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8 results for Office Specialist in Racine, WI

Operations Specialist

Des Plaines, IL
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Operations Specialist to support core banking operations in Rosemont, Illinois. This Long-term Contract position is ideal for someone who can manage deposit account activity, investigate transactional issues, and work closely with branches and internal teams to keep daily operations running smoothly. The role requires strong attention to detail, sound judgment, and a solid understanding of banking controls and regulatory expectations. Responsibilities: • Administer consumer and commercial deposit accounts by completing new account setup, profile updates, closures, and changes to account ownership with accuracy and timeliness. • Oversee daily operational transactions such as wire activity, stop payment requests, exception processing, overdraft handling, and account balancing tasks. • Investigate account-related questions and resolve transaction variances by coordinating with branch personnel and cross-functional business partners. • Apply banking regulations and internal control standards to daily work, including requirements related to funds availability, error resolution, and anti-money laundering practices. • Maintain thorough documentation and accurate records to support audit readiness, examinations, and internal risk oversight activities. • Identify workflow gaps and recommend practical improvements that enhance efficiency, accuracy, and service quality across operations. • Provide operational guidance to internal stakeholders by addressing process questions and escalating issues when needed. • Monitor routine account activity for inconsistencies and take appropriate action to reduce operational risk and support compliance objectives.
2026-08-31T00:00:00Z

Legal Assistant

Milwaukee, WI
onsite
Permanent / Full Time
62000 - 85000 USD / Yearly
Robert Half is partnering with a highly respected, full-service law firm in Madison, Wisconsin, to identify a Legal Assistant to join its growing team. This is an excellent opportunity to work with a collaborative group of attorneys across litigation, corporate/business, and real estate matters while enjoying a strong culture, competitive compensation, and outstanding benefits. Responsibilities:<ul><li>Provide comprehensive administrative support to attorneys, including document preparation, formatting, proofreading, and correspondence management.</li><li>Coordinate attorney calendars, meetings, depositions, appointments, and deadlines.</li><li>Prepare, organize, and maintain electronic and physical case files.</li><li>Assist with court filings and document management.</li><li>Manage client communications with professionalism, discretion, and responsiveness.</li><li>Support billing processes, time entry, expense tracking, and invoice review.</li><li>Work closely with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service.</li><li>Ensure compliance with firm policies, confidentiality requirements, and legal procedures.</li><li>Monitor deadlines and assist with workload prioritization across multiple matters.</li></ul>
2026-08-26T00:00:00Z

Legal Assistant

Des Plaines, IL
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our client, a well-established law firm in the Rosemont area, is seeking a Legal Assistant/Paralegal to join its team. This position is primarily focused on civil litigation and offers the opportunity to support attorneys handling a variety of matters while working in a collaborative and stable environment. This is an excellent opportunity for a litigation professional with recent experience using Odyssey eFileIL and PACER who is looking to join a firm known for its long-tenured employees and supportive culture. Responsibilities<ul><li>Support multiple attorneys with a variety of legal and administrative tasks</li><li>Prepare, revise, and manage pleadings, motions, correspondence, and other legal documents</li><li>Handle state and federal court filings using Odyssey eFileIL and PACER</li><li>Maintain calendars, deadlines, and case files</li><li>Assist with discovery, document management, and case organization</li><li>Communicate with clients, courts, opposing counsel, and third parties</li><li>Support attorneys in a busy litigation practice while ensuring deadlines are met</li></ul>
2026-09-14T00:00:00Z

Legal Assistant/Paralegal

Des Plaines, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Assistant/Paralegal to support a busy legal practice in Rosemont, Illinois. This Contract position centers on civil litigation while also contributing to commercial and residential real estate matters and municipal law work. The ideal candidate brings hands-on experience with court filings, strong organizational skills, and the ability to manage multiple priorities with minimal supervision. Responsibilities:• Provide day-to-day legal and administrative support to a group of attorneys across active matters.• Draft, format, proofread, and update pleadings, motions, letters, and related legal documentation.• Submit electronic filings in state and federal courts and confirm all submissions meet applicable procedural rules and deadlines.• Track litigation calendars, key case milestones, and filing dates to help maintain timely case progression.• Organize discovery materials, maintain case records, and support document review and file management efforts.• Contribute paralegal support on real estate matters involving both commercial and residential transactions when needed.• Assist with matters involving municipal law and work connected to local government issues.• Communicate professionally with clients, court personnel, opposing counsel, and outside contacts regarding case activity.• Use legal software and document management tools to streamline workflow, including support within platforms such as Juris, iManage, and Clio where applicable. The pay range for this position is 25 to 30. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-09-18T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-09-16T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
20 - 22 USD / Hourly
Career Development and Student Support Respond to general student questions regarding classes, schedules, registration, and Career Development procedures. Assist students by phone and email, providing general guidance and directing more complex questions to the appropriate Career Development staff member. Maintain accurate and up-to-date student and Career Development records. Assist with class rosters, attendance records, registration information, and other required Career Development documentation. Support instructors and Career Development staff with administrative needs before and after classes. Registration Processing Collect and review student registrations to ensure all required information is complete and accurate. Enter student registrations accurately and in a timely manner. Maintain registration records and all required supporting documentation. Follow up with students or agencies when registration information is missing or incomplete. Refer registration questions, concerns, or exceptions to the appropriate Career Development staff member when additional assistance or approval is needed. General Administrative Support. Answer and return Career Development Department phone calls and voicemail messages in a timely and detail oriented manner. Assist with email correspondence and follow-up with students, instructors, and agencies as needed. Enter, update, and maintain information in approved databases, spreadsheets, and tracking systems. Assist with preparing Career Development materials, student packets, certificates, class rosters, and other training-related documents. Organize and maintain electronic and paper files to ensure documentation is complete, accurate, and easily accessible. Assist with copying, scanning, filing, mailing, and other general office duties as needed. Provide additional administrative support to the Career Development Department as assigned.
2026-09-17T00:00:00Z

Executive Assistant

Waukesha, WI
onsite
Permanent / Full Time
70000 - 83000 USD / Yearly
We are looking for an Executive Assistant to support daily administrative operations for a Waukesha, WI area organization. This position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities with discretion. The right candidate will play a key role in keeping schedules, travel plans, and executive communications running smoothly. Responsibilities:• Coordinate complex calendars, schedule meetings, and resolve scheduling conflicts to keep leadership activities organized• Arrange business travel, including transportation, lodging, and itinerary preparation for executives or team members• Prepare and submit expense reports with accuracy and attention to company guidelines and deadlines• Draft, edit, and distribute correspondence, presentations, and other administrative documents• Provide day-to-day administrative support by handling routine requests, maintaining records, and following up on action items• Serve as a point of contact for internal and external communications while maintaining discretion and confidentiality
2026-09-10T00:00:00Z

Executive Assistant

Waukesha, WI
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Waukesha, Wisconsin. This Long-term Contract position is ideal for someone who excels at keeping executives organized, maintaining smooth communication, and handling a wide range of administrative priorities with professionalism. The role requires strong judgment, attention to detail, and the ability to coordinate fast-moving schedules, meetings, and documentation in a dynamic corporate environment. Responsibilities: • Oversee and prioritize complex calendars for senior leaders, ensuring schedules align with business goals and shifting demands. • Coordinate meetings across executive, board, shareholder, and strategic groups, including logistics, materials, and follow-up actions. • Act as a key point of contact for internal teams and external partners, helping maintain clear and timely communication. • Prepare and refine presentations, reports, correspondence, and other executive-facing documents with accuracy and discretion. • Record meeting notes, maintain organized documentation, and track next steps to support completion of commitments. • Arrange business travel, build detailed itineraries, and manage related scheduling needs for leadership. • Support recruiting efforts for executive-level hiring through interview coordination and candidate communication. • Process expense reports, invoices, and vendor-related administrative tasks while helping maintain efficient office operations. • Assist with conference rooms, visitor reception, mail handling, supplies, employee events, plant tours, and other corporate activities. • Recommend and apply workflow improvements, administrative best practices, and technology-based solutions to enhance executive support, including occasional coordination needs tied to leadership transition activity.
2026-09-18T00:00:00Z