<p>We are looking for an organized and detail-oriented Bilingual Appointment Scheduler to join our healthcare team in Rockville, Maryland. In this role, you will coordinate and manage medical appointments, ensuring that patients receive timely and efficient care. The Bilingual Appointment Scheduler is responsible for coordinating patient appointments efficiently and accurately. This role requires strong attention to detail, clear communication, and experience navigating Athena or similar EMR platforms.</p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p>
<p>We are looking for an organized and detail-oriented Bilingual Appointment Scheduler to join our healthcare team in Gaithersburg, Maryland. In this role, you will coordinate and manage medical appointments, ensuring that patients receive timely and efficient care. The Bilingual Appointment Scheduler is responsible for coordinating patient appointments efficiently and accurately. </p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p><p><br></p>
<p>We are looking for a Bilingual Appointment Scheduler who will be responsible for coordinating patient appointments efficiently and accurately. This role requires strong attention to detail, clear communication, and experience navigating Athena or similar EMR platforms.</p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p>
We are looking for an experienced Senior Administrative Coordinator to join our team in Baltimore, Maryland. This contract position involves supporting a group of attorneys by managing complex schedules and assisting with legal matters. The ideal candidate will excel in administrative organization and demonstrate a strong understanding of legal processes.<br><br>Responsibilities:<br>• Organize and maintain attorneys' calendars, ensuring efficient scheduling and coordination of meetings and appointments.<br>• Collaborate with attorneys and paralegals to provide timely assistance on legal cases and documentation.<br>• Support case management tasks, including tracking deadlines and maintaining accurate records.<br>• Utilize case management software to streamline workflows and ensure proper organization of legal files.<br>• Assist in discovery processes by preparing, reviewing, and managing relevant legal documents.<br>• Communicate effectively with internal teams and external stakeholders to facilitate legal operations.<br>• Handle litigation-related administrative tasks with attention to detail and accuracy.<br>• Ensure timely preparation and submission of legal documentation in accordance with deadlines.<br>• Identify and resolve scheduling conflicts to optimize team productivity.<br>• Maintain confidentiality and professionalism when handling sensitive legal information.
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Washington, District of Columbia. This is a contract position with the potential for a long-term role within the financial services industry, offering an exceptional opportunity to support senior leadership and contribute to organizational success. The ideal candidate will play a pivotal role in managing administrative priorities and ensuring seamless operations for executive-level tasks.<br><br>Responsibilities:<br>• Serve as a trusted partner to the President by coordinating office administration and tracking organizational priorities.<br>• Monitor progress on key initiatives, ensuring tasks align with the organization's goals and objectives.<br>• Develop and maintain project timelines, including creating spreadsheets to track deadlines and task completion.<br>• Follow up with staff on deliverables, updating project trackers regularly and identifying areas of concern.<br>• Manage and update member lists for working groups, ensuring accuracy and accessibility.<br>• Coordinate and schedule executive meetings, conducting basic research as needed.<br>• Prepare speaker bios and meeting materials for panels and executive gatherings.<br>• Oversee the President’s calendar, ensuring scheduling conflicts are resolved promptly.<br>• Arrange and coordinate travel plans, including booking accommodations and managing itineraries.<br>• Facilitate virtual and in-person meetings, ensuring all logistics are handled smoothly.
We are looking for an experienced Legal Executive Assistant to join our team on a contract basis in Baltimore, Maryland. In this role, you will provide high-level administrative support to the Senior Vice President and General Counsel, ensuring seamless management of their schedule and legal portfolio. This position requires exceptional organizational skills and the ability to handle sensitive legal matters with discretion and professionalism.<br><br>Responsibilities:<br>• Coordinate and maintain the complex calendar of the Senior Vice President and General Counsel, prioritizing appointments and meetings.<br>• Prepare detailed materials for legal meetings and ensure readiness for all engagements.<br>• Organize and manage the legal portfolio, keeping files and documents systematically updated.<br>• Assist in trial preparation by compiling necessary information and documentation.<br>• Facilitate e-filing processes and maintain legal records with accuracy.<br>• Collaborate with the Chief of Staff and Deputy General Counsel on legal and administrative matters.<br>• Schedule and organize meetings with internal and external stakeholders, ensuring smooth communication.<br>• Maintain a docket system to track deadlines and legal commitments.<br>• Provide support in tasks related to education law and other specialized legal areas.
<p><strong>Patient Services Representative / Front Desk Administrator (Non-Clinical)</strong></p><p><strong>Position Overview</strong></p><p>We are seeking a highly organized, friendly, and professional <strong>Patient Services Representative</strong> to support a fast-paced, high-volume healthcare setting. This role is <strong>non-clinical</strong> and focuses on front-desk operations, patient assistance, and administrative support. The ideal candidate thrives in a busy environment, delivers excellent customer service, and works well as part of a collaborative care team.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist patients and visitors in a high foot-traffic setting with professionalism and empathy</li><li>Manage patient check-in and check-out processes using <strong>Epic</strong></li><li>Verify patient demographics, insurance information, and appointment details</li><li>Answer and route incoming phone calls; respond to patient inquiries promptly and courteously</li><li>Schedule, confirm, and update appointments as needed</li><li>Maintain accurate documentation and ensure compliance with HIPAA and confidentiality standards</li><li>Serve as a key communication link between patients, providers, and internal departments</li><li>Support general administrative duties including scanning, filing, and data entry</li><li>Collaborate with team members to ensure smooth daily operations and positive patient experiences</li></ul><p><strong>Required Qualifications</strong></p><ul><li>Experience working in a <strong>front desk or patient-facing healthcare environment</strong></li><li><strong>Epic front desk/registration experience required</strong></li><li>Strong communication and interpersonal skills</li><li>Excellent customer service mindset with the ability to remain calm under pressure</li><li>Ability to manage multiple priorities in a fast-paced, high-volume setting</li><li>Strong attention to detail and organizational skills</li><li>Team-oriented, dependable, and professional</li></ul><p><strong>Preferred Qualifications</strong></p><ul><li>Prior experience in ambulatory care, hospital, or outpatient settings</li><li>Familiarity with medical terminology and insurance verification processes</li></ul><p><strong>Why Join Us</strong></p><ul><li>Be part of a patient-centered team making a daily impact</li><li>Dynamic, people-focused work environment</li><li>Opportunity to use your Epic and customer service skills in a meaningful way</li></ul><p><br></p>
<p>We are looking for a dedicated Legal Assistant to join our team on a contract basis in Alexandria, Virginia. This role involves providing crucial administrative support to attorneys in a fast-paced, detail-oriented environment. The position requires strong organizational skills, exceptional communication abilities, and the capacity to manage multiple tasks efficiently. For immediate consideration, submit your application and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain the calendar for the Executive Vice President-General Counsel and Compliance Officer, ensuring seamless scheduling.</p><p>• Input and update legal information into tracking spreadsheets to maintain accurate records.</p><p>• Process invoices using financial management tools such as NetSuite, ensuring timely and accurate handling.</p><p>• Review charitable registration renewal submissions to verify the accuracy of submitted information.</p><p>• Perform e-filing and manage court filings to ensure compliance with deadlines.</p><p>• Provide support with civil litigation tasks, assisting attorneys with document preparation and case management.</p><p>• Handle general administrative duties, including correspondence and file organization.</p><p>• Ensure effective communication with internal and external stakeholders to support legal processes.</p>
We are looking for a detail-oriented Legal Secretary to join our team on a contract basis in Baltimore, Maryland. The ideal candidate will handle front desk responsibilities, manage client intake processes, and ensure smooth communication between clients and legal services. This position requires excellent organizational skills and a proactive approach to supporting the office's daily operations.<br><br>Responsibilities:<br>• Serve as the primary front desk representative, welcoming clients and addressing initial inquiries.<br>• Conduct thorough intake processes for potential new clients, gathering necessary information to determine service suitability.<br>• Assess client needs and direct them to appropriate resources, including referrals to other legal firms when necessary.<br>• Input client data accurately into legal management software, ensuring records are up-to-date.<br>• Manage calendars efficiently to support scheduling and appointments for the office.<br>• Provide dictation support and assist in preparing legal correspondence and documents.<br>• Deliver exceptional customer service to clients, ensuring a thorough and welcoming experience.<br>• Collaborate with team members to streamline office workflows and maintain operational efficiency.
<p>We are seeking a proactive and detail-oriented Junior IT Recruiter to support high-volume hiring during a large-scale vendor-to-FTE conversion and upcoming IT hiring initiatives. This role will support full-cycle recruiting for technical and IT support roles while also providing administrative and onboarding assistance. The ideal candidate brings experience working in fast-paced environments, excellent communication skills, and a passion for connecting technology professionals with meaningful opportunities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support full-cycle recruiting for IT positions, including sourcing, screening, coordinating interviews, and facilitating offers</li><li>Assist with high-volume vendor-to-FTE conversion hiring initiatives</li><li>Manage candidate pipelines within Workday, ensuring data accuracy and timely workflow progression</li><li>Coordinate and support onboarding activities; greet and assist new hires onsite every Monday</li><li>Represent the organization at citywide and department-hosted hiring events, including a major hiring event in March</li><li>Maintain strong candidate communication to ensure an exceptional hiring experience</li><li>Partner with HR leadership and hiring managers to understand staffing needs and priorities</li><li>Track recruiting metrics and contribute to continuous improvement initiatives</li><li>Support diversity, equity, and inclusion hiring goals and best practices</li><li>Assist with scheduling, documentation, eligibility verification, and other recruiting operations tasks</li></ul><p><strong>Required Qualifications</strong></p><ul><li>3+ years of IT recruiting experience</li><li>Experience supporting full-cycle recruiting in a fast-paced, high-volume environment</li><li>Strong administrative, organizational, and process management skills</li><li>Experience using Workday Recruiting or similar applicant tracking systems</li><li>Excellent verbal and written communication skills with comfort in public-facing interactions</li><li>Ability to work onsite every Monday; flexibility for hybrid schedule otherwise</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This long-term contract position offers a flexible part-time schedule, working 20 hours per week in a hybrid environment. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.<br><br>Responsibilities:<br>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.<br>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.<br>• Organize and scan documents, ensuring all files are accurately stored and accessible.<br>• Perform general office tasks such as data entry, scheduling, and maintaining records.<br>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.<br>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.<br>• Maintain confidentiality when handling sensitive information.<br>• Assist with the preparation of reports and other materials as needed.<br>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.
<p>A wellness organization is in need of an Office Manager to handle standard administrative tasks, including scheduling, filing, and setting up organizational systems. This role will also involve planning and coordinating events, sourcing venues, ordering supplies, and managing decorations. (this is a very small portion) In addition to administrative duties, the position will require communication with staff, managing timesheets, and addressing HR-related tasks, like reaching out to staff regarding expired certifications or licenses. The position will really focus on administrative work, scheduling, and potentially taking meeting minutes, while also collaborating with two virtual team members. Their value system is important, they are bought into the people they are serving, they really want to make sure that person is going to vibe with the agency and the passion, their executive director is extremely passionate, and they want this candidate to be the same.</p>
<p>We are looking for a dedicated Legal Assistant to join a boutique law firm in Baltimore, Maryland. This role offers the opportunity to work closely with a team of attorneys in a collaborative and fast-paced environment. The ideal candidate will play a vital role in ensuring the efficient operation of legal processes and supporting the team with essential administrative and legal tasks.</p><p><br></p><p>While this role will primarily support litigation, there will be opportunity to assist in the corporate group as well.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain court calendars, including scheduling hearings, depositions, and client meetings.</p><p>• Organize and oversee both physical and electronic files to ensure accessibility and accuracy.</p><p>• Draft and prepare preliminary versions of legal documents such as pleadings, motions, and subpoenas.</p><p>• Coordinate discovery processes and assist in trial preparation to support attorneys effectively.</p><p>• Handle electronic filing tasks for legal documents in compliance with court requirements.</p><p>• Schedule and coordinate depositions, hearings, and meetings with clients and other parties.</p><p>• Proofread legal documents to ensure precision and adherence to formatting standards.</p><p>• Facilitate document management processes and ensure proper organization and storage.</p><p>• Utilize NetDocuments or similar systems to manage legal data efficiently.</p>
We are looking for an experienced Litigation Paralegal to support our legal team in Baltimore, Maryland. In this long-term contract role, you will play a vital part in managing civil litigation cases, ensuring the smooth execution of discovery processes, and assisting attorneys with trial preparation. If you have a strong background in case management and a proactive approach to client communication, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and manage the e-filing of legal documents, including motions and discovery materials.<br>• Organize case pleadings and maintain accurate and up-to-date file systems.<br>• Schedule depositions and other key case-related events while managing attorney calendars effectively.<br>• Provide comprehensive support in trial preparation, ensuring all necessary materials and information are readily available.<br>• Draft and review discovery requests, responses, and legal pleadings.<br>• Communicate professionally with clients to address concerns and provide updates on case progress.<br>• Utilize case management software to track deadlines, progress, and case details.<br>• Assist attorneys with calendar management, scheduling meetings, and tracking critical dates.<br>• Collaborate with the legal team to ensure timely and efficient handling of litigation matters.<br>• If familiar with Needles or Neos software, apply this expertise to streamline case management processes.
<p>We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This is a contract position with part-time schedule, working Monday to Friday 20 hours per week. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.</p><p>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.</p><p>• Organize and scan documents, ensuring all files are accurately stored and accessible.</p><p>• Perform general office tasks such as data entry, scheduling, and maintaining records.</p><p>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.</p><p>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.</p><p>• Maintain confidentiality when handling sensitive information.</p><p>• Assist with the preparation of reports and other materials as needed.</p><p>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.</p><p><br></p>
<p>We are looking for a skilled Contracts Administrator to join a dynamic legal team in Washington, District of Columbia. This long-term contract position offers the opportunity to contribute to the legal operations of a national nonprofit organization focused on environmental advocacy. The role requires exceptional organizational skills and attention to detail, as well as experience in managing contracts and supporting transactional workflows. For immediate consideration, apply today and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Review incoming contracts to ensure correct template usage, proper formatting, and accuracy, while providing initial edits or drafting as needed.</p><p>• Facilitate the signature process for contracts, including scanning, filing, and distributing finalized agreements.</p><p>• Track contract requests and maintain accurate records in established forms and databases.</p><p>• Update contract templates, guidance tools, and management systems to ensure current and efficient processes.</p><p>• Manage departmental calendars by scheduling meetings, client calls, and appointments, while ensuring deadlines and key reminders are noted.</p><p>• Coordinate logistics for meetings and training sessions, including preparing agendas, distributing materials, arranging video links or conference rooms, and documenting notes.</p><p>• Handle routine communications by answering inquiries, routing information as needed, and flagging urgent matters for review.</p><p>• Collaborate with internal teams to enhance business processes and maintain the quality of legal operations.</p><p>• Support compliance with procurement requirements and federal award regulations, ensuring adherence to applicable standards. </p>
We are looking for an Administrative Assistant to join our team in Washington, District of Columbia. This contract-to-permanent position offers an excellent opportunity for a dedicated and detail-oriented individual to contribute to administrative operations and ensure compliance with organizational standards. The ideal candidate will play a key role in supporting documentation management, enhancing performance processes, and assisting in compliance-related activities.<br><br>Responsibilities:<br>• Ensure adherence to organizational policies, including quality, health, safety, security, environmental, and ethical guidelines.<br>• Assist in maintaining accurate records, documentation, and reports associated with program requirements.<br>• Provide support in preparing, revising, and organizing prevention and reporting policies, procedures, and training materials.<br>• Facilitate scheduling, logistics, and documentation for annual audits and assessments.<br>• Collaborate with officers to monitor and resolve non-conformities, ensuring timely reporting and follow-up.<br>• Distribute and manage shipboard training materials, ensuring updates are communicated effectively.<br>• Recommend improvements to prevention and reporting policies, enhancing compliance and performance.<br>• Establish positive working relationships with team members to foster trust and collaboration.<br>• Support the tracking and coordination of reporting requirements to meet compliance standards.<br>• Contribute to the continuous improvement of personal and organizational performance through regular planning and review.
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Dumfries, Virginia. This contract-to-permanent position offers an excellent opportunity to support organizational operations through efficient administrative practices and coordination. The role requires a proactive individual who excels at managing schedules, overseeing projects, and handling travel arrangements.<br><br>Responsibilities:<br>• Coordinate and maintain calendars to ensure seamless scheduling and time management.<br>• Organize and oversee project timelines, ensuring tasks are completed accurately and on schedule.<br>• Arrange domestic and international travel, including bookings and itineraries.<br>• Support daily operational functions, contributing to the smooth running of all activities.<br>• Review and evaluate documents to ensure accuracy and compliance.<br>• Facilitate conference calls and meetings, ensuring effective communication and documentation.<br>• Assist in preparing and exporting-importing documents as needed.<br>• Collaborate with team members to address administrative needs and resolve challenges.<br>• Maintain organized records and files for easy accessibility.<br>• Provide high-level administrative support to leadership and staff.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
We are looking for a motivated and detail-oriented Office Manager to join our team in Herndon, Virginia. This Contract to permanent position is ideal for someone with strong administrative skills and a proactive approach to managing office operations. The role requires multitasking, excellent organizational abilities, and a commitment to ensuring smooth day-to-day processes.<br><br>Responsibilities:<br>• Oversee front office operations, including welcoming visitors and managing incoming calls.<br>• Manage inventory and order office supplies while maintaining relationships with vendors.<br>• Ensure accurate and timely handling of accounts payable tasks and other financial processes.<br>• Coordinate administrative activities to support team efficiency and productivity.<br>• Maintain and organize office records, files, and documentation.<br>• Take initiative to identify and resolve issues in office management proactively.<br>• Assist with scheduling and calendar management, ensuring deadlines are met.<br>• Monitor office equipment and arrange maintenance or repairs as needed.<br>• Facilitate communication between departments to streamline workflows.<br>• Support various administrative tasks to enhance office functionality.
<p>We are looking for an experienced Accounts Payable Specialist to join our team in McLean, Virginia. In this role, you will be responsible for ensuring the accurate and timely processing of invoices and payments, while maintaining compliance with company policies and procedures. This position requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices for accuracy and proper coding before payment approval.</p><p>• Manage weekly accounts payable tasks, including check runs and payment scheduling.</p><p>• Ensure all transactions comply with accounting policies and procedures.</p><p>• Maintain accurate records and documentation of accounts payable activities.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies or payment issues.</p><p>• Prepare and review reports related to accounts payable operations.</p><p>• Assist with month-end closing activities and reconciliation processes.</p><p>• Monitor the accounting cycle to ensure timely and efficient workflow.</p><p>• Support audits by providing requested documentation and information related to accounts payable.</p><p><br></p><p>All interested candidates in this Accounts Payable Specialist opportunity and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. </p>
We are looking for a detail-oriented and efficient Office Assistant to join our team on a contract basis in McLean, Virginia. This role requires a detail-oriented individual who thrives in a fast-paced environment and is committed to maintaining high standards. As an Office Assistant, you will play a key role in supporting daily office operations and ensuring seamless communication within the team.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and attentive demeanor, ensuring they feel welcomed and attended to.<br>• Manage incoming calls and emails, directing them to the appropriate departments or individuals.<br>• Utilize Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.<br>• Maintain a clean and organized reception area and office space.<br>• Provide administrative support such as scheduling meetings, organizing files, and handling correspondence.<br>• Assist with office supplies inventory and coordinate replenishment as needed.<br>• Ensure adherence to business dress code standards at all times.<br>• Collaborate with team members to ensure smooth daily operations and address any challenges promptly.<br>• Coordinate parking arrangements and provide directions to visitors when necessary.
<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Fairfax, Virginia. The Office Assistant provides general administrative and clerical support to ensure efficient daily operations during tax season.</p><p>This onsite position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Manage and organize incoming mail to maintain smooth office operations.</p><p>• Maintain an appearance and demeanor in alignment with workplace standards.</p><p>• Prioritize daily tasks effectively and handle responsibilities independently.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p>
<p>We are looking for a skilled HR Specialist to join our team in Chantilly, Virginia. This contract position offers an excellent opportunity to contribute to various human resources functions, including employee relations, recruitment, and compliance. The role requires a proactive, detail-oriented individual who can manage HR processes efficiently and support organizational goals.</p><p>Responsibilities:</p><p><br></p><p>• Manage employee lifecycle processes, including onboarding, offboarding, and job changes, while ensuring accurate documentation.</p><p>• Maintain and update employee records across HR systems to uphold data integrity.</p><p>• Prepare and process employment documents such as offer letters, policy updates, and acknowledgments.</p><p>• Support audits and compliance activities by preparing necessary documentation and ensuring adherence to regulations.</p><p>• Act as a key user of the HRIS system, troubleshooting issues, optimizing workflows, and ensuring accurate reporting.</p><p>• Collaborate with HR leadership to implement system improvements and assist with integrations or migrations when required.</p><p>• Generate and maintain HR reports, dashboards, and trackers to support operational efficiency.</p><p>• Ensure compliance with federal, state, and local employment laws and assist in policy administration.</p><p>• Coordinate recruitment activities such as scheduling interviews, managing candidate communications, and handling pre-employment processes.</p><p>• Provide guidance to employees on HR policies, benefits, and procedures, escalating complex issues as needed.</p>
<p><strong>We’re seeking a dedicated Legal Assistant to join a welcoming boutique law firm in Fairfax, Virginia.</strong> In this role, you’ll provide vital administrative and operational support to keep the firm’s transactional practice running smoothly. This is an excellent opportunity to work closely with seasoned attorneys in a collaborative, dynamic environment.</p><p><br></p><p>What makes this firm unique? <strong>Exceptionally low turnover.</strong> The position is only available due to a retirement—most team members have been with the firm for over a decade!</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal documents using Microsoft Word and PowerPoint to ensure accuracy and compliance.</p><p>• Manage time entry processes efficiently, utilizing software such as Tabs to maintain accurate billing records.</p><p>• Transcribe notes and type documents from partner handwriting, ensuring proper formatting and organization within legal document management systems such as NetDocs.</p><p>• Notarize documents as required, maintaining adherence to legal standards.</p><p>• Reconcile credit card statements and coordinate with third-party bookkeeping services to support financial processes.</p><p>• Organize and maintain legal files, ensuring compliance with internal policies and procedures.</p><p>• Coordinate scheduling and meetings, including virtual platforms like Zoom and Teams, to facilitate seamless communication.</p><p>• Provide administrative support for court filings, e-filing, and case management tasks.</p><p>• Assist with calendar management to prioritize deadlines and streamline operations.</p>
