Job Summary We are seeking a highly organized and personable Medical Front Desk Coordinator to join our healthcare team. As the first point of contact for patients and visitors, you play a critical role in ensuring a seamless and detail oriented experience. The ideal candidate will possess stellar organizational skills, excellent communication abilities, and a commitment to providing exceptional patient service. <br> Key Responsibilities: Greet patients and visitors, providing a warm and welcoming atmosphere in the office or clinic. Schedule and confirm patient appointments, manage cancellations, and maintain accurate calendars for healthcare providers. Process patient intake forms, verify insurance information, and maintain electronic health records. Answer and direct calls professionally, take detailed messages, and follow up with patients as needed. Liaise between patients, healthcare providers, and medical staff to ensure smooth operations. Ensure reception and waiting areas are clean, organized, and properly stocked with informational materials. Follow HIPAA regulations and office policies to maintain confidentiality and professionalism.
<p>Robert Half is seeking a Bilingual Medical Receptionist (English/Spanish) to support a compassionate and community-focused mental health and social work practice in Hyattsville, MD. This role is perfect for someone who enjoys helping others, thrives in a client-facing environment, and has a passion for mental health and social service work.</p><p>Key Responsibilities:</p><p>• Greet and check in clients in a warm, professional manner—ensuring a welcoming environment for all patients.</p><p>• Answer and route phone calls, schedule appointments, and manage calendars for therapists and social workers.</p><p>• Maintain and update patient information in electronic health record (EHR) systems with accuracy and confidentiality.</p><p>• Verify insurance information and process co-pays or billing inquiries.</p><p>• Support intake coordination, including distributing and collecting forms and explaining policies to new clients.</p><p>• Communicate clearly and compassionately with clients and families, both in English and Spanish.</p><p>• Coordinate with clinical and administrative staff to ensure smooth office operations.</p><p>• Assist with general office duties including filing, data entry, and correspondence.</p><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Alexandria, Virginia. This is a long-term contract position that requires excellent organizational skills and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in supporting operations and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing daily tasks and prioritizing assignments.<br>• Handle inbound calls promptly and professionally, addressing inquiries and routing calls as needed.<br>• Coordinate and maintain schedules, ensuring accurate calendar management for team members.<br>• Assist with organizing and scheduling appointments related to home health services.<br>• Prepare and maintain documentation, ensuring records are up-to-date and properly filed.<br>• Communicate effectively with clients and staff to ensure seamless coordination of services.<br>• Monitor and track deadlines to ensure timely completion of projects and tasks.<br>• Support the team in maintaining compliance with organizational policies and procedures.<br>• Collaborate with team members to improve operational processes and enhance efficiency.
<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Some responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. </p><p> The ideal candidate must have excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p> </p><p> Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p><p> </p><p> </p>
<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Some responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate must have excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p> Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p>
<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Some responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate must have excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><p><br></p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Fairfax, Virginia. In this role, you will provide vital support to the office by managing various administrative tasks and ensuring smooth day-to-day operations. This is a long-term contract position, offering part-time hours from Monday through Thursday.<br><br>Responsibilities:<br>• Provide comprehensive administrative assistance to support office operations effectively.<br>• Handle inbound calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Coordinate schedules and manage appointments to optimize team productivity.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Utilize the Microsoft Office Suite to create, edit, and manage documents and spreadsheets.<br>• Ensure that organizational systems are maintained and files are well-organized.<br>• Collaborate with team members to address administrative needs and enhance office efficiency.<br>• Uphold high standards of attention to detail in all administrative processes.<br>• Communicate effectively with staff and stakeholders to ensure seamless coordination.
We are looking for an organized and meticulous Office Administrator to join our team in Reston, Virginia. In this role, you will oversee a variety of administrative and operational tasks to ensure the smooth functioning of our office. The ideal candidate will excel in managing daily operations, maintaining structured workflows, and supporting overall office efficiency.<br><br>Responsibilities:<br>• Oversee mail handling processes, including sorting, distributing, and managing outgoing packages through various carriers.<br>• Serve as the primary point of contact for building maintenance and security concerns, liaising with the landlord and ensuring timely resolution of issues.<br>• Maintain and restock office supplies, including pantry items, beverages, and paper products, to ensure adequate inventory levels.<br>• Follow and implement archiving procedures, managing the cataloging, shipping, and retrieval of records while coordinating annual destruction processes.<br>• Process invoices for approval, track variances, and ensure proper documentation for all billed items.<br>• Coordinate emergency response plans, schedule first aid training, and train employees on evacuation protocols.<br>• Greet and assist visitors, ensuring adherence to building security procedures, including visitor sign-in and badge issuance.<br>• Keep the front office organized and presentable to maintain a neat and well-maintained appearance.<br>• Record minutes for weekly operational meetings and distribute accurate meeting notes to relevant stakeholders.<br>• Create and distribute monthly reports and presentation materials to key team members.
<p>Our client, a large NP in Washington, DC is looking for a Financial Assurance Manager to join their accounting team. This is a new position, and this Financial Assurance Manager will be responsible for overseeing the financial assurance processes, ensuring compliance with regulatory requirements, and ensuring the timely completion of all financial audits. The Financial Assurance Manager is responsible for coordinating and managing the various financial audits of the pensions and healthcare trusts. This position is also responsible for ensuring the timely filing of annual Forms 5500 and 990 for each trust, preparing documents required under the MOU with OSM, and recommending improvements to financial processes.</p><p><br></p><p>KEY RESPONSIBILITIES:</p><p><br></p><ul><li>Lead and manage financial assurance audits with external auditors, including annual financial statements for 8 separate trusts, special annual agreed-upon procedures (AUP), Centers for Medicare Services (CMS), and ad-hoc audits involving various federal agencies.</li><li>Develop and implement financial assurance policies and procedures to ensure alignment with regulatory standards and adherence to internal controls.</li><li>Manage the preparation of external actuarial reports for all 8 trusts, coordinating data compilation from finance, research, and investment teams.</li><li>Ensure the accurate and timely submission of required filings, including Forms 990 and 5500, OSM submissions, PBGC reports, and PCORI filings.</li><li>Reconcile beneficiary lists for the Combined Benefit Fund (CBF), 92 Benefit Plan, and 93 Benefit Plan, preparing reports to be filed with OSM by designated deadlines.</li><li>Conduct the required time study for allocations every three years, including data collection, analysis, and reporting to the CFO, and manage the audit for external verification of updated allocations.</li><li>Maintain a detailed audit calendar, ensuring the department is well-prepared for upcoming audits, regulatory filings, and legal reviews.</li><li>Work closely with internal departments and external auditors to support financial operations and ensure compliance. Participate in cross-functional initiatives.</li><li>Supervise the Assurance Accountant and collaborate with finance staff to maintain audit readiness and ensure compliance with regulations and standards.</li></ul><p>The ideal candidate for this Financial Assurance Manager role will have an ACTIVE CPA, 5+ years of audit experience coming out of a Big 4 or large regional firm, at least 3 years of supervisory, strong organizational and problem-solving skills as well as exceptional communication and interpersonal skills. This role is 3 days/week in the office in DC and the comp range for this position is 130-155K in base salary plus full benefits. To apply to this Financial Assurance Manager role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035. </p><p><br></p>
We are looking for a highly organized and proactive Office Assistant to support daily operations in a detail-oriented services environment. This contract position is based in Washington, District of Columbia, and requires someone who excels at multitasking, maintaining office readiness, and delivering exceptional hospitality to clients and staff. If you thrive in a fast-paced setting and have a keen eye for detail, this role offers an exciting opportunity to contribute to a collaborative and dynamic workplace.<br><br>Responsibilities:<br>• Conduct thorough daily checks of office spaces, including reception areas, conference rooms, kitchens, and bathrooms, to ensure all areas meet high standards.<br>• Manage inventory and restocking of office supplies, coordinating with vendors for timely and cost-efficient procurement.<br>• Distribute mail and manage messenger services, ensuring smooth handling of all correspondence.<br>• Assist with planning and logistics for meetings and events, including venue setup, catering arrangements, and supply preparation.<br>• Prepare and maintain conference rooms by arranging furniture, testing audiovisual equipment, and ensuring cleanliness.<br>• Gather post-event feedback to identify opportunities for improvement and continuously enhance event coordination.<br>• Provide front desk coverage, welcoming visitors, and delivering a positive first impression.<br>• Register and restock food and beverages for meetings and guest visits.<br>• Perform various administrative tasks, such as copying, scanning, and document preparation.<br>• Support cross-functional operational projects and process improvement initiatives as directed by management.
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Washington, District of Columbia. In this role, you will play a critical part in organizing and managing events that support our mission and contribute to our fundraising goals. This position offers an excellent opportunity to collaborate with diverse teams, sponsors, and volunteers while ensuring the seamless execution of various initiatives.<br><br>Responsibilities:<br>• Plan and oversee the logistics of fundraising events, community outreach programs, and awareness campaigns.<br>• Coordinate schedules, manage calendars, and arrange meetings to support event preparation and execution.<br>• Serve as the main point of contact for internal teams, volunteers, sponsors, and vendors to ensure smooth communication.<br>• Negotiate with vendors to secure favorable terms and manage event-related contracts.<br>• Monitor event budgets and track expenses to ensure financial efficiency.<br>• Develop and implement strategies to enhance attendee engagement and satisfaction.<br>• Evaluate event outcomes and provide detailed post-event reports to inform future planning.<br>• Handle inbound calls, address inquiries, and provide administrative support as needed.
<p>We are in search of a Jr. Administrative Assistant to join our team based in Falls Church, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite Monday to Friday 9 am to 3:30 pm. for the next 4+ weeks. Must be willing to start Wednesday October 29th.</p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p><br></p>
We are looking for a dedicated Admin Services Coordinator to join our team in Toms River, New Jersey. This long-term contract position requires an individual with strong organizational skills and a commitment to providing excellent service to tenants, vendors, and contractors. The role involves managing administrative tasks, supporting property operations, and ensuring compliance with company policies.<br><br>Responsibilities:<br>• Manage tenant work order systems and ensure timely resolution of requests in alignment with company guidelines.<br>• Build and maintain positive relationships with tenants, vendors, and contractors to foster collaboration.<br>• Oversee financial processes by coding invoices, preparing tenant billings, and ensuring payments align with contracts.<br>• Process purchase orders, track vendor contracts, and assist with preparing bid packages.<br>• Maintain accurate property management files and ensure all vendor insurance documents are current.<br>• Administer and prepare various accounting reports, including accounts receivable, general ledger, and rent roll.<br>• Monitor janitorial logs and address issues promptly to uphold property standards.<br>• Support sustainability initiatives and corporate directives, ensuring innovative practices are implemented.<br>• Coordinate office supply inventory and manage elevator reports.<br>• Assist the Property Manager with identifying and implementing property-specific initiatives.
<p>My client is looking for a Tax Manager to assist with accounting operations in their Washington, DC office. This is a role outside of public accounting and the Tax Manager for the role will manage all tax compliance matters. The ideal Tax Manager will be responsible for assisting with the tax provision process, supporting with domestic tax matters, updating tax portfolios, tax research, sustaining knowledge of technical issues and assisting with tasks as needed. This organization has a great team to work with, excellent benefits, including strong incentives and medical with great work-life balance. </p><p><br></p><p>Daily responsibilities of the Tax Manager include:</p><p><br></p><p>· Manage tax compliance for accounting group.</p><p>· Oversee tax provision process for team.</p><p>· Support domestic tax matters.</p><p>· Review and update tax portfolios.</p><p>· Assist with tax research.</p><p>· Assist with other ad hoc duties.</p>
<p>My client is a law firm looking for a Staff Accountant to fill the role for their organization, in their Washington, DC office. The ideal candidate for the Staff Accountant role would be responsible for maintaining the general ledger accounts, reconciling accounts payable and accounts receivable, assisting with billings and the month end close process, posting journal entries and assisting with other ad hoc projects. This person will be working closely with the accounting manager. The organization offers excellent benefits; including medical benefits and great work-life balance. </p><p><br></p><p>Daily responsibilities of the Staff Accountant include:</p><p><br></p><p>· Perform month-end close.</p><p>· General ledger maintenance.</p><p>· Assist with billings compliance.</p><p>· Reconcile AP and AR accounts.</p><p>· Prepare financial statements.</p><p>· Research and maintaining compliance US GAAP.</p>
<p>Are you an accounting professional with a keen eye for detail? Do you take pride in managing accounts, reconciling figures, and ensuring everything adds up perfectly? If you have a minimum of 3 years of experience and expertise in accounts receivable, deferred revenue, and account reconciliations, we have an opportunity for you! As a Staff Accountant you will report to the Accounting Manager with about 50% of your time spent on the full cycle of accounts receivables and the other 50% on revenue, account reconciliation's, fixed assets, other ad hoc responsibilities and special projects aimed at enhancing the efficiencies, policies, procedures and systems within the accounting department. This is an in-office position with an organization that is growing through acquisitions and offers professional growth, competitive salary, bonus potential, and a full suite of benefits (medical, dental, vision, 401K with 4% match, 3 weeks of vacation and more) as well as excellent work life balance. Salary is based on education, skills, proficiencies, experience, and credentials.</p><p>Essential Responsibilities:</p><p>Accounts Receivable Management:</p><ul><li>Execute comprehensive end-to-end accounts receivable functions.</li><li>Respond confidently and effectively to both internal and external billing inquiries.</li></ul><p>Revenue Recognition and Deferred Revenue:</p><ul><li>Collaborate fruitfully with the finance team to uphold ASC 606-compliant revenue recognition processes.</li></ul><p>Month-End Journal Entries and Accruals:</p><ul><li>Prepare month-end journal entries.</li><li>Ensure compliance with internal policies and GAAP standards.</li></ul><p>Fixed Asset Management:</p><ul><li>Maintain Fixed Asset and Construction in Progress (CIP) schedules.</li></ul><p>General Ledger Reconciliation:</p><ul><li>Perform reconciliations for key accounts.</li></ul><p>Financial Reporting:</p><ul><li>Contribute to ad-hoc reporting and support data requests for audits.</li></ul><p>Additional Responsibilities:</p><ul><li>Participate in process enhancement initiatives.</li></ul><p>Please apply directly to this position for consideration. If you have additional questions, in addition to your application, contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn or by calling 571.297.9074.</p>
<p>Our client is looking for a skilled Litigation Attorney with a strong background in medical malpractice or personal injury law to join their legal team. While the majority of the team operates remotely, there is certainly opportunity to work in office in Baltimore or Howard County. This role is ideal for mid-level associates with at least four years of relevant experience and excellent research, analytical, and writing skills. The position requires admission to the Maryland Bar or eligibility to be barred in the state.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough legal research and analysis to support case strategies.</p><p>• Identify, research, and recommend expert witnesses for cases.</p><p>• Lead depositions and interview witnesses and experts to gather critical information.</p><p>• Assist in trial preparation, including acting as Second Chair during trials.</p><p>• Provide sound legal counsel and advice to clients on case strategies and outcomes.</p><p>• Draft and prepare motions, pleadings, and other essential legal documents.</p><p>• Manage discovery processes, including document review and evidence collection.</p><p>• Collaborate with colleagues and clients to ensure successful case outcomes.</p><p>• Maintain up-to-date knowledge of laws and regulations related to medical malpractice and personal injury cases.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fairfax, Virginia. In this role, you will provide essential administrative support, ensuring smooth office operations. This position is for someone who wants to work part time Monday through Thursday 9 am to 3 pm.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Handling caterings, picking up catering orders, meeting scheduling and supporting various executive staff.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Provide project support.</p><p>• Support administrative needs by coordinating schedules and assisting with general office operations.</p><p><br></p>
<p>We are looking for a motivated and adaptable Office Assistant to join our team in Silver Spring, Maryland. This is a contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant for a contract position in Rockville, Maryland. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team in Hyattsville, Maryland. As a key member of the office operations, you will handle a variety of administrative tasks to ensure the smooth running of daily activities. This is a contract position ideal for someone with strong organizational skills and a proactive attitude.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Gaithersburg, Maryland. In this role, you will provide essential administrative support, ensuring smooth office operations. This position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p>
<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities:</p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Ordering supplies/stocking supplies </p><p>• Supporting staff with various admin task</p><p>• Perform general administrative such as Filling/ scanning</p><p>• Support field personnel with administrative tasks</p><p> • Handling catering orders for big conferences/ picking up catering orders </p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
<p>Robert Half is currently seeking a detail-oriented and motivated Office Assistant to support our client’s daily operations and contribute to their ongoing success. This contract position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
<p>Robert Half is partnering with a well-respected national nonprofit organization to hire a Senior Administrative Assistant to support both the Executive Office and Policy Department. This Senior Administrative Assistant position provides comprehensive support to two critical areas of the organization. The ideal candidate will be highly organized, proactive, and comfortable working with senior leaders and volunteer committees. You’ll assist the CEO's Chief of Staff with scheduling, travel logistics, meeting and event coordination, and high-level correspondence, while helping ensure smooth governance operations including board and committee meetings.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide executive-level administrative support to the CEO and Policy Department</li><li>Manage complex calendars, coordinate meetings, and handle shifting priorities</li><li>Organize travel arrangements and create itineraries</li><li>Support planning and execution of board and committee meetings</li><li>Prepare meeting materials, agendas, minutes, and follow-up action items</li><li>Draft and review professional business correspondence</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Submit expense reports</li></ul>
