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4 results for Administrative Assistant in Richmond, VA

Administrative Assistant

Richmond, VA
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support for a busy dispatch team in Henrico, Virginia. This contract to hire opportunity with is ideal for someone who is organized, detail-focused, and comfortable managing high volumes of administrative work in a fast-paced office setting. The position centers on accurate record handling, communication with carriers, and day-to-day coordination that helps keep operations running smoothly. PLEASE NOTE: This is an in office role from 11pm-7am, M-F, with a 30 minute lunch break and two 15 minute breaks each day. You must be able to fulfill this schedule to be considered for the position. Responsibilities:• Enter and maintain large volumes of operational information with a high level of accuracy and attention to detail.• Review dispatch-related reports, identify discrepancies, and ensure records are complete and up to date.• Communicate with carriers by phone and email to gather updates, confirm details, and support ongoing coordination.• Provide administrative support to the dispatch department through document handling, filing, and routine office tasks.• Answer inbound calls professionally and direct inquiries to the appropriate team members when needed.• Assist with front-office and receptionist-style duties to help maintain an organized and responsive work environment.• Prepare, update, and distribute spreadsheets, reports, and other materials using Microsoft Office applications.
2026-07-15T00:00:00Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for an Administrative Assistant to provide day-to-day support for a legal practice in Glen Allen, Virginia. This Contract to permanent opportunity is ideal for someone who brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a structured office environment. The right candidate will be comfortable handling client-facing tasks, preparing high-quality documents, and supporting administrative workflows with accuracy and care. Responsibilities:• Serve as a primary point of contact for clients by handling phone and email communication with care, empathy, and discretion.• Coordinate client intake activities, maintain accurate records, and ensure information is organized for attorney and team use.• Prepare, edit, proofread, and format correspondence, presentations, and legal documentation to maintain a high standard of quality.• Support preparation for hearings and client meetings by organizing materials, documents, and scheduling details in advance.• Maintain and retrieve files through document management platforms such as SharePoint, Dropbox, and DocuSign.• Manage a variety of administrative assignments at once while adjusting priorities to meet changing deadlines and office needs.• Contribute ideas that improve administrative processes and help create more efficient day-to-day office operations.• Assist with basic legal research when needed to support the healthcare practice team
2026-07-20T00:00:00Z

Human Resources (HR) Assistant

Petersburg, VA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support day-to-day HR operations for a Contract position based in Virginia. This role will play an important part in coordinating onboarding activities, maintaining accurate employee records in Paylocity, and assisting with routine employee support tasks. The ideal candidate brings strong organizational skills, follows up effectively on outstanding items, and helps keep HR processes running smoothly and efficiently. Responsibilities: • Coordinate onboarding activities, including monitoring required tasks in Paylocity and ensuring documentation is completed on time. • Reach out to employees to follow up on missing forms, pending action items, and other onboarding requirements. • Maintain organized HR files, records, and tracking tools to support accurate and timely personnel administration. • Schedule meetings, onboarding sessions, and other HR-related appointments while keeping calendars and communications up to date. • Assist with the preparation, submission, and tracking of unemployment claims and related documentation. • Support employee relations matters by responding to routine questions and directing issues to the appropriate HR contacts when needed. • Help manage pre-employment screening processes and confirm required pre-employment steps are completed before start dates. • Use Paylocity and other HR systems to enter, update, and verify employee information with a high level of accuracy.
2026-07-16T00:00:00Z

Accounting & HR Administrator

Glen Allen, VA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Accounting & HR Administrator to support both financial operations and employee administration for a growing organization in Virginia. This position blends day-to-day accounting work with human resources coordination, making it ideal for someone who is organized, analytical, and comfortable handling multiple priorities. The role is well suited for someone who is detail oriented and values accuracy, compliance, and strong internal support across both business functions. Responsibilities: • Oversee daily accounts payable and accounts receivable activities, ensuring transactions are recorded accurately and processed on time. • Prepare customer invoices, follow up on outstanding payments, and reconcile account balances to maintain healthy cash flow. • Administer sales tax reporting and remittance activities in accordance with applicable state and local requirements. • Assist with payroll administration, including review support, reconciliation tasks, and related reporting. • Contribute to month-end close by posting journal entries, tracking accruals, and reconciling general ledger accounts. • Maintain organized financial records, expense documentation, and budget tracking materials to support accurate reporting. • Coordinate employee and contractor onboarding and offboarding, including required documentation and process completion. • Maintain personnel records, benefits information, policy documentation, and other HR files with a high level of confidentiality. • Support performance review activities, employee engagement efforts, and compliance with employment regulations and internal standards.
2026-07-10T00:00:00Z