We are looking for a detail-oriented Billing Clerk to join our team in Lynwood, California. In this contract position, you will play a crucial role in managing billing operations, ensuring accuracy in claims processing, and maintaining compliance with organizational standards. This is a fully onsite role, providing an excellent opportunity to contribute directly to the success of a non-profit organization.<br><br>Responsibilities:<br>• Process billing claims accurately and efficiently, adhering to organizational policies and procedures.<br>• Utilize CareLogic software to manage billing operations and ensure data integrity.<br>• Handle accounts payable and accounts receivable tasks, verifying and reconciling transactions.<br>• Maintain electronic health records (EHR) systems to support medical billing processes.<br>• Respond to inbound calls professionally to address billing inquiries and resolve issues.<br>• Collaborate with the financial team to ensure timely and accurate submission of claims.<br>• Troubleshoot discrepancies in billing and resolve them promptly.<br>• Assist with computerized billing tasks using various accounting software systems.<br>• Ensure compliance with relevant regulations and standards in all billing activities.<br>• Provide support in the use of Epic and other medical billing software tools.
<p>A Regional Hospital in Los Angeles tied to a large University, is looking for a skilled Medical Collections Specialist to join the medical revenue cycle team. In this role, the Medical Collections Specialist will be tasked with managing and processing medical insurance claims for acute care facilities, ensuring accuracy and efficiency in collections. The Medical Collections Specialist position offers an opportunity to utilize your expertise in UB-04 claims while collaborating with internal and external stakeholders to resolve outstanding balances.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the collection process for medical insurance claims, ensuring timely and accurate submissions.</p><p>• Handle UB-04 claim forms for acute care facilities, verifying compliance with regulatory standards.</p><p>• Conduct follow-ups with insurance providers to address unpaid claims, denials, or payment discrepancies.</p><p>• Collaborate with internal teams and external payers to resolve outstanding account balances.</p><p>• Ensure all claims adhere to insurance and regulatory requirements.</p><p>• Maintain thorough documentation and records of claim statuses within organizational systems.</p><p>• Analyze and address issues related to medical billing, appeals, and denials.</p><p>• Provide expertise in managing hospital billing for both inpatient and outpatient services.</p><p>• Support the optimization of the hospital revenue cycle through accurate collections processes.</p><p><br></p><p>This company believes in its employee moral offering tuition reimbursement, medical/dental insurance and 15% 401k retirement matching,</p>
<p>We are looking for a skilled Billing Specialist to join our legal team in Los Angeles, California. This role is essential in managing the firm’s billing operations, ensuring the accurate preparation and submission of invoices while maintaining compliance with client-specific requirements. The ideal candidate will collaborate with attorneys, legal secretaries, and finance professionals to streamline billing processes and address any related issues.</p><p><br></p><p>Responsibilities:</p><p>• Generate, review, and finalize monthly pre-bills and invoices for submission to clients using various billing methods.</p><p>• Partner with attorneys, staff, and clients to ensure accurate and timely billing and collection activities.</p><p>• Monitor unbilled fees and aging accounts for assigned partners and clients, addressing any discrepancies.</p><p>• Resolve billing-related issues by coordinating with internal teams and external parties.</p><p>• Prepare detailed billing reports, reconciliations, schedules, and analyses to support financial operations.</p><p>• Apply client retainer funds and process write-offs in compliance with firm policies.</p><p>• Design new billing formats and manage special projects, including complex billing arrangements and client-specific requests.</p><p>• Collaborate with the finance team to address questions and improve the firm’s billing processes.</p><p>• Ensure expertise in electronic billing functions, including split and intricate billing arrangements.</p>
<p>Ongoing Opportunities for Billing Clerks. As a billing clerk, you will be responsible for processing bills, preparing journal entries of adjustments to billings, communicating with customers regarding billing adjustments. If this sounds like you, please send your resume to schedule an interview.</p><p>Invoice Generation:</p><p>· Generate and prepare invoices for products or services rendered to customers.</p><p>· Ensure that invoices are accurate, complete, and comply with company policies and customer agreements.</p><p>Data Entry and Accuracy:</p><p>· Enter billing information into the accounting or billing system accurately.</p><p>· Verify and cross-check details such as product or service descriptions, quantities, and pricing.</p><p>Customer Communication:</p><p>· Communicate with customers regarding billing inquiries, discrepancies, and overdue payments.</p><p>· Provide excellent customer service by addressing customer concerns related to billing.</p><p>Payment Processing:</p><p>· Record and process customer payments, including checks, credit card payments, and electronic transfers.</p><p>· Reconcile payments received with the corresponding invoices.</p><p>Record Keeping and Documentation:</p><p>· Maintain organized and detailed records of customer transactions and billing activities.</p><p>· Ensure proper documentation of billing-related communications and resolutions.</p><p>Statement Generation:</p><p>· Generate and distribute periodic statements to customers.</p><p>· Include relevant details such as outstanding balances, due dates, and payment instructions.</p><p><br></p><p><br></p>
We are looking for an organized and detail-oriented Billing Clerk to join our team in Long Beach, California. This contract position involves managing high-volume invoicing and ensuring billing accuracy through meticulous verification and documentation processes. The ideal candidate will thrive in a collaborative environment and demonstrate strong organizational skills to support daily operations effectively.<br><br>Responsibilities:<br>• Process invoices and related files by uploading them into internal systems using Adobe.<br>• Verify billing rates and charges to ensure accuracy across all transactions.<br>• Review and cross-check numerical data, line items, and supporting documentation for errors.<br>• Support daily billing tasks, including issuing payments to vendors and invoicing customers.<br>• Maintain an organized system of electronic records and documentation for efficient retrieval.<br>• Provide general support to the billing department to ensure smooth operations.<br>• Collaborate with team members to address billing queries and resolve discrepancies.
<p>A leading <strong>manufacturing company</strong> in Oceanside is looking for a <strong>Billing Specialist</strong> to support their finance and operations teams. This role is perfect for someone who prefers consistency yet appreciates the challenge of handling large, complex customer accounts. Because the company handles custom orders, recurring shipments, and multi-stage production, billing must be precise and fully aligned with order fulfillment data. You will be responsible for ensuring that all invoices reflect correct quantities, pricing, freight details, and customer-specific terms.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Generate accurate invoices for high-volume customer accounts using data from ERP and production systems</li><li>Review order fulfillment reports, packing slips, and shipping confirmations to validate billing quantities</li><li>Resolve invoice discrepancies by collaborating with production, logistics, and customer service teams</li><li>Maintain accurate billing records and customer profiles, including special pricing or contract terms</li><li>Process credit memos, adjustments, and rebills when necessary</li><li>Assist with revenue tracking and account reconciliations during month-end close</li><li>Support internal reporting, billing metrics, and workflow improvement initiatives</li></ul>
<p>Our client, a reputable and fast-growing <strong>commercial construction company</strong>, is seeking a <strong>Collections Specialist</strong> who understands the unique challenges of construction billing, lien releases, progress payments, and project-based invoicing. This role is ideal for someone who enjoys digging into account histories, resolving discrepancies, and working closely with project managers to ensure accurate and timely receivables.</p><p>As part of the accounting team, you’ll manage a busy portfolio of customer accounts, many tied to multi-phase construction projects. The right candidate will be comfortable navigating retention rules, change orders, and contract billing schedules while maintaining excellent relationships with general contractors, subcontractors, and clients.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Conduct proactive outreach (phone & email) to resolve outstanding balances, including progress payments and retention amounts</li><li>Review construction contracts, billing schedules, and job cost reports for accuracy</li><li>Work with project managers to verify completed work, change orders, and approved pay applications</li><li>Prepare lien release documentation, conditional/unconditional waivers, and required compliance paperwork</li><li>Investigate disputed charges, reconcile statements, and process billing corrections</li><li>Monitor AR aging and generate weekly reports showing at-risk accounts</li><li>Maintain detailed notes, escalation logs, and customer communication history</li><li>Collaborate with the Controller to improve collection strategies and cash flow forecasting</li></ul>
<p>We are seeking a detail-oriented Medical Billing Collections Specialist to join our team and ensure accurate and timely management of claims for Skilled Nursing Facility services. As a key contributor to the revenue cycle, you'll handle critical tasks such as claims submission, denials management, and appeals, while ensuring compliance with Medicare, Medi-Cal, and other insurance guidelines.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Claims Submission: Accurately and promptly prepare and submit claims to insurance payers for Skilled Nursing Facility services.</p><p>Denials Management: Review denied claims, identify root causes, and implement corrective actions to minimize future denials.</p><p>Appeals: Draft and submit effective appeals for claim denials to secure appropriate reimbursements.</p><p>Billing Accuracy: Maintain detailed, accurate patient records, ensuring compliance with Medicare, Medi-Cal, and payer-specific requirements.</p><p>Follow-Up: Communicate with insurance companies and other payers to resolve outstanding claims and secure timely reimbursements.</p><p>Regulatory Compliance: Stay informed and ensure adherence to all federal, state, and local billing regulations, including compliance with HIPAA.</p><p>Collaboration: Work closely with administrative and clinical teams to optimize billing workflows and integrate documentation processes.</p><p>Reporting: Generate clear, actionable account reports showing billing trends, claim statuses, and resolution timelines for management review.</p>
<p>We are looking for a skilled Surgery Medical Collections Specialist to join our team. In this role the Surgery Medical Collections Specialist will play a critical part in managing insurance follow-ups, addressing medical appeals, and resolving claim denials. This position is ideal for someone with expertise in medical billing and collections, particularly in surgical and outpatient care settings.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough follow-ups on insurance claims to ensure timely reimbursements.</p><p>• Analyze and resolve denied claims by identifying errors and submitting appeals as necessary.</p><p>• Collaborate with insurance companies to address discrepancies and secure payment resolutions.</p><p>• Maintain accurate and up-to-date records of all collection activities and claim statuses.</p><p>• Process billing for ambulatory and outpatient surgical procedures, ensuring compliance with regulations.</p><p>• Communicate effectively with patients regarding outstanding balances and payment plans.</p><p>• Review accounts to detect patterns in denials and recommend process improvements.</p><p>• Work closely with the billing team to streamline claims submission and follow-up processes.</p><p>• Stay informed about changes in insurance policies and billing procedures to ensure compliance.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Manhattan Beach, California. In this long-term contract role, you will play a crucial part in managing billing procedures, processing payments, and ensuring the accuracy of financial data. This position offers an excellent opportunity to contribute to the financial operations within the retail industry.<br><br>Responsibilities:<br>• Maintain accurate records of accounts receivable transactions, including billing and payment activities.<br>• Process incoming payments, including checks and cash, and ensure proper documentation and reconciliation.<br>• Utilize accounting software systems such as Great Plains and IBM AS/400 to manage financial data effectively.<br>• Collaborate with internal teams to resolve discrepancies and address customer inquiries related to billing.<br>• Generate detailed financial reports and summaries using Microsoft Excel to support decision-making processes.<br>• Monitor outstanding balances and follow up on overdue accounts to ensure timely collections.<br>• Assist in the preparation of monthly, quarterly, and annual financial statements.<br>• Streamline accounts receivable processes to improve efficiency and accuracy.<br>• Ensure compliance with company policies and accounting standards in all financial operations.<br>• Provide support during audits and reviews by preparing necessary documentation and reports.
We are looking for an experienced Full Charge Bookkeeper to join our team in Los Angeles, California. The ideal candidate will possess strong organizational skills and a keen eye for detail, ensuring accurate and efficient management of financial records. This role is vital in maintaining the integrity of our accounting processes, including handling accounts payable, accounts receivable, and reconciliations.<br><br>Responsibilities:<br>• Manage and oversee all aspects of accounts payable and accounts receivable processes.<br>• Prepare and post monthly journal entries to ensure accurate financial reporting.<br>• Perform regular bank reconciliations to verify account balances and resolve discrepancies.<br>• Process credit card reconciliations and ensure proper coding of transactions in the general ledger.<br>• Handle time and materials billing with precision and timeliness.<br>• Maintain detailed and organized accounting records to support audits and other financial reviews.<br>• Monitor and manage financial transactions to ensure compliance with company policies.<br>• Collaborate with other departments to gather necessary financial information for reporting and analysis.<br>• Identify and implement improvements in bookkeeping processes to enhance efficiency.
<p>Our client, a rapidly expanding wellness and services company in Vista, is looking for a <strong>highly analytical and detail-focused Accounts Receivable Specialist</strong> to join their finance team. This role is ideal for someone who thrives in a structured environment, understands the importance of accuracy in financial transactions, and enjoys collaborating with internal departments to maintain healthy cash flow. You will be handling complex billing cycles, reviewing contract terms, reconciling discrepancies, and serving as an important point of contact for clients with invoicing questions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate, review, and distribute invoices for a high volume of client accounts</li><li>Monitor aging reports and maintain consistent follow-up on outstanding receivables</li><li>Reconcile payment discrepancies, short pays, and billing errors in a timely manner</li><li>Process credit card transactions, ACH payments, refunds, and adjustments</li><li>Work with sales, operations, and service teams to ensure billing accuracy and resolve escalations</li><li>Prepare month-end AR reports, reconcile customer accounts, and assist with audits</li><li>Maintain detailed documentation and ensure compliance with internal financial controls</li></ul>
<p>We are looking for an Accounting Clerk to join our team on a long-term contract basis. This role is ideal for individuals with a strong background in accounts payable, accounts receivable, and billing processes. Based in Los Angeles, California, this position offers an opportunity to contribute to a fast-paced insurance company while utilizing your expertise in data entry and financial reconciliation.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable and accounts receivable transactions efficiently.</p><p>• Perform accurate data entry to maintain and update financial records.</p><p>• Handle billing operations, including invoice creation and distribution.</p><p>• Reconcile accounts to ensure accuracy and resolve discrepancies promptly.</p><p>• Collaborate with team members to streamline financial processes.</p><p>• Utilize Microsoft Excel for financial analysis and reporting.</p><p>• Support the preparation of financial statements and other documentation.</p><p>• Ensure compliance with accounting standards and company policies.</p><p>• Provide administrative support for daily accounting operations.</p>
<p>A respected, established construction company in San Marcos is seeking a <strong>Full-Charge Bookkeeper</strong> who can completely own the accounting function. This role is ideal for someone who has managed construction books before and understands the complexities of job costing, progress billing, subcontractor compliance, and multi-project financial tracking.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Full-cycle accounting: AP, AR, payroll prep, general ledger maintenance, bank recs, credit card recs, and financial statement preparation</li><li>Create and manage <strong>job-cost reports</strong>, track budgets vs actuals, and coordinate with project managers</li><li>Handle <strong>AIA progress billing</strong>, lien releases, preliminary notices, and subcontractor compliance documents</li><li>Maintain vendor files, manage W-9s, COIs, contracts, and project documentation</li><li>Prepare monthly financial statements for ownership with meaningful commentary and variance insights</li><li>Oversee cash flow tracking, draw requests, and credit line management</li><li>Support CPA with year-end tax filing preparation</li></ul>
We are looking for a dedicated Medical Customer Service Representative to join our team in Temecula, California. In this role, you will be the first point of contact for patients, addressing inquiries and resolving concerns with professionalism and care. This is a Contract to permanent position, offering an excellent opportunity to grow within the healthcare industry.<br><br>Responsibilities:<br>• Respond to incoming calls from patients, addressing inquiries and providing accurate information.<br>• Assist patients with billing questions and payment processes, ensuring clarity and satisfaction.<br>• Utilize basic medical terminology to communicate effectively and accurately with patients.<br>• Manage patient interactions professionally, ensuring a positive experience during every contact.<br>• Document patient interactions and maintain accurate records in the system.<br>• Collaborate with other team members to resolve complex issues and ensure seamless service.<br>• Uphold company standards for confidentiality and compliance while handling sensitive patient information.<br>• Provide guidance to patients regarding healthcare services and procedures.<br>• Identify and escalate issues when necessary to ensure timely resolution.<br>• Meet performance targets and contribute to the overall efficiency of the call center.
<p>Robert Half is seeking Accounts Receivable Clerks for ongoing opportunities. The Accounts Receivable Clerks will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Accounts Receivable Clerk candidates should have good attention to detail and strong Excel skills. For immediate consideration email your resume to schedule an interview. </p><p>Customer Invoicing:</p><p>· Generate and issue invoices to customers in a timely manner.</p><p>· Ensure accuracy and completeness of invoice details.</p><p>Billing Disputes:</p><p>· Resolve billing discrepancies with customers promptly.</p><p>· Communicate with internal teams to address and correct billing issues.</p><p>Payment Processing:</p><p>· Record and apply customer payments to their respective accounts.</p><p>· Reconcile payments received with outstanding invoices.</p><p>Credit Management:</p><p>· Evaluate and set credit limits for customers.</p><p>· Monitor customer credit balances and follow up on overdue payments.</p><p>Cash Application:</p><p>· Apply cash received to the appropriate customer accounts.</p><p>· Reconcile discrepancies between payments and invoices.</p><p>Aging Reports:</p><p>· Generate and analyze accounts receivable aging reports.</p><p>· Identify and address overdue accounts and potential risks.</p><p>Customer Communication:</p><p>· Communicate with customers regarding payment terms and outstanding balances.</p><p>· Provide necessary documentation and information to support payment inquiries.</p><p>Refunds and Adjustments:</p><p>· Process customer refunds or adjustments when necessary.</p><p>· Ensure proper documentation and approval for any adjustments.</p><p>Reconciliation:</p><p>· Reconcile accounts receivable sub-ledger with the general ledger.</p><p>· Investigate and resolve any variances between the two.</p><p> </p>
<p><strong>📍 Accounts Receivable Supervisor/Manager – Long Beach, CA | Logistics Industry</strong></p><p>We're hiring an experienced <strong>Accounts Receivable Supervisor/Manager</strong> to join our clients team in <strong>Torrance area</strong>! If you have a strong billing background and leadership skills in the logistics or transportation sector, we want to hear from you.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee accurate, timely invoicing and collections</li><li>Analyze aging reports & reduce overdue accounts</li><li>Collaborate with internal teams & resolve billing issues</li><li>Ensure compliance with contracts, freight terms, and credit policies</li><li>Support audits & month-end close reporting</li></ul><p><strong>What You Bring:</strong></p><ul><li>5+ years of AR/billing experience (2+ in a lead role)</li><li>Strong communication & analytical skills</li><li>Logistics or freight experience is a big plus</li></ul><p><strong>Why Join Us?</strong></p><p> Competitive pay, full benefits, and a chance to grow with a leading logistics company.</p><p><strong>Apply today and help keep our numbers — and shipments — on track!</strong></p><p><br></p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013209629 email resume to [email protected]</p>
<p><strong>Growing Business & Real Estate litigation team seeks Attorney</strong></p><p><br></p><p>Attorney for litigation group that specializes in real estate and business litigation. The Attorney will handle drafting and arguing motions, discovery, and depositions. The firm specializes in representing small to mid size businesses. </p><p><br></p><p>Billable hours: multiple options from 1400-1950 depending on compensation sought</p><p><br></p><p>Hybrid: Hybrid onsite schedule 3 days/onsite</p><p><br></p><p>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</p>
We are looking for an experienced FP& A Analyst to join our team on a contract basis in El Segundo, California. In this role, you will play a key part in managing financial processes, ensuring accuracy in reporting, and supporting the organization’s financial decision-making. This position offers an exciting opportunity to work in a dynamic environment, contributing directly to the company’s financial operations.<br><br>Responsibilities:<br>• Conduct audits of billing processes for airline customers to ensure accuracy and compliance.<br>• Prepare and analyze daily overtime reports and weekly financial summaries to support management decision-making.<br>• Reconcile receipts and manage monthly accruals to maintain accurate financial records.<br>• Oversee the preparation and review of profit and loss (P& L) statements, ensuring minimal journal entries are required.<br>• Approve and process weekly employee timesheets in an accurate and timely manner.<br>• Utilize advanced Excel functions to analyze data and generate insightful financial reports.<br>• Collaborate with the Accounts Payable (AP) Clerk to ensure seamless financial operations.<br>• Manage and monitor accounts payable (AP) and accounts receivable (AR) activities.<br>• Support the implementation and maintenance of internal financial systems as needed.
We are looking for a detail-oriented Payroll/Accounts Receivable Administrator to join our team in Brea, California. This role is ideal for someone with a strong background in construction accounting and payroll management, particularly in union and certified payroll processes. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic subcontracting company specializing in millwork, door frames, and hardware.<br><br>Responsibilities:<br>• Manage full-cycle payroll for a workforce of approximately 175 employees, including both union and non-union staff, utilizing Paycom software.<br>• Oversee certified payroll processes and ensure compliance with union regulations.<br>• Handle accounts receivable tasks, including billing and statement of values, using Comsense and other relevant systems.<br>• Prepare and manage conditional and unconditional releases related to client billing.<br>• Review and approve scheduled change orders for client contracts.<br>• Issue preliminary notices and manage lien waivers as part of the construction accounting process.<br>• Facilitate onboarding for new hires, ensuring compliance with HR procedures.<br>• Process terminations and maintain accurate employee records.<br>• Collaborate with internal teams to ensure smooth payroll and accounts receivable operations.
<p>A fast-growing wholesale distribution company in Fallbrook is seeking a dependable <strong>AR Clerk</strong> to support their finance team. This company supplies regional retailers and agricultural businesses with high-demand products, resulting in a steady flow of invoices, payments, and account inquiries.</p><p><br></p><p><strong>About the Role:</strong></p><p> The AR Clerk will handle customer billing, payment posting, reconciliations, and communication with clients regarding outstanding balances. The ideal candidate is detail-oriented, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate customer invoices and send billing statements</li><li>Apply payments (ACH, credit card, checks) accurately and promptly</li><li>Monitor aging reports and follow up on past due accounts</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Assist with credit memos, adjustments, and billing corrections</li><li>Maintain detailed AR documentation and digital filing</li><li>Support month-end close with AR reporting and reconciliations</li></ul>
We are looking for a highly skilled and experienced Controller to lead our accounting and financial operations in Glendale, California. In this role, you will ensure compliance with legal and regulatory standards while providing strategic financial insights to support the firm's decision-making processes. This position requires expertise in finance, accounting, and legal industry practices, as well as the ability to collaborate effectively with leadership and administrative teams.<br><br>Responsibilities:<br>• Direct and manage all accounting functions, including general ledger activities, budgeting, financial reporting, and month-end closings.<br>• Prepare and review monthly financial statements to ensure accuracy, timeliness, and compliance with relevant standards.<br>• Oversee billing processes, including collections and trust account management, in accordance with legal and regulatory requirements.<br>• Ensure legal compliance in financial operations, including the proper handling of client funds and trust accounts.<br>• Administer payroll for attorneys and administrative staff, maintaining accurate records of employee benefits.<br>• Partner with firm leadership to develop and implement financial strategies aimed at improving profitability and operational efficiency.<br>• Analyze financial performance to identify opportunities for cost reduction and revenue enhancement.<br>• Supervise and mentor accounting staff, ensuring smooth daily operations and adherence to best practices.<br>• Manage audits, tax reporting, budgeting, and compliance functions to uphold regulatory standards.<br>• Lead initiatives to implement and optimize financial systems for enhanced operational efficiency.
We are looking for an experienced Collections Specialist to join our team on a contract basis in Loma Linda, California. This position focuses on managing accounts receivable collections from commercial clients while ensuring accuracy and compliance. The ideal candidate will excel in resolving payment issues, maintaining positive client relationships, and supporting financial operations.<br><br>Responsibilities:<br>• Oversee assigned accounts to ensure timely collection of outstanding payments.<br>• Investigate and address billing discrepancies and payment disputes promptly.<br>• Coordinate with internal teams to resolve invoicing and account-related issues.<br>• Maintain accurate records of all collection activities, communications, and arrangements.<br>• Generate detailed aging reports and provide status updates to management.<br>• Identify accounts requiring escalation, legal intervention, or write-offs.<br>• Ensure adherence to company policies and relevant regulatory requirements.<br>• Assist with month-end and year-end accounts receivable processes.
<p>A large <strong>manufacturing and distribution company</strong> in Vista is seeking a <strong>Collections Specialist</strong> with strong analytical skills and exceptional customer service. This role is best for someone who enjoys researching account discrepancies, digging deep into invoices, and ensuring that high-volume B2B accounts remain current. You’ll work directly with customers, sales reps, and internal departments to resolve issues before they escalate. This company experiences frequent purchase order changes, recurring shipments, and multi-location billing—so attention to detail, professionalism, and accuracy are essential.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Monitor high-volume AR aging and follow up on past due accounts across national and international customers</li><li>Identify, analyze, and resolve invoice discrepancies related to pricing, freight, quantity, and PO mismatches</li><li>Work cross-functionally with customer service, shipping, and sales to ensure billing accuracy</li><li>Document all interactions and maintain detailed records of payment commitments</li><li>Recommend credit holds, escalate delinquent accounts, and support write-off review</li><li>Manage credit applications and assist with credit limit adjustments based on payment history</li><li>Prepare weekly and monthly AR status reports for leadership</li></ul>
We are looking for a detail-oriented Accounting Specialist to join our team in Rancho Cucamonga, California. This Contract position offers an excellent opportunity to contribute to various accounting functions, including accounts receivable, accounts payable, cash management, and month-end close activities. The ideal candidate will possess strong analytical skills and a solid understanding of accounting principles, ensuring accuracy and efficiency in financial operations.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including invoicing, credit and debit memo processing, and cash applications.<br>• Collaborate with the sales team to address customer disputes and assist in new customer setup following company policies.<br>• Conduct bi-weekly check runs, upload payments in banking portals, and ensure timely mailing of checks.<br>• Investigate cash reporting variances and maintain accurate weekly cash reports.<br>• Support accounts payable functions by resolving invoice discrepancies and assisting with vendor setup.<br>• Maintain and update the Fixed Assets ledger, ensuring accurate reclassification and depreciation of assets.<br>• Prepare month-end close entries and reconcile relevant accounts, including inventory adjustments and accrued expenses.<br>• Handle tax filings for state sales and use taxes in California, Washington, and Ohio.<br>• Provide monthly commission statements to agencies and freight invoices for audits.<br>• Assist with corporate reporting requests, including trial balance uploads and metrics calculations.
