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61 results for Legal Administrative Assistant in Queens, NY

Legal Administrative Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Boutique Law Firm specializing in Estate Administration is seeking a highly organized, detail-oriented, and motivated Legal Administrative Assistant to support daily operations in its Lower Manhattan office. This position plays a key role in creating a smooth, well-organized environment for attorneys, staff, and clients while helping maintain efficient administrative processes. The position is growth-oriented and targeted toward individuals who seek to increase their responsibility over time and rise within the ranks. The ideal candidate brings strong judgment, attention to detail, and a service-oriented approach to managing a busy legal office. Seeking someone with 2+ years of prior experience working in a law firm environment. This is a fully in office role that offers extensive PTO, a 401K, and a friendly and collaborative team environment. Hours are M-F, 10am - 6pm. Primary Responsibilities· Assisting with the creation and improvement of internal office workflows and procedures· Assisting with the administration of the firm's case management and CRM systems.· Assisting attorneys and staff with administrative projects· Ensuring office organization, efficiency, and consistency across daily operations.· Serving as the primary point of contact for office vendors, service providers, and building management· Managing office supplies and equipment· Welcoming clients and visitors· Processing mail and coordinating shipping and deliveries
2026-07-14T00:00:00Z

Legal Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support daily operations for a Law Firm near Parsippany NJ. This role is well suited for someone who can manage multiple tasks with accuracy, communicate effectively with internal and external contacts, and maintain a discreet, confidential approach to administrative support. The position will provide essential coordination for schedules, documents, and front-office activities while helping the team stay efficient and responsive. Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly.• Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy.• Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately.• Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner.• Support office staff with administrative coordination, follow-up tasks, and general office assistance.• Communicate with clients, external partners, and other stakeholders in a clear and courteous manner.• Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date.
2026-07-01T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-13T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-07-07T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-07-13T00:00:00Z

Administrative Assistant

Stirling, NJ
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support program closeout activities and day-to-day administrative coordination for a Contract position based in New Jersey. This role focuses on maintaining accurate records, organizing financial and program documentation, and ensuring required information is completed within internal portals. The ideal candidate is comfortable handling data entry, document tracking, expense-related tasks, and cross-checking details to help keep projects organized and ready for final review. Responsibilities:• Maintain and update attendee and profile records by entering new details, correcting inaccuracies, and researching missing information in internal systems.• Enter evaluation data and other required program information into designated portals with a high level of accuracy and completeness.• Coordinate requests for honoraria and support the submission and follow-up of expense-related items for meetings and programs.• Collect payment documentation such as check stubs, save and upload files, and record transaction details in the appropriate systems.• Follow up with vendors to obtain missing receipts and organize supporting documents for program and financial records.• Review venue and program expenses, confirm supporting information is complete, and escalate mathematical discrepancies to Accounting when needed.• Audit program records in internal portals by comparing financial details, validating fees, confirming required files are uploaded, and checking that activities remain within budget guidelines.• Update logs, checklist pages, and status fields to reflect complete and accurate closeout information and prepare programs for reconciliation review.• Provide administrative support for additional non-bureau projects by uploading meeting documentation, entering costs, and processing related payment and expense requests as needed.
2026-07-14T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-01T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

Valley Stream, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to provide dependable office support for a Contract assignment. This position will provide contract coverage and will help maintain smooth day-to-day administrative operations through strong organization, clear communication, and responsive service. The ideal candidate is comfortable handling front-office tasks, managing routine documentation, and supporting team needs in a detail-oriented environment. Responsibilities:• Manage daily administrative activities to keep office operations organized, efficient, and on schedule.• Welcome visitors, answer inbound calls, and direct inquiries to the appropriate team members with courtesy.• Prepare, update, and maintain records, documents, and correspondence with strong attention to accuracy.• Enter and organize data in office systems while ensuring information is current and properly documented.• Provide receptionist support, including monitoring the front desk and assisting with general office requests.• Coordinate calendars, meetings, and routine administrative tasks to support staff and departmental priorities.• Communicate clearly in writing and verbally with internal teams and external contacts to support smooth operations.
2026-07-14T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in New Jersey. This contract position with permanent potential is ideal for someone who enjoys organizing information, managing time-sensitive administrative tasks, and working accurately in a fast-paced environment. The role will contribute to document preparation, record maintenance, scheduling coordination, and audit readiness while supporting overall administrative efficiency. Responsibilities: • Assemble legal and administrative documentation packages with a high degree of accuracy and completeness. • Maintain and update spreadsheet-based records to track key information, deadlines, and case-related data. • Enter and verify judgment-related information in internal records and supporting documents. • Perform wage and banking calculations while ensuring figures are properly documented and reviewed. • Use database searches and query tools to retrieve information and support administrative reporting needs. • Coordinate calendars, schedule important dates, and help keep priorities organized for the team. • Prepare files and supporting materials for audits, ensuring documentation is accessible and up to date. • Provide general administrative support, including data entry, office coordination, and front-desk or phone assistance as needed.
2026-07-13T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-06-15T00:00:00Z

Administrative Assistant

Bohemia, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily business operations in New York. This onsite role is a long-term contract opportunity for an individual who can manage a wide range of administrative activities, maintain confidentiality, and serve as a dependable point of coordination for the team. The position requires strong organizational skills, sound judgment, and the ability to handle multiple priorities in a fast-paced environment. **Fully on-site****Schedule: Mon-Fri 7:30-4:30pm****Potential contract to hire** Responsibilities:• Enter and maintain accurate information in internal records, databases, and filing systems to support efficient office operations.• Coordinate meetings, conference calls, and schedules while ensuring participants receive the appropriate information and support.• Manage incoming correspondence, direct inquiries to the appropriate contacts, and respond to routine office-related questions in a courteous manner.• Support administrative activities across multiple functional areas and act as a reliable resource on day-to-day office matters.• Review draft and final documents for completeness, formatting, and alignment with established administrative practices and procedures.• Compile data, prepare summaries, and assist with reports related to budgets, project timelines, and operational metrics as needed.• Handle sensitive materials and confidential documents with discretion while completing independent assignments and special projects.• Assist with travel and expense-related tasks, including invoice support and use of tools such as Concur or similar expense management systems.• Provide general office support such as photocopying, scanning, organizing materials, and maintaining orderly administrative workflows.
2026-07-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-07-14T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support to leadership in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, stays organized across competing priorities, and brings a detail oriented, service-oriented approach to daily operations. The role focuses on coordinating schedules, meetings, travel, expenses, and event logistics while helping leadership stay efficient and well prepared. Responsibilities: • Manage the calendars of five Managing Directors, coordinating appointments, resolving scheduling conflicts, and arranging business travel as needed. • Plan and support virtual and in-person meetings by preparing agendas and materials, maintaining attendee lists, reserving meeting space, and setting up online sessions. • Handle meeting logistics from start to finish, including food orders, distribution of documents, attendance tracking, and building access coordination. • Provide administrative support for occasional events involving members, regulators, and policy stakeholders, ensuring smooth execution of logistics and communications. • Prepare and submit monthly expense reports accurately and on schedule using Concur and related internal processes. • Process vendor documentation and assist with invoice entry and payment-related administrative tasks in accordance with company procedures. • Maintain accurate records, perform data entry, and support general office and receptionist-related activities as needed. • Build productive working relationships across teams and serve as a dependable point of coordination for leadership support needs.
2026-07-14T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to join a busy office in New Rochelle in a potential contract-to-permanent capacity. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and serving as a key point of contact for customer inquiries. The ideal candidate is organized, comfortable working with technology, and able to manage multiple priorities with accuracy in a fast-moving environment. Responsibilities:• Coordinate appointments and internal meetings by managing team calendars and adjusting schedules as business needs change.• Prepare proposal documents and other administrative materials to support client service activities.• Respond to a steady volume of inbound customer calls, provide timely assistance, and direct inquiries to the appropriate team members.• Maintain accurate records through data entry and routine updates across office systems and spreadsheets.• Support daily office operations by tracking tasks, organizing information, and helping keep workflows on schedule.• Collaborate with colleagues to deliver a high-quality customer experience and ensure follow-up items are completed promptl
2026-07-14T00:00:00Z

Administrative Assistant

Wallington, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily service operations near Wood-Ridge, New Jersey. This contract opportunity with permanent potential is ideal for someone who excels at coordinating schedules, communicating with customers, and keeping service-related documentation organized. The person in this role will help ensure appointments, records, and service requests are handled accurately and efficiently while contributing to a positive customer experience. Responsibilities:• Coordinate repair and maintenance visits by arranging schedules between customers and field technicians to support timely service delivery.• Prepare, update, and finalize service-related work orders while monitoring progress and documenting completed activities.• Respond to incoming calls and customer messages, address concerns professionally, and help resolve service issues in a timely manner.• Maintain accurate files for customer accounts, service history, agreements, and required compliance documentation.• Enter and verify service data in office systems to ensure records remain complete, current, and easy to retrieve.• Support general administrative office functions, including communication follow-up, document handling, and status tracking for open service requests.
2026-07-09T00:00:00Z

administrative assistant

Central Islip, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.
2026-06-25T00:00:00Z

Administrative Assistant

Wyckoff, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily business operations in New Jersey through a broad mix of administrative related tasks. This contract position with the potential to become permanent is ideal for someone who is highly organized, detail-oriented, and comfortable managing sensitive records, coordinating with external partners, and keeping office processes running smoothly. The role offers the opportunity to contribute across multiple functions while providing dependable operational support to the team. Responsibilities:• Coordinate employee onboarding and offboarding activities, ensuring records, documentation, and related administrative steps are completed accurately and on time.• Maintain personnel tracking documents, prepare pay-related records, and support payroll processing for staff in coordination with domestic and international payroll partners.• Review compensation details and employee expense submissions, then organize approved items for timely monthly payment.• Assist with tax and registration matters by working with external specialists on corporate and state filings, payroll tax reporting, and new state tax ID setup for new employees.• Prepare monthly cashbooks, reconcile intercompany charges, and issue invoices while monitoring billing activity and outstanding receivables.• Examine incoming invoices, update financial trackers, and upload payment information to banking platforms as needed.• Oversee compliance-related logs and documentation, respond to information requests from banks and clients, and support audit preparation activities.• Coordinate required training schedules for new team members and recurring refresher sessions for existing staff.• Complete recurring business surveys, process insurance renewals, perform callback verifications, and handle the day-to-day administrative needs of the office.
2026-07-14T00:00:00Z

Legal Assistant

Bridgewater, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a Legal Assistant for a long-term contract role with a busy legal team. This is a great fit for someone with at least two years of experience who is organized, reliable, and comfortable working in a fast-paced environment.The ideal candidate is detail-oriented, proactive, and able to handle a mix of administrative and legal support tasks. You will assist attorneys, manage documents, and help keep cases and communications organized and running smoothly in a professional, team-focused setting. Responsibilities:<ul><li>Organize and maintain legal files and documents for easy access and accuracy</li><li>Provide general administrative support, including clerical work and correspondence</li><li>Manage attorney calendars, schedule meetings, and track deadlines</li><li>Prepare, format, and help submit legal documents and filings</li><li>Communicate with clients, courts, and other parties in a professional manner</li><li>Assist attorneys with case preparation and document coordination</li><li>Handle sensitive information with care and maintain confidentiality</li><li>Support overall office operations and daily workflow as needed</li></ul>
2026-07-14T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys across multiple legal disciplines. This position is well suited to someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven setting. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to work confidently with both legal documents and client-facing matters. Responsibilities: • Coordinate complex calendars for several attorneys, arrange meetings, and oversee travel, event, and conference scheduling logistics. • Prepare, revise, proofread, and format a variety of legal materials, including agreements, pleadings, and other case or transaction-related documents. • Organize and maintain digital and physical case files using document management platforms to ensure records remain accurate and accessible. • Assist with legal research tasks and compile correspondence, filings, and supporting documentation for attorney review. • Handle administrative processes related to new matters, client intake, expense submissions, and daily practice support activities. • Enter attorney time accurately and provide cross-coverage for colleagues when additional team support is needed. • Foster strong working relationships with clients, attorneys, and internal staff through responsive and courteous communication. • Safeguard confidential information and contribute to an efficient, collaborative team environment while managing multiple priorities effectively.
2026-06-24T00:00:00Z

Legal Receptionist

New York, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and service-oriented team member to support client intake and front office operations for a legal organization in New York, New York. This role is well suited to someone who can communicate with empathy, stay organized under pressure, and create a welcoming experience for callers and visitors alike. The ideal candidate brings strong administrative judgment, careful documentation skills, and a proactive approach to day-to-day office support. Responsibilities: • Manage high-volume initial phone inquiries by guiding conversations through a consistent intake process and capturing complete, accurate information. • Document call details thoroughly and route information to the appropriate team members so follow-up can happen efficiently. • Deliver a warm, welcoming reception experience by greeting visitors promptly and maintaining an organized front desk presence. • Support daily office operations by processing incoming and outgoing mail, preparing copies, and assisting with general administrative needs. • Use sound judgment to balance compassion with efficiency, helping callers feel heard while keeping response times under control. • Step in to provide backup assistance for office support duties when coverage is needed. • Maintain a courteous demeanor in all interactions and contribute positive energy to the workplace. • Assist with benefits-related administrative functions, including coordination support for leave, COBRA, and other compensation and benefits processes when required.
2026-06-25T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a fast-paced advertising environment in Stamford, Connecticut. This Long-term Contract position requires someone who can manage shifting priorities, maintain organized executive operations, and help keep leadership teams aligned on key activities. The ideal candidate brings strong judgment, effective communication, and the ability to coordinate schedules, travel, meetings, and follow-up with a high level of professionalism. Responsibilities: • Oversee complex executive calendars, balancing internal meetings, external appointments, and changing business priorities with careful attention to timing and logistics. • Organize detailed travel arrangements, including itineraries, agendas, and related planning materials, to ensure smooth executive travel experiences. • Coordinate day-to-day scheduling for leadership and help maintain accountability by monitoring commitments, deadlines, and upcoming obligations. • Serve as a key point of coordination between executive leadership and the real estate team, helping information move efficiently across groups. • Prepare leaders for meetings by assembling presentations, background materials, and supporting documents in advance of discussions. • Track action items and next steps from meetings, following up with stakeholders to help keep projects and decisions moving forward. • Draft, edit, and format correspondence, reports, and other business documents with accuracy and professionalism. • Arrange collaboration across distributed team members by supporting hybrid schedules, in-person meetings, and team events when needed.
2026-07-14T00:00:00Z

Executive Assistant

Paterson, NJ
onsite
Temporary to Hire
43.5385 - 50.413 USD / Hourly
We are looking for an Executive Assistant to support senior leadership near Passaic, New Jersey. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage executive priorities, keep meetings and communications running smoothly, and handle sensitive information with sound judgment. The person in this role will play a key part in coordinating board-related activities, preparing high-quality materials, and helping leadership stay aligned on follow-up items and strategic commitments. Responsibilities:• Oversee a demanding executive schedule by arranging appointments, resolving calendar conflicts, and ensuring leaders are prepared for daily commitments.• Organize leadership meetings, conference calls, and special gatherings, including logistics, scheduling, and coordination with internal and external participants.• Create and refine agendas, slide decks, reports, letters, and other executive documents that require a high level of accuracy and excellence.• Write, review, and refine communications for board members, donors, community organizations, and other key partners on behalf of leadership.• Assemble and maintain board meeting materials such as briefing documents, agendas, minutes, and supporting records for effective governance processes.• Manage end-to-end preparation for Board of Directors meetings, including meeting setup, hospitality arrangements, document distribution, and post-meeting follow-up.• Participate in board and leadership meetings when needed, capture detailed notes, and track action items to support timely execution.• Monitor outstanding tasks and commitments, following up with stakeholders to help ensure assignments are completed on schedule.• Act as a trusted point of coordination between executive leadership, the Board of Directors, and external contacts while maintaining strict confidentiality.• Support executive team initiatives, travel coordination, fundraising efforts, and organization-wide events as needed.
2026-07-14T00:00:00Z

Executive Assistant

Central Islip, NY
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team in a large, dynamic organization.
2026-06-25T00:00:00Z