Add your latest resume to match with open positions.

14 results for Administrative Operations Coordinator in Rancho Cucamonga, CA

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-05-18T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Permanent / Full Time
52000 - 56160 USD / Yearly
We are looking for a Logistics Coordinator to oversee domestic and international freight activity for shipments moving by ocean, air, and ground. This position plays a key role in keeping cargo moving on schedule, maintaining accurate trade documentation, and supporting customers with timely communication throughout the shipping process. Based in Torrance, California, the role requires strong coordination skills, sound knowledge of import and export procedures, and a proactive approach to resolving transportation issues. Responsibilities: • Manage import and export shipments from initial booking through final delivery across ocean, air, and domestic transportation channels. • Arrange transportation services by working with carriers, trucking providers, and other logistics partners to meet service expectations and budget targets. • Prepare, review, and process shipping and customs-related documents such as bills of lading, commercial invoices, arrival notices, entry paperwork, and security filings. • Monitor shipment progress and communicate clear status updates to customers, vendors, brokers, and internal stakeholders. • Coordinate pickups, deliveries, and drayage or trucking activity to ensure cargo reaches required destinations within customer timeframes. • Create delivery orders, customer invoices, shipment reports, and other operational records needed to support daily logistics activity. • Complete required regulatory and in-transit filings accurately and within established deadlines, including bond and transfer documentation when applicable. • Support export operations by handling bookings, preparing export paperwork, submitting required filings, and following shipments through completion. • Develop freight pricing by gathering transportation costs from carriers, truckers, and customs brokers and preparing customer quotations. • Address service failures, damage claims, shortages, and shipment discrepancies while maintaining organized files and assisting other offices when needed.
2026-06-04T00:00:00Z

Part-Time Administrative & Financial Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Higher Education Institution | 20 Hours per WeekOur client, a well-respected higher education institution, is seeking a highly organized and detail-oriented Administrative & Financial Coordinator to provide critical departmental support during a leave of absence. This is an excellent opportunity for a professional who enjoys balancing administrative operations, financial coordination, procurement activities, and stakeholder support within a collaborative academic environment.The selected candidate will serve as a key resource for departmental operations, helping ensure continuity of business processes, financial compliance, and administrative efficiency. This role requires strong experience with Workday, financial reconciliations, budgeting, procurement, and invoice processing, along with the ability to work independently while supporting multiple priorities.Key ResponsibilitiesFinancial Administration & Reconciliations<ul><li>Perform regular Workday reconciliations to ensure financial accuracy and compliance.</li><li>Monitor departmental budgets and assist with budget tracking, forecasting, and reporting activities.</li><li>Review and reconcile financial transactions, account balances, and departmental expenditures.</li><li>Generate reports and assist leadership with financial data analysis as needed.</li></ul>Accounts Payable & Expense Management<ul><li>Process and track invoices for payment in accordance with institutional policies and procedures.</li><li>Review and process employee expense reports for accuracy and compliance.</li><li>Coordinate with vendors, internal departments, and finance teams to resolve payment discrepancies.</li><li>Maintain accurate financial documentation and records.</li></ul>Procurement & Purchasing Support<ul><li>Support procurement and purchasing activities, including requisition preparation and purchase order processing.</li><li>Coordinate with vendors regarding quotes, pricing, orders, and delivery schedules.</li><li>Ensure procurement activities comply with organizational policies and budget requirements.</li><li>Track purchases and maintain procurement records.</li></ul>Administrative Operations<ul><li>Maintain office supply inventory and coordinate replenishment to support departmental operations.</li><li>Provide general administrative support, including document management, scheduling assistance, and records maintenance.</li><li>Assist with special projects and departmental initiatives as assigned.</li><li>Serve as a resource for internal stakeholders regarding administrative and financial processes.</li></ul>Student Worker Coordination<ul><li>Support recruitment efforts for student workers.</li><li>Assist with onboarding, scheduling, and administrative coordination of student employees.</li><li>Maintain documentation and records related to student worker employment.</li></ul>
2026-06-09T00:00:00Z

Administrative Office Assistant

Brea, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Administrative Office Assistant (Temp-to-Hire) Location: Brea, CA Schedule: Monday-Friday, 8:00 AM-5:00 PM (Onsite) Employment Type: Temporary-to-HireA well-established and highly respected CPA firm in Brea is seeking a dependable Administrative Office Assistant to join their team. This is an excellent opportunity for a professional who values stability, enjoys supporting a busy office environment, and takes pride in following through on responsibilities with accuracy and consistency.Key Responsibilities<ul><li>Answer and direct incoming phone calls in a professional manner</li><li>Greet clients and visitors while providing exceptional customer service</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule appointments and maintain calendars for accounting staff</li><li>Prepare, organize, scan, and file client documents and records</li><li>Assist with data entry and updating client information in company databases</li><li>Support tax season administrative projects and document management</li><li>Order and maintain office supplies and coordinate vendor requests</li><li>Assist with special projects and general office support as needed</li><li>Ensure confidentiality of client and financial information</li></ul> We are looking for someone who:<ul><li>Is dependable and committed to long-term employment</li><li>Consistently follows through on assigned tasks and responsibilities</li><li>Takes ownership of their work and pays close attention to detail</li><li>Thrives in a structured office environment</li><li>Is proactive, organized, and willing to assist wherever needed</li><li>Enjoys being part of a collaborative and professional team</li></ul>
2026-06-16T00:00:00Z

Legal Operations Manager

El Segundo, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are working with a leading medical device company to find a Legal Operations Manager to join their El Segundo team on a contract-to-hire basis. This individual plays a critical role in supporting the efficiency, execution, and impact of the Legal Department. This role partners with Legal leadership and attorneys to drive day-to-day operational excellence, manage projects and initiatives (including cross-functional activities), and support the delivery of legal services to business partners. Responsibilities:· Manage, execute, and strategize regarding legal operations projects and initiatives, including process improvements and technology implementations that are cross‑functional in nature.· including oversight of projects, programs, processes, and/or technology initiatives that are cross-functional in nature Support attorneys and Legal leadership with project planning, milestone tracking, timelines, and execution related to Legal’s strategic initiatives.· Manage and optimize legal tools and systems (e.g., matter management, contract lifecycle management, e‑billing).· Support the development and maintenance of metrics, dashboards, and operational reporting to improve business visibility into Legal’s workload, performance, and priorities.· Coordinate training for Legal team members and business partners on systems, tools, and processes as needed.· Manage outside counsel and legal vendors to promote efficiency, consistency, and cost containment.· Support Legal Department’s annual budgeting and forecasting activities, including tracking department spend. · Assist with communications and change management for Legal initiatives, including new tools, processes, or policies, for the Legal Department and beyond.· Over time, contribute to more strategic planning, long‑term roadmap development, and department‑level initiatives, as experience and familiarity with the business grow.· Other tasks as assigned. Details:<ul><li>Contract-to-hire</li><li>2 days on site in El Segundo, 3 days remote</li><li>Full time 40-hour work week</li><li>Starts immediately</li></ul>
2026-05-22T00:00:00Z

Operations Manager

Long Beach, CA
onsite
Permanent / Full Time
90000 - 140000 USD / Yearly
We are looking for an experienced Operations Manager to oversee various aspects of operations and project management for our organization based in Long Beach, California. The ideal candidate will bring expertise in process improvement, financial oversight, and cross-functional collaboration to ensure the seamless execution of operational and asset management initiatives. This role requires a strategic thinker who can lead projects, streamline procedures, and support the organization's mission through effective management. Responsibilities: • Lead the development and execution of operational strategies to improve efficiency and align with organizational goals. • Oversee multi-phase projects, including housing development and renovation initiatives, ensuring timely completion within budget. • Collaborate closely with finance teams to manage budgets, track financial performance, and ensure fiscal accountability. • Analyze and redesign processes to optimize workflows and enhance operational effectiveness. • Implement and manage technology solutions, such as property management or resident-service platforms, to support organizational needs. • Develop and enforce policies, procedures, and standards to maintain compliance and operational excellence. • Foster communication and collaboration across departments, working with leadership teams to ensure alignment and information sharing. • Support grant management and fundraising efforts by contributing to operational planning and execution. • Provide leadership and mentorship to teams, promoting a culture of accountability and continuous improvement. • Monitor and report on key performance indicators to evaluate operational success and identify areas for improvement.
2026-06-10T00:00:00Z

Facilities Coordinator 5

Costa Mesa, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Facilities Coordinator to support workplace move activity and space planning in Costa Mesa, California. This Long-term Contract position focuses on coordinating employee relocations, managing a high volume of service requests, and keeping workspace records accurate in a fast-moving corporate environment. The role is well suited for someone who is comfortable balancing administrative work with regular coordination across a large campus. Strong communication, attention to detail, and the ability to work effectively with employees, facilities teams, and vendors will be essential to success. Responsibilities: • Coordinate internal office moves, seating changes, and department relocations while helping minimize disruption to daily operations. • Build and maintain move timelines, task lists, and schedules by working closely with employees, facilities staff, IT partners, and outside service providers. • Manage a large volume of workspace and facilities-related tickets, ensuring requests are tracked, updated, and completed in a timely manner. • Partner with stakeholders to support space planning efforts, including workspace assignments, seating documentation, and floor plan updates. • Oversee vendors involved in moves or furniture installation, including scheduling work, reviewing service quality, and helping resolve logistical issues. • Maintain accurate records for relocated furniture, equipment, and workplace assets so information remains current and organized. • Coordinate access, timing, and move-day logistics with building management and security teams as needed. • Prepare reports, documentation, and process updates that help improve move coordination and overall workplace support. • Troubleshoot issues that arise during move activity, such as scheduling conflicts, missing items, or unexpected operational challenges.
2026-06-16T00:00:00Z

Purchasing Coordinator

Anaheim, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Purchasing Coordinator to support order management and procurement activities for a manufacturing operation in Anaheim, California. This Contract position will play a key role in coordinating customer orders, preparing quotation and pricing support, and maintaining timely communication with suppliers and customers. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities with limited supervision in a fast-paced environment. Responsibilities: • Coordinate the intake of incoming customer orders, confirm receipt, and maintain organized records to support accurate processing. • Compile digital and hard-copy documentation, including engineering drawings, to assemble complete order packets for planning and production review. • Support quote preparation by collecting supplier pricing, reviewing cost inputs, and assisting with basic financial analysis. • Create and issue purchase orders, track supplier commitments, and follow up regularly to ensure on-time delivery and status visibility. • Communicate with vendors to accelerate open orders when needed and resolve routine purchasing-related delays or issues. • Submit customer quotations through designated online portals and enter required information into applicable data transfer systems. • Maintain purchasing documentation and update internal systems to reflect order progress, supplier responses, and material status.
2026-06-11T00:00:00Z

Air Export Coordinator

Cypress, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Air Export Coordinator Location: Cypress, CA Employment Type: Temp-to-Hire or Direct HirePosition SummaryWe are seeking an experienced Air Export Coordinator to manage international air export shipments from start to finish. This role is responsible for coordinating shipments, preparing export documentation, ensuring regulatory compliance, and providing exceptional customer service throughout the shipping process.The ideal candidate is detail-oriented, organized, and able to manage multiple shipments in a fast-paced freight forwarding environment.Key ResponsibilitiesAir Export Operations<ul><li>Coordinate international air export shipments from booking through final delivery.</li><li>Arrange transportation, flight bookings, cargo movement, and shipment tracking.</li><li>Communicate with airlines, trucking companies, warehouses, overseas agents, and customers to ensure timely shipment execution.</li><li>Monitor shipment milestones and provide proactive status updates.</li></ul>Documentation & Compliance<ul><li>Prepare and process export documentation including Air Waybills (MAWB/HAWB), commercial invoices, packing lists, and related shipping documents.</li><li>Complete and verify AES filings and ensure compliance with U.S. export regulations.</li><li>Review shipment details for accuracy, including routing, commodity descriptions, Incoterms, and consignee information.</li><li>Maintain complete and accurate shipment files in accordance with company and regulatory requirements.</li></ul>Customer Service<ul><li>Serve as the primary point of contact for customers regarding air export shipments.</li><li>Respond to inquiries, resolve shipment issues, and communicate shipment updates professionally and promptly.</li><li>Coordinate with overseas agents to ensure smooth destination handling.</li></ul>Billing & Administrative Support<ul><li>Enter shipment data and costs into the operating system.</li><li>Review vendor invoices and resolve discrepancies.</li><li>Assist with job costing, billing, and file closeout procedures.</li></ul>
2026-06-15T00:00:00Z

Workflow Coordinator – Hospitality

Los Angeles, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a Workflow Coordinator – Hospitality to support front desk and office services operations in Los Angeles, CA. This Contract position is ideal for someone who thrives in a fast-paced client environment, communicates confidently with colleagues and vendors, and keeps daily activity organized across hospitality and administrative functions. The role requires strong judgment, attention to detail, and the ability to remain flexible while managing multiple priorities throughout the workday. Responsibilities:• Oversee day-to-day workflow across hospitality, reception, mail, copy, scanning, and related office service activities to keep requests moving efficiently.• Coordinate catering and event support by organizing setups, working closely with food vendors, and ensuring spaces are prepared to client expectations.• Assign tasks based on urgency, volume, and available resources while stepping in to help complete high-priority or complex assignments.• Track incoming service requests, communicate updates on deadlines or issues, and escalate operational concerns promptly to leadership when needed.• Maintain quality standards by reviewing completed work, reinforcing established procedures, and helping the team deliver a consistent client experience.• Prepare routine logs, reports, and service documentation accurately and on schedule.• Provide intake support for office service requests and determine the most effective approach, equipment, or resources for each job.• Train and guide new team members on policies, procedures, and service expectations within the client site.• Restock and monitor office equipment supplies, including paper and toner, while promoting efficient use of materials and resources.
2026-06-15T00:00:00Z

Workplace Experience Coordinator

Los Angeles, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a proactive Workplace Experience Coordinator (Part Time) to support daily office operations and provide a welcoming, organized environment for employees and visitors in Los Angeles, California. This is a Contract position expected to run for more than 30 days, with the potential for extension, and it requires onsite coverage three days per week. The ideal candidate brings strong communication skills, sound judgment, and a resourceful approach to handling workplace needs while keeping front-office and administrative tasks running smoothly. Work Schedule: Tuesday, Wednesday, Thursday8:00 AM – 5:00 PM (Lunch: 12:00 PM – 1:00 PM) Responsibilities:• Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support.• Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally.• Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise.• Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support.• Scan, sort, and manage physical and digital documents to maintain accurate and accessible records.• Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution.• Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently.
2026-06-08T00:00:00Z

Clinical Appeals Coordinator

Ontario, CA
onsite
Temporary / Contract
24.5 - 25 USD / Hourly
We are looking for a detail-oriented Clinical Appeals Coordinator to support clinical appeals activity for a health insurance organization in Eden Prairie, Minnesota. This Long-term Contract opportunity is well suited for someone who can manage high-volume documentation, coordinate with provider offices, and keep appeal-related records accurate and current. The person in this role will help ensure information is collected promptly, tracked carefully, and processed within required service timelines while working primarily remotely with occasional office visits as needed. Responsibilities:• Review and manage clinical appeal files, ensuring each case is documented accurately and updated in the appropriate databases.• Communicate with provider offices and other involved parties to obtain missing records, confirm required information, and support timely case progress.• Track request deadlines closely and follow up on outstanding items to keep work moving within established health plan turnaround expectations.• Maintain organized records for incoming and outgoing documentation, including receipt, status updates, and final case support materials.• Perform high-volume data entry with a strong focus on accuracy, completeness, and quality standards.• Support mail-related processing activities when needed, including occasional trips to the Eden Prairie, Minnesota office for physical document handling.• Participate in training and apply department procedures consistently to help maintain compliance and service quality.• Collaborate with internal teams and external contacts to resolve documentation gaps and keep appeals work aligned with operational requirements.Clinical
2026-06-01T00:00:00Z

Event and Convention Coordinator

Anaheim, CA
onsite
Temporary / Contract
25 - 26.22 USD / Hourly
We are looking for an Event and Convention Coordinator to support the planning and execution of complex meetings, conventions, and live event operations in Anaheim, California. This Long-term Contract opportunity is ideal for someone who can balance client-facing coordination with technical event planning, ensuring each program is organized, well-documented, and delivered smoothly. The role calls for strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced production environment. Responsibilities: • Coordinate convention and event logistics from initial planning through on-site execution, ensuring timelines, operational needs, and client expectations are aligned. • Prepare and manage banquet-related event documentation and contribute to pre-event planning sessions to confirm production and venue requirements. • Develop floor layouts, event diagrams, and supporting schematics to communicate space usage and technical setup needs clearly. • Build audiovisual cost estimates using client details and input from catering or sales partners to support accurate event planning. • Draft scope summaries and business justifications for venue or infrastructure improvement projects when operational updates are needed. • Troubleshoot technical and logistical issues during live events, responding quickly to keep programs running safely and efficiently. • Collaborate with production, facility, and partner teams on lighting, audio, video, and show control requirements for event delivery. • Track schedules, documentation, and budget-related details while coordinating several priorities across concurrent events.
2026-06-02T00:00:00Z

IT Project Coordinator

Irvine, CA
remote
Temporary / Contract
30 - 32 USD / Hourly
We are seeking a Project Coordinator to support the execution of fast-paced, multi-project environments. This role will focus on tracking project activities, coordinating across teams, and ensuring deliverables are completed on time and accurately. The ideal professional is highly organized, detail-oriented, and comfortable working across cross-functional teams and vendors. Key Responsibilities<ul><li>Experience supporting IT infrastructure, field services, construction, or data center projects</li><li>Coordinate project schedules, timelines, and deliverables across multiple concurrent initiatives</li><li>Track action items, milestones, and project risks to ensure timely completion of tasks</li><li>Maintain and update project documentation, status reports, and tracking tools</li><li>Support communication between project managers, internal teams, vendors, and external stakeholders</li><li>Facilitate meetings, capture notes, and follow up on outstanding tasks and deliverables</li><li>Ensure accuracy and consistency of project data, documentation, and reporting</li><li>Assist with vendor and subcontractor coordination, including scheduling and follow-ups</li><li>Support remote and distributed teams by maintaining alignment and communication across locations</li></ul>
2026-06-01T00:00:00Z