49 results for Administrative Assistant in Roxbury, NJ

Administrative Assistant

Armonk, NY
onsite
Contract / Temporary to Hire
19.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Armonk, New York. In this contract position, you will play a crucial role in ensuring smooth daily operations by providing administrative support, managing communications, and maintaining accurate records. This role offers an excellent opportunity for growth in a dynamic and collaborative environment. Responsibilities:• Provide comprehensive administrative support to ensure efficient daily operations.• Answer and manage inbound calls, addressing inquiries and directing them to the appropriate department.• Perform accurate and timely data entry to maintain and update records.• Organize and manage files, documents, and correspondence for easy accessibility.• Schedule and coordinate meetings & appointments as needed.• Collaborate with team members to support various administrative projects and tasks.
2026-04-06T15:53:43Z

Administrative Assistant

Woodside, NY
onsite
Contract / Temporary to Hire
20.00 - 25.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations. Responsibilities: • Manage daily administrative tasks to ensure smooth office operations. • Answer incoming phone calls professionally and direct them to the appropriate departments. • Perform accurate data entry and maintain organized records. • Handle receptionist duties, including welcoming visitors and managing inquiries. • Provide support to team members with scheduling, correspondence, and document preparation. • Coordinate office supplies and ensure all materials are adequately stocked. • Assist with filing, scanning, and other clerical tasks as needed. • Collaborate with team members to ensure efficient workflow and task completion.
2026-03-11T14:33:43Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a skilled Administrative Assistant to support daily office operations and ensure tasks are completed efficiently. This is a Contract position based in New York, New York, offering an excellent opportunity to contribute to a dynamic and detail-oriented environment. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records. • Answer and direct inbound calls in a detail-oriented and courteous manner. • Perform data entry tasks with accuracy and attention to detail. • Assist with receptionist duties, such as greeting visitors and handling inquiries. • Organize and maintain office files, ensuring all documents are easily accessible. • Coordinate office supplies and equipment, ensuring smooth daily operations. • Support various departments with ad hoc administrative tasks as needed. • Prepare reports and presentations as requested by the management team. • Ensure compliance with office policies and procedures to maintain an efficient workplace.
2026-04-06T14:58:41Z

Administrative Assistant

Easton, PA
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
Robert Half is seeking a reliable and detail-oriented Administrative Assistant to join a growing team. The ideal candidate will have strong Microsoft Office skills and a proactive approach to supporting day-to-day office operations. Key Responsibilities:<ul><li>Provide administrative support, including managing correspondence, scheduling appointments, and organizing meetings</li><li>Prepare, edit, and format documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint</li><li>Assist with organizing electronic and paper files for efficient record keeping</li><li>Support data entry, reporting, and other office tasks</li><li>Coordinate with internal teams and external partners to facilitate workflow</li><li>Maintain confidentiality of sensitive information</li><li>Perform additional administrative duties as assigned</li></ul>
2026-04-03T14:38:42Z

Administrative Assistant

New York, NY
onsite
Temporary
31.35 - 33.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join a dynamic legal team in New York, New York. This long-term contract position offers the opportunity to provide essential support to a litigation group, ensuring smooth operations and the timely delivery of high-quality documents. The role may transition into a permanent position based on mutual fit. Responsibilities: • Provide comprehensive administrative support to a litigation team consisting of 7–8 members. • Edit, format, and finalize legal documents, including briefs and tables of authorities, ensuring accuracy and compliance with standards. • Conduct document comparisons to identify and address discrepancies. • Manage scheduling for Zoom meetings and provide logistical support for virtual and in-person events. • Handle printing, scanning, mailing (including FedEx), and other document management tasks. • Assist attorneys with general office and project-related needs. • Maintain an organized workflow to ensure deadlines are consistently met.
2026-04-10T19:24:06Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Brooklyn, New York. This contract position involves managing daily administrative tasks, maintaining organization, and ensuring smooth communication across departments. If you are highly organized and excel at multitasking, we encourage you to apply. Responsibilities: • Handle incoming calls professionally and direct them to the appropriate departments. • Perform accurate data entry tasks to maintain and update records. • Assist with general office operations, including scheduling and coordinating meetings. • Act as the first point of contact for visitors by greeting and directing them appropriately. • Prepare and organize documents, reports, and correspondence. • Maintain office supplies inventory and place orders when necessary. • Support team members with administrative tasks to ensure deadlines are met. • Coordinate communication between departments to enhance workflow efficiency. • Manage filing systems and ensure all records are properly organized.
2026-03-23T14:14:04Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent
50000.00 - 55000.00 USD / Yearly
50,000 - 50,000 benefits:<ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul> We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration. Responsibilities:• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.• Oversee the timely and accurate submission of annual reports from local organizations.• Maintain and update electronic records and databases to ensure accessibility and accuracy.• Collaborate on special projects and initiatives as assigned by organizational leadership.• Support the coordination of meetings and events to advance the mission of the organization.
2026-04-01T20:38:44Z

Office Assistant

Woodbridge, NJ
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a dedicated and detail-oriented Office Assistant to join our team. This is a long-term contract position offering a flexible schedule of up to 10 hours per week, Monday through Friday. The ideal candidate will provide administrative support to ensure smooth office operations and assist with a variety of tasks as needed. Responsibilities:• Perform general administrative duties, including data entry, filing, and running reports.• Manage ad hoc projects and ensure timely completion of assigned tasks.• Order office supplies and coordinate lunch arrangements for the team.• Scan, organize, and maintain digital and physical documents.• Answer and direct inbound calls with attention to detail.• Provide receptionist support by welcoming visitors and addressing inquiries.• Assist with clerical tasks to maintain efficient office workflow
2026-04-11T00:03:56Z

Office Assistant

Allentown, PA
remote
Temporary
18.00 - 20.00 USD / Hourly
Are you a detail-oriented professional seeking a dynamic office environment? Robert Half is looking for an Office Assistant to provide essential administrative support and help ensure smooth daily operations. Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism.</li><li>Answer and direct phone calls, respond to inquiries, and handle correspondence.</li><li>Maintain organized files, records, and office supplies inventory.</li><li>Coordinate incoming and outgoing mail and packages.</li><li>Assist with scheduling meetings, organizing calendars, and preparing documents.</li><li>Support basic bookkeeping, data entry, and reporting as needed.</li><li>Carry out other administrative duties as assigned to support the team’s workflow.</li></ul>
2026-03-31T20:14:26Z

Administrative Assistant

Neptune, NJ
onsite
Temporary
30.40 - 35.20 USD / Hourly
We are looking for a dedicated Construction Administrative Assistant to join our team. In this contract role, you will play a key part in supporting the onsite construction team by ensuring smooth daily operations and maintaining accurate project documentation. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Responsibilities:• Provide comprehensive administrative support to the onsite construction team, ensuring all tasks are completed efficiently.• Collaborate with the Site Supervisor to manage project logistics and maintain daily field reports.• Organize and maintain project-related documentation, ensuring accuracy and accessibility.• Coordinate site amenities, including arranging food procurement and keeping the trailer organized.• Handle inbound calls and manage general office communications with professionalism.• Perform data entry tasks to ensure accurate and up-to-date records.• Assist with receptionist duties, greeting visitors and addressing inquiries as needed.• Monitor and replenish office supplies to support the construction team's needs.• Act proactively to identify and resolve potential administrative challenges.• Maintain a clean and organized workspace to promote productivity.
2026-04-10T19:24:06Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity for someone who thrives in a dynamic environment and excels at multitasking. Responsibilities: • Manage daily administrative tasks, ensuring the office runs efficiently and effectively. • Respond to inbound calls with professionalism, directing inquiries to appropriate team members or departments. • Perform accurate data entry and maintain organized records for easy retrieval. • Assist with receptionist duties, including welcoming visitors and handling front desk operations. • Coordinate and schedule meetings, appointments, and other events as needed. • Prepare and distribute correspondence, reports, and other documents in a timely manner. • Monitor and manage office supplies, placing orders as necessary to maintain inventory. • Support team members with various ad hoc tasks and special projects. • Maintain a clean and organized office environment to promote productivity.
2026-03-27T16:18:46Z

Administrative Assistant

Eatontown, NJ
onsite
Contract / Temporary to Hire
25.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Eatontown, New Jersey. This Contract to permanent position offers an excellent opportunity to support various administrative and clerical tasks while ensuring efficiency in daily operations. The ideal candidate will have a proactive approach, strong organizational skills, and the ability to handle multiple responsibilities effectively. Responsibilities: • Prepare and organize suit and judgment packages with accuracy and attention to detail. • Perform basic data entry tasks and manage spreadsheets with minimal supervision. • Process judgment entries and ensure all documentation is completed in a timely manner. • Conduct bank and wage calculations to support financial assessments. • Utilize queries to extract relevant data and generate reports as needed. • Manage calendars, schedule meetings, and maintain appointment records. • Draft clear and thorough responses to client inquiries, ensuring clarity and professionalism. • Assist in preparing for audits by organizing required documents and materials.
2026-04-09T19:18:43Z

Administrative Assistant

New York, NY
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office. Responsibilities: • Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols. • Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment. • Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments. • Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets. • Resolve straightforward issues using established procedures while following detailed instructions. • Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision. • Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
2026-03-25T18:58:47Z

Sr. Administrative Assistant

New York, NY
onsite
Temporary
28.50 - 30.00 USD / Hourly
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York. Responsibilities: • Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders. • Arrange and oversee travel bookings, including flights, accommodations, and itineraries. • Prepare and process expense reports using Concur software with accuracy and efficiency. • Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates. • Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette. • Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration. • Assist in creating basic PowerPoint presentations when necessary. • Handle conference calls and meetings, ensuring they run smoothly and are well-organized. • Manage import and export documentation with precision and attention to detail. • Support the team in various administrative tasks to ensure operational efficiency.
2026-03-18T13:43:44Z

Sales Administrative Assistant

Bethlehem, PA
remote
Contract / Temporary to Hire
25.00 - 35.00 USD / Hourly
Are you a highly organized, creative, and proactive administrative professional who thrives in a fast‑paced, team-oriented environment? Our team is seeking a Sales Administrative Assistant to support the sales and recruiting teams with critical behind-the-scenes operations, business development coordination, and administrative workflow management. Key Responsibilities<ul><li>Provide day-to-day administrative support to the sales and recruiting teams</li><li>Assist with business development activities, including preparing presentations, updating CRM data, and tracking outreach efforts</li><li>Organize and maintain sales materials, proposals, and client-facing documents</li><li>Draft and proofread correspondence, marketing materials, and internal communications</li><li>Support lead generation by researching prospective clients and compiling target lists</li><li>Prepare activity reports, metrics, and dashboards for internal tracking</li><li>Ensure compliance with internal processes, documentation standards, and deadlines</li><li>Partner closely with leadership to improve workflows and identify opportunities to streamline operations</li><li>Jump in wherever needed—this role requires a true go‑getter with a team-first mindset</li></ul>
2026-03-26T22:03:44Z

Part Time Administrative Assistant

Center Valley, PA
onsite
Contract / Temporary to Hire
16.00 - 18.00 USD / Hourly
Are you an organized and motivated professional seeking flexible work hours? Robert Half is searching for a Part-Time Administrative Assistant to provide essential administrative support and help ensure smooth day-to-day operations. Key Responsibilities:<ul><li>Greet and assist visitors and callers with professionalism and courtesy.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, including emails and mail distribution.</li><li>Maintain organized electronic and paper filing systems.</li><li>Assist with data entry, document preparation, and basic reporting.</li><li>Support general office operations, including supply inventory and orders.</li><li>Perform additional administrative duties as required.</li></ul>
2026-03-31T20:14:26Z

Administrative Assistant

Elmwood Park, NJ
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Operations Coordinator to join our team near Elmwood Park, New Jersey. This Contract-to-Permanent position offers an exciting opportunity to support key operational and project management functions within a dynamic environment. The ideal candidate will play a pivotal role in ensuring seamless coordination between teams, vendors, and clients while maintaining accurate documentation and schedules. Responsibilities:• Coordinate daily and weekly schedules for roofing crews, supervisors, and subcontractors to ensure project timelines are met.• Track and monitor the progress of vendors and suppliers to support project objectives.• Assist project managers with job setup, documentation, and progress tracking to maintain workflow efficiency.• Act as a communication bridge between field teams, vendors, customers, and internal departments to resolve issues and provide updates.• Oversee the tracking and coordination of materials, deliveries, and equipment to ensure job site readiness.• Maintain organized records of job files, permits, contracts, and compliance documentation for easy access and accuracy.• Prepare and process work orders, change orders, and closeout documentation in a timely manner.• Monitor project schedules, identify potential conflicts, and collaborate on solutions to prevent delays.• Support safety compliance efforts by ensuring all required documentation is completed and up-to-date.• Perform administrative tasks such as data entry, reporting, and invoice management to support overall operations.
2026-04-06T18:03:54Z

Executive Assistant

New York, NY
onsite
Temporary
25.34 - 29.34 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This 2 month contract position is based in Lower Manhattan, New York, and requires exceptional organizational skills, adaptability, and attention to detail. The role involves managing executive schedules, coordinating travel, and facilitating efficient communication to ensure seamless daily operations. Responsibilities:• Maintain and manage executive calendars, ensuring efficient scheduling and coordination with multiple stakeholders.• Arrange and oversee travel logistics, including flights, accommodations, and transportation for executives, utilizing tools such as Egencia.• Prepare meeting materials, including agendas and notes, while ensuring all logistics are handled smoothly.• Process expense reports and support administrative workflows to optimize efficiency.• Develop and maintain presentations, reports, and organized documentation systems for executive use.• Act as a gatekeeper by managing incoming calls, messages, and protecting executive time.• Assist with special projects and provide operational oversight aligned with leadership priorities.• Adapt to individual working styles and preferences of executives to deliver personalized support.
2026-04-07T19:28:46Z

Sr. Administrative Assistant

Bridgewater, NJ
onsite
Permanent
60000.00 - 75000.00 USD / Yearly
This position is paying between $60,000-75,000 base benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a
2026-04-03T13:58:44Z

Executive Assistant

Red Bank, NJ
onsite
Permanent
75000.00 - 85000.00 USD / Yearly
75,000 - 85,000 benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul>
2026-03-17T20:28:46Z

Executive Assistant

Hellertown, PA
onsite
Contract / Temporary to Hire
23.00 - 25.00 USD / Hourly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to support senior management. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to manage confidential information with integrity. Key Responsibilities:<ul><li>Provide professional administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, proofread, and edit correspondence, presentations, and reports.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication on behalf of executives.</li><li>Organize and coordinate events, conferences, and team activities as needed.</li><li>Manage expense reports, invoices, and other documents with accuracy and discretion.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Anticipate executive needs, proactively addressing challenges and resolving issues before escalation.</li></ul>
2026-04-02T14:03:56Z

Receptionist

Allentown, PA
onsite
Temporary
17.00 - 19.00 USD / Hourly
Robert Half is seeking a friendly, organized receptionist to serve as the welcoming face and support hub of a local office. In this key role, you’ll greet visitors, answer phones, manage appointments, and provide general administrative support to keep the team operating efficiently. Responsibilities:<ul><li>Greet and direct visitors in a courteous and professional manner</li><li>Answer, screen and route incoming phone calls</li><li>Maintain a clean and organized reception area</li><li>Manage incoming and outgoing mail and deliveries</li><li>Schedule meetings and maintain calendars for staff</li><li>Assist with data entry, filing, and basic document preparation</li><li>Order office supplies and track inventory</li><li>Support other administrative projects as needed</li></ul>
2026-04-08T16:28:51Z

Administrative Asst/Exec. Asst 2

Woodbridge, MN
onsite
Temporary
25.00 - 28.00 USD / Hourly
Position Summary:The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping. Key ResponsibilitiesTenant & Customer Support<ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul>Administrative & Operational Support<ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul>Financial & Lease Administration<ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul>Vendor & Facilities Coordination<ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul>eQualifications<ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
2026-04-07T12:28:41Z

Executive Assistant

New York, NY
onsite
Contract / Temporary to Hire
38.00 - 40.00 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision. Responsibilities: • Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements. • Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness. • Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks. • Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests. • Assist in the creation of presentation materials and reports for meetings, including Board-level discussions. • Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized. • Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness. • Adhere to organizational controls and compliance requirements as applicable. • Collaborate with the current Executive Assistant to support onboarding and training initiatives. • Provide executive-level support to multiple directors, adapting to their specific needs and workflows.
2026-04-01T20:33:48Z

Executivel Assistant

New York, NY
onsite
Permanent
91000.00 - 118000.00 USD / Yearly
We are looking for a skilled Executive Assistant to join our U.S.-China Practice Group and Corporate Department in New York, New York. This position requires fluency in both Mandarin Chinese and English, as you will support senior leadership and attorneys in a high-paced, global environment. The ideal candidate will be meticulous, adaptable, and capable of managing complex schedules, travel arrangements, and communication across multiple time zones. Responsibilities: • Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings. • Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics. • Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English. • Handle administrative tasks such as file organization, billing, and collections with precision and timeliness. • Maintain attorney calendars, track event registrations, and oversee time entries and firm records. • Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution. • Assist with preparing marketing materials and PowerPoint presentations tailored to client needs. • Provide informal translation services and ensure accurate communication in Mandarin and English. • Coordinate with other departments to execute assignments and support special projects. • Offer legal secretarial support and serve as backup for the secretary team when needed.
2026-03-16T20:34:04Z