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9 results for Front Desk Coordinator in Racine, WI

Patient Access Specialist

Racine, WI
remote
Temporary / Contract
18.00 - 18.00 USD / Hourly
We are looking for a Patient Access Specialist to support front-end registration and patient service operations in Racine, Wisconsin. This Long-term Contract position focuses on creating a welcoming experience for patients while ensuring accurate intake, scheduling, and insurance-related documentation. The ideal candidate is organized, service-driven, and comfortable handling a high volume of calls, clerical tasks, and detailed record updates in a healthcare setting. Responsibilities: • Welcome patients professionally, gather required demographic and coverage details, and complete registration records with a high level of accuracy. • Coordinate appointment scheduling and rescheduling activities while helping patients understand next steps, required documents, and visit preparation instructions. • Manage inbound and outbound calls to address questions related to appointments, billing matters, insurance verification, deductibles, copays, and medical coverage. • Maintain clear and timely documentation in computer systems, ensuring patient information, forms, labels, and related records are properly entered and organized. • Support reception and general administrative operations by handling paperwork, typing, scanning, and other clerical duties that keep daily workflows running smoothly. • Explain office procedures and financial policies to patients, and assist with routine payment-related inquiries or ad hoc financial tasks as needed. • Work closely with internal teams to confirm protocol-related requirements, communicate updates, and help optimize patient access processes and service quality. • Follow established guidelines for confidentiality, documentation standards, and department procedures while delivering consistent customer service in a fast-paced environment.
2026-04-23T16:18:42Z

Order Entry Specialist

Hartland, WI
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team in Hartland, Wisconsin. This role involves managing customer interactions, processing orders, and handling accounts receivable tasks while ensuring efficient communication with various customer classes. The ideal candidate will have experience in consumer goods and be comfortable performing diverse responsibilities, including social media marketing and front desk duties. This is a Contract to long-term position, offering an opportunity to transition into a lasting role. Responsibilities: • Process order receipts and confirmations for retail, corporate, and wholesale customers. • Accurately enter and route orders for various customer categories, including wholesale, distributors, web, retail, donations, and exports. • Handle accounts receivable tasks such as invoicing, deposits, and responding to inquiries. • Address customer service needs, including complaints, product inquiries, and requests for purchasing information. • Manage donation requests and set up new customer profiles in the database. • Perform filing and maintain organization for front desk and reception duties. • Monitor aged receivables on a weekly basis to ensure timely follow-up. • Generate monthly customer statements and prepare salesperson commission reports. • Assist with social media marketing efforts on platforms like Facebook, Instagram, and Pinterest. • Conduct annual tasks such as trade show lead follow-ups and rotating stock in the showroom.
2026-04-30T21:14:05Z

Office Services Specialist

Riverwoods, IL
remote
Temporary / Contract
17.00 - 19.00 USD / Hourly
We are looking for an experienced and service-focused Office Services Specialist to support a client site in Riverwoods, Illinois. This is a Contract position suited for someone who enjoys creating a welcoming workplace experience, building strong relationships, and responding quickly to day-to-day service needs. In this customer-facing role, you will help coordinate workplace services, support events, and serve as a key point of contact for employees, guests, and service partners. Responsibilities:• Welcome employees and visitors with a detail-oriented, hospitality-driven approach that creates a positive onsite experience.• Manage workplace service tasks such as issuing contract badges, coordinating building access requests, handling lost-and-found items, and overseeing luggage storage activities.• Partner with conference services and administrative teams to help organize onsite meetings and special events, including support that may occasionally extend beyond standard business hours.• Monitor service-related issues across areas such as janitorial support, mailroom activity, parking, copiers, facilities requests, badging, and meeting spaces, and route concerns through the proper channels.• Enter and track work orders to help ensure building and workplace issues are addressed in a timely manner.• Conduct regular walkthroughs of office and shared spaces, including meeting rooms and other designated areas, to help maintain presentation and readiness standards.• Collaborate with internal teams and external vendors to strengthen service delivery and improve the overall workplace experience.• Contribute to projects and service initiatives designed to increase engagement, improve efficiency, reduce risk, and support operational goals.• Perform additional onsite support duties as needed to meet business and client expectations.
2026-04-29T21:58:40Z

Administrative Assistant

Elgin, IL
onsite
Temporary to Hire
19.00 - 21.00 USD / Hourly
We are looking for an organized and hands-on Administrative Assistant to support daily operations for a wholesale distribution business in Elgin, Illinois. This contract-to-permanent opportunity is ideal for someone who combines strong administrative leadership with practical accounting experience, especially in QuickBooks. The role will oversee office coordination, assist with financial processes, and help maintain efficient communication across the business **Role will start part time (25 hours a week) then transition into a full-time schedule in the future. MUST HAVE QUICKBOOKS SOFTWARE EXPERIENCE Responsibilities:• Oversee day-to-day office activities to keep administrative workflows running smoothly and efficiently.• Use QuickBooks to maintain accurate financial records, support reporting, and assist with routine bookkeeping functions as needed.• Coordinate incoming calls, route inquiries appropriately, and provide attentive front-office support to internal and external contacts.• Organize records, documentation, and office communications to improve accessibility and operational consistency.• Assist with additional administrative or system-related process updates that support the office and finance team.• Partner with leadership to identify opportunities to improve office procedures and strengthen daily business operations
2026-05-14T16:13:47Z

Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
Robert Half is partnering with a downtown area client in the recruiting for an Administrative Assistant to support benefits and HR operations, office management and in Milwaukee, Wisconsin. This position plays an important role in keeping employee records organized, supporting HR Generalist with coordinating benefit-related activities, and ensuring day-to-day administrative tasks are handled efficiently and assisting c-suite with administrative and scheduling assistance. The ideal candidate is detail-oriented, comfortable working with HR systems, and able to manage schedules, onboarding support, and data accuracy in a fast-paced office environment. This is a permanent placement opportunity offering a hybrid work schedule, annual bonus eligibility, profit sharing, 401k match, full health benefits pacakage and 3+ weeks vacation. Responsibilities:<ul><li>Manage front office operations, including phone calls, mail distribution, and office supply inventory</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Provide administrative support for HR and office functions by preparing documents, managing files, and assisting with routine inquiries.</li><li>Schedule meetings, appointments, and onboarding sessions while keeping calendars aligned with team priorities.</li><li>Work with internal stakeholders to resolve administrative issues and help improve coordination across department processes.</li></ul>
2026-05-02T15:18:49Z

Office Assistant

Milwaukee, WI
onsite
Permanent / Full Time
50000.00 - 54000.00 USD / Yearly
We are looking for an organized Office Assistant to support daily administrative operations for a team. This position is well suited for someone who enjoys balancing clerical tasks, accurate recordkeeping, and helpful front-line service. The role will contribute to smooth office workflows by handling communication, maintaining information, and assisting with benefits-related administrative needs. Responsibilities: • Answer and direct incoming calls through a multi-line phone system while providing courteous and attentive assistance • Enter, update, and verify information in office records and internal databases with a high level of accuracy • Support employees, visitors, and internal teams by responding to routine questions and resolving basic administrative issues • Prepare, organize, and maintain documents, files, and correspondence to keep office materials accessible and current • Assist with scheduling, general office coordination, and other day-to-day administrative activities as needed • Provide administrative support related to benefits functions, including handling forms, tracking documentation, and maintaining confidential records
2026-04-21T19:23:43Z

Administrative Assistant

Schaumburg, IL
onsite
Temporary / Contract
18.00 - 19.00 USD / Hourly
We are looking for a dependable Administrative Assistant to provide part-time, on-site support in Schaumburg, Illinois. This long-term contract position will focus on organizing records, digitizing paperwork, and assisting with routine office tasks during a scheduled three-hour workday. The ideal candidate brings strong attention to detail, stays focused while working independently, and can help keep administrative processes running smoothly. PART TIME - 25 HOURS A WEEK (open to 3 full days or 4-5 shorter days) Responsibilities:• Convert paper files into digital records by scanning and indexing documents accurately within the database• Perform day-to-day clerical support such as filing, sorting, copying, and preparing materials for office use• Review scanned documents for completeness and legibility before saving them to the appropriate system• Maintain organized physical and electronic records to support efficient document retrieval• Assist with data entry and other administrative tasks as priorities shift throughout the assignment• Follow established office procedures while completing assignments within the scheduled part-time hours
2026-05-15T21:54:09Z

Administrative Assistant

Brookfield, WI
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-05-08T20:38:42Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T19:18:46Z