9 Results for Executive Assistant Jobs in Racine, WI

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Executive Assistant

Milwaukee, WI
onsite
Permanent / Full Time
70000 - 82000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily administrative operations for an organization in Milwaukee, Wisconsin. This role is ideal for someone who can manage competing priorities, maintain accurate documentation, and help leaders stay prepared for meetings and scheduling demands. The position offers the opportunity to contribute to a well-organized office environment through strong coordination, communication, and administrative support. Responsibilities:• Coordinate complex calendars, schedule appointments, and help ensure leadership time is managed effectively.• Prepare meeting materials, organize agendas, and support follow-up on action items after discussions conclude.• Process and track expense submissions with attention to accuracy, deadlines, and company guidelines.• Create, edit, and format documents, spreadsheets, and presentations using Microsoft Office 365 tools.• Provide day-to-day administrative support by handling correspondence, organizing records, and assisting with office workflows.• Arrange meetings and related logistics, including room coordination, materials preparation, and schedule updates.• Maintain organized files and documentation so important information can be retrieved quickly when needed.
2026-09-22T00:00:00Z

Administrative Assistant

Vernon Hills, IL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a personable and organized Administrative Assistant to support the Human Resources team. This contract position offers a part-time schedule of 20 hours per week with flexibility across Monday through Thursday or a similar arrangement. The role is onsite and is well suited for someone who enjoys balancing administrative coordination, payroll-related support, and employee-focused activities in a collaborative environment. Responsibilities:• Provide day-to-day administrative support to the Human Resources department, ensuring documents, communications, and records are handled accurately and efficiently.• Assist with HR-related payroll tasks, including data review, entry, and follow-up to help maintain timely and accurate processing.• Welcome visitors, manage front-desk responsibilities, and respond to inbound calls with professionalism and a service-oriented approach.• Coordinate and support employee events, including approximately two activities each month focused on wellness and employee engagement.• Enter and maintain personnel and administrative information in relevant systems with strong attention to detail.• Help prepare materials and logistics for meetings, onboarding activities, and training sessions, with the opportunity to take a lead role in certain in-person training sessions.• Contribute to special projects as business needs evolve, including additional project-based assignments that may offer some hybrid flexibility.
2026-10-07T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-10-08T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized. Responsibilities: • Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items. • Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately. • Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage. • Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors. • Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners. • Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity. • Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise. • Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes. • Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
2026-10-09T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Lake Geneva, WI area organization. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-09-23T00:00:00Z

Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
On behalf of our client we are looking for an organized Administrative Assistant to support a financial services practice in Northbrook, Illinois. This role serves as a central point of coordination for incoming requests, follow-up items, and day-to-day administrative needs so work moves forward efficiently. The position offers broad exposure to client service, practice operations, and marketing support while helping the team stay focused on planning and relationship management. Compensation: $60k-$70kMonday-Friday 9:00am-5:00pm onsiteMedical 65% paid by employer, dental & vision paid by employee, 401k Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate incoming requests, questions, and action items, directing each one to the appropriate team member and monitoring progress to ensure timely completion.• Maintain practice records and meeting documentation, capturing key details, organizing follow-up tasks, and using technology tools to summarize client information when appropriate.• Prepare and distribute reports related to calls, outstanding tasks, team activity, and sales performance to support visibility across the practice.• Keep opportunity and pipeline information accurate by updating sales tracking details such as potential value, expected timing, and next steps.• Assist with the creation of marketing support materials, including AI-assisted concept pages, and submit content through required compliance review channels.• Research prospective and existing individual and business clients to provide background information that supports outreach and relationship development.• Provide backup support for assembling meeting packets, presentation materials, and other documents needed for client appointments.• Handle general administrative duties such as inbound communication, email correspondence, data entry, and office coordination to maintain smooth daily operations.
2026-10-01T00:00:00Z

Legal Assistant

Rosemont, IL
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our client, a well-established law firm in the Rosemont area, is seeking a Legal Assistant/Paralegal to join its team. This position is primarily focused on civil litigation and offers the opportunity to support attorneys handling a variety of matters while working in a collaborative and stable environment. This is an excellent opportunity for a litigation professional with recent experience using Odyssey eFileIL and PACER who is looking to join a firm known for its long-tenured employees and supportive culture. Responsibilities<ul><li>Support multiple attorneys with a variety of legal and administrative tasks</li><li>Prepare, revise, and manage pleadings, motions, correspondence, and other legal documents</li><li>Handle state and federal court filings using Odyssey eFileIL and PACER</li><li>Maintain calendars, deadlines, and case files</li><li>Assist with discovery, document management, and case organization</li><li>Communicate with clients, courts, opposing counsel, and third parties</li><li>Support attorneys in a busy litigation practice while ensuring deadlines are met</li></ul>
2026-09-14T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-10-09T00:00:00Z

Sales Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
55000 - 72000 USD / Yearly
On behalf of our client we are looking for a detail oriented Sales Administrative Assistant to support our sales organization in Northbrook, Illinois. This position plays a key role in keeping opportunities moving forward by coordinating quotes, organizing documentation, and managing communication with carriers and vendor partners. The ideal candidate is comfortable balancing administrative work, data accuracy, and client-ready deliverables. This role offers the opportunity to contribute directly to sales effectiveness through strong organization, follow-through, and collaboration. Compensation: $55k-$72k + bonus potentialHybrid (Onsite Monday, Tuesday & Thursday)Benefits: Medical, Dental, Vision, 401k, unlimited PTO, Holiday PayOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:<ul><li>Coordinate all backend quoting activity</li><li>Review client documentation for completeness and accuracy</li><li>Monitor opportunities throughout the Salesforce workflow</li><li>Serve as the liaison between internal sales reps and insurance carriers</li><li>Follow up on missing documentation</li><li>Communicate status updates to sales representatives</li><li>Track multiple quotes simultaneously</li><li>Resolve documentation issues before submissions</li><li>Maintain accurate records inside Salesforce</li><li>Run status reports and provide regular updates</li><li>Keep the quoting process moving efficiently</li></ul>
2026-10-01T00:00:00Z

9 results for Executive Assistant in Racine, WI