We are looking for a dedicated Office Manager to join our team in New York, New York, within the hospitality industry. This Contract position requires strong organizational skills and the ability to oversee daily administrative operations seamlessly. The ideal candidate will excel at managing office supplies, handling accounts payable, and providing receptionist support as needed.<br><br>Responsibilities:<br>• Oversee daily administrative tasks and ensure smooth office operations.<br>• Manage inventory and place orders to maintain adequate levels of office supplies.<br>• Monitor and reconcile accounts payable processes with accuracy and efficiency.<br>• Serve as the first point of contact for visitors and manage receptionist duties professionally.<br>• Coordinate office schedules and ensure proper organization of meetings and events.<br>• Maintain records and documentation to support compliance and operational needs.<br>• Identify and implement improvements to streamline office workflows.<br>• Collaborate with team members to ensure effective communication and support.<br>• Handle incoming calls and correspondence, directing them appropriately.<br>• Assist with additional administrative tasks as needed to support the office.
<p>Our client in the Hillside area is hiring an Office Manager to support their team. This role is fully on-site; Monday-Friday with flexible hours of 10-5pm/10-6pm.</p><p><em>Please note: Animals/pets are regularly on-site.</em></p><p><strong>Overview:</strong></p><p> This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounting Responsibilities (Primary Focus)</strong></p><ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul><p><strong>Payroll & HR Responsibilities</strong></p><ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul><p>Benefits: Medical, Dental, Vision, PTO</p><p>This is an excellent opportunity for an experienced office manager with a strong accounting background looking to join a mission-driven environment.</p><p>Benefits are provided and this role is paying between $85-95k base, depending on experience. </p>
<p>We are looking for an organized Office Manager to support day-to-day workplace operations for a legal environment. This 6-month Contract position is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative support across multiple functions. The role requires strong communication, sound judgment, and the ability to keep office services, facilities, and vendor relationships running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Direct daily office activities to maintain an orderly, efficient, and detail-focused workplace environment</p><p>• Provide front desk coverage when needed, including greeting guests and helping manage reception-related needs</p><p>• Prepare meeting spaces for internal and external use, ensuring conference rooms are properly arranged and ready</p><p>• Record visitor activity and help oversee office access procedures in coordination with building protocols</p><p>• Serve as a point of contact for suppliers, property management, security personnel, and other external service providers</p><p>• Monitor inventory levels and place orders for office and kitchen materials to keep essential supplies stocked</p><p>• Help maintain clean, organized shared spaces such as kitchens, break areas, and other common office locations</p><p>• Review incoming messages in shared administrative inboxes and route requests to the appropriate teams or individuals</p><p>• Support new employee setup by coordinating workspace readiness, materials, and other onboarding logistics</p><p>• Arrange catering, assist with office gatherings, manage maintenance requests, and escalate workplace issues when necessary, including handling Certificates of Insurance with training provide</p>
<p>We are looking for an Office Operations Manager to support daily business functions for a property management organization in Bed Minster, New Jersey. This position is ideal for someone who thrives in a hands-on office setting, enjoys keeping operations organized, and can move easily between administrative, vendor, tenant, and compliance-related tasks. <strong>The right candidate will bring real estate or property management experience, strong attention to detail, and the initiative to step in wherever support is needed.</strong></p><p><br></p><p>Responsibilities:</p><p>• Oversee the intake, review, and ongoing tracking of common area maintenance applications and supporting records to ensure files remain current and accurate.</p><p>• Administer tenant-related applications by confirming completeness, following up on outstanding items, and maintaining clear documentation throughout the process.</p><p>• Maintain property, tenant, and vendor information within Yardi, ensuring data is updated consistently and available for reporting and operational use.</p><p>• Coordinate vendor relationships, including onboarding support, document collection, status tracking, and day-to-day communication.</p><p>• Provide administrative assistance to accounting activities by helping organize invoices, support documentation, and related office workflows.</p><p>• Work with municipal offices to help secure permits, approvals, and other required compliance documentation tied to property operations.</p><p>• Develop and maintain organized filing systems and spreadsheets for applications, vendor records, lease-related information, and operational reporting.</p><p>• Offer broad office and operations support in a small-team environment, taking initiative on emerging priorities and special projects as needed.</p>
We are looking for a dedicated Office Assistant to join our team in Woodwise, New York. This long-term contract position offers an excellent opportunity for an organized and proactive individual to contribute to the smooth operation of our office. The ideal candidate will excel in administrative tasks and provide exceptional support to both staff and visitors.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a detail-oriented and welcoming environment.<br>• Scan and organize documents efficiently to maintain accurate records.<br>• Answer inbound phone calls promptly and direct them to the appropriate department or individual.<br>• Perform various clerical tasks, such as filing, data entry, and maintaining office supplies.<br>• Assist in coordinating meetings and scheduling appointments.<br>• Prepare and distribute correspondence, reports, and other office materials as needed.<br>• Ensure the workspace remains organized and conducive to productivity.<br>• Support other administrative functions to ensure seamless daily operations.<br>• Collaborate with team members to address any office-related needs.
We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a Contract position based in New York, New York. This role is ideal for someone who enjoys creating an organized office environment, assisting visitors and callers, and handling essential documentation tasks with accuracy. The successful candidate will contribute to smooth day-to-day workflows by providing responsive clerical support and maintaining clear communication across the office.<br><br>Responsibilities:<br>• Welcome guests and serve as the first point of contact for visitors, ensuring a courteous and well-organized front desk experience.<br>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.<br>• Scan, organize, and maintain paper and digital records to support efficient document access and filing practices.<br>• Perform a range of administrative support tasks such as data entry, filing, copying, and general office coordination.<br>• Keep office materials, forms, and shared areas in order to help maintain a productive workplace.<br>• Assist with routine correspondence and provide day-to-day support to staff as needed.<br>• Monitor incoming documents and ensure records are handled carefully and stored in the proper locations.
<p>We are looking for a dependable Bilingual Spanish Office Assistant to support daily administrative and front-desk operations for a Contract position based in Bronx, New York. This role is ideal for someone who enjoys assisting residents, managing office records, and keeping workflows organized in a fast-paced environment. The successful candidate will bring strong communication skills, bilingual Spanish ability, and a practical understanding of general office software and clerical support.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls and greet visitors professionally, providing accurate information and directing inquiries appropriately.</p><p>• Assist residents with questions related to office services, documents, and routine requests in both English and Spanish.</p><p>• Maintain organized filing systems by sorting, storing, and retrieving physical and digital records as needed.</p><p>• Collect rent-related documentation, obtain required signatures, and ensure paperwork is completed accurately and on time.</p><p>• Prepare, copy, scan, and distribute documents to support daily administrative operations.</p><p>• Keep office materials and records well organized to improve efficiency and support smooth front-desk coverage.</p><p>• Perform general clerical tasks such as data entry, document handling, and administrative follow-up.</p><p>• Use Microsoft Office applications to create, update, and manage correspondence, spreadsheets, and other office documents.</p>
<p>50,000 - 80,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>401k</li><li>paid time off</li><li>flexible</li></ul><p><strong>Responsibilities:</strong></p><ul><li>Handle full-cycle bookkeeping, including A/P, A/R, billing, and bank/credit card reconciliations</li><li>Maintain general ledger and assist with month-end and year-end close</li><li>Process payroll and coordinate payroll-related reporting</li><li>Prepare financial reports and support the accountant/CPA as needed</li><li>Manage office operations, supplies, vendors, and facilities</li><li>Serve as the primary point of contact for administrative and office-related matters</li><li>Support HR-related administration (onboarding paperwork, benefits coordination, personnel files)</li><li>Assist with compliance, record retention, and internal controls</li></ul><p><br></p>
We are looking for a dedicated General Office Clerk to join our team in Staten Island, New York, for a long-term contract position. In this role, you will play a key part in maintaining organized records and ensuring smooth office operations. This is an excellent opportunity to contribute to the success of a mission-driven non-profit organization.<br><br>Responsibilities:<br>• Organize, label, and maintain physical and digital files for easy retrieval.<br>• Handle the storage and proper arrangement of file boxes and related materials.<br>• Assist with data entry tasks to ensure accurate record-keeping.<br>• Respond to requests for file access and provide documents as needed.<br>• Maintain confidentiality and ensure secure handling of sensitive information.<br>• Collaborate with team members to streamline filing processes.<br>• Perform general office duties, including photocopying and scanning.<br>• Ensure compliance with organizational policies for records management.
<p>We are looking for an Office Services Associate to support day-to-day document production, mail handling, and administrative service operations for a client site in New York, NY. This is a Contract position suited for someone who is comfortable working in a fast-paced office environment, balancing accuracy, service, and deadlines. The role also contributes to related front-of-house and facilities support needs, helping ensure smooth back-office operations and a detail-focused client experience.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate service logs and confirm all work requests are complete and properly documented before processing.</p><p>• Handle copy, scanning, print, mail, and intake assignments across both physical and digital workflows while following established service standards.</p><p>• Organize incoming tasks by urgency and production requirements to keep work moving efficiently and in the correct sequence.</p><p>• Communicate promptly with clients or leadership regarding turnaround expectations, job status, and any issues that may affect delivery timelines.</p><p>• Complete, package, and distribute assignments within committed deadlines while upholding quality expectations.</p><p>• Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies as needed.</p><p>• Review completed work for accuracy and presentation, and assist in maintaining quality across team output when required.</p><p>• Follow company and client-site policies, use materials responsibly, and support additional office services such as reception, hospitality, or audio/visual assistance when needed.</p><p>• Safely move boxes, paper, and other materials weighing up to 50 pounds as part of daily operational support.</p>
<p>We are looking for an experienced Bookkeeper to oversee daily financial activities and help maintain accurate, well-organized records for a fully onsite team in Cedar Knolls, New Jersey. This bookkeeper role is ideal for someone who can work independently, take ownership of core accounting tasks, and contribute dependable support in a fast-paced office setting. While the primary emphasis is on bookkeeping, the role may also provide occasional front office or administrative assistance when needed.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day bookkeeping functions, ensuring financial transactions are recorded accurately and in a timely manner.</p><p>• Process incoming invoices, coordinate payments, and maintain organized accounts payable records.</p><p>• Prepare and issue customer invoices, monitor outstanding balances, and follow up on accounts receivable activity.</p><p>• Reconcile bank statements and financial accounts regularly to confirm accuracy and resolve discrepancies.</p><p>• Maintain and update financial data within QuickBooks, supporting reliable reporting and clean audit trails.</p><p>• Assist with month-end record reviews and help keep accounting documentation complete and current.</p><p>• Provide limited administrative or reception coverage as needed to support daily office operations.</p><p>• Take ownership of routine finance workflows and identify practical ways to improve efficiency and accuracy.</p>
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a team based in New York, New York. This Long-term Contract position combines bookkeeping, administrative coordination, and routine customer and vendor support to help keep accounting processes accurate and well organized. The role is ideal for someone who is comfortable handling payables, receivables, documentation, and cash activity while maintaining strong follow-through across multiple priorities.<br><br>Responsibilities:<br>• Oversee incoming mail by organizing, digitizing, and routing documents to the appropriate teams while handling check preparation and bank deposits.<br>• Support accounts payable activities by coordinating invoice approvals, maintaining vendor profiles and required records, and preparing payments in line with authorized instructions.<br>• Distribute payment confirmations and remittance details to vendors and keep supplier information current within company records.<br>• Manage accounts receivable tasks by issuing customer invoices, sharing standard company and banking documentation, and responding to routine account-related questions.<br>• Conduct regular follow-up on outstanding customer balances to support timely collections and accurate receivable status tracking.<br>• Prepare supporting schedules and documentation for tax-related filings, including sales tax, commercial rent tax, and annual 1099 reporting requirements.<br>• Process routine financial transactions such as customer receipts and vendor disbursements while updating daily cash activity and balance tracking.<br>• Coordinate monthly related-party billing support by compiling invoices, securing internal approvals, confirming balances, and preparing debit or credit adjustments as needed.<br>• Maintain organized accounting files, track in-transit inventory or shipment details through spreadsheets, and assist with credit card expense documentation and certificate of insurance requests.
We are looking for an experienced and detail-oriented Bookkeeper to join our team in Elmhurst, New York. This role is essential in ensuring the accuracy of payroll processing, accounts payable, and bank reconciliations. The ideal candidate will have a strong background in financial management and the ability to adapt to various accounting tasks.<br><br>Responsibilities:<br>• Process biweekly payroll using Paychex for approximately 115 employees, ensuring accuracy and timely submission.<br>• Manage accounts payable operations, including reviewing invoices and maintaining accurate payment records.<br>• Conduct detailed bank reconciliations to verify and align all financial transactions.<br>• Support accounts receivable functions by monitoring incoming payments and addressing discrepancies.<br>• Collaborate on special financial projects as needed to meet organizational goals.<br>• Utilize Yardi to oversee financial data and maintain system integrity.<br>• Provide assistance with general bookkeeping tasks, ensuring compliance with company policies and standards.<br>• Maintain organized and up-to-date financial records to support audits and reporting requirements.<br>• Offer insights and recommendations to improve financial processes and efficiency.
<p>Salary is 65,000 - 75,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>A growing services company in Red Bank is seeking a bookkeeper to join their accounting department. The role will get involved in various bookkeeping and accounting functions. This opportunity will be primarily dealing with various general accounting functions including bank reconciliations, accounts receivable, accounts payable and payroll duties. The company offers a very good benefits and compensation plan and the ability down the road to work a hybrid schedule. To apply email a resume in a Word format to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss.</p>
<p>Growing Real Estate organization is currently seeking a Bookkeeper. As an integral part of the team, you will play a pivotal role in handling financial transactions, maintaining accurate records, and ensuring compliance with legal requirements. This position is an excellent fit for those who have a keen eye for detail and are adept at using Yardi software. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the upkeep of apartment and property registration records.</p><p>• Manage the general ledger to maintain balance, prepare trial balance and perform bookkeeping tasks using the Timberline accounting system.</p><p>• Regularly check mails, input invoices into the system, cut checks against the invoices for signature, and mail out signed checks as required.</p><p>• Handle tax payments related to property taxes and perform tax calculations for all buildings in the portfolio.</p><p>• Prepare and send out rent bills on a monthly basis and issue notices to tenants for late payments.</p><p>• Conduct weekly financial reporting, reconcile accounts, and maintain records of financial transactions by posting and verifying.</p><p>• Confirm compliance with federal, state, and local legal requirements.</p><p>• Prepare and maintain accurate records and reports of all payroll transaction</p>
<p>We are looking for a skilled Bookkeeper to join a dynamic construction company in West Babylon, New York. In this role, you will utilize your analytical expertise to evaluate processes, identify gaps, and recommend solutions that align with business goals. This position offers an opportunity to collaborate with cross-functional teams and contribute to optimizing operations in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Analyze business processes to identify inefficiencies and recommend improvements.</p><p>• Conduct gap analysis to assess discrepancies between current and desired states.</p><p>• Review and evaluate documentation to ensure compliance with organizational standards.</p><p>• Provide customer service support through call center operations when needed.</p><p>• Interpret data and create detailed reports to aid in decision-making processes.</p><p>• Work closely with construction teams to align business objectives with operational needs.</p><p>• Develop cost-effective solutions that enhance performance and reduce waste.</p><p>• Facilitate meetings and workshops to communicate findings and project updates effectively.</p>
<p>The salary for this opportunity is 70,000 - 80,000. The benefits include 401k, paid time off/holidays, vision insurance, dental insurance, health insurance and life insurance.</p><p><br></p><p>A regional real estate company in the West Orange area seeks a Bookkeeper with 3+ year's experience in real estate. Any exposure to real estate or property accounting is required.Yardi or a similar package is also a plus. The successful applicant with handle all the accounting functions for several major properties. This opportunity is open due to the fact that the company has acquired several new properties.Excellent benefits and working environment. To be considered please send your resume as a word format or you can contact Rich Singer, CPA at (848) 202-7970.</p>
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations in New York, New York. This position plays a key role in maintaining accurate records, coordinating payments, and ensuring timely billing and reporting activities. The ideal candidate is comfortable managing multiple accounting tasks, working with vendors, and handling transactions across different currencies.<br><br>Responsibilities:<br>• Reconcile bank accounts on a regular basis to verify balances and resolve discrepancies promptly.<br>• Process outgoing payments accurately, including electronic payments and wire transfers, while following established controls.<br>• Prepare and issue customer invoices and monitor account activity to support timely collections.<br>• Maintain accounts payable and accounts receivable records with a high level of accuracy and organization.<br>• Generate financial and operational reports to provide clear insight into account status and transaction activity.<br>• Coordinate with vendors regarding billing, payment timing, and account questions to maintain strong business relationships.<br>• Prepare and distribute required 1099 documentation in accordance with applicable deadlines and reporting requirements.<br>• Manage transactions involving multiple currencies and ensure entries are recorded correctly.
<p>65,000 - 70,000</p><p><br></p><p>benefits:</p><ul><li>health insurance</li><li>work - life balance</li></ul><p>A Growing Services Company in Woodbridge seeks a Bookkeeper who is looking for flexible hours. The company has a 4 day work week for most of the year. Hours are flexible and you can tailor your own schedule. Peachtree or QuickBooks experience is preferred, nice office environment. Any experience in a CPA or law firm is ideal. To be considered please send your resume as a Word to Robert Half, or you can contact Rich Singer, CPA at 732-239-3467.</p>
<p>Specialized Brooklyn based firm is currently seeking a Bookkeeper to support daily financial operations for a union-based organization. This position plays a key role in maintaining accurate records, coordinating payroll activities, and assisting with benefit-related bookkeeping tied to health and pension plans. The ideal candidate brings strong attention to detail, sound accounting knowledge, and the ability to manage financial and administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records by processing day-to-day bookkeeping transactions and ensuring documentation is organized and up to date.</p><p>• Manage accounts payable and accounts receivable functions, including recording invoices, tracking payments, and following up on outstanding balances.</p><p>• Complete bank reconciliations regularly to verify account activity and resolve discrepancies in a timely manner.</p>
<p>Excellent opportunity for FULL CHARGE BOOKKEEPER with knowledge and experience in:</p><ul><li>GL Cleanups</li><li>Reconciliations of credit cards, payroll, 401k</li><li>Solid and recent experience using QuickBooks Online</li></ul>
<p>A well-established construction company based in Melville, NY, seeking a hands-on Bookkeeper to step into an active and fast-moving environment. This role requires someone comfortable taking ownership of day-to-day bookkeeping, cleaning up accounts where needed, and working closely with operations.</p><p><strong>Construction industry experience</strong> is a MUST</p><p>This is an in-office role Monday-Friday 8AM-4PM requiring attention to detail, accountability, and the confidence to handle pressure.</p><p>Main Responsibilities</p><ul><li>Full-cycle bookkeeping using <strong>QuickBooks Online</strong></li><li><strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong></li><li>Job-related expensing and cost tracking</li><li><strong>Bank and credit card reconciliations</strong></li><li><strong>Sales tax calculation, filing, and compliance (required)</strong></li><li>Payroll and <strong>payroll reconciliation</strong></li><li>Work closely with operations using <strong>ServiceFusion</strong></li><li>Maintain accurate financial records and support ongoing clean-up or correction work as needed</li><li>Assist ownership/management with ad hoc financial reporting and requests</li></ul>
We are looking for a detail-oriented Bookkeeper to join a nonprofit organization in New York, New York on a part-time, contract-to-permanent basis. This position will play an important role in maintaining accurate financial records, supporting daily accounting activity, and helping the organization meet reporting and compliance obligations. The ideal candidate is organized, dependable, and comfortable working with both internal stakeholders and outside service providers in a collaborative environment.<br><br>Responsibilities:<br>• Maintain accurate financial records by managing routine bookkeeping tasks and recording day-to-day accounting activity.<br>• Process outgoing payments and support a variety of financial transactions with close attention to accuracy and timeliness.<br>• Reconcile bank activity and review account balances to help ensure clean and reliable financial data.<br>• Coordinate with vendors, consultants, and other external partners to address billing, documentation, and financial administration needs.<br>• Prepare and organize supporting records for audits, tax-related filings, and other regulatory reporting requirements.<br>• Assist leadership and finance contacts with financial reporting, documentation, and general operational support.<br>• Help strengthen accounting procedures by identifying opportunities to improve workflows and internal controls.<br>• Manage accounts payable and accounts receivable activities, including tracking invoices and monitoring payment status.
<p>65,000 - 75,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>future hybrid</li></ul><p>A growing services company in Parsippany is seeking a bookkeeper to join their accounting department. The role will get involved in various bookkeeping and accounting functions. This opportunity will be primarily dealing with various general accounting functions including bank reconciliations, accounts receivable, accounts payable and payroll duties. The company offers a very good benefits and compensation plan and the ability down the road to work a hybrid schedule. To apply email a resume in a Word format to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss.</p><p><br></p>
<p>We are seeking a detail-oriented Staff Accountant to support additional workload on a project basis, with the possibility of extending into a full-time opportunity. This is an onsite role ideal for someone who can step in quickly and contribute to day-to-day accounting operations with minimal ramp-up time.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform bank reconciliations and ensure accuracy across accounts</li><li>Prepare and post journal entries</li><li>Apply and reconcile incoming payments/checks</li><li>Assist with general accounting tasks and month-end close activities</li><li>Maintain accurate financial records and documentation</li></ul><p><strong>Qualifications:</strong></p><ul><li>Strong accounting fundamentals and hands-on experience in similar roles</li><li>Proficiency in Excel and QuickBooks (QuickBooks experience strongly preferred)</li><li>Ability to work independently and manage priorities in a fast-paced environment</li><li>High attention to detail and accuracy</li></ul><p><strong>Additional Information:</strong></p><ul><li>This role is fully onsite</li><li>Opportunity for temp-to-perm based on performance and business needs</li></ul><p>If you’re a proactive accounting professional available immediately, we’d love to hear from you.</p>