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648 results for Executive Assistant in Remoter
- Fairfax, VA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>We are seeking a detail-oriented and organized Junior Administrative Assistant to support daily office operations. This role is ideal for someone early in their administrative career who is eager to learn, multitask, and contribute to a fast-paced team environment. Based on general knowledge.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide general administrative support to team members and leadership. </li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, manage calendars, and coordinate appointments. </li><li>Prepare, format, and maintain documents, reports, and filing systems. </li><li>Assist with data entry, recordkeeping, and database updates. </li><li>Order office supplies and help maintain an organized workspace. </li><li>Welcome visitors and support front desk coverage as needed. </li><li>Perform other administrative duties and special projects as assigned. </li></ul><p><br></p>
- 2026-11-03T19:53:42Z
- La Jolla, CA
- onsite
- Temporary / Contract
- 28.00 - 30.00 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide high-level administrative support to leadership and help manage day-to-day office operations. This role requires a professional who can juggle multiple priorities, communicate effectively with tenants, vendors, and internal teams, and maintain a high level of confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide senior-level administrative support to property management leadership and staff</li><li>Manage calendars, schedule meetings, and coordinate travel and appointments</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents</li><li>Maintain office records, filing systems, and property-related documentation</li><li>Serve as a point of contact for tenants, vendors, and internal stakeholders</li><li>Assist with invoice tracking, expense reporting, and vendor communication</li><li>Coordinate meetings, events, and office logistics</li><li>Support lease administration, work order documentation, and other property management processes</li><li>Track deadlines, follow up on action items, and help ensure timely completion of projects</li><li>Assist with special projects and additional administrative duties as needed</li></ul>
- 2026-11-11T18:38:43Z
- Oklahoma City, OK
- onsite
- Temporary / Contract
- 17.00 - 19.00 USD / Hourly
- <p><strong>Administrative Assistant Opportunities</strong></p><p><strong>Oklahoma City, OK | 100% Onsite</strong></p><p><strong>$17-$19/hour DOE</strong></p><p><br></p><p><strong>Temporary 3+ Months | Potential to Extend or Convert to Temp-to-Hire</strong></p><p>Robert Half is partnering with several Oklahoma City-area organizations seeking experienced Administrative Assistants and Administrative Support Professionals. These roles offer the opportunity to support busy departments through a variety of administrative, data entry, customer service, records management, scheduling, and document processing functions.</p><p>We are looking for detail-oriented professionals who thrive in a fast-paced office environment, possess strong communication skills, and can manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to departmental teams and leadership.</li><li>Manage incoming phone calls, emails, and correspondence.</li><li>Maintain accurate electronic and physical records.</li><li>Perform data entry, document review, and database updates.</li><li>Verify documentation for completeness, accuracy, and compliance.</li><li>Schedule meetings, coordinate calendars, and assist with reporting.</li><li>Track information and maintain spreadsheets using Microsoft Excel and Microsoft 365 applications.</li><li>Respond to customer, provider, or stakeholder inquiries professionally and efficiently.</li><li>Prepare routine reports, correspondence, and documentation.</li><li>Conduct follow-up outreach by phone and email as needed.</li><li>Maintain confidential and sensitive information in accordance with organizational policies.</li><li>Assist with special projects and other duties as assigned.</li></ul><p><br></p>
- 2026-10-22T16:13:47Z
- Covington, KY
- remote
- Temporary / Contract
- 20.00 - 24.00 USD / Hourly
- <p><br></p><p>Robert Half is seeking organized, proactive Administrative Assistants for ongoing opportunities with local organizations. These positions support daily office operations and offer the chance to work with a variety of teams and industries. Responsibilities and assignment lengths vary based on client needs.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to managers, departments, and office staff.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare and update correspondence, spreadsheets, and documents.</li><li>Perform data entry and maintain accurate electronic and paper records.</li><li>Answer calls, monitor shared inboxes, and direct inquiries.</li><li>Assist with meeting materials, mail distribution, and supply orders.</li></ul><p><br></p>
- 2026-10-30T17:33:45Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 22.00 - 28.00 USD / Hourly
- <p>Robert Half is hiring an Administrative Assistant to support the daily operations of a growing healthcare organization. This role is a great fit for someone who enjoys being the go-to person behind the scenes, helping departments stay organized, maintaining accurate records, and ensuring administrative requests are handled efficiently. Working alongside department leadership and operational staff, this individual will assist with scheduling, employee documentation, reporting, and general office coordination. The organization is looking for someone who is adaptable, service-oriented, and comfortable balancing a variety of responsibilities in a busy healthcare setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department managers and operational leadership.</li><li>Coordinate internal meetings, appointments, schedules, and department calendars.</li><li>Maintain employee files, department records, and confidential documentation.</li><li>Assist with onboarding paperwork, personnel forms, and administrative tracking.</li><li>Prepare spreadsheets, reports, presentations, and internal correspondence.</li><li>Update databases and maintain accurate departmental information.</li><li>Coordinate supply orders, equipment requests, and vendor communications.</li><li>Assist with invoice routing, expense documentation, and purchase requests.</li><li>Respond to internal staff inquiries and help direct requests to the appropriate departments.</li><li>Support special projects, process updates, and ongoing administrative initiatives.</li></ul><p><br></p><p><br></p>
- 2026-11-11T19:13:44Z
- Eugene, OR
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>We are seeking a reliable Bilingual Spanish Administrative Assistant to support daily office operations and provide administrative assistance across departments. The ideal candidate is professional, organized, and able to communicate effectively in both English and Spanish while delivering excellent customer service to clients, visitors, and team members.</p><p>Responsibilities</p><ul><li>Answer and route phone calls in English and Spanish.</li><li>Greet and assist clients, visitors, and employees.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Draft correspondence and maintain records and files.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Translate basic verbal and written communications as needed.</li><li>Support managers and team members with administrative tasks.</li><li>Perform general office duties, including data entry and document management.</li></ul><p><br></p>
- 2026-10-23T23:38:42Z
- Mountain View, CA
- onsite
- Temporary / Contract
- 30.00 - 45.00 USD / Hourly
- <p>Administrative Assistant (Startup Environment/AI Tech)</p><p><br></p><p><strong>Help Keep a Growing Team Organized and Moving Forward.</strong></p><p><br></p><p>We're looking for a proactive, detail-oriented <strong>Administrative Assistant</strong> to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
- 2026-11-06T08:39:08Z
- Poway, CA
- onsite
- Temporary to Hire
- 24.00 - 28.00 USD / Hourly
- <p>We are looking for a highly organized Sr. Administrative Assistant to support senior leadership in San Diego. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced setting, can manage shifting priorities with confidence, and brings strong judgment to complex scheduling and administrative coordination. The right candidate will keep executives prepared, streamline day-to-day operations, and create structure across travel, reporting, and follow-up activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars, arrange meetings, and adjust schedules quickly to accommodate changing priorities and time-sensitive requests.</p><p>• Act as a key point of coordination for leadership by assessing incoming requests, resolving scheduling overlaps, and elevating urgent matters appropriately.</p><p>• Plan domestic business travel by researching options, securing flights, hotels, and ground transportation, and assembling complete itineraries in advance.</p><p>• Provide broad administrative support by organizing files, maintaining documentation, and improving workflows that reduce interruptions for senior leaders.</p><p>• Assist with expense administration, including compiling records, reconciling details, and supporting financial tracking through QuickBooks and Excel.</p><p>• Document meeting outcomes, maintain action-item lists, and monitor deadlines to help drive timely follow-through across teams.</p><p>• Prepare and update spreadsheets, trackers, and reports that improve visibility into projects and administrative processes.</p><p>• Support conference call coordination and related logistics to ensure meetings run smoothly and participants are aligned.</p><p>• Help manage administrative records related to HR and business operations with accuracy, consistency, and attention to detail.</p>
- 2026-11-07T00:13:44Z
- Phoenix, AZ
- onsite
- Temporary to Hire
- 26.60 - 30.80 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Phoenix, Arizona. This contract opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while handling a wide range of clerical and office support duties. Success in this position will come from strong attention to detail, dependable follow-through, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage front office activities by greeting visitors, directing inquiries, and maintaining a welcoming environment.<br>• Handle incoming phone calls, route messages accurately, and respond to routine questions in a courteous and timely manner.<br>• Perform data entry tasks with a high level of accuracy while keeping records organized and up to date.<br>• Provide general administrative support such as preparing documents, filing paperwork, and coordinating everyday office needs.<br>• Maintain office organization by tracking supplies, supporting scheduling needs, and assisting with routine clerical processes.<br>• Support receptionist-related functions by monitoring the front desk and ensuring smooth communication between staff and external contacts.
- 2026-11-02T17:23:46Z
- Franklin, MA
- onsite
- Permanent / Full Time
- 50000.00 - 54000.00 USD / Yearly
- <p>We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. </p><p><br></p><p>Responsibilities:</p><p>• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.</p><p>• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.</p><p>• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.</p><p>• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.</p><p>• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.</p><p>• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.</p><p>• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.</p><p>• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked.</p><p><br></p><p><strong><em><u>For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127 </u></em></strong></p>
- 2026-10-12T18:48:45Z
- Mclean, VA
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an experienced Administrative Assistant to provide dependable on-site support for a busy team in McLean, Virginia. This Long-term Contract position is ideal for an administrative assistant with relevant experience who can manage multiple priorities, communicate effectively, and maintain accuracy in a fast-paced office setting. The role requires permanent on-site attendance, a detail-oriented approach, and the ability to support several staff members across a range of administrative functions. Candidates must be authorized to work in the U.S., and preference will be given to individuals who currently hold Public Trust clearance or can obtain it.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to multiple team members, helping keep schedules, documents, and office activities organized and on track.<br>• Receive and direct inbound calls, respond to routine inquiries, and serve as the first point of contact for internal and external communication.<br>• Prepare, edit, and format correspondence, reports, presentations, and other materials using Microsoft Word, Excel, and PowerPoint.<br>• Maintain accurate electronic records by organizing, filing, and retrieving documents through SharePoint, EDGe, and other agency database tools.<br>• Enter and update data with a high level of accuracy while ensuring information is complete, current, and properly stored.<br>• Coordinate general office tasks such as meeting support, document distribution, and administrative follow-up for ongoing projects.<br>• Monitor multiple assignments at once, prioritize urgent needs, and ensure deadlines are met without sacrificing quality or attention to detail.
- 2026-11-03T20:14:11Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area.<br>• Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism.<br>• Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks.<br>• Enter and update information in internal systems with a high level of accuracy and attention to detail.<br>• Organize records and maintain administrative documents so information is accessible and current.<br>• Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
- 2026-10-23T14:38:42Z
- Windsor, MI
- onsite
- Temporary / Contract
- 23.00 - 25.00 USD / Hourly
- <p><strong>Job Title: Accounting Assistant</strong></p><p><strong>Job Summary</strong></p><p>We are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting Duties:</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare and enter invoices, expense reports, and journal entries</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll data entry and reporting</li><li>Monitor outstanding payments and follow up as needed</li><li>Help prepare financial reports, spreadsheets, and account summaries</li><li>Respond to vendor and internal accounting inquiries</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain office files, records, and confidential documents</li><li>Schedule meetings and support calendar coordination</li><li>Order office supplies and assist with general office management tasks</li><li>Prepare correspondence, reports, and other business documents</li><li>Support data entry and database maintenance</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Provide general administrative support to the accounting and leadership teams</li></ul><p><strong>Qualifications</strong></p><ul><li>Associate’s degree in Accounting, Finance, Business Administration, or related field preferred</li><li>1+ years of accounting, bookkeeping, or administrative support experience</li><li>Proficiency in Microsoft Excel, Word, and accounting software</li></ul><p><strong>Why Temporary Professionals May Be Interested</strong></p><p>Temporary professionals working through our company may be eligible for a range of benefits, which can include:</p><ul><li>Medical, dental, and vision coverage.</li><li>Enrollment in a retirement savings plan.</li><li>Holiday pay eligibility, depending on assignment terms.</li><li>Employee discounts and wellness offerings.</li><li>Access to professional development resources and training.</li><li>State Specific Earned Absence pay</li></ul><p><br></p>
- 2026-10-29T13:23:44Z
- Marlboro, NJ
- onsite
- Permanent / Full Time
- 40000.00 - 50000.00 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Responsibilities:</p><p>• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Greet guests professionally and help create a positive and organized reception experience.</p><p>• Enter, update, and maintain records with accuracy while supporting general document management tasks.</p><p>• Prepare, organize, and file administrative materials so information remains accessible and well structured.</p><p>• Assist with scheduling, correspondence, and routine coordination duties for the department.</p><p>• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.</p><p><br></p><p><br></p>
- 2026-10-16T12:58:42Z
- San Diego, CA
- onsite
- Temporary / Contract
- 66.50 - 77.00 USD / Hourly
- Our client is seeking an experienced Accounting Manager or Assistant Controller-level consultant to provide immediate leadership and support during a transition within the accounting organization. This is a hands-on role that will oversee the day-to-day accounting function while managing a team responsible for transactional accounting and month-end close activities.<br><br>Key Responsibilities<br>Lead daily accounting operations, including:<br>Accounts Payable<br>Accounts Receivable<br>General Ledger<br>Fixed Assets<br>Month-end close<br>Manage and mentor a team of five accounting professionals, including senior accountants and AP/AR staff.<br>Serve as the primary point of contact for accounting team questions, issue resolution, and escalations.<br>Support month-end close analysis and review of financial results.<br>Review and approve payroll processing.<br>Assist with technical accounting matters, including lease accounting (ASC 842) and other complex journal entries as needed.<br>Support audit requests, audit schedules, and related documentation.<br>Ensure an efficient close process within a fast-paced reporting environment.<br>Qualifications<br>Public company accounting experience required.<br>Prior experience as an Accounting Manager, Assistant Controller, or Controller.<br>Experience managing accounting staff and overseeing month-end close processes.<br>Strong understanding of U.S. GAAP and lease accounting (ASC 842).<br>ERP experience required; NetSuite experience strongly preferred. Candidates with Oracle, SAP, or other large ERP platform experience will also be considered.<br>Ability to quickly assess processes, provide leadership, and contribute in a hands-on capacity.<br>Engagement Details<br>Title: Interim Accounting Manager / Assistant Controller<br>Duration: Approximately 4-5 months, with potential for adjustment based on hiring timelines<br>Start Date: ASAP<br>Work Arrangement: Hybrid, onsite three days per week (Monday, Tuesday, and Thursday)<br>Reporting To: Controller<br><br>This is an excellent opportunity for a seasoned accounting consultant who enjoys stepping into critical leadership roles and driving a high-performing accounting function during periods of transition.
- 2026-10-25T04:44:04Z
- Coalinga, CA
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Coalinga, California. This Long-term Contract position is ideal for someone who brings strong organization, attention to detail, and a service-oriented approach to administrative support. The role focuses on keeping front-office activities running smoothly, managing communication, and maintaining accurate records in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and serve as a detail-oriented first point of contact for callers, directing inquiries to the appropriate staff members.</p><p>• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.</p><p>• Enter, update, and maintain data in internal records with close attention to accuracy and completeness.</p><p>• Monitor incoming phone lines, respond to routine questions, and relay messages promptly to ensure effective communication.</p><p>• Support reception activities by managing front-desk coverage and helping maintain an orderly office setting.</p><p>• Assist with scheduling, correspondence, and other clerical tasks that help teams stay organized and on track.</p><p>• Track office information and handle routine administrative processes in alignment with established procedures.</p>
- 2026-10-30T19:28:43Z
- Madison, NJ
- onsite
- Temporary to Hire
- 30.00 - 40.00 USD / Hourly
- <p>We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.</p><p>• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.</p><p>• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.</p><p>• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.</p><p>• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.</p><p>• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.</p><p>• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.</p><p>• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.</p>
- 2026-10-29T15:28:44Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20.00 - 24.00 USD / Hourly
- <p>We are looking for a detail-oriented <strong><em>Administrative Assistant</em></strong> to support daily office operations for an insurance company in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who works accurately, stays organized under deadlines, and can manage a high volume of administrative tasks with professionalism. The role focuses on document handling, mail coordination, data review, and report preparation while ensuring information is complete and accurate.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize extensive documentation, ensuring records are complete, accurate, and easy to retrieve.</p><p>• Sort, distribute, and process incoming and outgoing mail in a timely and efficient manner.</p><p>• Prepare routine reports, account statements, and other administrative materials to support business operations.</p><p>• Review and confirm data for accuracy, resolving discrepancies and escalating issues when needed.</p><p>• Enter, update, and manage information across office records and administrative systems with a high level of precision.</p><p>• Support day-to-day office activities by coordinating administrative tasks and keeping workflows on schedule.</p><p>• Use business software and standard office equipment to complete assignments efficiently and meet required deadlines.</p>
- 2026-10-23T19:33:42Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 21.00 - 25.00 USD / Hourly
- <p>We are looking for an <strong>onsite</strong> <strong>Administrative Assistant</strong> to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs.</p><p><br></p><p>Oahu residents are preferred due to the <strong><em>onsite </em></strong>nature of this opportunity. To apply to this role, please call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.</p><p>• Review and confirm licensure information while maintaining organized and up-to-date documentation.</p><p>• Enter, update, and manage records within internal systems to support data accuracy and accessibility.</p><p>• Prepare routine and ad hoc reports for departmental tracking and operational needs.</p><p>• Create correspondence, forms, and other business documents with a high level of accuracy.</p><p>• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.</p><p>• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.</p><p>• Assist with special assignments and additional administrative projects as business needs arise.</p>
- 2026-11-06T18:43:44Z
- New Orleans, LA
- onsite
- Temporary to Hire
- 17.00 - 19.00 USD / Hourly
- <p>We are looking for an Administrative Assistant to support affordable housing and residential leasing operations in New Orleans, Louisiana. This contract opportunity with potential for a permanent role is ideal for someone who can balance front-desk coordination, resident communication, and detailed administrative work in a mission-driven non-profit environment. The person in this role will help maintain organized records, assist with leasing-related activities, and provide responsive service to applicants, residents, and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative activities, including document preparation, file maintenance, and general office support for housing and leasing operations.</p><p>• Welcome visitors and handle incoming calls professionally, directing inquiries and providing accurate information to residents, applicants, and partners.</p><p>• Enter, update, and verify data in tracking systems and spreadsheets to maintain accurate leasing, resident, and case-related records.</p><p>• Support leasing processes by coordinating appointments, preparing paperwork, and assisting with application and occupancy documentation.</p><p>• Maintain organized resident files and ensure records align with affordable housing program guidelines, including LIHTC-related documentation.</p><p>• Use Microsoft Excel to track property, applicant, and administrative information, create reports, and monitor key details with accuracy.</p><p>• Assist with case management coordination by organizing correspondence, scheduling follow-ups, and helping staff maintain timely communication.</p><p>• Provide receptionist and front-office coverage while helping the team sustain efficient day-to-day operations.</p>
- 2026-11-06T16:54:07Z
- Woburn, MA
- onsite
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Woburn, Massachusetts. This role is well suited for someone who is organized, comfortable managing routine administrative tasks, and confident using Salesforce and other office tools. The ideal candidate will contribute to a smooth front-office experience while handling data entry, call support, and general administrative coordination.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to help maintain efficient office operations.<br>• Enter, update, and verify information in Salesforce and other internal systems with accuracy.<br>• Answer inbound calls professionally, direct inquiries appropriately, and relay messages as needed.<br>• Welcome visitors and assist with front desk or reception-related activities.<br>• Organize records, maintain documentation, and keep administrative files current and accessible.<br>• Support team members with general clerical tasks such as scheduling, correspondence, and document preparation.<br>• Take initiative in identifying and completing pending administrative tasks throughout the workday.
- 2026-11-06T14:08:48Z
- Canton, OH
- onsite
- Permanent / Full Time
- 37440.00 - 45760.00 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations in Canton, Ohio. This position is ideal for someone who enjoys keeping work organized, communicating effectively with visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the opportunity to contribute to a service-focused environment by helping the office run efficiently and ensuring information is managed in a timely manner.<br><br>Responsibilities:<br>• Welcome visitors, manage front-desk activity, and create a positive first impression for clients and guests.<br>• Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly.<br>• Prepare, update, and maintain office records, databases, and routine documentation with a strong focus on accuracy.<br>• Enter information into internal systems and verify data to support organized and reliable recordkeeping.<br>• Provide day-to-day administrative support such as scheduling, filing, correspondence, and general office coordination.<br>• Assist with maintaining orderly office procedures and support operational updates or process changes when needed.
- 2026-10-28T20:03:43Z
- Verona, NJ
- onsite
- Permanent / Full Time
- 75000.00 - 95000.00 USD / Yearly
- <p>A busy company in the Verona area is seeking a Legal Assistant to join their growing firm. This Legal Assistant will get the chance to join a great team that works well with each other and that offer career advancement. This Legal Assistant position plays a key role in keeping case activity organized, preparing court-ready documents, and coordinating time-sensitive filings in both state and federal courts. The ideal Legal Assistant will bring strong law firm experience, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism. Other responsibilities of this Legal Assistant will include but not be limited to: </p><p><br></p><p>Legal Assistant Responsibilities:</p><ul><li>Prior experience as a Legal Assistant, Litigation Secretary, or Legal Administrative Assistant within a law firm required.</li><li>Hands-on experience with New Jersey state and federal court e-filing systems required; New York court e-filing experience strongly preferred.</li><li>Working knowledge of litigation procedures, court filings, pleadings, discovery, and case management.</li><li>Experience drafting, preparing, proofreading, and formatting legal documents.</li><li>Familiarity with legal terminology and court filing requirements.</li><li>Strong proficiency in Microsoft Office, particularly Word, Outlook, and Excel.</li><li>Experience with legal document management and case management software preferred.</li><li>Excellent organizational skills and strong attention to detail.</li><li>Ability to manage multiple assignments, prioritize competing deadlines, and work efficiently in a fast-paced environment.</li><li>Strong written and verbal communication skills.</li><li>Professional demeanor and ability to interact effectively with attorneys, clients, court personnel, and opposing counsel.</li><li>Ability to handle confidential information and exercise sound judgment.</li></ul><p>This Legal Assistant position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Assistant opportunity, apply today! </p>
- 2026-11-03T19:24:06Z
- Allentown, PA
- onsite
- Temporary to Hire
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Assistant with relevant experience to support front desk operations in Pennsylvania. This position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping daily administrative tasks organized and on schedule. The person in this role will manage communications, assist with office coordination, and provide dependable support across a range of clerical activities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and serve as the first point of contact at the reception area, ensuring a detail-oriented and friendly experience.</p><p>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and handle routine outbound communication when needed.</p><p>• Coordinate calendars and arrange appointments to support efficient daily operations.</p><p>• Prepare, update, and maintain records through accurate data entry and organized document handling.</p><p>• Respond to email inquiries in a timely manner and support general written correspondence for the office.</p><p>• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and manage communication.</p><p>• Provide administrative assistance for day-to-day office needs while helping maintain an orderly front desk environment.</p>
- 2026-11-11T19:34:04Z
- Omaha, NE
- onsite
- Temporary / Contract
- 18.21 - 21.09 USD / Hourly
- <p><strong>Key Responsibilities</strong></p><ul><li><strong>Data Entry & Client Information Management:</strong> Accurately enter, update, and maintain client records and information within internal databases and workflow systems.</li><li><strong>Document Review:</strong> Review financial, tax, and client documentation to ensure completeness, accuracy, and compliance with internal procedures before processing.</li><li><strong>Document Management:</strong> Manage the intake, organization, scanning, filing, and electronic storage of client documents. Ensure documentation is complete, secure, and readily accessible when needed.</li><li><strong>Client Research & Issue Resolution:</strong> Retrieve client information upon request and assist with resolving client questions related to digital platforms, document submissions, and electronic processes.</li><li><strong>Return Processing & Filing Support:</strong> Prepare completed returns and related documents for electronic submission and distribution while adhering to established procedures and deadlines.</li><li><strong>Workflow Monitoring:</strong> Monitor processing statuses, identify exceptions or errors, and perform follow-up activities to ensure timely completion of work and adherence to service expectations.</li><li><strong>Client Communication & Support:</strong> Assist clients with document requests, onboarding activities, electronic signatures, secure document exchange, and return delivery processes.</li><li><strong>Shared Mailbox & Request Management:</strong> Manage incoming requests through shared communication channels, route inquiries appropriately, process routine requests, and follow up as needed.</li><li><strong>Quality Assurance:</strong> Conduct reviews to ensure compliance with company policies, regulatory requirements, and established procedures. Verify the accuracy and consistency of information prior to final processing.</li></ul><p><br></p>
- 2026-11-05T18:24:04Z