9 results for Administrative Assistant in Racine, WI

Administrative Assistant

Brookfield, WI
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-03-25T00:00:00Z

Administrative Assistant

Elm Grove, WI
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization. Responsibilities: • Collaborate closely with account executives to provide comprehensive support for agency clients. • Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently. • Address client inquiries and provide exceptional customer service. • Maintain and update client records in the agency management system, including underwriting, billing, and claims data. • Handle claims submissions to insurance carriers promptly and accurately. • Prepare detailed insurance proposals and summaries for client presentations. • Gain cross-functional knowledge by training on additional product lines within the agency. • Offer general administrative support to various departments as required. • Manage multiple tasks effectively while adhering to deadlines. • Contribute to a team-oriented work environment with strong communication and collaboration skills.
2026-03-27T00:00:00Z

Executive Assistant

Lake Forest, IL
onsite
Contract / Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to our organization and executive team in Lake Forest, Illinois. This Contract-to-Permanent position involves managing schedules, coordinating meetings, and facilitating communication within the company. The ideal candidate will excel in multitasking and have a proactive approach to problem-solving. Responsibilities: • Manage and maintain executive calendars, ensuring schedules are organized and conflicts are minimized. • Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation. • Facilitate the planning and execution of executive meetings, ensuring all materials and agendas are prepared in advance. • Serve as the primary point of contact for employee inquiries, providing timely and accurate responses. • Assist with drafting and distributing meeting notices and other important communications. • Handle incoming inquiries and correspondence, ensuring they are addressed or redirected appropriately. • Support organizational tasks and administrative functions to enhance operational efficiency. • Maintain discretion and confidentiality when handling sensitive information. • Collaborate with team members to ensure seamless communication and workflow. • Monitor and prioritize tasks to meet deadlines effectively.
2026-03-24T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-03-06T00:00:00Z

Legal Assistant

Milwaukee, WI
onsite
Permanent
55000 - 70000 USD / Yearly
Robert Half is partnering with a reputable firm in Madison, Wisconsin, to find a Litigation Legal Assistant to support a busy team of attorneys. This is an excellent opportunity for a candidate who thrives in a fast-paced environment, enjoys working collaboratively, and is committed to delivering high-quality administrative and legal support. Key Responsibilities<ul><li>Prepare, format, and file legal documents, correspondence, and related materials to support attorneys effectively.</li><li>Communicate professionally with clients while maintaining strict confidentiality and a high standard of service.</li><li>Coordinate and manage attorney schedules, meetings, depositions, and deadlines to ensure compliance with court requirements.</li><li>Organize and maintain both electronic and physical filing systems, ensuring case files are accurate and easily accessible.</li><li>Assist with billing, timekeeping, and expense tracking, reviewing entries for accuracy and completeness.</li><li>Monitor workload distribution and provide consistent administrative support across attorneys and practice groups.</li><li>Collaborate with attorneys, paralegals, and staff to support a smooth, efficient workflow.</li><li>Uphold firm policies, confidentiality standards, and compliance requirements in all work performed.</li></ul>
2026-03-13T00:00:00Z

Mailroom Assistant

Milwaukee, WI
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a dependable and detail-oriented Mailroom Assistant to join our team in Milwaukee, Wisconsin. In this Contract to long-term position, you will play a crucial role in managing the daily operations of the mailroom, ensuring timely distribution and accurate handling of mail and packages. This is a fantastic opportunity for a candidate seeking long-term employment in a supportive and fast-paced work environment. Responsibilities: • Sort, organize, and distribute incoming mail, packages, and deliveries to the appropriate departments. • Prepare outgoing mail and shipments, ensuring proper labeling, packaging, and compliance with shipping guidelines. • Maintain accurate records of all incoming and outgoing items using tracking systems and logs. • Inspect deliveries for damage, verify contents, and address discrepancies or report issues as necessary. • Collaborate with internal teams and external vendors to manage shipment statuses and special handling requirements. • Assist with managing inventory by tracking supplies and ordering materials when needed. • Ensure the mailroom remains clean, organized, and well-stocked with necessary supplies. • Provide support for administrative tasks and general mailroom duties as required. • Operate equipment such as postage meters and package scanners efficiently and safely.
2026-03-26T00:00:00Z

Program Assistant

Milwaukee, WI
onsite
Temporary
18 - 18 USD / Hourly
We are looking for a detail-oriented Program Assistant to join our team in Milwaukee, Wisconsin. This contract position involves providing administrative support to the Assertive Community Treatment team, ensuring smooth daily operations and maintaining a welcoming front desk environment. The role requires on-site presence Monday through Friday, with potential for extension beyond the initial one-month term. Responsibilities: • Serve as the primary point of contact at the front desk, creating a courteous and welcoming environment. • Perform a variety of clerical and administrative tasks, including managing schedules and maintaining records. • Utilize the Electronic Health Record system with precision, ensuring accurate data entry and adherence to departmental procedures. • Coordinate office functions such as organizing files, tracking documentation, and supporting team communications. • Provide assistance with onboarding processes and document submissions, ensuring compliance with organizational standards. • Handle routine correspondence and communication, both verbal and written, with a high standard of conduct. • Support mental health service operations through administrative tasks tailored to the needs of the Behavioral Health Services team. • Maintain attention to detail in all aspects of data entry and recordkeeping. • Collaborate with team members to solve administrative challenges and adapt to evolving priorities. • Ensure office supplies and resources are adequately stocked and managed.
2026-03-27T00:00:00Z

Receptionist

Waukesha, WI
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for a proactive and organized Receptionist to join our team in Waukesha, Wisconsin. This is a Contract-to-permanent position, offering an excellent opportunity to grow within a dynamic office environment. The ideal candidate will serve as the first point of contact for visitors and callers while providing essential administrative support to ensure smooth daily operations. Responsibilities: • Perform a variety of clerical tasks, including data entry, document preparation, scanning, and filing. • Act as the primary contact for customers and vendors, delivering exceptional service and directing inquiries to the appropriate team members. • Use Microsoft Office applications such as Word, Excel, and Outlook to manage communications and maintain organized records. • Monitor office supply levels, including printer inventory, and coordinate restocking to avoid disruptions. • Answer and manage calls on a multi-line phone system, ensuring prompt and detail-oriented communication. • Maintain physical and digital filing systems to ensure efficient access to records. • Support additional administrative tasks assigned by management to meet business needs.
2026-03-27T00:00:00Z

Paralegal

Milwaukee, WI
onsite
Permanent
75000 - 90000 USD / Yearly
Robert Half is looking for a Litigation Paralegal to join a reputable law firm in Milwaukee, Wisconsin. In this role, you will provide critical support to attorneys throughout all stages of litigation, including case preparation, trial execution, and post-trial activities. This position also involves managing the full eDiscovery lifecycle, ensuring best practices are applied to the identification, preservation, review, and production of electronically stored information. Responsibilities:<ul><li>Prepare and organize legal documents such as briefs, subpoenas, witness disclosures, and exhibits under attorney supervision.</li><li>Support attorneys in managing discovery processes, court filings, and litigation-related tasks.</li><li>Oversee electronic document databases and eDiscovery platforms to ensure data accuracy and accessibility.</li><li>Develop and maintain consistent eDiscovery workflows, documentation, and best practices.</li><li>Collaborate with vendors for litigation and eDiscovery services, including forensic investigations and trial support.</li><li>Stay updated on advancements in eDiscovery technology and litigation trends, particularly in Artificial Intelligence.</li><li>Assist in trial preparation and presentation, ensuring all materials and exhibits are ready and accessible.</li><li>Manage case-related deadlines and schedules to ensure timely and efficient completion of litigation tasks.</li><li>Coordinate with internal teams and external clients to facilitate smooth case management and communication.</li><li>Contribute to post-trial documentation and follow-up activities as needed.</li></ul>
2026-03-18T00:00:00Z