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44 results for Administrative Assistant in Robbinsville, NJ

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-09-03T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-08-11T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-08-31T00:00:00Z

Administrative Assistant

Royersford, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our stable client in the Royersford, PA area is looking to hire a dependable and detail-oriented Administrative Assistant to provide day-to-day administrative support and help ensure the office operates efficiently. This highly organized Administrative Assistant will provide general administrative and clerical support to the office and team. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, answer and route incoming calls, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-08-11T00:00:00Z

Administrative Assistant

Huntingdon Valley, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently. Responsibilities: • Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed. • Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required. • Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed. • Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access. • Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks. • Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments. • Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner. • Coordinate office supply purchases and communicate with vendors or service providers to support daily operations. • Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities<ul><li>Provide administrative support to managers and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Answer and direct phone calls, emails, and other correspondence in a professional manner. </li><li>Prepare, edit, and format documents, reports, and presentations. </li><li>Maintain organized filing systems, records, and office documentation. </li><li>Order office supplies and assist with vendor coordination as needed. </li><li>Support meeting preparation, including agendas, materials, and follow-up notes. </li><li>Assist with data entry, expense reporting, and other clerical duties. </li><li>Help ensure the office environment remains organized and productive. </li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in Newark, New Jersey. This Long-term Contract position is fully onsite and offers an opportunity to create a positive first impression while keeping administrative activities organized and running smoothly. The role is ideal for someone who communicates clearly, manages details carefully, and enjoys assisting students, staff, and visitors in a fast-paced environment. Responsibilities: • Welcome students, employees, and guests with a courteous and attentive front-desk presence. • Respond to questions, handle incoming calls, and connect individuals with the appropriate department or team member. • Coordinate calendars, arrange appointments, and support meeting logistics to ensure efficient scheduling. • Enter information accurately into office systems and maintain both digital and paper files in an organized manner. • Draft and format letters, reports, and other administrative documents as needed by the department. • Safeguard sensitive records by exercising sound judgment and maintaining confidentiality at all times. • Provide day-to-day clerical and administrative assistance to staff across the office. • Contribute to a clean, welcoming, and well-organized onsite office environment. • Assist with semester-based projects and provide additional support as priorities shift.
2026-08-27T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and help keep administrative workflows running smoothly in Philadelphia, Pennsylvania. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a fast-paced setting. The person in this role will provide front-office support, maintain accurate records, coordinate scheduling, and assist with a range of clerical and departmental tasks. Responsibilities:• Review incoming materials from external sources and route information appropriately for follow-up.• Manage and prioritize assigned administrative work to ensure tasks are completed accurately and on schedule.• Enter and maintain records while following established confidentiality and document-handling standards.• Oversee calendars, schedule appointments, and help coordinate day-to-day meeting logistics.• Arrange meetings, capture key discussion points, and distribute clear meeting notes to attendees.• Prepare routine correspondence, reports, and forms, and handle copying, scanning, faxing, and document filing as needed.• Build and update spreadsheets, logs, and tracking tools to support departmental organization and reporting.• Welcome visitors, assess their needs, and direct them to the appropriate team or department.• Monitor office supply levels and place orders to keep the department properly stocked.
2026-08-20T00:00:00Z

Administrative Assistant

Conshohocken, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office and data management needs for a 12-week Contract position based in Conshohocken, Pennsylvania. This opportunity is ideal for someone who is comfortable handling administrative coordination, high-volume data entry, and inbound communication in a detail-oriented environment. The role requires strong attention to detail, reliability during standard Monday through Friday business hours, and confidence using Microsoft Office tools. Responsibilities:• Manage a range of administrative support activities to keep day-to-day operations running efficiently.• Enter, update, and maintain information in internal records with a high degree of accuracy and timeliness.• Respond to incoming calls and direct inquiries to the appropriate contacts when needed.• Provide general office support, including document preparation, file organization, and routine coordination tasks.• Monitor assigned workflows and follow established procedures to ensure administrative tasks are completed on schedule.• Use Microsoft Office applications to create, edit, and organize business documents, spreadsheets, and communications.• Support reception-style duties by serving as a reliable first point of contact for routine questions and requests.
2026-08-28T00:00:00Z

Administrative Assistnat

Parsippany, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-09-01T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership within a higher education environment in New York, New York. This Contract position calls for someone who can manage competing priorities, maintain complex schedules, and ensure travel and meeting logistics run smoothly. The ideal candidate brings strong coordination skills, sound judgment, and a highly detail-oriented approach when handling executive support responsibilities. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and keeping leadership informed of priority commitments. • Arrange domestic and, when needed, international travel plans, including transportation, lodging, and itinerary preparation. • Coordinate travel details from start to finish, ensuring reservations, confirmations, and schedule changes are managed accurately. • Prepare for executive meetings by organizing logistics, confirming attendance, and helping maintain orderly agendas and timelines. • Serve as a key administrative partner to leadership by anticipating needs and supporting day-to-day operational flow. • Track important dates, meetings, and travel commitments to help ensure timely follow-up and smooth coordination across activities.
2026-08-31T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment. Responsibilities:<ul><li>Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.</li><li>Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.</li><li>Build and update spreadsheets, reports, and presentation materials to support operational and team needs.</li><li>Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.</li><li>Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.</li><li>Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.</li><li>Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.</li></ul>
2026-08-21T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary to Hire
32 - 37 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support senior leadership within a fast-paced financial services environment. This long-term contract position ideal for someone who can balance executive support, client-facing coordination, and day-to-day office administration with a high level of discretion. The role requires strong judgment, attention to detail, and the ability to keep multiple priorities moving smoothly while partnering across internal teams. Responsibilities:• Deliver high-level administrative support to senior leaders, including managing priority tasks, coordinating follow-ups, and assisting with special assignments.• Oversee complex calendars, schedule meetings and organize travel plans and related logistics for executives.• Prepare meeting materials such as presentations, agendas, and supporting documents to help leadership and teams stay well organized.• Review and submit expense reports accurately and promptly while following company policies and reimbursement procedures.• Respond to incoming administrative requests and serve as a dependable point of coordination for day-to-day support needs.• Partner with departments including Finance, Compliance, and Asset Management to keep workflows, documentation, and communications aligned.• Draft, edit, and proofread business documents, engagement materials, and related correspondence to ensure quality and consistency.• Maintain client and engagement records, process documentation through e-signature platforms, and monitor submissions for completeness and compliance.• Support client events, office meetings, and reception coverage when needed, including visitor greeting, call handling, mail coordination, and post-event organization.• Produce recurring and ad hoc reports related to client engagements and business development activity for senior leadership review.
2026-08-25T00:00:00Z

Executive Assistant

Hainesport, NJ
onsite
Temporary to Hire
24 - 27.5 USD / Hourly
We are looking for an efficient and highly organized Executive Assistant to support daily operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing executive support with hands-on office coordination in a fully onsite environment. The right candidate will bring professionalism, initiative, and a positive presence while helping keep schedules, travel, and administrative processes running smoothly. Responsibilities:• Manage complex calendars, schedule meetings, and keep executive priorities organized and on track.• Arrange business travel, including itineraries, reservations, and related logistics for leadership and staff as needed.• Provide direct administrative support to senior leadership, including meeting coordination and follow-up on key action items.• Oversee day-to-day office operations by maintaining supplies, materials, and general workplace organization.• Track timesheets and productivity-related administrative records with accuracy and attention to detail.• Coordinate incoming and outgoing shipments to ensure timely handling and proper documentation.• Serve as a central point of contact for general office needs, helping maintain an efficient and welcoming environment.• Use Microsoft Office tools to prepare documents, manage information, and support routine administrative workflows.
2026-09-03T00:00:00Z

Executive Assistant

Easton, PA
onsite
Temporary / Contract
35 - 38 USD / Hourly
Robert Half is seeking a highly organized and proactive Temporary Executive Assistant to provide administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and efficiency. Key Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams.</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Handle confidential information with professionalism and discretion.</li><li>Organize meetings, take notes, and follow up on action items as needed.</li><li>Assist with special projects and provide general office support.</li></ul>
2026-09-02T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks. Responsibilities:• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.• Review written materials for accuracy, consistency, and clear presentation before final distribution.
2026-09-02T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-09-04T00:00:00Z

Sr. Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level support to a department leader and contribute to the smooth coordination of daily operations. This contract position is ideal for someone who excels in managing competing priorities, communicating effectively with a wide range of contacts, and keeping executive schedules and department activities organized. The Sr. Administrative Assistant role offers a blend of executive support and broader office coordination, with a strong emphasis on discretion, responsiveness, and follow-through. What you get to do every single day:• Support the department executive with day-to-day administrative coordination, ensuring priorities, correspondence, and scheduling needs are handled efficiently.• Organize and maintain a complex calendar, arranging appointments, resolving scheduling conflicts, and confirming meeting logistics.• Receive incoming calls and inquiries, determine the appropriate next steps, and route requests to the correct contacts in a timely manner.• Plan and coordinate a high volume of meetings, including appointments involving residents, landlords, inspections, and other department-related participants.• Prepare for meetings and conference calls by managing invitations, confirming attendance, and supporting related administrative follow-up.• Handle sensitive records and confidential communications with sound judgment and a high level of care.• Serve as a reliable point of contact for external partners, including public agencies and government offices, responding clearly and courteously.• Monitor office supply levels and assist with general administrative operations to help maintain an efficient work environment.• Provide additional department support as needed, which may include travel coordination and document preparation related to business activities.• Assist with special administrative assignments and process-related tasks as priorities shift within the department.
2026-08-25T00:00:00Z

Executive Assistant / Personal Assistant

Morristown, NJ
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
A busy and growing company in the Morristown area is seeking a highly organized Executive Assistant / Personal Assistant to provide comprehensive support to a senior executive. This Executive Assistant / Personal Assistant position is a blended role combining traditional executive support with personal assistant responsibilities, requiring someone who is comfortable managing both business priorities and personal tasks such as scheduling family appointments, coordinating household needs, making reservations, ordering lunches, and handling occasional errands. The ideal Executive Assistant / Personal Assistant will be highly organized, discreet, proactive, and comfortable wearing multiple hats. This Executive Assistant / Personal Assistant will serve as a trusted partner to the executive, anticipating needs, managing competing priorities, and ensuring both professional and personal responsibilities are handled efficiently and seamlessly. Other responsibilities of this Executive Assistant / Personal Assistant role will include but not be limited to: Executive Assistant / Personal Assistant Responsibilities:<ul><li>Provide day-to-day executive and personal support, balancing business responsibilities with personal and family-related tasks.</li><li>Manage a complex calendar, including business meetings, personal appointments, family schedules, and travel arrangements.</li><li>Coordinate personal appointments and activities, including children’s appointments, school-related scheduling, and other family commitments.</li><li>Handle personal errands and requests such as ordering lunches, making reservations, purchasing items, coordinating deliveries, and scheduling household services.</li><li>Coordinate with household vendors, service providers, and other external contacts as needed.</li><li>Arrange business and personal travel, including transportation, accommodations, itineraries, and reservations.</li><li>Prepare meeting materials, agendas, presentations, reports, and other documents for the executive.</li><li>Manage confidential business and personal information with a high level of discretion and professionalism.</li><li>Process expense reports, invoices, receipts, and other administrative/financial items.</li><li>Act as a liaison between the executive and internal teams, clients, vendors, and other external contacts.</li><li>Manage multiple projects and priorities simultaneously, ensuring deadlines and commitments are met.</li><li>Anticipate the executive’s needs and proactively identify scheduling conflicts or issues before they arise.</li><li>Provide general administrative support and take ownership of tasks from start to finish.</li><li>Maintain a high level of professionalism, flexibility, confidentiality, and attention to detail at all times.</li></ul>This Executive Assistant / Personal Assistant role offers a salary of $90,000–$120,000 annually, depending on experience. If you are interested in this Executive Assistant / Personal Assistant position, apply today.
2026-09-02T00:00:00Z