26 results for Office Administrative Assistant in Quincy, MA

Administrative Assistant

Somerville, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Somerville, Massachusetts. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks and maintain excellent communication with clients and colleagues. If you thrive in a fast-paced environment and are passionate about delivering exceptional service, we encourage you to apply. Responsibilities: • Manage incoming calls professionally, addressing inquiries and directing them to the appropriate team members. • Perform accurate data entry tasks to maintain and update records and databases. • Coordinate office activities and ensure the availability of necessary supplies and materials. • Provide receptionist support by greeting visitors and ensuring they are directed appropriately. • Assist with scheduling meetings, preparing documents, and organizing files. • Support various administrative tasks to maintain a productive work environment. • Collaborate with team members to ensure effective communication and workflow. • Handle correspondence and distribute important information to relevant parties. • Maintain confidentiality and ensure sensitive information is handled with care.
2026-04-01T00:00:00Z

Administrative Assistant

Wakefield, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Wakefield, Massachusetts. In this long-term contract position, you will play a key role in ensuring smooth day-to-day operations by providing comprehensive administrative support. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to apply. Responsibilities:• Perform data entry tasks with precision to maintain up-to-date and accurate records.• Assist with general office management duties, including organizing supplies and maintaining a clean workspace.• Prepare and process documents, reports, and correspondence as needed.• Schedule and coordinate meetings, appointments, and events.• Maintain confidentiality while handling sensitive information and documentation.• Support team members with administrative tasks to ensure seamless workflow.• Monitor and respond to emails promptly, ensuring all communications are addressed efficiently.
2026-03-27T00:00:00Z

Administrative Assistant

Dedham, MA
onsite
Temporary
18 - 20.5 USD / Hourly
Robert Half's client in Dedham is looking for a part time Administrative Assistant. Responsibilities include:- Phone correspondents- MS office experience (mail merge, sorting and filtering spreadsheets)- Handling mail- Data entry/filing- Ordering supplies- Other basic admin tasks Duration: Start date, 3/30 (3 months long)Hours: M T W 9-4:30Pay: 18+
2026-04-01T00:00:00Z

Administrative Assistant

Warwick, RI
onsite
Permanent
60000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly. Responsibilities:• Answer and direct incoming phone calls with efficiency and courtesy.• Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.• Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.• Assist with tax return processing by scanning, uploading, and assembling client packages.• Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.• Track and oversee the status of electronically filed tax returns.• Organize and maintain filing systems, ensuring documents are properly stored and accessible.• Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.
2026-03-03T00:00:00Z

Administrative Assistant

Topsfield, MA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Topsfield, Massachusetts. In this long-term contract position, you will play a pivotal role in providing organizational and administrative support to ensure smooth operations. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently. Responsibilities: • Coordinate and prepare meeting agendas in collaboration with relevant stakeholders. • Set up and manage Zoom meetings, ensuring smooth virtual sessions. • Record and maintain accurate meeting minutes for future reference. • Provide general administrative support, including answering inbound calls and managing correspondence. • Organize and maintain records, ensuring data is accurate and up-to-date. • Assist in scheduling and coordinating meetings with internal and external participants. • Perform data entry tasks with a high level of accuracy. • Support office operations by ensuring all administrative tasks are completed promptly. • Communicate effectively with team members, clients, and external stakeholders to facilitate seamless operations.
2026-03-25T00:00:00Z

Administrative Assistant

Ipswich, MA
onsite
Temporary
20 - 23 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Ipswich, Massachusetts part-time. In this contract role, you will play a vital part in supporting daily office operations, ensuring smooth communication, and maintaining accurate records. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to administrative tasks. Responsibilities:• Manage incoming calls by answering, directing, and responding to inquiries with attention to detail.• Perform data entry tasks with accuracy to maintain up-to-date and organized records.• Support general administrative office duties, including filing, scheduling, and handling correspondence.• Act as the first point of contact for visitors, ensuring a welcoming and attentive environment.• Assist with the preparation of reports, presentations, and other documents as needed.• Coordinate and schedule meetings, appointments, and travel arrangements.• Monitor and order office supplies to maintain inventory levels.• Collaborate with team members to ensure efficient workflow and communication.• Handle sensitive information with confidentiality and discretion.• Provide additional administrative support to departments as required.
2026-04-01T00:00:00Z

Administrative Assistant

Salem, MA
onsite
Temporary
21 - 24.5 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Salem, Massachusetts. In this role, you will play a vital part in maintaining the efficiency of day-to-day operations, ensuring smooth coordination and support for various administrative tasks. This position offers flexibility with both onsite and hybrid work arrangements, depending on the needs of the business. Responsibilities: • Coordinate and schedule clinical sessions, safe labs, and related activities, ensuring all participants are informed and prepared. • Assist in organizing and proctoring exams, including securing room assignments and monitoring testing environments. • Input and maintain schedules and important dates in organizational systems, keeping all records accurate and up to date. • Attend meetings, take minutes, and translate actionable items into tasks to support team objectives. • Manage office supplies by ordering and restocking as needed to ensure smooth operations. • Provide timely reminders to students and staff about deadlines, class requirements, and other critical information. • Support the team by handling clerical tasks and easing workload pressures through project-based assistance. • Administer books and materials to students and faculty, ensuring proper distribution. • Handle data entry tasks and maintain organized records across management systems. • Serve as a point of contact for inquiries, answering inbound calls and addressing administrative concerns.
2026-04-01T00:00:00Z

Executive Assistant

Dorchester, MA
onsite
Temporary
31.6635 - 36.663 USD / Hourly
We are looking for an experienced Executive Assistant with exceptional organizational and communication skills to support senior leadership in a dynamic government setting. This Contract position is based in Dorchester, Massachusetts, and requires a detail-oriented individual who thrives in a fast-paced environment, managing complex schedules and coordinating high-level arrangements effectively. The ideal candidate will bring over seven years of expertise in executive support. Responsibilities: • Manage and maintain executive calendars, ensuring all appointments and meetings are scheduled efficiently. • Arrange and coordinate detailed travel plans, including flights, accommodations, and transportation. • Organize and prepare materials for executive meetings, ensuring all necessary documents and agendas are ready. • Serve as the main point of contact for scheduling and logistical inquiries. • Handle confidential information with discretion and a high level of integrity. • Monitor and prioritize incoming requests to ensure timely responses and actions. • Coordinate with internal and external stakeholders to facilitate seamless communication and collaboration. • Provide administrative support for special projects as assigned, ensuring deadlines are met. • Resolve scheduling conflicts proactively and adjust plans as needed. • Track and manage expenses related to travel and meetings, ensuring accuracy in reporting.
2026-04-01T00:00:00Z

Executive Assistant

Boston, MA
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach. Responsibilities: • Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently. • Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics. • Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation. • Plan and execute logistics for board meetings, including preparation of materials and management of schedules. • Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors. • Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events. • Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions. • Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards. • Collaborate with team members to uphold a culture of excellence and high standards. • Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
2026-03-18T00:00:00Z

Administrative Assistant/Mail Clerk

Boston, MA
onsite
Permanent
40000 - 43000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant/Mail Clerk to join our team in Boston, Massachusetts. In this role, you will manage essential administrative tasks and ensure the smooth handling of incoming and outgoing mail. The ideal candidate is proactive, personable, and committed to maintaining efficiency in a dynamic work environment. Responsibilities: • Organize and distribute incoming mail promptly to ensure accurate delivery. • Assist in managing the mail center operations, including sorting and processing outgoing mail. • Perform general administrative tasks such as scheduling, document preparation, and data entry. • Maintain accurate records and logs related to mail distribution and administrative activities. • Collaborate with team members to support operational needs and achieve department goals. • Handle inquiries and communicate effectively with internal and external stakeholders. • Ensure compliance with organizational policies and procedures in all administrative functions. • Monitor inventory levels for mailroom supplies and place orders as needed. • Support additional administrative projects as assigned to enhance workflow efficiency.
2026-03-26T00:00:00Z

General Office Clerk

Needham, MA
onsite
Temporary
16 - 18 USD / Hourly
Robert Half's client in Wellesley MA is looking for a part-time Office Assistant to help their team on an ongoing basis! Responsibilities include:- Email/Phone correspondence- Greeting visitors- Direct foot traffic- Sorting mailings- Event support- Restocking refreshments- Other duties as assigned Start Date: Asap!Duration: ~6 months (could extend)Hours: 10 hrs per week (flexible) Work type: On-sitePay Rate: $17-$18 **If interested, APPLY now!
2026-03-30T00:00:00Z

Office Manager

Boston, MA
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the office runs smoothly. Based in Boston, Massachusetts, this contract position requires a detail-oriented individual with strong organizational and multitasking skills. The ideal candidate will excel in managing office supplies, handling accounts payable, and performing receptionist duties. Responsibilities: • Oversee daily administrative functions to maintain an organized and efficient office environment. • Manage inventory and ensure timely ordering and replenishment of office supplies. • Process accounts payable transactions with accuracy and attention to detail. • Greet visitors and handle receptionist duties, including managing incoming calls and correspondence. • Coordinate office maintenance and liaise with vendors for necessary services. • Support team members with administrative tasks and ensure compliance with company policies. • Maintain accurate records and documentation for office expenses and supplies. • Monitor and improve office procedures to enhance productivity and workflow. • Assist in scheduling meetings and coordinating calendars for team members. • Handle other administrative duties as assigned to support overall office operations.
2026-04-01T00:00:00Z

Administrative Assistant (Part-Time MWF)

Boston, MA
onsite
Temporary
20 - 25 USD / Hourly
We are seeking a highly organized and detail‑oriented Part-Time Administrative Assistant (M/W/F) overseeing multiple projects. Key Responsibilities<ul><li>Provide administrative support to project managers and teams across several active projects</li><li>Manage documentation related to contracts, insurance, and vendor onboarding</li><li>Collect and track W9s, certificates of insurance, and other compliance materials</li><li>Maintain organized digital records and follow up with external partners as needed</li><li>Assist with tracking and updating project-related items including:</li><li>Expense reports</li><li>Maintain files and workflow</li><li>Support day‑to‑day office operations</li></ul>
2026-03-18T00:00:00Z

Office Service Associate

Canton, MA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a Mailroom Clerk to join this office in Canton, MA. This coverage will be on call/as needed. Responsibilities:• Handle incoming and outgoing mail, ensuring timely and accurate delivery.• Maintain organization and efficiency in the mailroom.• Coordinate with team members to manage mail distribution schedules.• Track and record mail-related activities as required.• Communicate effectively with clients or team members regarding mail inquiries.• Ensure compliance with company policies and procedures in mail services.• Provide support during peak times or special projects related to mail services.
2026-03-19T00:00:00Z

Accounting Assistant

Mansfield, MA
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Mansfield, Massachusetts. In this Contract to permanent position, you will support the Accounts Payable function and contribute to various administrative and accounting tasks. If you have a strong background in financial operations and enjoy working in a collaborative environment, this role is an excellent opportunity to advance your career. Responsibilities: • Answer and manage incoming calls with professionalism and efficiency. • Welcome guests warmly and ensure they are assisted in a friendly and hospitable manner. • Organize and distribute incoming mail and packages appropriately. • Enter accounts payable data accurately into the system to support financial operations. • Assist the Accounting Department with general tasks, including invoice coding and account reconciliation. • Perform check runs and handle Automated Clearing House (ACH) payment processes. • Utilize Dynamics GP and excel tools, including pivot tables, to enhance operational efficiency. • Execute additional clerical responsibilities related to accounting as needed.
2026-03-31T00:00:00Z

Accounting Assistant

Andover, MA
onsite
Contract / Temporary to Hire
25 - 35 USD / Hourly
We are looking for an Accounting Assistant to join our team in Andover, Massachusetts. This Contract to permanent position is ideal for someone with a passion for maintaining precise financial records and streamlining accounting processes. The role offers the opportunity to work with a dynamic team, utilizing tools such as Salesforce and Excel to support essential financial operations. Responsibilities: • Perform accurate data entry to ensure the integrity of financial records and systems. • Utilize Salesforce to manage and update financial and client-related information. • Process invoices and oversee billing activities with precision and timeliness. • Assist in reconciling accounts to maintain financial accuracy and compliance. • Provide support for accounts payable operations, ensuring timely payments and resolving discrepancies. • Maintain organized and detailed records to support audits and reporting needs. • Collaborate with the accounting team to enhance processes and improve system efficiency. • Use Microsoft Excel to analyze financial data and generate reports. • Ensure adherence to company policies and accounting standards in all tasks.
2026-03-31T00:00:00Z

Operations Assistant

Boston, MA
onsite
Permanent
70000 - 75000 USD / Yearly
I’m currently partnering on an exciting opportunity for an Operations Associate to join a well-established and growing investment advisory firm. This role supports a team serving high-net-worth individuals, families, and institutional clients, with strong visibility to senior leadership and meaningful exposure across operations.What You’ll Be Doing:<ul><li>Preparing and submitting client account paperwork to custodians and ensuring timely completion</li><li>Maintaining and updating client records within CRM and portfolio management systems</li><li>Handling account maintenance requests, terminations, and special servicing needs</li><li>Assisting with alternative investment documentation (subscriptions, capital calls, redemptions)</li><li>Reviewing custodian alerts and resolving inquiries within defined service standards</li><li>Collaborating with internal teams to enhance processes, policies, and operational workflows</li><li>Supporting general office and administrative functions as needed</li></ul>
2026-03-27T00:00:00Z

Legal Assistant

Weymouth, MA
onsite
Permanent
50000 - 80000 USD / Yearly
We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment. Responsibilities:• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.• Prepare and organize documentation related to trusts and estates cases.• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.• Support day-to-day administrative tasks to optimize office efficiency.• Assist in filing and organizing legal documents to ensure proper record-keeping.• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.• Monitor and maintain office supplies and equipment as needed.• Uphold confidentiality and professionalism in all interactions.
2026-03-25T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent
60000 - 75000 USD / Yearly
We are looking for an experienced Legal Assistant to join a dynamic law firm in Boston, Massachusetts. In this role, you will provide essential support to attorneys through legal research, document management, and coordination of case timelines. If you have a strong background in civil litigation and excellent organizational skills, we encourage you to apply. Responsibilities: • Conduct thorough legal research to support case preparations and ongoing litigation. • Manage and review legal documents, ensuring accuracy and compliance with court requirements. • Coordinate schedules and maintain calendars to ensure timely court filings and meetings. • Assist in drafting and filing court documents, including e-filing procedures. • Collaborate with attorneys to gather information and prepare for interviews. • Monitor and track deadlines for municipal cases and ensure timely submission of required documentation. • Provide administrative support, including managing correspondence and maintaining case files. • Communicate effectively with court personnel and other legal professionals to facilitate case progress. • Organize and maintain case timelines to ensure seamless case management. • Ensure adherence to legal procedures and standards within all assigned tasks.
2026-03-04T00:00:00Z

Legal Assistant

North Attleboro, MA
onsite
Temporary
16.7865 - 20 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join our team on a contract basis in North Attleborough, Massachusetts. This role is ideal for someone with experience in estate planning, asset protection, and trademark matters, as well as a strong ability to manage client interactions and administrative tasks. If you thrive in a dynamic legal environment and possess exceptional organizational skills, we encourage you to apply. Responsibilities: • Provide comprehensive support in estate planning and asset protection matters, ensuring accuracy and efficiency. • Assist with trademark-related legal tasks, including documentation and research. • Manage front desk responsibilities, including client intake and scheduling appointments. • Coordinate court filings and ensure compliance with deadlines and legal procedures. • Perform e-filing tasks for civil litigation cases and maintain detailed records. • Oversee calendar management for attorneys, ensuring timely coordination of meetings and court appearances. • Maintain organized and up-to-date legal files, both physical and digital. • Communicate effectively with clients and team members to address inquiries and provide updates. • Support the team in administrative duties, including document preparation and filing. • Ensure confidentiality and professionalism in handling sensitive legal information.
2026-04-01T00:00:00Z

Legal Assistant

Needham, MA
onsite
Temporary
23 - 27 USD / Hourly
We are looking for an experienced Legal Assistant to join a fast-paced law firm in Needham, Massachusetts. This is a contract position, perfect for professionals who thrive on organization, precision, and supporting attorneys with day-to-day legal and administrative tasks. The ideal candidate will bring prior law firm experience and a proactive approach to managing responsibilities effectively. Responsibilities: • Coordinate and maintain the attorney's calendar, including scheduling appointments, court dates, and meetings. • Organize and prepare conference rooms or Zoom meetings for client discussions and case-related activities. • Retrieve, organize, and manage case files and important legal documents as needed. • Draft, proofread, and send routine correspondence and legal communications on behalf of the attorney. • Update and maintain legal files and records within the firm’s document management systems. • Handle court filings and e-filing processes to ensure timely submissions. • Provide general administrative support to maintain seamless daily operations. • Monitor deadlines and ensure all tasks are completed accurately and on schedule.
2026-03-31T00:00:00Z

Legal Assistant

Boston, MA
onsite
Temporary
23.75 - 30 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a key part in supporting litigation efforts by managing important documentation, coordinating filings, and ensuring timely case preparation. This position offers an excellent opportunity to contribute to a dynamic legal team and gain valuable experience in civil litigation. Responsibilities: • Assist with preparing and organizing legal documents for use in litigation cases. • Manage e-filings in state and federal courts, ensuring accuracy and timeliness. • Coordinate discovery processes, including document production, subpoenas, and deposition preparation. • Maintain and update case calendars, deadlines, and docket entries to ensure effective case management. • Organize case files and provide support in trial preparation, including creating exhibits and trial materials.
2026-03-17T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent
85000 - 100000 USD / Yearly
Our client, a full-service law firm, is seeking a Legal Assistant to join their Trusts & Estates practice group in Boston, MA. In this role, you will provide critical administrative and document support to attorneys and paralegals specializing in estate planning, probate, and estate administration. Location: Boston, MA Schedule: Hybrid (4 days in, 1 day remote)Salary: $85,000 - $100,000 (DOE) + bonuses + amazing benefits! Responsibilities:<ul><li>Prepare, assemble, and organize estate planning document binders (both physical and electronic)</li><li>Format, proofread, and finalize estate planning documents (e.g., wills, trusts, powers of attorney, health care directives)</li><li>Maintain and organize client files within the firm’s document management system</li><li>Upload, save, and properly profile documents according to firm protocols</li><li>Assist with client intake, scheduling, and follow-up communications</li><li>Coordinate document execution appointments and prepare signature packets</li><li>Scan, copy, and electronically file documents</li><li>Maintain templates and update standard forms as needed</li><li>Manage calendars, deadlines, and task lists for attorneys</li><li>Provide general administrative support to the Trusts & Estates team</li></ul>
2026-03-06T00:00:00Z

Human Resources (HR) Assistant

Brockton, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Brockton, Massachusetts. This long-term contract position offers an excellent opportunity to support HR operations, with a focus on benefits administration and employee onboarding. The role requires a proactive individual who excels in managing benefit plans, providing clear communication, and ensuring compliance with organizational processes. Responsibilities: • Facilitate the onboarding process for new employees by explaining available health, dental, and life insurance options, as well as voluntary benefits. • Manage the enrollment or waiver process for new hires, including validating required documentation and following up as needed. • Educate employees on benefits-related deductions and assist in calculating initial premium payments. • Coordinate benefit changes resulting from terminations or resignations by analyzing payroll history, calculating coverage cancellation dates, and processing necessary forms. • Process coverage modifications and terminations through the insurance provider's online portal, ensuring accuracy and timeliness. • Monitor employee eligibility for benefits and oversee enrollment applications and submissions via the provider's portal. • Provide administrative support to the HR department, including handling general office tasks as required. • Collaborate with team members to ensure seamless HR operations and compliance with relevant policies. • Utilize HR systems, such as Munis, to track and manage employee benefit data, although prior experience with Munis is not required.
2026-04-01T00:00:00Z

Accounting Clerk

Westborough, MA
remote
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team in Westborough, Massachusetts. This is a long-term contract position ideal for someone who excels in managing financial tasks and has a strong commitment to accuracy and efficiency. The role involves supporting various accounting processes and contributing to special projects as needed. Responsibilities: • Process and manage accounts payable and accounts receivable transactions with precision. • Perform accurate data entry to maintain and update financial records. • Assist in handling a backlog of invoices, ensuring timely and accurate processing. • Utilize QuickBooks to track and manage accounting activities. • Extract and organize financial data for reporting and analysis purposes. • Support special accounting projects as assigned to streamline operations. • Collaborate with team members to resolve discrepancies and improve workflow efficiency. • Maintain confidentiality of sensitive financial information while adhering to company policies. • Provide general administrative support to the accounting department as needed.
2026-03-31T00:00:00Z