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646 results for Executive Assistant in Remoter
- Southlake, TX
- onsite
- Temporary / Contract
- 20.90 - 24.20 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations for a contract opportunity in Southlake, Texas. This role is ideal for someone who enjoys keeping work organized, assisting with invoicing and records management, and providing detail-focused administrative support across a busy team. The position offers approximately 30 hours per week in a hybrid setting and requires a business-casual presence along with a strong service mindset.<br><br>Responsibilities:<br>• Prepare and process invoices accurately while maintaining organized financial and administrative documentation.<br>• Manage filing systems and keep office records current, accessible, and well structured.<br>• Provide day-to-day administrative support to team members by handling routine clerical and coordination tasks.<br>• Answer incoming calls courteously, direct inquiries to the appropriate contact, and greet visitors as needed.<br>• Enter information into internal records and spreadsheets with a high level of accuracy and attention to detail.<br>• Assist with reception and front-office coverage to help ensure smooth daily operations.<br>• Support timesheet-related administrative activities and help keep submission records organized when needed.
- 2026-11-04T21:14:02Z
- Wheat Ridge, CO
- onsite
- Permanent / Full Time
- 50000.00 - 58000.00 USD / Yearly
- <p>We are looking for a detail-oriented Receptionist/Administrative Assistant to join a tax team in Wheat Ridge, Colorado. This permanent role combines front-desk support with administrative responsibilities in a client-facing environment. The ideal candidate understands tax office operations and communicates clearly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients, answer incoming calls, and provide front-office support for daily tax office operations.</p><p>• Enter financial and client-related information into internal systems with a high level of speed and accuracy.</p><p>• Organize documents, manage administrative workflows, and keep office files current and accessible.</p><p>• Coordinate with the Business Manager and office staff to support scheduling, client communication, and operational follow-through.</p><p>• Assist during peak tax seasons by handling changing priorities, responding to client needs, and supporting time-sensitive office tasks</p><p><br></p><p>This role is 100% in office. </p>
- 2026-10-21T19:08:45Z
- Toledo, OH
- remote
- Temporary / Contract
- 20.00 - 22.00 USD / Hourly
- <p>A Toledo-area organization is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys managing multiple priorities, providing exceptional customer service, and ensuring administrative processes run smoothly.</p>
- 2026-10-26T14:24:05Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20.59 - 23.84 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support hospitality operations in Honolulu, Hawaii. This Contract position will provide day-to-day administrative coordination for multiple hotel and resort properties, helping ensure records, communications, and visitor information are organized and up to date. The ideal candidate brings strong office support experience, accuracy in data handling, and the ability to manage competing priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><p>• Deliver administrative coordination for a portfolio of approximately six hotel and resort locations, ensuring daily support needs are handled efficiently.</p><p>• Maintain organized files, logs, and correspondence related to property activity, keeping documentation current and easy to retrieve.</p><p>• Record and monitor visitor, vendor, and guest information, including arrival dates, visit details, and property locations.</p><p>• Perform clerical tasks such as data entry, document preparation, call handling, and general front-office support.</p><p>• Keep tracking records accurate by reviewing entries for completeness and following up on missing or unclear details.</p><p>• Support the management of property-related documents by organizing materials in a consistent and accessible manner.</p><p>• Assist with routine office operations to help maintain smooth administrative workflow across supported locations.</p>
- 2026-11-06T00:18:42Z
- Kent, WA
- onsite
- Temporary / Contract
- 23.00 - 25.00 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations in Kent, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role will involve managing incoming calls, maintaining records, assisting with business license documentation, and supporting payment-related administrative activities.<br><br>Responsibilities:<br>• Manage front-office administrative work by greeting visitors, directing inquiries, and providing dependable day-to-day office support.<br>• Respond to inbound phone calls courteously, route messages accurately, and ensure timely communication with internal and external contacts.<br>• Enter, update, and verify information in company records and databases while maintaining a high level of accuracy.<br>• Organize physical and digital documents by scanning, filing, and retrieving records as needed for business operations.<br>• Assist with preparing, tracking, and maintaining business license paperwork and related administrative documentation.<br>• Support payment processing tasks by compiling information, checking records, and coordinating administrative follow-up.<br>• Perform general clerical duties such as preparing correspondence, handling paperwork, and completing additional assigned tasks.<br>• Help maintain an orderly office environment by prioritizing administrative requests and supporting workflow efficiency.
- 2026-10-29T19:53:45Z
- Ridgefield, CT
- onsite
- Temporary / Contract
- 17.41 - 20.16 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support essential office and operational tasks for an engineering organization in Ridgefield, Connecticut. This Contract position is well suited for someone who is comfortable managing records, coordinating documentation, and keeping routine administrative processes organized and accurate. The role includes working across spreadsheets, database systems, invoice-related activities, and shipping coordination to help maintain efficient day-to-day business operations.<br><br>Responsibilities:<br>• Maintain and update Excel-based records used to track inventory levels, shipping timelines, and newly created parts information.<br>• Enter and manage order details within database systems to support accurate booking, documentation, and record retention.<br>• Prepare invoices and packing slips, ensuring all related information is processed correctly and in a timely manner.<br>• Handle weekly accounts payable activities, including processing a small volume of check payments with accuracy and attention to detail.<br>• Create and manage outbound shipments through the FedEx online platform, including preparing shipment information and confirming order dispatch.<br>• Perform data entry tasks that support office operations, financial documentation, and administrative reporting.<br>• Assist with general administrative office duties to help maintain organized workflows and dependable operational support.
- 2026-11-05T14:33:44Z
- Oldwick, NJ
- onsite
- Permanent / Full Time
- 55000.00 - 60000.00 USD / Yearly
- Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team <br> Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
- 2026-10-15T15:18:40Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 20.90 - 24.20 USD / Hourly
- We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one.<br><br>Responsibilities:<br>• Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately.<br>• Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties.<br>• Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved.<br>• Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy.<br>• Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently.<br>• Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently.<br>• Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
- 2026-10-30T21:33:46Z
- San Diego, CA
- remote
- Temporary / Contract
- 35.00 - 45.00 USD / Hourly
- <p>Position Overview</p><p>Our client, a commercial real estate organization, is seeking a motivated and detail-oriented Assistant Property Manager to support the day-to-day operations and management of a portfolio of commercial properties. Working closely with the Property Manager, this individual will assist with tenant relations, property administration, financial reporting, vendor coordination, and overall building operations.</p><p>The ideal candidate is organized, proactive, and service-oriented, with a strong interest in commercial real estate and property management. This role offers an opportunity to develop property management expertise while gaining exposure to financial operations, lease administration, and commercial property oversight.</p><p>Key Responsibilities</p><ul><li>Assist the Property Manager with the daily operations and administration of an assigned portfolio of commercial properties.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating service requests, and helping resolve property-related concerns.</li><li>Coordinate maintenance requests, work orders, building repairs, and preventative maintenance with vendors and engineering teams.</li><li>Assist with vendor management, including obtaining proposals, coordinating services, monitoring work completion, and maintaining vendor records.</li><li>Support lease administration by maintaining tenant files, tracking lease expirations, renewal dates, insurance certificates, and other contractual obligations.</li><li>Assist with accounts payable and receivable, including reviewing vendor invoices, coding expenses, processing payments, and tracking tenant charges.</li><li>Support monthly financial reporting, annual budgets, expense tracking, and operating expense reconciliations.</li><li>Assist with tenant billing, rent collections, and follow-up on outstanding balances.</li><li>Coordinate tenant communications, building notices, property inspections, and tenant meetings.</li><li>Assist with coordinating tenant improvement projects, capital improvements, and building maintenance initiatives.</li><li>Conduct routine property inspections to ensure buildings and common areas are maintained to company standards.</li><li>Maintain accurate property records, contracts, insurance documentation, and operational files.</li><li>Prepare spreadsheets, reports, presentations, and other administrative materials for property management and ownership.</li><li>Provide general administrative and operational support to the Property Manager as needed.</li></ul><p><br></p>
- 2026-11-07T00:28:44Z
- Saddle Brook, NJ
- onsite
- Temporary / Contract
- 21.00 - 22.00 USD / Hourly
- <p>We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.</p><p>• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.</p><p>• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.</p><p>• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.</p><p>• Support updates to websites and internal tracking systems to ensure information remains current and accessible.</p><p>• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.</p><p>• Research market activity and compile findings into client-ready reports and other business development deliverables.</p><p>• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.</p>
- 2026-11-01T11:13:43Z
- Northwood, OH
- onsite
- Temporary to Hire
- 16.00 - 18.00 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy.<br><br>Responsibilities:<br>• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.<br>• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.<br>• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.<br>• Use maps and routing information to help explain service details and answer location-related questions clearly.<br>• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.<br>• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.<br>• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.<br>• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
- 2026-10-13T13:58:43Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26.00 - 28.00 USD / Hourly
- <p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
- 2026-11-05T00:03:57Z
- Baltimore, MD
- onsite
- Temporary to Hire
- 36.10 - 41.80 USD / Hourly
- <p>We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives.</p><p>This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders.</p><p>The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.</p><p>Key Responsibilities</p><ul><li>Develop, write and edit content for departmental communications and public-facing materials.</li><li>Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.</li><li>Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.</li><li>Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.</li><li>Coordinate with internal departments and subject matter experts to gather information and develop content.</li><li>Ensure communications are accurate, consistent and aligned with departmental messaging.</li><li>Proofread and edit written materials for grammar, clarity, accuracy and tone.</li><li>Maintain content calendars and track communications deadlines.</li><li>Support public education campaigns and community engagement initiatives.</li></ul><p><br></p>
- 2026-11-07T00:43:43Z
- Latham, NY
- onsite
- Permanent / Full Time
- 55000.00 - 65000.00 USD / Yearly
- <p>We are looking for an Administrative Assistant to handle Billing to support a permanent role in New York. This position is ideal for someone who can manage invoicing with precision, communicate effectively with legal and administrative teams, and maintain high standards of confidentiality. The successful candidate will help keep billing operations organized, accurate, and aligned with client expectations while contributing to overall process efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the billing process from initial draft preparation through final invoice delivery, ensuring each step is completed accurately and on schedule.</p><p>• Examine time entries and reimbursable expenses submitted by attorneys and paralegals to confirm completeness, accuracy, and proper billing treatment.</p><p>• Partner with legal staff and firm leadership to implement invoice revisions, special client arrangements, and matter-specific billing instructions.</p><p>• Prepare and transmit invoices through electronic billing portals when client submissions require online processing.</p><p>• Review invoices against client billing rules and outside counsel guidelines to help reduce rejections and payment delays.</p><p>• Apply approved edits, reductions, and corrections to billing records while maintaining clear documentation of changes.</p><p>• Address billing-related questions from clients and internal stakeholders in a timely, thorough, and service-focused manner.</p><p>• Maintain current and accurate client and matter data within billing and practice management systems.</p><p>• Produce recurring billing summaries and reports to support leadership visibility into billing activity and performance.</p><p>• Identify and recommend practical improvements that enhance billing accuracy, workflow consistency, and operational efficiency.</p>
- 2026-10-30T16:04:15Z
- Dallas, TX
- remote
- Temporary / Contract
- 19.00 - 25.00 USD / Hourly
- <p>We are seeking reliable, professional, and customer-focused Receptionists available for temporary assignments with our clients. These opportunities can range from same-day coverage and one-week assignments to several weeks or months, depending on client needs.</p><p>This role is ideal for individuals who enjoy meeting new people, adapting quickly to different office environments, and providing exceptional front desk support.</p><p>Key Responsibilities</p><ul><li>Greet and assist visitors, clients, and vendors in a professional manner.</li><li>Answer and route incoming phone calls using multi-line phone systems.</li><li>Manage incoming and outgoing mail, deliveries, and packages.</li><li>Maintain a clean and organized reception area.</li><li>Provide administrative support including data entry, filing, scanning, and document preparation.</li><li>Schedule appointments, conference rooms, and meetings as needed.</li><li>Assist with office projects and general office support duties.</li><li>Handle confidential information with professionalism and discretion.</li></ul><p>Schedule</p><ul><li>Monday-Friday opportunities</li><li>Part-time and full-time assignments available</li><li>Same-day, next-day, and short-term placement opportunities</li><li>Flexible scheduling options based on availability</li></ul><p>Why Consider Temporary Work?</p><ul><li>Gain exposure to a variety of industries and office environments.</li><li>Build your professional network and administrative experience.</li><li>Earn income while exploring long-term career opportunities.</li><li>Many assignments can lead to contract-to-hire opportunities.</li></ul><p><br></p>
- 2026-11-11T16:07:42Z
- Antigo, WI
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily office operations. This Contract to permanent position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and handling a variety of clerical tasks with accuracy. The role offers an opportunity to contribute to a busy office environment by managing communications, supporting events, and maintaining reliable records. </p><p> </p><p>Responsibilities: </p><p>• Manage front-desk and general office activities, ensuring day-to-day administrative functions run smoothly. </p><p>• Respond to incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. </p><p>• Perform data entry and maintain records with a high level of accuracy and attention to detail. </p><p>• Welcome visitors and provide receptionist support to create a helpful office experience. </p><p>• Coordinate meetings, schedules, and office-related arrangements to support team efficiency. </p><p>• Assist with planning and organizing events, including logistics, communication, and follow-up tasks. </p><p>• Prepare, update, and file administrative documents to keep information accessible and well organized. </p><p><br></p><p> This role will be filled quickly, please call Angela if you have questions, 920-264-0349. Scheduling interviews starting Thursday 11/12.</p>
- 2026-11-11T19:08:45Z
- Henrico, VA
- onsite
- Temporary to Hire
- 19.00 - 20.00 USD / Hourly
- <p><strong>You MUST be comfortable with the shift to be considered for the following role: Monday - Friday 11pm - 7am! </strong></p><p><br></p><p>We are looking for an Administrative Assistant to provide dependable support for a busy dispatch team in Virginia. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping information organized, handling high-volume administrative tasks, and communicating effectively with external partners. The position calls for strong attention to detail, confidence working in Microsoft Office, and the ability to manage office support duties in a fast-paced environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Enter and maintain dispatch-related information with accuracy, ensuring records remain current and easy to reference.</p><p>• Review operational reports closely, identify discrepancies, and help organize findings for team follow-up.</p><p>• Communicate with carriers by phone and email to gather updates, confirm details, and support smooth coordination.</p><p>• Provide day-to-day administrative support to the department, including document handling, filing, and general office tasks.</p><p>• Answer incoming calls professionally, route inquiries appropriately, and assist with basic reception coverage when needed.</p><p>• Prepare spreadsheets, correspondence, and other routine materials using Microsoft Office applications.</p><p>• Help keep departmental workflows organized by tracking information, updating status details, and supporting timely responses.</p>
- 2026-11-11T14:58:17Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 17.10 - 18.00 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access coordinated support while ensuring day-to-day administrative operations run smoothly. The ideal candidate will combine strong communication and recordkeeping abilities with a service-focused approach, contributing to a collaborative non-profit environment dedicated to positive family outcomes.<br><br>Responsibilities:<br>• Coordinate administrative activities that support family services, including scheduling, document preparation, and routine office follow-up.<br>• Maintain organized, current records and prepare timely reports to help ensure accuracy, compliance, and continuity of service.<br>• Assist with intake-related processes such as gathering information, verifying eligibility details, and supporting enrollment activities.<br>• Track attendance and service participation data, entering updates accurately into internal records and reporting systems.<br>• Communicate with families by phone, email, and in person to provide guidance, share information, and connect them with available resources.<br>• Support case coordination efforts by helping organize service information, monitoring documentation, and facilitating communication among team members.<br>• Contribute to outreach and engagement efforts that encourage family participation and strengthen connections within the program community.<br>• Work closely with colleagues and partner teams to improve coordination across programs and help address family needs effectively.
- 2026-11-11T13:18:44Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 18.00 - 18.00 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services within a non-profit setting in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access resources, stay engaged with program services, and receive consistent administrative support. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and community interactions with care and professionalism.<br><br>Responsibilities:<br>• Coordinate daily administrative activities that support family services, including scheduling, document handling, and general office assistance.<br>• Maintain organized, accurate, and timely records while supporting reporting processes and data tracking requirements.<br>• Assist with intake-related activities such as participant outreach, eligibility review support, enrollment coordination, and follow-up communication.<br>• Monitor attendance information and help ensure services are documented and coordinated appropriately for participating families.<br>• Communicate with families by phone, in writing, and in person to provide information, answer questions, and connect them with available support.<br>• Foster positive relationships that encourage family engagement, peer connection, and continued participation in program activities.<br>• Work closely with internal staff and partner teams to improve coordination across programs and ensure smooth service delivery.<br>• Support case-related administrative tasks by organizing information, tracking next steps, and helping address family service needs efficiently.
- 2026-11-05T16:08:41Z
- Davie, FL
- onsite
- Permanent / Full Time
- 70000.00 - 75000.00 USD / Yearly
- <p>We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.</p><p>• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.</p><p>• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.</p><p>• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.</p><p>• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.</p><p>• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.</p><p>• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.</p><p>• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.</p>
- 2026-10-19T21:43:41Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 24.70 - 28.60 USD / Hourly
- <ul><li>Coordinate and support the processing of Memoranda of Understanding (MOUs) and Affiliation Agreements, including document tracking, routing, and follow-up with internal and external partners.</li><li>Assist with Provost’s Office communications, including drafting, editing, organizing, and distributing correspondence.</li><li>Maintain accurate and organized electronic files and documentation while ensuring confidentiality.</li><li>Partner with the Provost’s Executive Assistant to provide backup scheduling support for the Provost’s calendar, meetings, and events.</li><li>Support the planning and execution of Academic Affairs meetings, workshops, ceremonies, and special events.</li><li>Assist with special projects and other related administrative duties as assigned.</li></ul>
- 2026-11-09T16:08:45Z
- North Miami, FL
- onsite
- Temporary / Contract
- 27.00 - 27.00 USD / Hourly
- <p>We are seeking a highly organized and collaborative <strong>Office Administrator / Executive Assistant</strong> to support a busy office environment and provide direct assistance to approximately <strong>5 executives</strong>. This role will serve as the <strong>main point of contact within the office</strong> and play a key part in ensuring smooth day-to-day operations for a <strong>40-person office.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage travel arrangements, calendars/agendas, and expense reporting for executives</li><li>Serve as the primary internal contact for office-related needs</li><li>Oversee office management duties, including maintaining an organized, professional office environment</li><li>Communicate and coordinate with external vendors</li><li>Provide administrative support in a fast-paced, executive-facing environment</li></ul><p><br></p>
- 2026-10-23T20:33:45Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an experienced Legal Assistant to join a collaborative law office on a long-term contract assignment beginning in December. This fully onsite role supports both front desk operations and the Intellectual Property team, making it well suited for someone who is highly organized, comfortable with technology, and able to work confidently with minimal supervision after training. The initial engagement is expected to continue through March, with the possibility of extension based on business needs.<br><br>Responsibilities:<br>• Welcome visitors, oversee reception coverage, and ensure deliveries and incoming guests are handled professionally and efficiently.<br>• Process incoming and outgoing mail and courier shipments while helping maintain office supply levels for daily operations.<br>• Provide administrative support to the Intellectual Property team by assisting with routine legal and office coordination tasks.<br>• Create, revise, and maintain standardized documents, templates, and matter-related forms with a high degree of accuracy.<br>• Track information in spreadsheets, prepare reports, and organize electronic records so files remain current and easy to access.<br>• Upload, retrieve, and arrange digital documents across firm systems while preserving file integrity and naming consistency.<br>• Complete document formatting, conversion, and cleanup tasks to prepare materials for internal and external use.<br>• Use tools such as Microsoft Office, Outlook, Adobe Acrobat, NetDocuments, and OneNote to manage documents, communication, and workflow activities.
- 2026-11-11T19:08:45Z
- Glendale, CA
- remote
- Temporary / Contract
- 26.13 - 30.25 USD / Hourly
- <p>Position Overview</p><p>We are seeking a highly organized, proactive, and self-directed <strong>Operations Coordinator</strong> to support a growing real estate company specializing in residential rental properties, property renovations, and design-build projects throughout Los Angeles.</p><p><br></p><p>This is a hands-on operational support position, rather than a traditional Executive Assistant role. The ideal candidate will have experience in real estate, property management, or construction operations and be comfortable independently managing multiple priorities, coordinating vendors and contractors, and ensuring tasks are completed from start to finish.</p><p>The position is primarily remote, with occasional local property visits as needed.</p><p><br></p><p>Key Responsibilities</p><ul><li>Coordinate property inspections, scheduling, and follow-up activities across multiple residential properties.</li><li>Communicate with vendors, contractors, and service providers regarding maintenance, repairs, renovations, and project timelines.</li><li>Monitor ongoing construction and renovation projects, track outstanding tasks, and follow up to ensure timely completion.</li><li>Support leasing activities, including coordinating property showings, tenant communications, and related documentation.</li><li>Gather, organize, and maintain property records, financial documentation, and supporting materials for refinancing and operational needs.</li><li>Maintain organized records of property activities, vendor communications, project updates, and outstanding action items.</li><li>Proactively communicate with internal stakeholders regarding project status, scheduling changes, and operational priorities.</li><li>Identify potential delays or issues and independently coordinate solutions.</li><li>Assist with general real estate operations and special projects as needed.</li><li>Conduct occasional local property visits to coordinate inspections, vendors, or project-related activities.</li></ul><p><br></p>
- 2026-11-06T19:13:46Z
- Santee, CA
- remote
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>Position Overview</p><p>Our client, a manufacturing company, is seeking a dependable and organized Office Assistant to support daily administrative operations and ensure the office runs efficiently. This individual will assist with data entry, document management, phone coverage, filing, and general office coordination while supporting various departments, including operations, production, and customer service. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced manufacturing environment.</p><p>Key Responsibilities</p><ul><li>Provide general administrative support to ensure smooth day-to-day office operations.</li><li>Answer incoming phone calls, respond to inquiries, and direct calls to the appropriate departments.</li><li>Perform data entry and maintain accurate records, spreadsheets, and internal databases.</li><li>Organize, file, scan, and maintain documents, invoices, purchase orders, and other business records.</li><li>Assist with processing orders, preparing paperwork, and maintaining accurate customer and vendor information.</li><li>Support shipping, receiving, and production teams with administrative documentation and recordkeeping as needed.</li><li>Coordinate office supplies, place orders, and maintain an organized office environment.</li><li>Assist with scheduling meetings, managing calendars, and coordinating internal communications.</li><li>Communicate professionally with vendors, customers, and internal team members to address routine questions and requests.</li><li>Assist with special projects and additional administrative tasks as assigned.</li></ul><p><br></p>
- 2026-10-23T17:38:45Z