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44 results for Office Assistant in Randolph, NJ
- New York, NY
- onsite
- Temporary to Hire
- 24.5385 - 28.413 USD / Hourly
- We are looking for an Accounting Assistant to join our team in New York, New York in a contract capacity with the potential to become permanent. This position supports accounting and finance operations through a blend of administrative coordination, reconciliation work, and document management. The ideal candidate is organized, detail-oriented, and comfortable handling multiple priorities in a fast-paced office environment while working on-site five days per week.<br><br>Responsibilities:<br>• Support the accounting and finance team with day-to-day administrative tasks that keep financial operations running smoothly.<br>• Obtain monthly bank and credit card records, maintain organized files, and ensure documents are available for review and processing.<br>• Complete reconciliations for bank accounts and credit card activity, researching discrepancies and helping maintain accurate records.<br>• Use internal AI-supported tools as part of the reconciliation workflow to improve efficiency and consistency.<br>• Gather and organize renewal-related financial statements and other supporting documents for team use.<br>• Access online billing portals each week to retrieve electronic invoices and related account information.<br>• Prepare payment checks for processing and coordinate timely delivery when physical distribution is required.<br>• Provide additional operational support as business needs shift, including assistance with finance-related tracking and follow-up tasks.
- 2026-11-13T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting.<br><br>Responsibilities:<br>• Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner.<br>• Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records.<br>• Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information.<br>• Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch.<br>• Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged.<br>• Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines.<br>• Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace.<br>• Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
- 2026-11-04T00:00:00Z
- Mahwah, NJ
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- <p>A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:</p><p>• Accounts Payable</p><p>• Accounts Receivable</p><p>• Billing</p><p>• Assist with certified payroll</p><p>• Bonding and insurance</p><p>• Various human resources functions</p><p>The company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity.</p><p><br></p><p>Salary: $75,000 - $85,000</p><p>Benefits: Medical, Dental, Vision</p>
- 2026-10-26T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- <p>We are looking for a dependable Receptionist to support daily front desk operations. This is a Contract position suited for someone who can work independently, communicate confidently in a largely virtual reporting structure, and deliver a high-touch experience for visitors and executive stakeholders. The ideal candidate brings prior reception experience, strong organizational skills, and the ability to manage meeting support, guest services, and administrative tasks with attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and staff courteously, ensuring a smooth and positive front desk experience throughout the day.</p><p>• Coordinate meeting room readiness by arranging seating, confirming room setup details, and supporting catering deliveries for scheduled events.</p><p>• Provide attentive service to executive-level employees and visitors, maintaining a detail-oriented and client-focused presence at all times.</p><p>• Manage incoming calls, messages, and general inquiries, directing requests to the appropriate contacts in a timely manner.</p><p>• Handle day-to-day administrative support such as filing, document preparation, data entry, copying, and other clerical tasks as needed.</p><p>• Maintain reception and common areas in an orderly condition while helping ensure office access and visitor procedures are followed appropriately.</p><p>• Work effectively with limited on-site supervision, using sound judgment to prioritize tasks and keep operations running smoothly.</p><p>• Support office logistics including mail, courier coordination, and other front office service requests as they arise.</p>
- 2026-11-13T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for an experienced and dependable Receptionist to support daily front-desk operations for a Financial Services organization in New York, New York. This Long-term Contract opportunity is well suited for someone who is comfortable managing a busy phone system, greeting visitors courteously, and creating a welcoming office environment. The ideal candidate brings at least 2 years of relevant experience and can handle incoming communications with accuracy, courtesy, and efficiency.<br><br>Responsibilities:<br>• Welcome guests and team members at the front desk, ensuring a detail-oriented and positive first impression for the office.<br>• Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts in a timely manner.<br>• Handle high volumes of inbound calls with clear communication and strong attention to detail.<br>• Provide day-to-day receptionist support, including monitoring the reception area and maintaining an organized front office presence.<br>• Relay messages accurately and promptly to internal staff while following established communication procedures.<br>• Support part-time front-desk coverage needs by maintaining consistent service levels during assigned hours.
- 2026-11-05T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 22 - 24 USD / Hourly
- We are looking for an experienced and service-focused Receptionist to support daily front desk operations in New York, New York. This Long-term Contract position is ideal for someone who creates a welcoming first impression, communicates confidently with visitors and internal teams, and stays organized in a fast-moving office environment. The role combines client-facing reception support with scheduling, coordination, and light administrative responsibilities while handling information with discretion.<br><br>Responsibilities:<br>• Welcome guests and clients in a courteous, attentive manner and direct them appropriately upon arrival.<br>• Coordinate with team members, managers, and departments to announce visitors and support smooth communication throughout the office.<br>• Schedule meeting spaces, visitor offices, and related services through calendars and reservation platforms.<br>• Help resolve rooming or resource conflicts by identifying practical alternatives and working with involved parties to meet business needs.<br>• Arrange food and beverage orders for meetings and events, ensuring deliveries are accurate and arrive as expected.<br>• Support day-to-day administrative tasks such as processing expense-related items, assisting with special assignments, and maintaining organized records.<br>• Safeguard confidential materials and manage sensitive information with a high level of discretion.<br>• Issue and track visitor access cards and parking validations while maintaining accurate logs and related documentation.
- 2026-10-30T00:00:00Z
- Princeton, NJ
- remote
- Permanent / Full Time
- 50000 - 60000 USD / Yearly
- <p>benefits: 401k, paid time off, medical, dental, vision</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process high-volume invoices accurately and efficiently.</li><li>Review invoices, expense reports, and supporting documentation for completeness and approval.</li><li>Match purchase orders, receipts, and invoices.</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers.</li><li>Reconcile vendor statements and resolve payment discrepancies.</li><li>Maintain accurate vendor records, including W-9s and payment information.</li><li>Respond to vendor inquiries regarding payment status and account activity.</li><li>Assist with month-end close activities, accruals, and account reconciliations.</li><li>Support accounts receivable and general bookkeeping functions as needed.</li><li>Ensure compliance with company policies and accounting procedures.</li><li>Maintain organized financial records and documentation.</li></ul><p><br></p>
- 2026-11-09T00:00:00Z
- New York, NY
- remote
- Temporary / Contract
- 19 - 24 USD / Hourly
- We are looking for a Human Resources Assistant to support core HR operations. This Long-term Contract position will play a key role in coordinating onboarding activities, maintaining accurate employee records, and assisting with day-to-day HR administration. The ideal candidate is organized, responsive, and comfortable working across HR systems while helping create a smooth employee experience.<br><br>Responsibilities:<br>• Coordinate new employee intake activities, including document collection, pre-employment steps, and orientation scheduling to ensure a seamless onboarding process.<br>• Maintain and update employee information within HR systems, ensuring records remain accurate, current, and compliant with internal standards.<br>• Assist with background screening processes by initiating checks, tracking results, and following up on outstanding items.<br>• Respond to routine employee questions related to HR policies, procedures, and general administrative matters in a timely and effective manner.<br>• Provide administrative support for HR programs and day-to-day operations, including preparing forms, organizing documentation, and monitoring status updates.<br>• Partner with internal teams to support employee relations activities by gathering information, maintaining confidentiality, and helping coordinate follow-up actions.<br>• Contribute to HRIS-related tasks such as data entry, record validation, and support for onboarding workflows tied to system processes.
- 2026-11-02T00:00:00Z
- New Hyde Park, NY
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- <p>We are looking for a <strong>Paralegal</strong> to support a busy estate planning and elder law practice in <strong>New Hyde Park, New York</strong>. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings 2+ of law firm experience (T&E experience highly preferred), e-filing experience in NYSCEF and Surrogate's Court, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials.</p><p>• Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court.</p><p>• Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently.</p><p>• Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs.</p><p>• Manage matter records and support the accuracy of case information within legal databases and document management systems.</p><p>• Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review.</p><p>• Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.</p>
- 2026-11-13T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 25.65 - 29.7 USD / Hourly
- We are looking for a Marketing Assistant to support a busy healthcare organization in New York, New York through a Contract assignment. This role is ideal for someone who enjoys coordinating campaigns, managing promotional efforts, and contributing to both digital and in-person marketing initiatives. The position offers the opportunity to work across a variety of outreach activities that help strengthen audience engagement and brand visibility.<br><br>Responsibilities:<br>• Assist with the planning, execution, and follow-up of email marketing initiatives to improve audience communication and campaign performance.<br>• Coordinate logistics and on-site support for events, helping ensure promotional activities run smoothly and reflect brand standards.<br>• Contribute to day-to-day marketing operations by organizing materials, tracking timelines, and supporting campaign deliverables.<br>• Help develop and carry out direct marketing efforts designed to increase awareness and reach target audiences effectively.<br>• Support social media activity by preparing content, scheduling posts, and monitoring engagement across relevant platforms.<br>• Collaborate with internal stakeholders to maintain consistency in messaging across multiple marketing channels.<br>• Track campaign outcomes and prepare basic reports to help evaluate the success of marketing activities.<br>• Assist with the creation and distribution of promotional content that aligns with organizational goals in the healthcare sector.
- 2026-10-19T00:00:00Z
- Bridgewater, NJ
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p><strong>Accounting Clerk Key Responsibilities: </strong></p><ul><li>Process and verify revenue activity on a recurring basis, ensuring transactions are accurately reflected in the general ledger.</li><li>Generate customer billings and monitor incoming payments, including deductions, adjustments, and service-related fees.</li><li>Analyze government rebate and reimbursement programs and support related accrual calculations.</li><li>Coordinate with outsourced payroll resources to review payroll-related accounting activity and record monthly journal entries.</li><li>Manage transactions between affiliated entities and collaborate with internal stakeholders to ensure balances and activity agree across locations.</li><li>Perform reconciliations of intercompany accounts and resolve discrepancies in a timely manner.</li><li>Support periodic financial reporting requirements through account analysis, schedules, and balance sheet documentation.</li><li>Assist with cash management activities and ensure transactions are recorded in accordance with accounting policies.</li><li>Provide transactional and reporting support for operational and compliance-related reporting initiatives.</li><li>Participate in audit preparation by gathering supporting documentation and responding to information requests.</li><li>Complete financial analyses, reporting projects, and other assignments as needed.</li></ul><p><br></p>
- 2026-11-02T00:00:00Z
- New Hyde Park, NY
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>We are looking for an organized Accounting Clerk to support day-to-day financial operations in New Hyde Park, New York. This Long-term Contract position is ideal for someone who is comfortable handling transactional accounting tasks, maintaining accurate records, and working with both incoming and outgoing payments. The role calls for strong attention to detail, confidence with accounting software, and the ability to keep financial information current and well organized.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices, verify supporting details, and prepare payments in a timely and accurate manner.</p><p>• Record customer payments, track outstanding balances, and help maintain up-to-date accounts receivable information.</p><p>• Enter financial data into accounting systems with a high level of accuracy and consistency.</p><p>• Review invoice information for completeness, resolve discrepancies, and support smooth invoice processing workflows.</p><p>• Reconcile account activity and assist with routine reviews to identify missing or incorrect entries.</p><p>• Organize financial files and supporting documentation so records remain accessible and audit-ready.</p>
- 2026-11-13T00:00:00Z
- Bethlehem, PA
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>Position Overview</p><p>We are seeking a detail-oriented and professional <strong>Accounting Clerk / Administrative Assistant</strong> to join our team. This role combines accounting support, bookkeeping responsibilities, and general administrative duties. The ideal candidate will possess strong computer skills, excellent communication abilities, and a high level of accuracy and attention to detail. Prior bookkeeping experience is preferred, and experience within financial services is a plus.</p><p>Key Responsibilities</p><ul><li>Assist with bookkeeping and daily accounting functions</li><li>Process invoices, payments, and financial records with accuracy</li><li>Maintain organized electronic and physical filing systems</li><li>Perform data entry and record management tasks</li><li>Assist with accounts payable and accounts receivable activities</li><li>Support special projects and administrative initiatives</li><li>Communicate professionally with clients, team members, and management</li><li>Answer phones, respond to emails, and handle correspondence</li><li>Prepare reports and spreadsheets using Microsoft Office applications</li><li>Coordinate and complete assigned projects independently</li><li>Ensure projects are completed accurately and reported on in a timely manner</li><li>Maintain confidentiality of company and client information</li></ul>
- 2026-11-10T00:00:00Z
- White Plains, NY
- onsite
- Permanent / Full Time
- 55000 - 65000 USD / Yearly
- We are looking for an Accounting Clerk to support day-to-day financial operations in White Plains, New York. This role is ideal for someone who is detail-oriented, organized, and comfortable handling a range of accounting activities with accuracy and professionalism. The position will contribute to reliable financial reporting, timely transaction processing, and strong recordkeeping across the accounting function.<br><br>Responsibilities:<br>• Process routine financial activity by entering and updating accounting records for payables, receivables, and general transactions.<br>• Review account balances regularly, investigate inconsistencies, and help correct issues to maintain accurate financial data.<br>• Assist with monthly and annual closing activities by preparing journal entries and completing balance sheet support schedules.<br>• Organize and maintain invoices, receipts, and other financial documentation so records remain complete, accessible, and audit-ready.<br>• Track assigned budget-to-actual differences and provide clear reporting on notable variances.<br>• Work closely with colleagues to collect, verify, and prepare financial information needed for audits and standard reporting.<br>• Apply current accounting standards and internal procedures to help ensure compliant and consistent financial practices.
- 2026-10-16T00:00:00Z
- Bethlehem, PA
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>We are looking for a dependable Accounting Clerk to support financial administration, employee-related coordination, and workplace safety activities in Bethlehem, Pennsylvania. This Long-term Contract to hire position is ideal for someone who is highly organized, comfortable handling sensitive information, and able to keep multiple operational tasks moving efficiently. The role will partner with internal teams to maintain accurate records, assist with daily accounting processes, and contribute to compliant, well-documented business operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate day-to-day accounting activities by helping process invoices, track outgoing payments, and support accurate financial records.</p><p>• Assist with monitoring receivables, payables, payroll-related documentation, and budget updates to help maintain visibility into cash flow.</p><p>• Enter and maintain financial and personnel data with a high level of accuracy across internal records and reporting files.</p><p>• Support recruiting and onboarding efforts by helping prepare documentation, organize employee information, and facilitate administrative follow-up.</p><p>• Maintain employee files and handle confidential HR materials with discretion and professionalism.</p><p>• Contribute to employee relations and performance tracking processes by providing organized administrative support to the personnel function.</p><p>• Help administer workplace safety initiatives by coordinating training records, incident documentation, and compliance-related materials.</p><p>• Prepare and maintain safety reports, audit files, and required documentation to support regulatory adherence and internal review processes.</p>
- 2026-11-13T00:00:00Z
- Madison, NJ
- onsite
- Temporary to Hire
- 30 - 40 USD / Hourly
- <p>We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.</p><p>• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.</p><p>• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.</p><p>• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.</p><p>• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.</p><p>• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.</p><p>• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.</p><p>• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.</p>
- 2026-10-30T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 21 - 23 USD / Hourly
- We are looking for an Office Services Associate (Repro) to support daily document production and office services operations for a client site. This is a Contract position focused on copy, scanning, mail, and intake activities, while also assisting with related front-of-house and workplace support needs as required. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests in a fast-paced, detail-focused environment.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately before production begins.<br>• Complete high-volume reprographics, scanning, mail handling, and document intake tasks in line with established service expectations and site procedures.<br>• Sequence assignments effectively to keep production moving smoothly and ensure materials are processed, finished, and delivered on schedule.<br>• Communicate promptly with clients and leadership regarding priorities, turnaround times, and any issues that could affect deadlines.<br>• Perform basic troubleshooting on copiers, scanners, and related equipment, escalating more complex problems when necessary.<br>• Inspect completed work for accuracy and presentation, while helping maintain quality standards across team output.<br>• Replenish paper, toner, and other supplies, and operate equipment responsibly to minimize waste and support efficient service delivery.<br>• Assist with physically moving boxes, files, and production materials as needed, including lifting items up to 50 pounds on a regular basis.
- 2026-11-06T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 20.6625 - 21.75 USD / Hourly
- We are looking for an Office Services Associate-Repro to support daily document production and office operations in New York, New York. This is a Contract position with a primary focus on reprographics, while also assisting with mail handling, internal deliveries, and general workplace support. The ideal candidate brings a service-minded approach, adapts quickly in a busy environment, and maintains quality while managing multiple requests. This role is well suited to someone who is dependable, collaborative, and comfortable supporting several office services functions as business needs evolve.<br><br>Responsibilities:<br>• Manage daily copy, print, scan, and finishing requests with accuracy and attention to turnaround expectations.<br>• Provide reprographics support for high-volume document production while maintaining consistent quality standards.<br>• Sort, distribute, and process incoming and outgoing mail to help keep office communications moving efficiently.<br>• Deliver documents, packages, and office materials to departments and conference areas throughout the workplace.<br>• Assist hospitality and facilities teams with meeting room readiness and other operational needs during busy periods.<br>• Respond to office service requests promptly and professionally, ensuring a positive experience for internal clients.<br>• Learn and apply multiple office support processes during onboarding and ongoing training to expand coverage across service areas.<br>• Help maintain organized service areas, equipment readiness, and supply levels to support uninterrupted daily operations.
- 2026-11-11T00:00:00Z
- Roseland, NJ
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p><strong>Robert Half is seeking a Floater Legal Assistant</strong> for an immediate, ongoing opportunity with a growing law firm. This position offers an excellent opportunity for a legal professional who can quickly integrate into a fast-paced environment and provide support across multiple practice areas. </p><p> </p><ul><li><strong>Pay Rate:</strong> $30-$35 per hour</li><li><strong>Schedule:</strong> Full-Time, On-Site (Roseland, NJ) </li><li><strong>Duration:</strong> Ongoing Contract Opportunity</li><li><strong>Parking:</strong> Complimentary On-Site Parking Available</li><li><strong>Background Check:</strong> Criminal Background Check Required</li></ul><p> </p><p>Responsibilities</p><ul><li>Provide administrative and legal support to attorneys across various practice groups. </li><li>Prepare, revise, and format legal documents, pleadings, briefs, and correspondence.</li><li>Organize and maintain electronic and physical case files. </li><li>Manage calendars, deadlines, meetings, and attorney schedules.</li><li>Assist with document management and litigation-related tasks.</li><li>Coordinate and support e-filing activities as needed. </li><li>Handle general legal assistant duties and special projects as assigned.</li></ul><p> </p>
- 2026-11-11T00:00:00Z