13 Results for Administrative Assistant Jobs in Racine, WI

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Administrative Assistant

Vernon Hills, IL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a personable and organized Administrative Assistant to support the Human Resources team. This contract position offers a part-time schedule of 20 hours per week with flexibility across Monday through Thursday or a similar arrangement. The role is onsite and is well suited for someone who enjoys balancing administrative coordination, payroll-related support, and employee-focused activities in a collaborative environment. Responsibilities:• Provide day-to-day administrative support to the Human Resources department, ensuring documents, communications, and records are handled accurately and efficiently.• Assist with HR-related payroll tasks, including data review, entry, and follow-up to help maintain timely and accurate processing.• Welcome visitors, manage front-desk responsibilities, and respond to inbound calls with professionalism and a service-oriented approach.• Coordinate and support employee events, including approximately two activities each month focused on wellness and employee engagement.• Enter and maintain personnel and administrative information in relevant systems with strong attention to detail.• Help prepare materials and logistics for meetings, onboarding activities, and training sessions, with the opportunity to take a lead role in certain in-person training sessions.• Contribute to special projects as business needs evolve, including additional project-based assignments that may offer some hybrid flexibility.
2026-10-07T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-10-08T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Lake Geneva, WI area organization. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-09-23T00:00:00Z

Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
On behalf of our client we are looking for an organized Administrative Assistant to support a financial services practice in Northbrook, Illinois. This role serves as a central point of coordination for incoming requests, follow-up items, and day-to-day administrative needs so work moves forward efficiently. The position offers broad exposure to client service, practice operations, and marketing support while helping the team stay focused on planning and relationship management. Compensation: $60k-$70kMonday-Friday 9:00am-5:00pm onsiteMedical 65% paid by employer, dental & vision paid by employee, 401k Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate incoming requests, questions, and action items, directing each one to the appropriate team member and monitoring progress to ensure timely completion.• Maintain practice records and meeting documentation, capturing key details, organizing follow-up tasks, and using technology tools to summarize client information when appropriate.• Prepare and distribute reports related to calls, outstanding tasks, team activity, and sales performance to support visibility across the practice.• Keep opportunity and pipeline information accurate by updating sales tracking details such as potential value, expected timing, and next steps.• Assist with the creation of marketing support materials, including AI-assisted concept pages, and submit content through required compliance review channels.• Research prospective and existing individual and business clients to provide background information that supports outreach and relationship development.• Provide backup support for assembling meeting packets, presentation materials, and other documents needed for client appointments.• Handle general administrative duties such as inbound communication, email correspondence, data entry, and office coordination to maintain smooth daily operations.
2026-10-01T00:00:00Z

Executive Assistant

Milwaukee, WI
onsite
Permanent / Full Time
70000 - 82000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily administrative operations for an organization in Milwaukee, Wisconsin. This role is ideal for someone who can manage competing priorities, maintain accurate documentation, and help leaders stay prepared for meetings and scheduling demands. The position offers the opportunity to contribute to a well-organized office environment through strong coordination, communication, and administrative support. Responsibilities:• Coordinate complex calendars, schedule appointments, and help ensure leadership time is managed effectively.• Prepare meeting materials, organize agendas, and support follow-up on action items after discussions conclude.• Process and track expense submissions with attention to accuracy, deadlines, and company guidelines.• Create, edit, and format documents, spreadsheets, and presentations using Microsoft Office 365 tools.• Provide day-to-day administrative support by handling correspondence, organizing records, and assisting with office workflows.• Arrange meetings and related logistics, including room coordination, materials preparation, and schedule updates.• Maintain organized files and documentation so important information can be retrieved quickly when needed.
2026-09-22T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-10-09T00:00:00Z

Sales Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
55000 - 72000 USD / Yearly
On behalf of our client we are looking for a detail oriented Sales Administrative Assistant to support our sales organization in Northbrook, Illinois. This position plays a key role in keeping opportunities moving forward by coordinating quotes, organizing documentation, and managing communication with carriers and vendor partners. The ideal candidate is comfortable balancing administrative work, data accuracy, and client-ready deliverables. This role offers the opportunity to contribute directly to sales effectiveness through strong organization, follow-through, and collaboration. Compensation: $55k-$72k + bonus potentialHybrid (Onsite Monday, Tuesday & Thursday)Benefits: Medical, Dental, Vision, 401k, unlimited PTO, Holiday PayOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:<ul><li>Coordinate all backend quoting activity</li><li>Review client documentation for completeness and accuracy</li><li>Monitor opportunities throughout the Salesforce workflow</li><li>Serve as the liaison between internal sales reps and insurance carriers</li><li>Follow up on missing documentation</li><li>Communicate status updates to sales representatives</li><li>Track multiple quotes simultaneously</li><li>Resolve documentation issues before submissions</li><li>Maintain accurate records inside Salesforce</li><li>Run status reports and provide regular updates</li><li>Keep the quoting process moving efficiently</li></ul>
2026-10-01T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support daily operations for a busy team. This contract opportunity is ideal for someone with construction industry experience who can keep schedules, travel, and administrative workflows running efficiently. The role offers a long-term assignment of 2.5 years with the possibility of transitioning into a permanent position based on performance and business needs. Responsibilities: • Coordinate calendars, arrange meetings, and manage scheduling priorities to keep team activities on track. • Organize domestic and international travel, including transportation, lodging, and itinerary planning. • Enter payroll-related information accurately and maintain up-to-date records within required timeframes. • Prepare, format, and organize documents, reports, presentations, and filing systems for internal use. • Monitor office supply levels and place orders to ensure the team has the materials needed for daily operations. • Respond to inbound calls and route messages or requests to the appropriate team members in a thorough manner. • Provide broad administrative support for ongoing assignments and assist with special projects as business needs evolve.
2026-10-16T00:00:00Z

General Office Clerk

Des Plaines, IL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-focused Data Entry to support a Financial Services team in Des Plaines, Illinois. The person in this role will handle document processing, scanning, and electronic record organization, with a strong emphasis on accuracy, patience, and comfort using computer-based systems. Responsibilities:• Scan incoming paper documents and convert them into organized electronic records for processing and storage.• Index files accurately by matching correspondence and application materials to the correct policy records and insured parties.• Enter and maintain document information in internal systems while ensuring records are complete and easy to retrieve.• Create policy-related entries for qualifying paper applications submitted through designated agent channels.• Review documents for completeness and proper classification before uploading or attaching them to digital files.• Support ongoing record management efforts by organizing, tracking, and updating large volumes of administrative documentation.• Use standard office software and internal platforms to manage file handling tasks with consistency and attention to detail.• Assist with related clerical duties that help the team meet project timelines and maintain document quality standards.
2026-10-08T00:00:00Z

Legal Assistant (Multiple Openings)

Milwaukee, WI
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Robert Half is partnering with a highly respected, full-service national law firm in Milwaukee, Wisconsin who is seeking to hire multiple Legal Assistants to join its growing team. This is an excellent opportunity to work with a collaborative group of attorneys while enjoying a strong culture, competitive compensation, and outstanding benefits. The ideal candidate will have experience in any of the following areas: litigation, corporate/business law, estate planning, or real estate. Responsibilities:<ul><li>Provide comprehensive administrative support to attorneys, including document preparation, formatting, proofreading, and correspondence management</li><li>Coordinate attorney calendars, meetings, depositions, appointments, and deadlines</li><li>Prepare, organize, and maintain electronic and physical case files</li><li>Assist with court filings and document management</li><li>Manage client communications with professionalism, discretion, and responsiveness</li><li>Support billing processes, time entry, expense tracking, and invoice review</li><li>Work closely with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service</li><li>Ensure compliance with firm policies, confidentiality requirements, and legal procedures</li><li>Monitor deadlines and assist with workload prioritization across multiple matters</li></ul>Compensation & Benefits<ul><li>Base salary: $60,000 - $80,000</li><li>Annual discretionary bonus</li><li>Flexible hybrid work schedule: 1-day per week work-from-home, after initial training period</li><li>Benefits: Medical, dental, and vision insurance, Life insurance, long- and short‑term disability coverage, 401(k) with profit sharing, Flexible Spending Accounts and Health Savings Accounts, Critical illness, accident, and hospital confinement coverage, generous PTO and wellness programming, including wellness reimbursement, plus more!</li></ul> How to Apply:For immediate consideration, please email your resume directly to Justin Rambert - VP, Recruiting Manager - Permanent Placement at justin . rambert @ robert half com
2026-10-15T00:00:00Z

Receptionist

Oconomowoc, WI
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a personable and organized Receptionist to support daily front office operations in Wisconsin. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and helping staff and visitors navigate the workplace efficiently. The role plays an important part in keeping shared spaces orderly, communications flowing, and office services running smoothly. Responsibilities: • Welcome guests at the front entrance, identify the purpose of their visit, and connect them with the appropriate team members in a courteous and friendly manner. • Maintain the reception area and shared breakroom by completing light upkeep tasks, restocking essentials, and helping ensure common spaces remain neat throughout the day. • Manage office and kitchen supply levels by placing orders, tracking inventory, and coordinating with vendors so staff have the materials they need. • Provide clerical assistance across the office, including document preparation, filing, scanning, copying, and data entry to support day-to-day business activities. • Sort, distribute, and process incoming and outgoing mail, packages, and time-sensitive correspondence while helping coordinate shipping and delivery needs. • Support interoffice mail activity and postage operations, including pickups, drop-offs, monitoring postage usage, and arranging service when equipment requires attention. • Assist with meeting and office logistics by reserving spaces, preparing conference room signage, organizing basic materials, and helping with special projects when needed. • Monitor copiers and printers by replenishing paper and supplies, resolving minor issues when possible, and escalating repair needs to internal support or service providers. • Carry out responsibilities with care, teamwork, sound judgment, and respect for workplace safety, confidentiality, and established organizational policies.
2026-10-16T00:00:00Z

Paralegal

Schaumburg, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Paralegal to support a busy legal team in Schaumburg, Illinois. This Contract position is ideal for someone with at least 3 years of experience who is comfortable handling a broad range of legal matters in a fast-paced services environment. The role offers exposure to litigation, transactional work, corporate matters, and commercial real estate, making it a strong fit for a versatile legal team member who enjoys variety in their day-to-day responsibilities. Responsibilities: • Provide comprehensive paralegal assistance across active legal matters, helping attorneys manage deadlines, files, and case-related documentation. • Prepare, organize, and revise legal documents for litigation, corporate, transactional, and commercial real estate matters. • Draft discovery materials and support the preparation of responses and document production for ongoing cases. • Compose correspondence for clients, opposing counsel, courts, and other stakeholders as needed. • Handle electronic court filings accurately and ensure submissions meet applicable procedural requirements. • Assist with matters involving business disputes and multi-family real estate transactions, maintaining organized records throughout each stage. • Track billable time and legal activity using case management and billing platforms, including LEAP, and contribute to adoption of tools such as Smokeball when needed. The pay range for this position is 25 to 30. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-10-15T00:00:00Z

Paralegal

Pleasant Prairie, WI
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
Robert Half is partnering with a well-established and growing corporate organization seeking an experienced Litigation Paralegal to join its in-house legal team. This is an excellent opportunity for a detail-oriented legal professional who enjoys managing litigation matters, collaborating with business stakeholders, and supporting a dynamic legal department. The organization offers long-term stability, career growth opportunities, and a collaborative work environment. Key Responsibilities<ul><li>Manage a variety of litigation and pre-litigation matters, including maintaining case files, tracking deadlines, and ensuring timely progression of legal matters.</li><li>Support the intake and management of new claims by gathering information, assisting with investigations, and preparing reports for insurance carriers.</li><li>Coordinate responses to subpoenas, document requests, and other legal inquiries.</li><li>Assist with document collection, organization, and production for litigation matters.</li><li>Maintain communication with outside counsel, insurers, vendors, and other third-party partners.</li><li>Monitor legal deadlines and ensure compliance with court and regulatory requirements.</li><li>Support the legal team with case management, reporting, and administrative functions as needed.</li></ul>
2026-09-21T00:00:00Z

13 results for Administrative Assistant in Racine, WI