We are looking for a dedicated Location Services Specialist to join our team in Milwaukee, Wisconsin. In this role, you will provide exceptional support and assistance with front desk operations and hiring processes. This is a long-term contract position, offering an excellent opportunity for individuals who excel in organization and customer service.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming visitors and handling inquiries professionally.<br>• Manage and coordinate daily administrative tasks to ensure smooth office operations.<br>• Assist with hiring processes, including scheduling interviews and maintaining accurate records.<br>• Maintain a clean and organized reception area to create a positive first impression.<br>• Ensure all incoming calls and messages are handled promptly and directed to the appropriate team members.<br>• Support staff with administrative needs, such as scheduling meetings and preparing documents.<br>• Monitor and order office supplies to ensure availability for all employees.<br>• Collaborate with different departments to streamline internal communication and processes.<br>• Handle sensitive information with confidentiality and professionalism.<br>• Provide general office support to enhance overall workplace efficiency.
We are looking for an experienced and highly organized Administrative Coordinator to join our team in Port Washington, Wisconsin. In this role, you will provide essential administrative support to a fast-paced team, handling tasks such as scheduling, travel arrangements, payroll data entry, and general office management. This position is Contract with the potential for long-term placement, offering an excellent opportunity for career growth in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage team calendars, ensuring timely scheduling of meetings and appointments.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation.<br>• Accurately input payroll data and maintain records in compliance with deadlines.<br>• Organize and maintain documentation, preparing reports and presentations as needed.<br>• Oversee office supply inventory and procurement to meet operational needs.<br>• Provide support for various administrative tasks and special projects as required.<br>• Answer inbound calls and assist with general inquiries or direct them to the appropriate team members.<br>• Ensure smooth day-to-day operations by handling scheduling and prioritizing tasks effectively.
<p>We are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to a Menomonee Falls, WI area organization. The ideal candidate will excel in managing a variety of tasks such as scheduling meetings, expense reporting, booking travel, and overseeing social media accounts. This role demands a detail-oriented, tech-savvy professional with exceptional communication skills and the ability to anticipate needs in a fast-paced environment. </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate schedules, and ensure meetings are organized efficiently.</li><li>Prepare detailed expense reports and handle reimbursements in alignment with company policies.</li><li>Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.</li><li>Assist in managing the organization’s social media presence by scheduling posts, monitoring engagement, and providing analytics.</li><li>Handle confidential information and communications with discretion.</li><li>Serve as a point of contact between senior leadership, clients, and other internal or external stakeholders.</li><li>Create and edit correspondence, reports, spreadsheets, and presentations as needed.</li><li>Organize and maintain electronic files, contracts, and important documents.</li><li>Participate in planning and execution of special projects or events.</li><li>Continuously seek ways to enhance operational efficiency and prioritize key initiatives.</li></ul>
<p>We are looking for a bilingual Legal Assistant fluent in Spanish and English to join our team in Milwaukee, Wisconsin. This is an excellent opportunity for someone passionate about the legal field and eager to contribute to the resolution of workers' compensation and personal injury cases. You will collaborate closely with an attorney, providing essential administrative and paralegal support to ensure efficient case management.</p><p><br></p><p>This role is PART-TIME opportunity starting out working 25-30 hours per week with the potential to turn into 37.5 hours. This position does not offer benefits.</p><p><br></p><p>Responsibilities:</p><p>• Communicate effectively with clients in both English and Spanish, offering updates and clarifications on legal matters.</p><p>• Collect, analyze, and summarize medical records and other case-related documentation.</p><p>• Prepare case files for demand letters, court proceedings, and other legal actions.</p><p>• Organize and maintain all documentation related to cases, ensuring easy access and accuracy.</p><p>• Assist the attorney with case management tasks, ensuring deadlines and client needs are met.</p><p>• Translate documents and communications between Spanish and English as needed.</p><p>• Coordinate calendar management tasks, including scheduling court dates and client meetings.</p><p>• Handle e-filing and court filings accurately and in a timely manner.</p><p>• Support civil litigation processes through detailed preparation and document management.</p><p>• Ensure smooth communication between clients and legal personnel.</p>
We are looking for a flexible and customer-oriented individual with strong attention to detail to join our team as a Floating Community Associate in Milwaukee, Wisconsin. This contract position involves providing front desk support and administrative assistance across multiple locations, ensuring a welcoming experience for all visitors and staff. The ideal candidate will thrive in dynamic environments, possess strong interpersonal skills, and demonstrate adaptability while maintaining a high level of excellence.<br><br>Responsibilities:<br>• Deliver exceptional customer service by greeting visitors and ensuring a positive first impression at all locations.<br>• Organize and distribute incoming mail to appropriate departments or individuals efficiently.<br>• Prepare meeting rooms by cleaning, organizing, and setting up spaces for various events.<br>• Monitor kitchen areas for cleanliness and replenish supplies as needed to maintain a tidy environment.<br>• Provide front desk coverage at multiple locations, including handling same-day schedule changes when necessary.<br>• Perform basic administrative tasks, utilizing Microsoft Office Suite for routine duties.<br>• Collaborate with onsite teams to promote a smooth and productive workplace.<br>• Maintain an attentive and approachable demeanor while adapting to different work settings.
<p>We are looking for a detail-oriented and organized Receptionist for a Waukesha, Wisconsin area organization. In this role, you will act as the first point of contact for visitors and callers, delivering exceptional customer service while managing administrative tasks. The ideal candidate will thrive in a fast-paced environment and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are directed to the appropriate departments or personnel.</p><p>• Handle incoming calls using a multi-line phone system, providing courteous and efficient assistance.</p><p>• Maintain and organize physical and electronic filing systems to ensure accurate record-keeping.</p><p>• Perform data entry tasks with precision, ensuring all information is up-to-date.</p><p>• Provide excellent customer service by addressing inquiries and resolving concerns promptly.</p><p>• Assist with administrative tasks, including scheduling and correspondence.</p><p>• Ensure the reception area remains clean, organized, and welcoming.</p><p>• Coordinate with team members to support daily operations and special projects.</p><p>• Receive and distribute mail and packages efficiently.</p><p>• Uphold confidentiality standards when handling sensitive information.</p>
<p>On behalf of Robert Half client, we are looking for a dedicated Office Manager located in Rosemont, Illinois to lead and oversee the daily operations of their fast paced office. This role is essential in ensuring smooth administrative functions, maintaining office organization, and supporting various operational needs. The ideal candidate will bring excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.</p><p><br></p><p>Monday - Friday 8:00am-5:00pm</p><p>Hybrid - 3 days onsite, 2 days WFH</p><p>Compensation: $80k- $90k </p><p>Benefits: Medical, Dental, Vision, 401k, PTO</p><p><br></p><p>Responsibilities:</p><p>• Distribute incoming mail and ensure timely handling of correspondence.</p><p>• Monitor and replenish office supplies inventory </p><p>• Maintain the cleanliness and organization of office spaces, including kitchens, storage areas, and conference rooms.</p><p>• Facilitate onboarding processes by preparing workstations and offices for new hires.</p><p>• Place service requests with building management for access cards, facility issues, and other needs.</p><p>• Set up and manage accounts with utility.</p><p>• Coordinate meeting logistics, including securing conference rooms, arranging catering, and scheduling annual meetings.</p><p>• Oversee the office security system, ensuring proper functionality and addressing any issues.</p>
<p>Robert Half is searching for a Litigation Legal Assistant to join a wonderful firm in Milwaukee, Wisconsin. This role is key in providing comprehensive legal administrative support, including preparing and proofreading legal documents, maintaining electronic files, and managing client relations. The Legal Assistant will also be responsible for managing the calendar schedules of attorneys and assisting in various administrative duties within the law firm.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Accurately preparing and proofreading legal documents to ensure their readiness for client use.</li><li>Taking charge of electronic file maintenance to ensure easy access and retrieval of documents.</li><li>Managing the intake process of clients, ensuring all necessary paperwork and information are collected.</li><li>Handling the calendar management for attorneys, scheduling meetings, appointments, and court appearances as required.</li><li>Providing comprehensive administrative support to timekeepers to assist in their daily tasks.</li><li>Utilizing Case Management Software effectively for efficient case handling.</li><li>Performing billing functions as needed, ensuring accuracy and timeliness.</li><li>Ensuring smooth communication and maintaining good relations with clients.</li><li>Coordinating schedules within the team to ensure efficient workflow.</li></ul><p><br></p>
A Robert Half client is looking for a Member Services Representative to join their team near Hoffman Estates, Illinois. In this role, you will serve as a key point of contact for members, fostering positive relationships and assisting with their needs. The ideal candidate is detail-oriented, customer-focused, and experienced in claims processing and member services. <br> Key Details: Role: Member Service Associate (similar to CSR/Admin within financial services, insurance, banking, risk, or even healthcare billing/claims—NOT a call center position) Schedule: Mon–Fri, 8AM–4PM, 100% on-site Compensation/Benefits: $26–$29/hour, based on experience and education; overtime opportunities available + full benefits package Position Highlights: Serve as the first point of contact for insured members to process claims, answer inquiries, and update information Handle sensitive member data and documents, ensuring privacy, security, and compliance Work closely with beneficiaries throughout claims and changes (address updates, beneficiary designations, etc.) Perform administrative/research tasks and support department projects Maintain accurate records in Salesforce and other internal systems Participate in weekly team meetings and ongoing training as you grow in the role <br> If you are interested in contributing to a friendly and committed team that makes an impact for its members—and your experience aligns with any of the above—please apply!
<p><em>The salary range for this position is $80,000-$85,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The holiday season is upon us! Want to be with a company that will ensure you get to enjoy it? You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. </p><p><br></p><p><strong>Job Description</strong></p><p>The Associate will be responsible for day-to-day accounting functions required to produce monthly financial statements for RV & Boat repair business. They will report to the Controller and be detail oriented, noting that accuracy and timeliness will be imperative in the completion of the workload. The Associate will be located in Chicago, IL and enjoy the workplace flexibility of Corporate Employees who work a hybrid schedule with at least 3 days in the office.</p><p><br></p><p><strong>Essential Job Responsibilities</strong></p><p>Shall consist of, but are not limited to the following:</p><ul><li>Prepare monthly, quarterly and year-end financial statements and reporting packages with required supporting documentation for all assigned entities by due dates</li><li>Maintain, review and analyze general ledger accounts in connection with financial reporting processes</li><li>Perform analysis of various balance sheet and income statement accounts to identify irregularities</li><li>Ensure that all bank accounts are reconciled daily and follow-up on reconciling items on a timely basis</li><li>Calculate and post expense accruals with high level of accuracy</li><li>Maintaining amortization schedules and recording of accruals</li><li>Responsible for the preparation of the balance sheet reconciliations for assigned properties</li><li>Reconcile and process intercompany transactions on a monthly basis</li><li>Prepare all monthly property management fee calculations and posting charges to respective properties</li><li>Manage, reconcile and process AP transactions</li><li>Assist the Controller with preparation of monthly cashflow tracking and annual budgets</li></ul>
<p>We are looking for an experienced Project Manager to join our team in Rosemont, Illinois. This role involves overseeing multiple employees, ensuring efficient project execution, and maintaining high standards of performance. The ideal candidate will have a strong background in construction and project management, with proven leadership skills and attention to detail. Client offers medical, 401k, profit sharing, PTO and bonus Salary target $100-$120k. This is a hybrid work schedule.</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage a team of three or more employees, ensuring tasks are delegated effectively and completed on time.</p><p>• Conduct interviews, select candidates with relevant experience, and provide comprehensive training to new team members.</p><p>• Develop and maintain accurate job descriptions, assign tasks, and monitor workflow to ensure alignment with project goals.</p><p>• Evaluate team performance by conducting appraisals, offering constructive feedback, and implementing rewards or disciplinary actions as necessary.</p><p>• Address employee concerns, resolve workplace challenges, and foster a positive work environment.</p><p>• Ensure all staff members are adequately cross-trained to handle diverse functions within the department.</p><p>• Oversee the collection of closeout and warranty documents, ensuring administrative staff complete and review final packages thoroughly.</p><p>• Collaborate with the project team to verify documentation accuracy and completeness prior to final submission.</p><p>• Uphold company policies and industry regulations while ensuring adherence to best practices.</p><p>• Support seamless communication and coordination across departments to achieve project milestones.</p><p><br></p><p>Attain a solid understanding of the project management software including setup of new jobs & budgets, preparing payment applications (AIA G702/703 and sworn statements), setup and maintenance of vendors and contacts, compliance, and subcontractor payments.</p><p>Oversee the preparation, collection, and review of all project documents including contracts, change orders, payment applications, lien waivers, insurance certificates, vendor forms, and third-party lien waiver</p>
<p>We are looking for a dynamic Talent Acquisition Specialist to join our team in Schaumburg, Illinois. In this contract to permanent position, you will play a key role in identifying, attracting, and securing top talent across various roles and levels. This is an exciting opportunity to contribute to the growth and success of the organization while fostering a diverse and inclusive workforce.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement effective strategies to source and attract candidates through various channels, including headhunting, job boards, and social media.</p><p>• Manage the full recruitment lifecycle, from identifying candidate needs to aligning them with organizational goals.</p><p>• Draft compelling job postings and manage advertisements across internal and external platforms.</p><p>• Coordinate and schedule interviews, ensuring a robust pool of candidates with relevant experience for open positions.</p><p>• Conduct pre-employment background checks and oversee the transition of candidates to HR for onboarding.</p><p>• Maintain and update applicant tracking systems with accurate candidate records and documentation.</p><p>• Prepare offer letters, facilitate candidate handoff to onboarding, and ensure pre-employment paperwork is completed efficiently.</p><p>• Analyze market trends to develop competitive compensation and rewards strategies.</p><p>• Ensure compliance with company policies and state-specific hiring regulations while promoting diversity and inclusion.</p><p>• Build and nurture a strong talent pipeline to support current and future hiring needs.</p>
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
<p>We are looking for a dedicated and personable Bilingual Teller to join our team in Milwaukee, Wisconsin. This role focuses on delivering excellent customer service while managing financial transactions with precision and efficiency. As a Contract-to-permanent position, this opportunity provides a pathway to long-term employment within a dynamic non-profit organization.</p><p><br></p><p><strong>We would also consider a candidate who is not bilingual if they have background in being a bank teller. </strong></p><p><br></p><p>Responsibilities:</p><p>• Process a variety of financial transactions, including deposits, withdrawals, and loan payments, ensuring accuracy and timeliness.</p><p>• Assist members with inquiries about their accounts and offer solutions tailored to their financial needs.</p><p>• Actively promote credit union products and services to strengthen member relationships.</p><p>• Maintain organized and accurate records while adhering to credit union policies and regulatory guidelines.</p><p>• Balance cash drawer daily and address any discrepancies promptly to uphold operational standards.</p><p>• Foster a welcoming environment by delivering exceptional service to all members.</p><p>• Collaborate with team members to ensure branch operations run smoothly.</p><p>• Travel to other branches as needed to provide coverage and support.</p><p>• Utilize tools like Microsoft Excel and Word for record-keeping and reporting tasks.</p><p>• Schedule appointments and handle inbound and outbound calls to assist members effectively.</p>
We are looking for a skilled Data Analyst to join our team in Muskego, Wisconsin. In this long-term contract role, you will transform complex datasets into actionable insights that drive operational efficiency and strategic decision-making within a food manufacturing environment. This position offers the opportunity to collaborate with multiple departments, including Operations, Quality Assurance, and Supply Chain, to optimize processes and improve overall performance.<br><br>Responsibilities:<br>• Gather, clean, and analyze data from production systems, quality control databases, and logistics platforms.<br>• Create and maintain dashboards and reports to track key performance indicators like efficiency, downtime, yield, and order fulfillment.<br>• Identify patterns and anomalies in production and quality data to support continuous improvement initiatives.<br>• Work closely with supply chain and operations teams to forecast demand, manage inventory, and enhance production scheduling.<br>• Design and implement data models and automated pipelines to ensure timely and accurate reporting.<br>• Deliver analytical insights and actionable recommendations to leadership for operational and cost improvements.<br>• Ensure data security, integrity, and compliance with industry regulations and company policies.<br>• Perform ad-hoc analyses related to product performance, ingredient costs, and process enhancements.
<p>We are looking for a skilled Full Stack .NET Developer to join our team on a contract basis. In this role, you will leverage your expertise in both front-end and back-end development to create robust and scalable web applications. This position is based in Schaumburg, IL, and offers a hybrid work schedule with opportunities to collaborate in-office two days a week.</p><p><br></p><p>Responsibilities:</p><p>• Design and develop scalable web applications using .NET Core, C#, and Entity Framework Core.</p><p>• Implement front-end functionality using modern frameworks like Angular or React.</p><p>• Optimize application performance and scalability through effective code and design practices.</p><p>• Integrate AI/ML solutions into applications to enhance functionality and user experience.</p><p>• Collaborate with cross-functional teams to ensure seamless integration of APIs and backend systems.</p><p>• Conduct thorough code reviews to maintain high standards of quality and security.</p><p>• Ensure continuous integration and deployment processes are implemented effectively.</p><p>• Troubleshoot and resolve technical issues to minimize downtime and ensure system reliability.</p><p>• Stay updated on the latest technologies and frameworks to apply innovative solutions.</p>
We are looking for a Senior Demand Planner to join our team in Rosemont, Illinois. This position offers an exciting opportunity to play a key role in supply chain management within the manufacturing industry. The ideal candidate will drive forecasting accuracy, analyze market trends, and collaborate across departments to meet business objectives and customer demand effectively.<br><br>Responsibilities:<br>• Lead the demand planning process to develop precise forecasts for all SKUs, ensuring alignment with business goals.<br>• Analyze market trends and conduct competitive assessments to inform strategic planning.<br>• Collaborate with cross-functional teams, including sales and supply chain, to ensure accurate demand forecasting.<br>• Manage large and complex data sets to improve forecast accuracy and reduce bias.<br>• Develop actionable insights based on sales data and trends to support decision-making.<br>• Maintain strong partnerships with stakeholders to gather relevant information and enhance forecasting processes.<br>• Prioritize tasks in a dynamic, fast-paced environment to meet project deadlines and deliverables.<br>• Identify opportunities to optimize inventory planning and ensure product availability.<br>• Support continuous improvement initiatives to enhance supply chain efficiency and responsiveness.
<p>Responsibilities:</p><ul><li>Ensure the Finance and Operations Director is kept abreast of all aspects of the office and facilities department.</li><li>Serve as the primary contact for all office and facility related issues and needs.</li><li>Assist with regular review and updates to office and facilities policies and procedures.</li><li>Manage employee relations, staff projects, assignments, and responsibilities.</li><li>In collaboration with the Finance and Operations Director, evaluate the need for additional services, staffing, training, and other support to fulfill agency and department needs.</li><li>Maintain and update office certification and licensures related to facilities to stay compliant with the laws and regulations set by State grantees and Insurance payers. </li><li>Leads and plans in-house or off-site activities, like parties, celebrations, and conferences.</li><li>Serves on Staff and Client Development Committee, the Staff and Agency Events and Celebrations Committee, the Safety Committee, and other committees and projects as assigned by the Finance and Operations Director.</li><li>Works closely with the Finance and Operations Director and the Human Resources Manager in providing financial support and expertise to functions such as Payroll, and Accounts Receivable.</li><li>Maintain office inventory and supplies, including equipment inventory and process orders with necessary approvals.</li><li>Maintains hard and electronic forms and documents, policy and procedure manuals, shared drive files, and other key documents for the organization.</li><li>Works closely with Human Resources in On-Boarding new employees and making sure they are informed of necessary training, licensing, and policy requirements throughout their employment.</li><li>Oversee the storage and destruction of records and documents according to agency policy, including employee personal files and provide timely reminders of upcoming compliance issues.</li><li>Serve as record keeper and note taker for All Staff meetings, Committee meetings, and other meetings/events as assigned.</li><li>Manage vendor relations and onboard vendors to A/P system.</li><li>Ensure vendors and contractors invoices are received, reviewed and processed timely.</li><li>Process all mail received and process donation checks as per agency policy.</li><li>Continuously evaluate process and systems to bring efficiency in the agency operations</li><li>Supervise administrative support staff, delegates responsibilities as appropriate, and tasks are completed accurately and timely.</li><li>Send staff reminders for official updates on agency closures, and any other important news and updates.</li><li>Manage and covers front desk in absence of administrative assistants M-F 7a – 3p.</li><li>Assist with planning and preparation for agency open house events.</li><li>Work alongside Director Finance and Operations on projects and systems implementations as assigned. </li></ul>
