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55 results for Legal Receptionist in Reston, VA

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
75000 - 91000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join a legal team in Baltimore, Maryland, with a focus on real estate matters. This role supports attorneys through the preparation of transaction documents, coordination of closing materials, and review of property-related records. The ideal candidate brings prior experience in real estate law and is comfortable working with legal technology in a fast-paced office environment. Responsibilities: • Prepare and organize legal documents related to real estate transactions, including financing and closing materials. • Support attorneys by assembling closing binders and ensuring transaction files are complete and accurate. • Conduct title and survey reviews to identify issues that may affect property transactions. • Assist with drafting agreements and other transactional documents used in real estate matters. • Manage and maintain files within document management platforms to keep records accessible and up to date. • Use document comparison tools to review revisions and confirm accuracy across legal drafts.
2026-06-11T00:00:00Z

Receptionist

Manassas, VA
onsite
Temporary / Contract
17.5 - 18 USD / Hourly
We are looking for a friendly, professional, and highly organized Receptionist to join our team. As the first point of contact for visitors, clients, and callers, the successful candidate will provide exceptional customer service while managing front desk operations and supporting day-to-day administrative functions. Responsibilities<ul><li>Greet visitors, clients, and vendors in a professional and welcoming manner.</li><li>Answer, screen, and direct calls using a multi-line phone system.</li><li>Manage incoming and outgoing mail, deliveries, and courier services.</li><li>Maintain a clean and organized reception area.</li><li>Schedule appointments, meetings, and conference room bookings.</li><li>Perform general administrative duties including filing, scanning, data entry, and document preparation.</li><li>Assist with office coordination and administrative support as needed.</li><li>Handle multiple tasks and competing priorities in a fast-paced environment.</li><li>Maintain confidentiality and professionalism at all times.</li></ul>
2026-07-06T00:00:00Z

Receptionist

Ashburn, VA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional, organized, and dependable Receptionist to join our team onsite full-time, Monday through Friday. The ideal candidate thrives in a fast-paced environment, is comfortable multitasking, and takes pride in keeping daily office operations running smoothly. This role will include front desk responsibilities, handling facility operations, and working with vendors as needed. Responsibilities<ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Answer, screen and direct incoming phone calls. </li><li>Manage incoming and outgoing mail, packages and deliveries. </li><li>Work with vendors to support office and facility-related requests. </li><li>Handle facility operations and assist with office coordination needs. </li><li>Provide administrative support such as data entry, filing and document preparation. </li><li>Monitor office supplies and place orders as needed. </li><li>Assist with other clerical and office support duties as assigned.</li></ul>
2026-07-15T00:00:00Z

Receptionist

Ashburn, VA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front office operations in Ashburn, Virginia. This Long-term Contract position is ideal for someone who enjoys creating a positive first impression, communicating with a diverse workforce, and keeping administrative tasks organized. The role requires on-site availability Monday through Friday, strong bilingual Spanish communication skills, and the ability to manage a busy reception area with confidence and professionalism. Responsibilities: • Greet visitors, employees, and vendors in a courteous manner while maintaining an organized and efficient front desk environment. • Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately. • Coordinate conference room scheduling and help ensure meeting spaces are prepared for daily use. • Provide administrative assistance such as handling correspondence, organizing documents, and supporting routine office tasks. • Assist with basic facilities-related needs by reporting issues, communicating with internal teams, and helping maintain smooth office operations. • Support frequent interaction with field staff by providing clear information in both English and Spanish. • Help uphold office presentation standards by following business casual workplace expectations and maintaining a well-presented front office presence.
2026-07-14T00:00:00Z

Receptionist

Manassas, VA
onsite
Temporary / Contract
17.5 - 18 USD / Hourly
We are seeking a professional and dependable Receptionist to join our team in Manassas, VA. This is a full-time onsite position ideal for someone who thrives in a fast-paced office environment and enjoys providing excellent front desk support. Able to work onsite full-time, Monday through Friday. Responsibilities include:<ul><li>Greeting visitors and directing them appropriately</li><li>Answering and routing incoming calls</li><li>Managing front desk operations and general office support</li><li>Handling administrative tasks as needed</li></ul>
2026-07-02T00:00:00Z

Receptionist

Sterling, VA
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a detail-oriented Saturday Receptionist to support daily front desk operations for a long-term contract position. This Weekend Receptionist is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and handling incoming communications with accuracy and care. The weekend receptionist is looking for someone to work EVERY SATURDAY. Please apply if you are able to work every Saturday during the day. Have a great communication skills is very important. Responsibilities:• Greet visitors and staff in a courteous manner while maintaining an organized and welcoming front desk presence.• Manage incoming calls through a multi-line phone system, directing each call to the appropriate contact efficiently.• Receive, sort, and respond to general inquiries to help ensure smooth day-to-day office communication.• Perform document filing and scanning tasks with attention to detail and proper record organization.• Support routine administrative needs to help maintain efficient office operations.• Maintain the reception area so it remains presentable and ready for guests throughout the day.
2026-07-16T00:00:00Z

Receptionist

Sterling, VA
onsite
Temporary / Contract
19 - 19 USD / Hourly
Our client is seeking a professional and reliable Part-Time Receptionist to provide front desk coverage every Saturday on a long-term basis. This onsite role is ideal for someone looking for consistent weekend work and who can start as soon as possible.Schedule<ul><li>Part-time, long-term opportunity. </li><li>Every Saturday, 9:00 AM to 5:00 PM. </li><li>Onsite position</li></ul>Responsibilities<ul><li>Provide receptionist coverage at the front desk each Saturday. </li><li>Greet visitors and present a professional first impression. </li><li>Answer and manage a multiline phone system efficiently. B</li><li>Handle general front office duties and support daily office operations. </li></ul>
2026-07-15T00:00:00Z

Receptionist

Baltimore, MD
onsite
Temporary / Contract
15.2 - 17.6 USD / Hourly
We are looking for a welcoming and dependable Receptionist to support the front desk at an education-focused organization. This contract position is ideal for someone who enjoys creating a positive first impression, managing a busy reception area, and assisting visitors, students, and staff with courtesy. The person in this role will help maintain smooth daily front office operations while providing courteous service in a school environment. Responsibilities: • Welcome guests, students, faculty, and other visitors while maintaining a detail-oriented and friendly front desk presence. • Answer and direct incoming calls through a multi-line phone system, ensuring messages and inquiries reach the appropriate contacts promptly. • Monitor the reception area and support daily administrative activities to keep front office operations organized and efficient. • Provide basic information to visitors and staff, responding to routine questions with accuracy and courtesy. • Coordinate guest check-in procedures and communicate visitor arrivals to the appropriate school personnel. • Maintain a neat and orderly reception space that reflects a positive and detail-oriented environment. • Follow site expectations regarding workplace appearance, including casual attire suitable for an active front desk setting and comfortable footwear. • Assist with additional clerical or front office support tasks as needed to ensure uninterrupted coverage during the assignment.
2026-07-16T00:00:00Z

Paralegal

Baltimore, MD
onsite
Permanent / Full Time
65000 - 110000 USD / Yearly
We are looking for a detail-oriented Paralegal to support a trusts and estates practice in Baltimore, Maryland. This role focuses on guiding estate and trust matters from initiation through completion, with substantial involvement in tax-related filings, beneficiary communications, and fiduciary documentation. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple deadlines in a client-facing legal environment. Responsibilities:• Oversee probate administration from opening through final resolution, ensuring filings, deadlines, and court-related requirements are completed accurately and on time.• Support the administration of trusts by preparing fiduciary accountings, coordinating distributions, and maintaining organized records for ongoing matters.• Draft and assemble federal and state estate tax returns, while assisting with tax calculations and scenario-based projections related to estate and trust matters.• Coordinate the collection of valuation materials and work with appropriate parties to obtain appraisals needed for estate administration and tax reporting.• Facilitate the preparation of individual and fiduciary income tax return materials by gathering financial information and working closely with internal and external stakeholders.• Communicate with clients, beneficiaries, attorneys, accountants, and other professionals to keep matters moving efficiently and provide clear status updates.• Manage a high-volume workload with careful attention to detail, prioritizing competing tasks across complex estates and a range of trust structures.• Use legal and office technology to prepare documents, organize case information, track deadlines, and support the overall workflow of the trusts and estates team.
2026-06-15T00:00:00Z

Paralegal

Rockville, MD
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Paralegal to support civil litigation matters for a legal team based in North Bethesda, Maryland. This Long-term Contract position is well suited for someone with at least 1 year of experience who can manage discovery activities, organize case materials, and assist with trial readiness in a fast-paced environment. The role requires strong follow-through, sound judgment, and comfort working with case management software to keep matters moving efficiently. For immediate consideration, apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Coordinate discovery-related tasks by gathering, reviewing, organizing, and tracking documents for litigation matters.• Assist attorneys with civil litigation case support, including file maintenance, deadline monitoring, and preparation of case materials.• Prepare trial binders, exhibits, witness materials, and other documentation needed for hearings, depositions, and trial proceedings.• Maintain accurate case records and update information within case management software to support efficient workflow and reporting.• Draft, format, and proofread legal documents, correspondence, and filings in accordance with court and internal requirements.• Monitor case activity and communicate with attorneys and internal stakeholders to help ensure timely completion of litigation support tasks.
2026-07-06T00:00:00Z

Paralegal

Baltimore, MD
onsite
Temporary / Contract
24 - 28.29 USD / Hourly
Our client, a Baltimore-based law firm, is seeking a temporary Disability Case Assistant to provide support with a high volume of disability case work. This assignment will focus heavily on medical records management and case file organization within a fast-paced legal environment. This is an ongoing temporary opportunity. Key Responsibilities:<ul><li>Enter disability applications into the firm’s case management system (Time Matters) and maintain accurate updates throughout the lifecycle of each case</li><li>Communicate with medical providers via phone, email, and fax to obtain necessary medical records</li><li>Organize and review medical records, including creating chronologies (sorting records by date and removing duplicates)</li><li>Analyze case files to identify outstanding or missing medical documentation</li><li>Compile comprehensive medical briefs, including large PDF files of relevant records and corresponding tables of contents</li><li>Schedule Independent Medical Examinations (IMEs) and Functional Capacity Evaluations (FCEs), as needed</li></ul>
2026-07-09T00:00:00Z

Paralegal

Baltimore, MD
onsite
Permanent / Full Time
80000 - 130000 USD / Yearly
We are looking for a skilled Paralegal to support a busy Real Estate and Transactional Finance practice in Baltimore, Maryland. This opportunity is ideal for someone who brings sound judgment, strong organization, and a proactive approach to managing complex legal matters. The role works closely with attorneys and clients on commercial real estate transactions while helping keep documentation, closings, and follow-up activities on track. Responsibilities: • Collaborate with attorneys, clients, lenders, and outside parties to coordinate transaction details and keep matters progressing efficiently. • Prepare, revise, and organize legal documents related to commercial real estate and finance matters, ensuring materials are complete and ready for review. • Assist with loan transactions by drafting supporting documents, examining title and survey materials, and coordinating closing activities. • Review closing packages carefully to confirm accuracy, consistency, and proper execution before finalization. • Manage post-closing follow-up by distributing original documents, tracking outstanding items, and confirming that recordings have been completed appropriately. • Maintain transaction files and supporting records within document management systems to ensure easy access and strong organization. • Support attorneys with additional paralegal and administrative duties connected to ongoing matters and special projects as needed.
2026-07-15T00:00:00Z

Paralegal

Washington, DC
remote
Temporary to Hire
38 - 44 USD / Hourly
We are looking for a detail-oriented Paralegal to support litigation matters for a team based in Washington DC, District of Columbia. This contract position with permanent potential offers the opportunity to contribute to case strategy, document management, and trial readiness in a remote work setting. The ideal candidate brings strong organizational skills, sound judgment, and hands-on experience assisting with civil litigation matters from discovery through preparation for hearings and trial. For immediate consideration, apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Manage case files, maintain organized records, and track key deadlines across active litigation matters.• Coordinate discovery activities by gathering, reviewing, and preparing materials for production and response.• Assist attorneys with trial preparation, including exhibit organization, document indexing, and case chronology development.• Use case management software to monitor matter status, update records, and support efficient workflow across assignments.• Draft, format, and proofread legal documents, correspondence, and litigation support materials with accuracy and consistency.• Conduct factual research and compile information needed for pleadings, motions, and other case-related submissions.• Communicate with internal stakeholders to obtain documents, clarify case details, and ensure timely follow-up on litigation tasks.
2026-07-14T00:00:00Z

Paralegal

Alexandria, VA
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Paralegal to support litigation matters for a Contract position based in Alexandria, Virginia. This role will assist legal teams with organizing case materials, coordinating discovery activities, and preparing documentation for hearings and trial proceedings. The ideal candidate is comfortable managing multiple deadlines, maintaining accurate records, and working effectively within a fast-paced legal environment. For immediate consideration, apply today and contact Grace Nowlin at (202) 998-8423 for additional information. For immediate consideration, apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Support attorneys through all phases of civil litigation by organizing files, tracking deadlines, and maintaining case documentation• Coordinate discovery tasks, including compiling records, reviewing materials, and preparing document productions• Assist with trial readiness by assembling exhibits, preparing binders, and ensuring materials are available for court proceedings• Manage information within case management software to keep legal records current, accurate, and accessible• Draft, format, and proofread legal correspondence, filings, and other case-related documents• Communicate with internal stakeholders, external counsel, vendors, and court personnel as needed to facilitate case progress
2026-07-14T00:00:00Z

Paralegal

Bethesda, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Contract Paralegal to provide on-site legal and administrative support for a short-term assignment in Bethesda, Maryland. This role will assist attorneys and office staff with document handling, court-related filings, and day-to-day case support in a fast-paced office setting. The assignment is ideal for someone who is highly organized, accurate in their work, and comfortable managing both digital and paper-based legal materials. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Prepare and submit legal documents through electronic filing systems while ensuring accuracy and timeliness.• Organize and maintain case materials, including physical files and digital records, to support efficient matter management.• Provide direct support to two attorneys and collaborate with office personnel on daily administrative and legal tasks.• Handle case filing activities and track documentation to help keep matters moving according to deadlines.• Assist with dictation-based tasks and document preparation; prior dictation experience is not required.• Move and arrange paper files as needed, including lifting materials weighing up to 50 pounds.• Use Microsoft Office applications to draft, format, and update correspondence, case documents, and internal records.
2026-07-16T00:00:00Z

Law Clerk

Washington, DC
onsite
Temporary / Contract
37 - 45 USD / Hourly
Our client is seeking a highly qualified Law Clerk to support a federal litigation team in Washington, DC. This role is 100% onsite and requires a candidate with exceptional legal research, legal writing, and analytical skills. The ideal candidate will hold a Juris Doctor (JD) from an ABA-accredited law school and have experience supporting attorneys throughout all phases of litigation. This position is best suited for a detail-oriented legal professional who can independently conduct complex legal research, draft high-quality legal documents, and analyze legal claims in a fast-paced environment. Key Responsibilities: Perform complex legal research utilizing federal and state court resources, legal databases, and applicable statutes, regulations, and case law.Draft, review, and assist in the preparation of legal documents, including motions, briefs, memoranda of law, correspondence, and other litigation-related filings.Review documents for relevance, responsiveness, and privilege in support of ongoing litigation matters.Assist attorneys with all phases of litigation, including case development, fact analysis, legal research, and trial preparation.Conduct legal analysis and provide written summaries, recommendations, and research findings to litigation teams.Support claims assessment and analysis efforts, including evaluating legal and factual issues relevant to case matters.Utilize document review platforms, file management systems, ESI tools, and eDiscovery resources to support litigation activities.Work under the direction of a Supervisory Paralegal or Project Supervisor while collaborating effectively with attorneys and other legal professionals.
2026-07-13T00:00:00Z

Corporate Paralegal

Springfield, VA
onsite
Temporary / Contract
42.75 - 45 USD / Hourly
We are looking for a Corporate Paralegal to provide legal and operational support for a Communications organization in Arlington, Virginia. This Contract position is well suited for a detail-oriented candidate who can balance contract work, governance support, and entity administration in a fast-moving corporate setting. The role will collaborate with internal business partners and external legal advisors to keep documentation organized, accurate, and compliant. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Prepare, review, and update a range of business agreements, including confidentiality agreements, vendor contracts, and service-related documents.• Support the full lifecycle of legal entities by assisting with formations, dissolutions, state registrations, annual filings, and record maintenance.• Help coordinate corporate governance activities by organizing board documentation, drafting resolutions, recording minutes, and maintaining consent records.• Maintain entity and legal records systems to ensure company information, compliance documents, and organizational details remain current and accurate.• Manage signature collection, document execution, and filing steps for both contractual matters and corporate actions.• Work closely with teams such as finance, procurement, compliance, and leadership to support legal documentation and business initiatives.• Liaise with outside counsel and contribute to special legal or corporate projects as business needs evolve.
2026-06-26T00:00:00Z

Corporate Paralegal

Springfield, VA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Corporate Paralegal to join a Communications organization in Springfield, Virginia on a Contract basis. This hybrid opportunity is suited for someone in the legal field with strong attention to detail who can support day-to-day corporate matters, oversee documentation with precision, and work effectively with cross-functional teams and external counsel. The role calls for sound judgment, strong organizational ability, and experience handling both contract-related work and corporate governance activities in a fast-moving business setting. For immediate consideration, apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Prepare, examine, and update a range of business agreements, including confidentiality documents, vendor contracts, and service-related arrangements.• Manage legal entity matters by supporting formations, dissolutions, state qualifications, annual reports, and the upkeep of official corporate records.• Assist with governance activities by organizing board materials, drafting written consents and resolutions, and maintaining meeting minutes and related records.• Monitor and maintain entity databases to help ensure company information, compliance documentation, and organizational details remain current and accurate.• Coordinate signature collection, execution workflows, and filing activities for contractual and corporate documents.• Work closely with teams such as finance, procurement, compliance, and leadership to facilitate legal documentation and corporate support needs.• Liaise with outside counsel and contribute to special legal and business projects as priorities arise.
2026-07-14T00:00:00Z

Part-Time Receptionist

Falls Church, VA
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are seeking a part-time Receptionist to support our team onsite. This role is ideal for someone with prior office experience who is looking for a steady part-time schedule and enjoys working in a professional environment. Schedule:Wednesday, Thursday, and Friday: 12:00 PM – 7:00 PM and every other Saturday and Sunday: 10:00 AM – 2:00 PM Responsibilities:<ul><li>Greet visitors and provide excellent front desk support</li><li>Manage resident packages and deliveries</li><li>Assist with general office and administrative tasks</li><li>Maintain a professional and welcoming environment</li></ul>
2026-07-14T00:00:00Z

Sr. Legal Secretary

Washington, DC
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Sr. Legal Secretary to provide high-level administrative and executive support in Washington, District of Columbia. This Contract position will work closely with senior leadership, managing priorities, communications, scheduling, and key meeting coordination in a fast-moving environment. The ideal candidate brings strong judgment, exceptional organization, and prior experience supporting a chief executive or similarly senior leader. For immediate consideration, apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Coordinate executive calendars, arrange meetings, confirm participants, secure meeting space, and ensure materials and logistics are prepared in advance.• Manage the flow of information to and from the President/Executive Director so updates, requests, and decisions are communicated accurately and on time.• Oversee scheduling, local meeting arrangements, and occasional travel support while adjusting to changing priorities and leadership needs.• Prepare board and committee meeting documentation, distribute materials, and track follow-up items resulting from discussions and decisions.• Monitor open projects and action items tied to the President/Executive Director, partnering with leadership team members to gather status updates and drive completion.• Assemble briefing packets, background documents, and presentation materials for meetings, events, and executive engagements.• Collaborate with development and internal stakeholders to coordinate meeting preparation, donor-related communications, and related administrative support.• Record meeting notes when needed and provide additional administrative assistance to support departmental and organizational objectives.
2026-06-22T00:00:00Z

Office Assistant

Gaithersburg, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. The ideal candidate will have strong communication skills, the ability to manage multiple priorities, and a customer-focused approach. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-06-30T00:00:00Z

Office Assistant

Rockville, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. The ideal candidate will have strong communication skills, the ability to manage multiple priorities, and a customer-focused approach. Responsibilities• Answer phones and greet visitors• Manage mail, supplies, and office organization• Assist with data entry and document preparation• Support scheduling and general office needs
2026-06-30T00:00:00Z

Office Assistant

Falls Church, VA
onsite
Temporary / Contract
18 - 18.5 USD / Hourly
We are looking for a Part Time Office Assistant to support front desk operations for a property management environment in Falls Church, Virginia. This Long-term Contract position is ideal for someone who enjoys providing dependable on-site coverage, maintaining a well-organized reception area, and helping daily office activity run smoothly. The role requires consistent in-person attendance, comfort with a high volume of deliveries, and flexibility to support an every-other-weekend schedule. The part time Office Assistant will be working Tuesday, Wednesday, Thursday 12:00pm-7:00pm and also EVERY OTHER Saturday from 10:00am-2:00pm. Please apply if you are looking for part time work onsite and can work this schedule. Responsibilities:• Welcome visitors, tenants, and vendors while providing courteous and helpful front desk support throughout each shift.• Monitor the reception area to ensure continuous desk coverage and a well-organized, business-ready environment.• Accept, log, and coordinate incoming package activity with attention to accuracy during high-volume delivery periods.• Answer basic questions, direct guests appropriately, and relay messages or updates to the correct contacts when needed.• Support concierge-style administrative tasks that help the property office operate efficiently on a day-to-day basis.• Arrive prepared and on time for scheduled shifts, including training time and alternating weekend assignments.
2026-07-14T00:00:00Z

Office Assistant

Bethesda, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. The ideal candidate will have strong communication skills, the ability to manage multiple priorities, and a customer-focused approach. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-06-30T00:00:00Z

Office Assistant

Arlington, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for a Contract position based in Arlington, Virginia. This role will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient, and detail-oriented office environment. The ideal candidate is proactive, service-oriented, and comfortable balancing front desk responsibilities with administrative coordination. Responsibilities: • Welcome guests, clients, and team members with a courteous approach that creates a positive office experience. • Manage meeting spaces by organizing conference room schedules, preparing rooms in advance, and confirming they are ready for use. • Handle incoming and outgoing mail, deliveries, and shipments while ensuring timely distribution across the office. • Keep the workplace running smoothly by replenishing supplies, arranging shared spaces, and supporting a clean, orderly environment. • Prepare work areas and coordinate office logistics to help new employees transition into the workplace effectively. • Assist with internal meetings and company events by supporting setup, coordination, and general administrative needs. • Draft, format, and distribute routine office communications, documents, and correspondence as needed. • Provide day-to-day administrative assistance to departments and leadership, including clerical support, document scanning, and phone coverage. • Liaise with vendors and building management to address maintenance requests and follow through on office-related service needs. • Support purchasing and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience.
2026-07-15T00:00:00Z