6 results for Administrative Assistant in Rochester, NY

Administrative Assistant

Rochester, NY
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in ensuring smooth office operations by managing administrative tasks, supporting organizational goals, and providing excellent service to internal and external stakeholders. This is an excellent opportunity for individuals who thrive in a fast-paced, collaborative environment. Responsibilities: • Handle incoming calls with attention to detail, directing inquiries to the appropriate contacts and providing accurate information. • Perform data entry tasks with precision to maintain up-to-date and organized records. • Manage general office duties, including scheduling, filing, and correspondence. • Serve as the first point of contact for visitors, ensuring a welcoming and attentive atmosphere. • Collaborate with team members to support daily operations and special projects. • Maintain office supplies and equipment, ensuring functionality and inventory management. • Assist in preparing documents, reports, and presentations as needed. • Coordinate and schedule meetings, including preparing agendas and taking minutes. • Support senior staff by handling confidential information with discretion. • Contribute to the overall efficiency of the office by identifying and implementing process improvements.
2026-03-18T00:00:00Z

Administrative Assistant

Fairport, NY
onsite
Temporary
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fairport, New York on a contract basis. This role involves supporting daily office operations, ensuring smooth communication, and maintaining organized workflows. The ideal candidate is proactive, well-organized, and capable of multitasking in a dynamic environment. Responsibilities: • Provide administrative support to ensure efficient day-to-day office operations. • Answer incoming calls professionally, directing inquiries to the appropriate team members. • Maintain organized records and documentation for easy accessibility. • Perform accurate data entry tasks, ensuring precision and attention to detail. • Greet and assist visitors or clients, creating a welcoming office environment. • Coordinate schedules and appointments to support team productivity. • Assist in preparing reports, presentations, and other materials as needed. • Manage office supplies and inventory to ensure availability. • Handle correspondence and communication on behalf of the team. • Support various administrative projects and tasks as required.
2026-03-18T00:00:00Z

Accounting Assistant

Batavia, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies. Responsibilities: • Process and record transactions for accounts payable and accounts receivable with accuracy. • Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency. • Assist with closing procedures for both month-end and year-end activities. • Prepare financial reports and maintain spreadsheets to support organizational needs. • Investigate and resolve discrepancies in invoices, payments, and account balances. • Provide documentation and support during internal and external audits. • Collaborate with various departments to guarantee the accuracy of financial data. • Ensure compliance with company policies and applicable accounting standards.
2026-03-19T00:00:00Z

Office Manager

Henrietta, NY
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Office Manager to oversee daily administrative operations and ensure smooth office functionality. This Contract to permanent position is based in Henrietta, New York, and requires expertise in financial recordkeeping and administrative support. The ideal candidate will excel at managing office supplies, handling accounts payable and receivable, and maintaining a productive work environment. Responsibilities: • Manage day-to-day office operations to maintain an organized and efficient workplace. • Handle accounts payable and accounts receivable processes with accuracy and attention to detail. • Oversee procurement and inventory of office supplies to ensure availability when needed. • Perform receptionist duties, including greeting visitors and managing incoming calls. • Facilitate billing and financial transactions in compliance with company policies. • Act as a Notary Public to assist with document notarization as required. • Provide administrative support to team members and leadership. • Maintain accurate financial records and ensure timely reporting. • Coordinate office activities and resolve operational challenges to ensure smooth business operations. • Collaborate with other departments to improve efficiency and workflow.
2026-03-18T00:00:00Z

Office Manager

Henrietta, NY
onsite
Temporary
24 - 28 USD / Hourly
We are seeking an organized and detail-oriented Office Manager to oversee daily office operations while supporting basic transactional accounting functions. This role is ideal for someone who enjoys balancing administrative leadership with hands-on financial tasks and keeping operations running smoothly.
2026-02-24T00:00:00Z

Paralegal

Pittsford, NY
onsite
Permanent
75000 - 105000 USD / Yearly
Our client, a successful estate planning law firm, is seeking a Paralegal to join their team. The ideal candidate will support attorneys and work closely with clients throughout the probate and estate settlement process. Location: Pittsford, NYSalary: $75,000 - $105,000 (depending on experience)Schedule: Hybrid (some days in office, some days remote) Responsibilities: <ul><li>Assisting attorneys in the probate and administration of decedents’ estates, including administration of trusts.</li><li>Preparing documents and filing documents with Surrogate’s Court.</li><li>Meeting with clients both in person and on the phone, and you will be dealing with courts and various financial institutions on our clients’ behalf. </li><li>Assist in all phases of estate administration, including gathering asset information, preparing inventories, and tracking estate expenses.</li><li>Communicate with clients to collect necessary documents, provide case updates, and address routine inquiries.</li><li>Contact banks, brokerage firms, insurance companies, and other financial institutions to obtain account information, request asset valuations, and process transfers.</li><li>Draft correspondence, memoranda, waivers, consents, and other related estate documents.</li><li>Maintain organized case files, calendars, and deadlines to ensure timely filings and compliance with court requirements.</li><li>Coordinate with accountants, appraisers, and other third-party professionals as needed.</li><li>Provide general administrative support to the partner, including document management and schedulin105</li></ul>
2026-03-19T00:00:00Z