026-05-01T00:00:00Z

Office Operations Manager

Bedminster, NJ
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for an Office Operations Manager to support daily business functions for a property management organization in Bed Minster, New Jersey. This position is ideal for someone who thrives in a hands-on office setting, enjoys keeping operations organized, and can move easily between administrative, vendor, tenant, and compliance-related tasks. The right candidate will bring real estate or property management experience, strong attention to detail, and the initiative to step in wherever support is needed. Responsibilities:• Oversee the intake, review, and ongoing tracking of common area maintenance applications and supporting records to ensure files remain current and accurate.• Administer tenant-related applications by confirming completeness, following up on outstanding items, and maintaining clear documentation throughout the process.• Maintain property, tenant, and vendor information within Yardi, ensuring data is updated consistently and available for reporting and operational use.• Coordinate vendor relationships, including onboarding support, document collection, status tracking, and day-to-day communication.• Provide administrative assistance to accounting activities by helping organize invoices, support documentation, and related office workflows.• Work with municipal offices to help secure permits, approvals, and other required compliance documentation tied to property operations.• Develop and maintain organized filing systems and spreadsheets for applications, vendor records, lease-related information, and operational reporting.• Offer broad office and operations support in a small-team environment, taking initiative on emerging priorities and special projects as needed.
2026-04-28T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-04-14T00:00:00Z

Office Services Associate (Reprographics)

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate (Reprographics) to support daily back-office operations for a client site in New York, New York. This Contract position focuses on document production, mail handling, intake support, and related office services in both physical and digital settings. The role is well suited to someone who enjoys fast-paced work, delivers strong customer service, and takes pride in accuracy, confidentiality, and dependable turnaround times. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work through the appropriate tracking methods. • Complete reprographics, scanning, mail, and intake assignments in line with established service standards and client expectations. • Organize and prioritize daily workload to ensure all projects are processed, finished, and delivered within required timelines. • Communicate promptly with supervisors or client contacts when questions, scheduling concerns, or deadline risks arise. • Perform routine quality checks on completed materials to verify accuracy, presentation, and completeness before release. • Resolve basic equipment issues and keep machines operational by replenishing paper, toner, and other production supplies. • Handle sensitive documents with discretion while following company policies and on-site procedures at all times. • Support additional front-of-house or workplace services, such as reception, hospitality, or audio/visual assistance, when business needs require it.
2026-05-07T00:00:00Z

Billing Specialist

Eatontown, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Billing Specialist to support a busy construction and contractor environment in Monmouth County, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage billing activities, assist with credit operations, and help keep accounts current in a fast-paced setting. The role will contribute to reducing backlogs by handling high-volume financial transactions with accuracy and efficiency. Responsibilities:• Process customer billing accurately and in a timely manner while maintaining complete supporting documentation.• Assist with billing activities by preparing, reviewing, and updating invoices to ensure proper account processing.• Monitor accounts receivable records and help resolve discrepancies that affect payment or credit balances.• Support collection efforts by following up on outstanding items and coordinating with internal teams to clarify account details.• Maintain organized financial records and update account information within billing and receivables systems.• Investigate credit and billing issues, identify root causes, and recommend practical solutions to improve accuracy.• Help reduce departmental backlogs by prioritizing daily tasks and managing a consistent volume of transactions.
2026-05-12T00:00:00Z

Legal Billing Specialist

Madison, NJ
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
A boutique law firm in the Madison, NJ area is seeking a Legal Billing Specialist to join their team. This role offers the opportunity to own the billing process end-to-end while working closely with attorneys in a collaborative, detail-driven environment. The ideal candidate has prior legal billing experience and is comfortable navigating e-billing platforms. Responsibilities:<ul><li>Manage the full billing cycle, including reviewing time entries, preparing invoices, and issuing client billings</li><li>Review and edit pre-bills to ensure accuracy and alignment with client guidelines</li><li>Submit invoices through e-billing systems and resolve any rejections or submission issues</li><li>Monitor accounts receivable and follow up on outstanding balances</li><li>Apply payments, reconcile accounts, and investigate discrepancies</li><li>Partner with attorneys to finalize billing and process revisions or write-downs</li><li>Maintain organized billing records and assist with reporting</li><li>Respond to client billing inquiries in a timely, professional manner</li></ul>
2026-05-07T00:00:00Z

Legal Billing Specialist

Florham Park, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up. The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:<ul><li>Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.</li><li>Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.</li><li>Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.</li><li>Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.</li><li>Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.</li><li>Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.</li><li>Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.</li><li>Prepare regular summaries on billing activity and accounts receivable status for firm leadership.</li><li>Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.</li><li>Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.</li></ul>This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist position, apply today!
2026-04-24T00:00:00Z

Legal Billing Specialist

Montclair, NJ
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
A busy firm in the Montclair area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join an expanding team that offers work schedule flexibility, career advancement, and the ability to work with some of hte best attorneys in the state. This Legal Billing Specialist plays an important role in preparing accurate invoices, maintaining billing records, and coordinating with attorneys, administrative staff, and accounting professionals to keep billing activities on track. The ideal Legal Billing Specialist will have proficiency in 3E, Aderant, or any relevant system, and have the ability to manage multiple priorities in a deadline-driven environment. Legal Billing Specialist Responsibilities:• Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions.• Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently.• Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing.• Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms.• Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters.• Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete.• Generate recurring and ad hoc billing reports to support operational tracking and management review.• Assist with collection-related follow-up through electronic billing correspondence and outreach when needed.• Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust.• Document billing-related communications and activity in iManage for accurate recordkeeping and reference. This Legal Billing Specialist position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Billing Specialist role, apply today!
2026-05-01T00:00:00Z

Bookkeeper/Office Manager

Leonardo, NJ
onsite
Permanent / Full Time
50000 - 80000 USD / Yearly
50,000 - 80,000 benefits:<ul><li>medical</li><li>401k</li><li>paid time off</li><li>flexible</li></ul>Responsibilities:<ul><li>Handle full-cycle bookkeeping, including A/P, A/R, billing, and bank/credit card reconciliations</li><li>Maintain general ledger and assist with month-end and year-end close</li><li>Process payroll and coordinate payroll-related reporting</li><li>Prepare financial reports and support the accountant/CPA as needed</li><li>Manage office operations, supplies, vendors, and facilities</li><li>Serve as the primary point of contact for administrative and office-related matters</li><li>Support HR-related administration (onboarding paperwork, benefits coordination, personnel files)</li><li>Assist with compliance, record retention, and internal controls</li></ul>
2026-04-14T00:00:00Z

Legal Assistant / Calendar Clerk

Morristown, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half is seeking a highly detail-oriented Legal Clerk / Paralegal to support a busy litigation team with a strict focus on calendaring and deadline management for complex, multi-party asbestos litigation. This role is critical to ensuring accurate tracking of court dates, depositions, mediations, and attorney appearances across multiple jurisdictions and states. Start Date: ASAPLocation: On-Site 5 days per week (Morristown, New Jersey)Schedule: Monday–Friday | 9:00 AM – 5:00 PM Duration: Long Term Contract Pay Rate: $25-$30 per hour Key Responsibilities<ul><li>Maintain and manage a high-volume asbestos litigation calendar, including depositions, mediations, hearings, and attorney appearances across numerous cases and jurisdictions</li><li>Track and consolidate dates and deadlines from multiple sources, including court calendars and internal systems</li><li>Ensure accurate, timely creation and distribution of Outlook calendar invitations to attorneys and team members</li><li>Monitor and cross-check court calendars and internal calendars to confirm accuracy and updates</li><li>Provide consistent follow-up to ensure deadlines and appearances are properly scheduled and communicated</li><li>Once fully trained and calendaring responsibilities are well established, assist with light paralegal support as needed by the litigation teams</li></ul>
2026-05-11T00:00:00Z

Executive Assistant & Office Manager

Stamford, CT
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
We are seeking a highly organized and proactive Executive Assistant & Office Manager to support senior leadership while overseeing day-to-day office operations. This individual will serve as a key administrative partner to executives, helping manage schedules, communications, meetings, travel coordination, and operational workflows in a fast-paced professional environment. The ideal candidate is polished, detail-oriented, resourceful, and capable of balancing executive support responsibilities with hands-on office coordination. Bilingual Spanish/English communication skills are required for this role. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to senior leadership and cross-functional teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare presentations, reports, meeting materials, and executive correspondence</li><li>Track follow-up items and ensure timely completion of action items from meetings</li><li>Maintain confidential records, files, and sensitive business information</li><li>Serve as a liaison between leadership, employees, vendors, and external stakeholders</li><li>Support expense reporting and reimbursement processes through expense management systems</li></ul>Office Management & Operations<ul><li>Oversee daily office operations to maintain an organized and efficient workplace</li><li>Coordinate office vendors, suppliers, and service providers</li><li>Manage office supply inventory and purchasing processes</li><li>Process purchase orders and support administrative procurement activities</li><li>Assist with planning internal meetings, company events, and leadership gatherings</li><li>Identify opportunities to improve administrative and operational efficiencies</li><li>Support a collaborative and professional office environment</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth! Responsibilities:• Assist in preparing and submitting applications to ensure accuracy and timely completion.• Track application statuses and promptly address any outstanding issues or follow-ups.• Collaborate with internal teams to collect and compile necessary information and documentation.• Perform additional administrative tasks and responsibilities as needed
2026-05-11T00:00:00Z

Administrative Assistant

Short Hills, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Millburn, New Jersey. This is a long-term contract position for someone who can keep communication organized, manage shifting priorities, and provide dependable support to staff, students, and families. The ideal candidate is proactive, organized, and comfortable handling a mix of administrative coordination, front-office tasks, and student-facing assistance in a fast-paced environment. Responsibilities:• Manage incoming messages, calls, and correspondence with accuracy and a strong sense of urgency.• Organize materials, calendars, and task priorities to ensure the next day’s activities are fully prepared and running smoothly.• Serve as a central communication link among the Director, team members, families, and other key contacts to keep information aligned and up to date.• Provide day-to-day operational support to the administrative team, helping maintain efficient and well-coordinated office functions.• Assist students with practical daily needs, including meal-related support and other routine on-site concerns.• Coordinate logistics connected to student placement efforts, including scheduling preparatory sessions and arranging testing-related activities.• Support training-related and program logistics by helping prepare materials and handling follow-up coordination as needed.• Help students get ready for interviews by reviewing expectations, required preparation steps, and presentation tips.
2026-05-08T00:00:00Z

Administrative Assistant

Livingston, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities. • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities. • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations. • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion. • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention. • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow. • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear. • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
2026-05-13T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-05-01T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in New York. This contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling a mix of front-desk, clerical, and phone-based responsibilities. The person in this role will help keep workflows moving smoothly by managing administrative tasks with accuracy, care, and strong customer service. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area. • Respond to incoming calls promptly, route messages to the appropriate contacts, and provide clear information to callers. • Perform data entry and maintain administrative records with a high level of accuracy and attention to detail. • Support day-to-day office functions such as filing documents, preparing correspondence, and organizing materials for staff use. • Coordinate routine clerical tasks to help ensure schedules, paperwork, and internal communications remain up to date. • Assist with general administrative support needs across the office to promote efficient daily operations.
2026-05-13T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing. Responsibilities:• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.• Handle mailings and package preparation to ensure materials are completed and sent on time.• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.
2026-05-05T00:00:00Z