<p>We are looking for a skilled Executive Assistant to support the Managing Director at a Consulting Firm in Chicago, Illinois. This role requires a proactive individual capable of managing diverse administrative and operational tasks to ensure the smooth functioning of the office. The ideal candidate will excel in organization, communication, and multitasking while contributing to the firm's marketing and event initiatives. This is a hybrid position, working 3 days in the office 2 days remote. Benefits include: health, dental, vision, short and long term, commuter, PTO, and 401k. Salary $75k-$80k</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive calendar, including scheduling appointments and coordinating meetings.</p><p>• Organize and arrange travel logistics, including booking flights, accommodations, and transportation.</p><p>• Facilitate executive meetings by preparing materials, recording minutes, and ensuring follow-up on action items.</p><p>• Assist with office communication by drafting correspondence and handling inquiries.</p><p>• Support marketing efforts by coordinating events and promotional activities.</p><p>• Maintain office organization through effective filing systems and supply management.</p><p>• Serve as a liaison between the Managing Director and other team members or external contacts.</p><p>• Ensure deadlines are met and provide reminders for critical tasks and commitments.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Contribute to the overall efficiency of the office by identifying areas for improvement and implementing solutions.C</p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support to the CEO within a dynamic financial services firm. This role involves managing executive schedules, facilitating communications, and ensuring seamless coordination with internal teams and external stakeholders. The ideal candidate will demonstrate exceptional organizational skills and the ability to thrive in a fast-paced environment. This role works 4 days on site and 1 day remote. Client offer excellent benefits for employee and family, 401k, bonus, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Manage complex executive calendars, coordinating meetings, appointments, and events to ensure optimal time management.</p><p>• Arrange and oversee travel logistics, including booking flights, accommodations, and transportation, while adhering to company policies and budgets.</p><p>• Facilitate the preparation and organization of executive meetings, including agenda creation, document distribution, and follow-up actions.</p><p>• Serve as the primary liaison between executives and internal teams, ensuring clear and efficient communication.</p><p>• Maintain and update records, reports, and documentation as needed to support executive operations.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Assist in coordinating with external stakeholders to ensure seamless communication and collaboration.</p><p>• Support broader operational initiatives by aligning priorities across teams and departments.</p><p>• Monitor and manage incoming communications, prioritizing and responding on behalf of executives when appropriate.</p><p>• Proactively identify opportunities to improve administrative processes and implement best practices</p>
We are looking for an experienced Office Manager to join our team in Rosemont, Illinois, on a Contract to permanent employment basis. This role is pivotal in ensuring smooth daily operations for a corporate office of approximately 100 employees, with responsibilities spanning administrative support, organizational management, and IT coordination. The ideal candidate will thrive in a dynamic environment and bring flexibility and adaptability to meet the evolving needs of the organization.<br><br>Responsibilities:<br>• Oversee daily office operations, ensuring all administrative processes run efficiently and effectively.<br>• Manage calendars for executives and coordinate meetings with senior leadership and managing directors.<br>• Maintain and order office supplies to ensure the workspace is fully stocked and functional.<br>• Handle accounts payable tasks, including invoice processing and expense tracking.<br>• Perform receptionist duties, such as greeting visitors and managing incoming calls.<br>• Support IT-related needs by coordinating with third-party providers and addressing basic day-to-day technology issues.<br>• Assist in training and transitioning responsibilities alongside the outgoing Office Manager.<br>• Provide guidance and support to remote employees, ensuring their administrative needs are met.<br>• Adapt workflows and priorities to align with the growing and changing needs of the organization.<br>• Collaborate across departments to support corporate-wide initiatives and events.
We are looking for a detail-oriented and motivated Client Intake/Receptionist to join our dynamic employment law practice in Chicago, Illinois. This Contract position plays a vital role in ensuring smooth daily operations by managing calls, coordinating schedules, welcoming visitors, and handling various administrative tasks. If you thrive in a collaborative office environment and enjoy engaging with others, we invite you to bring your talents to our team. <br> Responsibilities: • Answer incoming calls from potential clients, collect relevant details, and share information with attorneys. • Schedule client consultations and meetings while following up with callers as needed. • Maintain and update daily pipeline records and referral call logs to ensure organization. • Coordinate office deliveries, pickups, and manage inventory of supplies. • Welcome visitors warmly and ensure the office remains clean and presentable. • Assist with administrative tasks such as copying, scanning, faxing, and filing. • Process payments and manage cash transactions, including payment plans. • Collaborate closely with attorneys and the paralegal to support case-related tasks. • Perform court filings and e-filing tasks efficiently. • Manage calendar appointments and deadlines to support legal operations. <br> The pay range for this position is 20 to 25. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
<p><em>The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
<p>Robert Half is looking for a dedicated and detail-oriented Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will provide essential administrative and legal support to a team of attorneys specializing in commercial litigation. This position requires a proactive individual who can effectively manage multiple tasks, maintain confidentiality, and contribute to the success of the firm's legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and executive support to a team of attorneys, ensuring seamless workflow in a fast-paced litigation environment.</p><p>• Prepare and file legal documents such as complaints, discovery, motions, subpoenas, and affidavits, ensuring accuracy and compliance with court requirements.</p><p>• Handle electronic filing for Federal and Circuit Courts, including coordination with local county clerks.</p><p>• Arrange for process servers and court reporters as needed to support litigation processes.</p><p>• Transcribe dictations and draft legal briefs, correspondence, and other documents with precision.</p><p>• Organize and maintain legal files, ensuring all case materials are easily accessible and up-to-date.</p><p>• Assist in onboarding new matters by preparing client engagement letters and related documentation.</p><p>• Manage attorneys’ schedules, court deadlines, and appointments using Microsoft Outlook.</p><p>• Provide additional administrative support, including reception coverage, as necessary to ensure smooth office operations.</p>
<p>Our client is looking for a detail-oriented and welcoming a Spanish Bilingual Receptionist to join their team in Oak Brook, Illinois. The ideal candidate will serve as the first point of contact for guests and employees, ensuring a positive and efficient experience for all. This role requires excellent organizational skills, a high level of experience and composure, and the ability to handle multiple tasks with discretion and integrity. <strong><em>This position offers an hourly pay rate of $24/hour, full benefits and is 100% in-office from 8:30AM-5:00PM.</em></strong></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and employees with a warm and detail-oriented attitude, addressing inquiries and resolving minor concerns.</p><p>• Manage incoming calls by answering, screening, and redirecting them as necessary to ensure effective communication.</p><p>• Provide administrative support to various departments, including assisting with special projects and clerical tasks.</p><p>• Handle incoming and outgoing mail, including preparing correspondence and organizing packages for delivery.</p><p>• Maintain inventory levels by ordering office and kitchen supplies to ensure smooth daily operations.</p><p>• Support the Executive Assistant in coordinating office events, meals, and logistics as needed.</p><p>• Schedule and manage internal conference room bookings, ensuring proper setup and cleanup for meetings.</p><p>• Interact with a diverse group of individuals, including executives, clients, vendors, and board members, in a courteous and respectful manner.</p><p>• Safeguard confidential information with a high degree of discretion and integrity.</p>
<p>Join a small, mission-driven team supporting a reputable organization’s credit union. This temporary backfill position requires a professional with strong customer service skills to assist members and customers with account openings and general inquiries. The role involves handling inbound phone calls, emails, and chat communications, while upholding the organization’s core values and ensuring compliance with all policies and procedures.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide exceptional customer service to credit union members and prospects</li><li>Answer inquiries via phone, email, and online chat</li><li>Guide members through new account openings and documentation</li><li>Ensure all activities comply with industry regulations, organization policies, and procedures</li><li>Collaborate closely within a team of 2-3 staff </li></ul><p><br></p>
A Robert Half client is looking for a Member Services Representative to join their team near Hoffman Estates, Illinois. In this role, you will serve as a key point of contact for members, fostering positive relationships and assisting with their needs. The ideal candidate is detail-oriented, customer-focused, and experienced in claims processing and member services. <br> Key Details: Role: Member Service Associate (similar to CSR/Admin within financial services, insurance, banking, risk, or even healthcare billing/claims—NOT a call center position) Schedule: Mon–Fri, 8AM–4PM, 100% on-site Compensation/Benefits: $26–$29/hour, based on experience and education; overtime opportunities available + full benefits package Position Highlights: Serve as the first point of contact for insured members to process claims, answer inquiries, and update information Handle sensitive member data and documents, ensuring privacy, security, and compliance Work closely with beneficiaries throughout claims and changes (address updates, beneficiary designations, etc.) Perform administrative/research tasks and support department projects Maintain accurate records in Salesforce and other internal systems Participate in weekly team meetings and ongoing training as you grow in the role <br> If you are interested in contributing to a friendly and committed team that makes an impact for its members—and your experience aligns with any of the above—please apply!
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘The holiday season is here!' and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
We are looking for a dedicated Customer Service Representative to join our team in Elk Grove Village, Illinois. This position offers a contract-to-permanent opportunity in the waste management and environmental services industry. The ideal candidate will be skilled in handling customer inquiries, resolving disputes, and maintaining excellent communication with clients and internal teams.<br><br>Responsibilities:<br>• Respond to customer inquiries and address issues through inbound and outbound calls.<br>• Collaborate with other departments to resolve customer disputes and ensure satisfaction.<br>• Process service requests, including contract creation, payment collection, and change of address updates.<br>• Handle billing complaints and coordinate investigations into service failures.<br>• Manage data entry tasks such as keying production paperwork and inputting order details.<br>• Conduct interviews with customers and record relevant information in company systems.<br>• Promote goodwill by delivering services in a detail-oriented and friendly manner.<br>• Seek cost-effective and environmentally sound solutions to customer service challenges.<br>• Perform general office tasks, including email correspondence and scheduling appointments.<br>• Assist with banking deposits and account adjustments when necessary.
We are looking for a dedicated and bilingual Spanish/English Loyalty Services Representative to join our team in Chicago, Illinois. In this role, you will deliver exceptional support to policyholders and other stakeholders while assisting with insurance-related inquiries and processes. This is a long-term contract position that requires a strong customer service focus and the ability to communicate effectively in both Spanish and English.<br><br>Responsibilities:<br>• Provide assistance to policyholders by addressing inquiries, resolving service and claims issues, and explaining the benefits of insurance products.<br>• Handle both inbound and outbound calls with the goal of retaining customers and preventing policy cancellations.<br>• Support the collection process for current and past-due premiums while ensuring compliance with company standards.<br>• Accurately enter and manage data across multiple systems and applications.<br>• Deliver instructions and set clear expectations for policyholders regarding their coverage and policies.<br>• Consistently meet or exceed performance metrics, including quality assurance, call handling time, and customer satisfaction.<br>• Collaborate with team members and leadership to identify process improvements and share constructive feedback.<br>• Conduct needs assessments for policyholders to determine the best solutions for their insurance requirements.<br>• Adapt to various shifts and schedules within the required timeframe to ensure seamless service delivery.<br>• Perform additional duties as assigned to support departmental goals.
