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6 results for Entry Level Administrative Assistant in Richmond, VA

Administrative Assistant

Richmond, VA
onsite
Temporary to Hire
17.5 - 18.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a dispatch team in the west end of Richmond, Virginia. This contract opportunity with potential for a permanent role is ideal for someone who enjoys organizing information, communicating with external partners, and keeping administrative processes running smoothly. The position involves a mix of high-volume data management, report review, and coordination with carriers, requiring accuracy, professionalism, and strong follow-through. PLEASE NOTE: the schedule will run from 11:00pm-7:30am, M-F, with a 30 minute lunch and two 15 minute breaks. Responsibilities:• Enter, update, and maintain operational data with a high level of accuracy and attention to detail.• Review reports regularly to identify missing information, inconsistencies, or items requiring follow-up.• Communicate with carriers to gather updates, confirm details, and support timely coordination of dispatch-related activities.• Provide administrative support to the dispatch function by organizing records, tracking information, and assisting with daily workflow needs.• Answer inbound calls professionally and direct inquiries to the appropriate team members or resources.• Assist with general office and receptionist-related tasks to help maintain an efficient and responsive work environment.
2026-04-23T00:00:00Z

Administrative Assistant

Hopewell, VA
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position in Hopewell, Virginia. This role is ideal for someone who can keep schedules organized, maintain accurate records, and provide responsive administrative support in a fast-paced rental and leasing environment. The successful candidate will help coordinate documentation, update systems and reports, and communicate professionally with staff and participants. Responsibilities: • Coordinate calendars, arrange appointments, and provide day-to-day administrative support to office staff. • Maintain both digital and paper records, ensuring participant files are complete, organized, and handled according to program guidelines. • Enter and update information in Yardi or comparable housing management software with a high degree of accuracy. • Assist with document preparation and processing related to recertifications, interim changes, and routine correspondence. • Monitor reports, tracking logs, and workflow status to help keep departmental activities on schedule. • Answer inbound calls, greet visitors, and support front-desk and receptionist functions as needed. • Perform general office tasks such as filing, data verification, and document distribution to support efficient operations.
2026-04-24T00:00:00Z

Executive Assistant

Richmond, VA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for a skilled Executive Assistant to provide comprehensive support to the C-suite team of a financial institution based in Richmond, Virginia. This long-term contract position requires a proactive individual capable of managing multiple responsibilities, including administrative tasks, office operations, and executive-level support. The ideal candidate will possess excellent organizational skills, the ability to handle sensitive information, and a strong capacity for independent decision-making. Responsibilities: • Manage calendars for C-suite executives, ensuring efficient scheduling and prioritization of meetings and events. • Coordinate and arrange travel plans, including booking flights, accommodations, and transportation. • Prepare the conference room for in-person meetings, ensuring all necessary materials and arrangements are in place. • Serve as the keyholder for company car and security badges, maintaining proper access and security protocols. • Act as a backup for front desk administrative duties, including receptionist tasks and monitoring the sign-in sheet. • Oversee daily office operations and address issues raised by tenants, coordinating resolutions with the landlord as necessary. • Assist with special administrative projects and take accurate minutes during meetings. • Make executive decisions to adjust schedules and appointments independently, without prior consultation. • Provide general administrative support to the C-suite team, ensuring smooth day-to-day operations.
2026-04-21T00:00:00Z

Sr. Executive Assistant

Richmond, VA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Senior Executive Assistant to join our team on a contract basis, providing high-level support to the Executive Division of a leading organization in Richmond, Virginia. In this role, you will manage critical administrative and project-based tasks, ensuring smooth operations at the senior leadership level. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with professionalism. Responsibilities: • Organize and oversee executive meetings, events, and communications, ensuring all logistical details are handled efficiently. • Prepare, proofread, and finalize board materials, speeches, and other executive documents to maintain high quality standards. • Manage multiple priorities and projects simultaneously in a dynamic and fast-paced environment. • Provide comprehensive administrative support, including scheduling, record-keeping, filing, and handling special projects. • Maintain discretion and professionalism when managing confidential information. • Coordinate travel arrangements, including booking flights and accommodations for executive staff. • Utilize project management tools to track progress and ensure deadlines are consistently met. • Serve as a point of contact between senior leadership and internal or external stakeholders. • Develop and maintain systems for organizing documentation and improving office workflows. • Assist in event planning and coordination for executive-level functions.
2026-04-20T00:00:00Z

Human Resources (HR) Assistant

Glen Allen, VA
onsite
Temporary to Hire
18.5 - 19.5 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support the recruiting operations team in a fast-paced environment. This contract opportunity with potential for a permanent role is ideal for someone who enjoys coordinating administrative tasks, maintaining accuracy, and contributing to recruiting efforts that keep the business moving forward. The person in this role will help organize recruiting activities, monitor key staffing steps, and provide dependable support across day-to-day talent acquisition functions. Responsibilities:• Manage the lifecycle of job postings by creating, updating, reopening, and closing requisitions as staffing needs change.• Monitor candidate offer activity and maintain accurate records to help the recruiting team stay aligned on staffing progress.• Conduct initial candidate screenings to identify individuals whose experience and qualifications match open positions.• Assist with shipping-related coordination and administrative projects that support recruiting and operational needs.• Maintain organized documentation and data within HR and recruiting systems to support reporting and workflow accuracy.• Provide day-to-day administrative assistance to the Operations Recruiting Department in support of team goals and deadlines.• Handle sensitive staffing information with discretion while ensuring records are complete and properly maintained.• Contribute to additional recruiting or HR support tasks as business priorities evolve.
2026-04-24T00:00:00Z

Data Entry Clerk

Richmond, VA
onsite
Temporary / Contract
19 - 19 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support the Accounts Payable team in Richmond, Virginia. This Long-term Contract position is ideal for someone who thrives in a high-volume environment and can maintain accuracy while handling repetitive financial data. The role focuses on invoice processing, document management, and timely data entry using spreadsheet tools and internal systems. Responsibilities: • Enter a high volume of accounts payable invoice information accurately and efficiently each day to support timely processing. • Review and assign appropriate coding details to invoices before submitting them for payment workflows. • Scan, organize, and maintain invoice records so financial documents remain accessible and up to date. • Use Microsoft Excel to track invoice activity, verify entries, and support reporting needs within the AP function. • Check data for completeness and accuracy, resolving discrepancies or escalating issues when needed. • Prioritize daily workload effectively in a fast-moving environment with consistent deadlines. • Support accounts payable operations by keeping invoice documentation aligned with department procedures.
2026-04-23T00:00:00Z