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56 results for Receptionist Administrative Assistant in Queens, NY

Receptionist

Yonkers, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to provide front desk support in Yonkers, New York. This role will serve as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is dependable, courteous, and comfortable handling administrative tasks while supporting daily office operations. Responsibilities:• Greet visitors promptly, confirm their destination, and direct them to the appropriate staff member or office.• Manage incoming calls and front desk inquiries with a helpful and organized approach.• Monitor office supply levels and coordinate replenishment orders to keep essential materials available.• Organize calendars by scheduling meetings and appointments while communicating details with employees and clients.• Maintain accurate and current office records through careful data entry and document handling.• Coordinate travel arrangements and lodging needs for employees when requested.• Process incoming and outgoing mail along with other routine business correspondence.• Provide clerical support by filing documents, sending faxes, transcribing information, and assisting with general administrative tasks.
2026-07-21T00:00:00Z

Receptionist

Wallington, NJ
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in a contract-to-permanent capacity near Wood-Ridge, NJ. This position serves as the first point of contact for visitors and callers while supporting daily front desk and administrative operations. The ideal candidate is organized, courteous, and comfortable managing appointments, customer records, and office coordination in a fast-paced service environment. Responsibilities:• Welcome guests and customers with a friendly approach that creates a positive first impression.• Manage a multi-line phone system by answering incoming calls, assessing needs, and routing inquiries to the appropriate team members.• Coordinate service appointments, confirm scheduling details, and work closely with technicians to support efficient daily coverage.• Keep the front office neat and orderly while handling incoming mail, outgoing packages, and routine deliveries.• Enter, review, and maintain accurate customer information within the company’s service management platform.• Provide administrative support through invoice preparation, payment handling, and general clerical assistance.• Partner with the operations team on special assignments and seasonal outreach efforts to support business needs.
2026-07-16T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping the reception area organized. The person in this role will help ensure visitors and callers receive prompt, courteous assistance while supporting general administrative needs. Responsibilities: • Greet visitors and provide a friendly, detail-oriented front desk experience upon arrival. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts. • Handle inbound inquiries efficiently and relay accurate messages when team members are unavailable. • Maintain an orderly reception area and help present a welcoming office environment. • Provide part-time front desk coverage while supporting routine administrative and clerical tasks. • Coordinate visitor check-in procedures and assist with basic office communications as needed.
2026-07-17T00:00:00Z

Receptionist

Newark, NJ
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a welcoming and organized Receptionist to support the Student Affairs Business Office in Newark, New Jersey. This Long-term Contract position will serve as the first point of contact for students, visitors, and staff, helping create a detail-oriented and positive front-office experience. The ideal candidate is comfortable managing a busy reception area, handling incoming calls with courtesy, and providing efficient administrative support using Microsoft Office and Microsoft Teams. Responsibilities: • Welcome students, visitors, and staff at the front desk and ensure each guest is assisted promptly and courteously. • Coordinate check-ins for scheduled meetings and notify executives or office personnel when their guests arrive. • Answer inbound telephone calls, respond to routine inquiries, and transfer calls to the appropriate department or individual. • Provide clear directions and guidance to visitors so they can reach the correct office or contact person. • Maintain an orderly reception area and support smooth day-to-day front office operations. • Assist with basic administrative tasks such as scheduling support, message taking, and document handling. • Use Microsoft Office 365 and Microsoft Teams to support communication, recordkeeping, and general office needs.
2026-07-14T00:00:00Z

Receptionist

Stamford, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a welcoming and dependable Receptionist to support daily front-desk operations in Stamford, Connecticut. This Long-term Contract position is ideal for someone who enjoys creating a positive first impression, assisting visitors, and keeping communication flowing smoothly throughout the office. The person in this role will provide attentive service to clients arriving for practice or coaching sessions while offering general administrative support to both clients and coaches. Responsibilities: • Welcome visitors upon arrival, provide direction, and ensure a courteous and friendly front-desk experience. • Assist clients checking in for practice sessions or coaching appointments and help address routine questions or needs. • Manage incoming calls through a multi-line phone system, route messages accurately, and connect callers to the appropriate contacts. • Maintain an organized reception area that reflects an inviting environment for guests and staff. • Provide day-to-day administrative support for coaches and clients to help office activities run efficiently. • Monitor visitor flow and coordinate front-desk communication to support smooth scheduling and arrival processes.
2026-07-21T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, helping visitors and staff, and keeping daily office tasks organized. The role includes reception coverage, light kitchen upkeep, mail handling, and general front office support during standard business hours. Responsibilities: • Welcome guests courteously, manage front desk traffic, and provide helpful guidance for routine office inquiries. • Answer and direct incoming calls through a multi-line phone system with accuracy and a courteous demeanor. • Maintain daily reception desk coverage from 8:00 AM to 5:00 PM and ensure the front office remains organized and presentable. • Sort and distribute incoming mail and assist with outgoing deliveries as needed. • Prepare coffee service for the office, clean the coffee machine, and handle related kitchen tasks at the end of the day. • Lift and refill a larger coffee container when needed to keep beverage service available for staff and visitors. • Support badge-related requests and assist with visitor access procedures in alignment with office protocols. • Uphold a business-appropriate appearance and represent the office effectively at all times.
2026-07-21T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
Location: New York, NY (On-Site)Pay: $23–25/hourDuration: 3-Month Contract (Potential for Permanent Conversion) Robert Half is seeking a polished and professional Receptionist to join one of our top clients in New York City. This is an excellent opportunity for someone who enjoys being the face of the office, delivering exceptional customer service, and supporting daily office operations in a fast-paced corporate environment. There is potential for this role to convert to a permanent position based on performance and business needs. What You'll Do<ul><li>Greet visitors and create a welcoming, professional first impression.</li><li>Answer and transfer incoming calls using a multi-line phone system.</li><li>Accept deliveries, sort and distribute incoming mail, and maintain office phone directories.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Assist with administrative tasks and special projects as assigned.</li><li>Communicate effectively with management and internal teams regarding priorities and deadlines.</li></ul>
2026-07-21T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping the office organized and responsive. The role requires strong communication skills, a detail-oriented approach, and the flexibility to adapt to shifting scheduling needs in a fast-paced corporate environment. Responsibilities: • Welcome clients, guests, and employees with a courteous and detail-oriented presence at the front desk. • Inform internal team members when visitors arrive and coordinate guest handoffs efficiently. • Guide visitors through sign-in procedures, issue visitor identification badges, and escort guests when appropriate. • Respond to routine questions from visitors and staff, providing accurate information and helpful support. • Manage meeting space reservations and help keep conference rooms prepared, orderly, and ready for use. • Monitor and replenish office and conference room supplies to support daily operations without interruption. • Maintain consistent front desk coverage throughout the day, including extended periods stationed at reception. • Handle inbound calls through a multi-line phone system and direct inquiries to the appropriate contacts. • Adjust to seasonal or business-driven schedule changes as needed to support office requirements.
2026-07-17T00:00:00Z

Receptionist

New York, NY
onsite
Temporary to Hire
17.4135 - 22 USD / Hourly
We are looking for a capable and service-focused Receptionist to support a busy corporate office. This contract opportunity is ideal for someone who enjoys creating a strong first impression, managing front-desk operations, and delivering excellent service to employees and visitors alike. The role requires strong communication skills, sound judgment, and the ability to stay composed while handling multiple priorities in a fast-paced onsite environment. Responsibilities: • Welcome employees, clients, and guests with a courteous and attentive approach that reflects the organization’s standards. • Oversee daily front-desk activities and maintain an organized, well-kept reception area at all times. • Manage incoming calls through a multi-line switchboard and direct inquiries to the appropriate contacts efficiently. • Create, update, and track service requests using internal dispatch or ticketing tools to support workplace operations. • Provide directions, visitor support, and general assistance to ensure a smooth onsite experience for all guests and staff. • Coordinate visitor check-in, badge handling, and adherence to site security procedures. • Monitor lobby presentation, ensuring the space remains neat, welcoming, and aligned with workplace expectations. • Assist with incoming deliveries and collaborate with internal teams to support daily office needs. • Begin supporting front-desk operations while equipment provisioning and switchboard access are being completed, as needed.
2026-07-21T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-01T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a real estate and property organization in Brooklyn, New York. This Long-term Contract opportunity is ideal for someone who enjoys creating structure, managing communications, and keeping administrative processes running smoothly. The role requires a detail-oriented approach, strong organizational ability, and confidence handling both front-desk interactions and routine clerical tasks. Responsibilities: • Manage day-to-day administrative activities to help maintain an organized and efficient office environment. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous support to callers and visitors. • Perform accurate data entry and maintain records, documents, and office information in a timely manner. • Coordinate reception coverage by greeting guests, handling basic requests, and ensuring a detail-oriented front-office experience. • Prepare, organize, and distribute routine correspondence, reports, and administrative materials as needed. • Support general office operations by scheduling, filing, tracking information, and assisting with clerical priorities across the team.
2026-07-21T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a real estate and property organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing front-desk coordination, phone communication, and administrative workflows. The role requires strong attention to detail, a service-oriented approach, and the ability to keep records and tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative support tasks to help the office run smoothly and efficiently. • Respond to incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed. • Welcome visitors and handle front-desk activities with a courteous and approachable manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and team needs. • Coordinate general office communications and assist with routine clerical duties across departments. • Monitor administrative processes and help maintain orderly records, schedules, and correspondence.
2026-07-21T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-13T00:00:00Z

Administrative Assistant

Middletown, NJ
onsite
Temporary / Contract
25.5 - 26 USD / Hourly
We are looking for an Administrative Assistant to provide dependable operational support for a long-term contract opportunity in New Jersey. This position will help keep daily office activities running smoothly by managing documentation, coordinating schedules, and assisting with communication across teams. The ideal candidate is organized, attentive to detail, and comfortable handling a variety of administrative tasks while maintaining sound judgment and discretion. Responsibilities: • Manage day-to-day clerical activities such as organizing records, entering information into systems, scanning materials, and maintaining accurate documentation. • Coordinate calendars for team members and leadership, arrange meetings, and confirm appointments to support efficient scheduling. • Create and update business materials including reports, spreadsheets, presentations, and other routine office documents. • Maintain orderly office files, databases, and records so information is accessible, current, and properly stored. • Support travel planning, prepare expense documentation, and help track and replenish office supply inventory. • Assist with meeting coordination by preparing agendas, recording notes, and following up on action items after discussions. • Facilitate internal communication by helping departments share information and stay aligned on administrative needs. • Handle sensitive records and confidential information with care, ensuring appropriate security and sound judgment at all times.
2026-07-20T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
23.75 - 24 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations for a busy real estate and property environment in Bronx, New York. This Long-term Contract position calls for someone who can serve as a dependable point of contact for staff, visitors, and vendors while keeping front-office activity organized and efficient. The ideal candidate is comfortable managing multiple administrative tasks, providing a welcoming experience for guests, and helping the office run smoothly each day. Responsibilities: • Serve as the main front-desk resource for employees, visitors, and external contacts, responding to requests promptly and professionally. • Coordinate meal deliveries and lunch scheduling, including confirming orders and monitoring arrival times. • Oversee conference room usage by arranging bookings, preparing spaces, and supporting meeting logistics. • Manage visitor check-in procedures by recording guest information, maintaining security protocols, and directing guests to the appropriate meeting areas. • Welcome guests upon arrival and provide hospitality support such as offering beverages and ensuring they are settled comfortably. • Prepare outbound shipments by creating FedEx labels, assembling packages, and arranging dispatch as needed. • Sort and distribute incoming mail and deliveries to the appropriate recipients across the office. • Provide administrative support to a large office population, including assisting in-person staff and hybrid team members who request help throughout the day.
2026-07-17T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable detail oriented to support our office operations and contribute to a collaborative, laid-back team culture. Key Responsibilities: Answer and direct phone calls promptly and professionally. Organize and schedule appointments. Plan meetings, coordinate logistics, and take detailed meeting minutes. Write and distribute email, memos, letters, faxes, and forms. Assist in preparing regularly scheduled reports. Develop and maintain a comprehensive filing system. Update and maintain office policies and procedures. Order office supplies, researching new deals and suppliers as needed. Maintain up-to-date contact and vendor lists. Provide general support to visitors and office guests. Liaise with executive office staff and administrative team to handle requests and queries from senior managers. Top 3 Must-Have Qualifications: Property management experience highly preferred. Proven data entry and customer service skills. Prior administrative experience in a detail oriented office environment. Software Skills Required: Proficient with Microsoft Office Suite and Outlook.
2026-07-21T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized and dependable Administrative Assistant to support daily office operations. This is a Contract position suited for someone who is comfortable managing front-desk activities, handling incoming calls, and keeping administrative tasks on track. The ideal candidate brings strong attention to detail, a clear communication style, and the ability to maintain accurate records in a fast-paced office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run efficiently and stay organized. • Receive and direct inbound phone calls courteously, ensuring messages and inquiries are handled promptly. • Welcome visitors and provide front-desk support while maintaining a welcoming and detail-focused office presence. • Enter, update, and maintain data accurately across office records and administrative documents. • Prepare, organize, and file paperwork, correspondence, and other materials needed for daily operations. • Coordinate routine office tasks such as scheduling, document distribution, and general clerical support. • Monitor administrative processes and assist with updates to records or workflows as needed. • Provide responsive support to team members by handling a variety of office-related requests and priorities.
2026-07-17T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-07-17T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-07-20T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to support a contract office relocation project for an established nonprofit organization in Newark, New Jersey. This role is suited for a highly organized, detail-oriented individual who can bring structure to records, materials, and moving logistics while keeping documentation accurate and accessible. The person in this position will help coordinate day-to-day administrative tasks that contribute to an orderly and efficient transition. Success in this assignment will come from strong attention to detail, sound judgment with sensitive information, and the ability to stay productive while managing multiple priorities. Responsibilities: • Organize and maintain legal documents, office records, and other on-site files so materials are easy to locate and track throughout the project. • Develop and update detailed inventories for furniture, equipment, supplies, and records associated with the office move. • Review documents and materials against organizational guidelines to help identify what should be retained, archived, shredded, or discarded. • Prepare files, records, and workplace materials for packing and transport to support a smooth relocation process. • Assist with planning the layout of the new office, including documenting seating assignments and workspace arrangements. • Keep clear and accurate records of project activities, inventories, and relocation-related decisions from start to finish. • Work closely with internal team members to gather information, share updates, and help keep the move organized and on schedule. • Provide general administrative support, including data entry, call handling, and front-office assistance, as needed during the assignment.
2026-07-21T00:00:00Z

Administrative Assistant

Randolph, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Serve as the primary point of contact for vendors, service providers, and insurance brokers</li><li>Coordinate and assist with annual commercial insurance renewals and related documentation</li><li>Maintain Certificates of Insurance (COIs) and other business records</li><li>Order office supplies and oversee facility-related needs</li><li>Answer incoming calls, emails, and correspondence</li><li>Welcome visitors and provide professional front-office support</li><li>Coordinate calendars, meetings, appointments, and travel arrangements</li><li>Provide executive and personal assistant support to the Owner</li><li>Assist with company events, special projects, and operational initiatives</li><li>Maintain organized files, records, and administrative documentation</li><li>Prepare reports, track projects, and support leadership as needed</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-07-15T00:00:00Z

Administrative Assistant

Dover, NJ
onsite
Temporary to Hire
20 - 30 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support day-to-day business operations in Rockaway, New Jersey. This contract position with potential for a permanent role is ideal for someone who enjoys balancing office coordination, scheduling support, and general administrative work in a fast-paced environment. The person in this role will help keep operations running smoothly by managing priorities, handling communication, and assisting with both business and occasional personal support tasks. Responsibilities:• Coordinate annual commercial insurance renewals by working closely with brokers, tracking timelines, and gathering required documentation.• Support daily office operations by maintaining supplies, arranging service needs, and ensuring shared equipment remains functional and available.• Manage calendars, schedule meetings, reserve conference space, and help organize internal gatherings and company events.• Provide front-desk and administrative support, including answering inbound calls, greeting visitors, and responding to routine requests.• Handle data entry, maintain organized records, and prepare administrative documents with accuracy and attention to detail.• Assist leadership with general administrative assignments and occasional personal support tasks as needed.• Follow up on insurance-related items to help ensure timely responses, renewals, and policy administration.• Contribute to an efficient office environment by monitoring administrative workflows and addressing day-to-day support needs.
2026-07-16T00:00:00Z