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10 results for Property Management Assistant in Providence, RI

Property Manager

Boston College, MA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a Property Manager to oversee daily building operations and help maintain a high standard of service for tenants in Newton, Massachusetts. This role combines operational oversight, relationship management, and problem-solving to keep properties running efficiently and address issues before they escalate. The ideal candidate brings commercial property management experience, communicates effectively with vendors and occupants, and takes a proactive approach to supporting property performance and tenant satisfaction. Responsibilities: • Direct daily operations for assigned commercial properties, ensuring building activities are completed efficiently and in alignment with service expectations. • Build and maintain productive working relationships with tenants, contractors, vendors, and internal partners to support smooth property operations. • Evaluate property conditions and operational concerns, then recommend practical solutions that improve performance and occupant experience. • Coordinate maintenance and repair work by developing scopes of work, obtaining competitive bids, and managing subcontractors through project completion. • Conduct regular site inspections and prepare accurate reports covering building conditions, maintenance activity, and follow-up items. • Respond promptly to tenant requests and service issues, driving timely resolution and clear communication throughout the process. • Review and authorize invoices related to property services and repairs to support accurate and timely payment processing. • Partner with leasing, construction, and property management teams to assist with space showings, readiness efforts, and efficient delivery of tenant spaces. • Participate in scheduled on-call coverage and attend recurring department meetings to support team coordination and property needs.
2026-06-10T00:00:00Z

Assistant Property Manager

Dorchester, MA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Assistant Property Manager to support day-to-day resident administration for a Contract position in Dorchester, Massachusetts. This opportunity is ideal for someone who is comfortable working in a fast-paced property management environment, handling sensitive resident information with professionalism and care. The role focuses on income recertification activities, resident communication, appointment coordination, and accurate record maintenance while delivering attentive service to both seniors and families. Responsibilities: • Coordinate resident appointments and maintain an organized schedule for income recertification meetings and follow-up discussions. • Review household income materials, identify missing items, and request supporting documentation needed to complete compliance-related files. • Prepare and distribute verification requests to confirm resident-provided financial and eligibility information. • Support Section 8 and HUD-related recertification processes in accordance with established housing compliance guidelines. • Maintain complete resident records through both physical filing systems and electronic documentation platforms. • Communicate clearly and respectfully with residents, helping them understand requirements and encouraging timely submission of required paperwork. • Use property management software such as RealPage OneSite or comparable systems like Yardi to track resident information and administrative activities. • Assist with general property administration tasks in a high-volume paperwork environment while protecting confidential information at all times.
2026-06-16T00:00:00Z

Property Administrator

Charlestown, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Property Administrator to support day-to-day property operations for a position based in Charlestown, Massachusetts. This role is suited to someone who can balance resident and tenant support with accurate administrative coordination across residential, commercial, and affordable housing environments. The ideal candidate brings strong leasing and property management knowledge, along with experience using industry software and maintaining compliance-related records. Responsibilities:• Coordinate daily administrative activities for property operations, including documentation, correspondence, and record maintenance for residential and commercial portfolios.• Assist with leasing processes by preparing files, tracking application status, scheduling appointments, and supporting timely move-in and renewal activities.• Maintain organized tenant and resident records in property management systems such as Yardi Software and OneSite, ensuring information is current and accurate.• Support compliance efforts related to affordable housing programs by helping manage recertifications, income documentation, and required reporting for LIHTC, HUD, and tax credit properties.• Respond to resident, tenant, and vendor inquiries with careful attention to detail and help resolve routine operational issues through effective follow-up.• Prepare reports, update occupancy and rent data, and help monitor property performance metrics for management review.• Work closely with site teams to support supportive housing and senior housing administration, including deadline tracking and file completeness.• Contribute to operational continuity during property management system updates or process changes by helping maintain accurate data and administrative consistency.
2026-06-16T00:00:00Z

Property Administrator

Boston, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Property Administrator to support day-to-day property operations in South Boston, Massachusetts. This Long-term Contract position is ideal for someone who can balance resident and tenant service, leasing coordination, and administrative accuracy across affordable, residential, and commercial property settings. The role requires strong organization, knowledge of compliance-driven housing programs, and confidence working with property management systems to keep records, leasing activity, and occupancy processes running smoothly. Responsibilities:• Coordinate daily administrative activities for property operations, including maintaining files, preparing correspondence, and supporting office workflow for residential and commercial properties.• Assist with leasing activity by responding to inquiries, scheduling tours, preparing application materials, and guiding applicants through the move-in process.• Maintain accurate tenant and property records within platforms such as Yardi and OneSite, ensuring documentation is current and easily accessible.• Support compliance-related processes for affordable housing programs, including LIHTC, HUD, tax credit, and supportive housing recertification requirements.• Help monitor resident certifications, renewals, and occupancy documentation to promote timely processing and adherence to program standards.• Serve as a point of contact for residents, applicants, vendors, and internal teams by addressing questions and routing issues for resolution.• Prepare routine reports, track leasing and occupancy data, and assist with audits or file reviews as needed by property management leadership.• Contribute to smooth property administration across senior housing and affordable housing communities by helping organize recertification timelines and operational follow-up.
2026-06-16T00:00:00Z

Trusts & Estates Legal Assistant

Boston, MA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
Robert Half Legal Permanent Placement is seeking a highly organized and experienced Legal Assistant or Paralegal to support a senior partner in a high-visibility role for their Boston client. The ideal candidate will have a strong background in estate planning and trusts and estates law, OR Family law with excellent communication and administrative skills. congenial environment; fulltime in the office.Key Responsibilities:<ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
2026-06-03T00:00:00Z

Legal Administrative Assistant

Providence, RI
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Our client, a growing full-service law firm, is seeking a Legal Administrative Assistant to provide dedicated support to a busy litigation team in Providence, Rhode Island. This position is ideal for someone who thrives in a structured legal setting, manages competing priorities with care, and communicates confidently with colleagues, courts, and clients. Location: Providence, RIRole: Legal Administrative Assistant (Litigation)Schedule: Hybrid (4 days in, 1 day remote but can be 3 days in, 2 days remote after onboarding)Salary: $62,000 - $85,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Draft, format, proofread, and prepare legal documents, including pleadings, motions, affidavits, interrogatories, subpoenas, summonses, and related correspondence.</li><li>Coordinate attorney calendars, appointments, client meetings, court appearances, depositions, hearings, and other case-related events, including all necessary logistics and communications.</li><li>Maintain, organize, store, and retrieve physical and electronic case files, including pleadings, discovery materials, exhibits, evidence, deposition transcripts, and other legal records.</li><li>Manage confidential legal documentation and correspondence in accordance with firm policies and ethical standards.</li><li>Transcribe, edit, and proofread legal documents to ensure accuracy, completeness, and proper formatting.</li><li>Prepare and electronically file court documents in compliance with applicable court rules, procedures, and filing deadlines.</li><li>Perform document management functions, including filing, scanning, copying, faxing, and maintaining organized records and document databases.</li><li>Serve as a primary point of contact by answering telephone calls, screening inquiries, taking detailed messages, and directing communications appropriately.</li><li>Monitor case deadlines and provide timely reminders to attorneys and staff regarding court dates, filing requirements, and client matters.</li><li>Assist with administrative projects and provide ongoing support to ensure efficient office operations and timely case management.</li><li>Track, maintain, and update records related to billable time and case activities.</li><li>Perform additional administrative and legal support duties as assigned.</li></ul>
2026-06-10T00:00:00Z

Property Accountant

Duxbury, MA
onsite
Permanent / Full Time
80000 - 850000 USD / Yearly
Overview: Our client, a growing property management organization, is seeking a detail-oriented Property Accountant to join a collaborative team. This hybrid role offers a mix of in-office and remote work. Position Summary: Responsible for managing the financial operations of a portfolio of condominium and HOA properties. This role requires strong accounting skills, organization, and experience with AppFolio. Ideal candidate is proactive, analytical, and thrives in a fast-paced environment. Key Responsibilities:<ul><li>Manage full-cycle accounting for a portfolio of properties</li><li>Prepare monthly financial statements, including balance sheets and cash flow reports</li><li>Reconcile bank, reserve, and general ledger accounts</li><li>Oversee accounts payable and support accounts receivable processes</li><li>Monitor collections and assist with delinquency reporting</li><li>Support budgeting, forecasting, and annual budget preparation</li><li>Prepare year-end financials and assist with audits and tax reporting</li><li>Record journal entries and accruals</li><li>Maintain accurate financial records and ensure GAAP compliance</li><li>Partner with internal stakeholders, vendors, and clients on financial matters</li><li>Utilize AppFolio for accounting, reporting, and workflow management</li><li>Assist with process improvements and special projects</li></ul>
2026-06-17T00:00:00Z

Leasing Occupancy Specialist

Chelsea, MA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Leasing Occupancy Specialist to support housing occupancy operations for a Contract position based in Chelsea, Massachusetts. This role focuses on evaluating applicant information, coordinating resident communications, and maintaining accurate administrative records in a fast-paced property environment. The ideal candidate brings strong customer service skills, sound judgment when applying housing guidelines, and the ability to manage sensitive information with discretion. Responsibilities: • Review household income and supporting documentation to determine appropriate rent amounts based on established guidelines. • Assess applicant and resident files to confirm housing eligibility and identify any missing or incomplete information. • Create and distribute written notices related to rent changes, recertifications, and other occupancy updates. • Meet with applicants and current residents to conduct interviews, explain next steps, and arrange follow-up re-examination appointments. • Maintain organized and accurate tenant records, ensuring documentation is complete, current, and properly filed. • Coordinate calendars for interviews, orientations, and related occupancy meetings while keeping schedules up to date. • Draft clear and accurate correspondence such as letters, memos, and email communications for residents and internal stakeholders. • Support outreach and leasing efforts by assisting with initiatives designed to improve occupancy levels and reduce vacancies. • Apply housing policies and regulatory requirements consistently while responding to questions from residents and property staff. • Handle confidential resident information with discretion and provide courteous assistance through phone, email, and in-person communication.
2026-06-16T00:00:00Z

Facilities Manager

Cambridge, MA
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
We are looking for a Facilities Manager to lead day-to-day operations for a portfolio of office and residential properties in Cambridge, Massachusetts. This role will ensure that buildings remain safe, functional, and well-maintained while supporting workplace services, resident needs, and on-site event coordination. The successful candidate will bring a hands-on approach to property operations, strong judgment in managing vendors and staff, and the ability to keep multiple locations running smoothly. This position is ideal for someone who combines operational oversight with excellent communication and follow-through. Responsibilities: • Direct daily facilities operations across multiple office and residential buildings, ensuring spaces are clean, organized, and fully operational. • Conduct regular property walkthroughs to identify maintenance needs, address safety concerns, and support compliance with applicable regulations. • Coordinate workplace logistics such as parking administration, meeting room readiness, reception coverage, and supply management. • Support the ongoing needs of an executive residence by handling access requests, arranging resident services, and preparing guest accommodations. • Lead and support facilities and administrative team members, setting clear expectations and helping maintain efficient service levels. • Manage external service providers, including sourcing support, monitoring performance, and maintaining contract and invoice records. • Assist with budget tracking and expense oversight for facilities-related activities and vendor services. • Partner with internal stakeholders across locations to align building operations and provide facilities support for on-site meetings and events.
2026-06-12T00:00:00Z

Portfolio Manager

Bridgewater, MA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a credit-minded Portfolio Manager to support a commercial lending portfolio in Bridgewater, Massachusetts. This position combines portfolio oversight, credit evaluation, and partnership with lending teams to help maintain sound asset quality and support responsible growth. The ideal candidate brings strong analytical judgment, a practical understanding of commercial credit, and the ability to contribute to both client retention and new lending opportunities. Responsibilities: • Oversee a portfolio of commercial credit relationships, tracking performance, covenant compliance, and overall asset quality. • Perform recurring portfolio reviews by analyzing financial statements, borrower trends, and updated risk indicators. • Evaluate credit exposure to detect potential concerns early and recommend actions that reduce risk and protect the bank’s position. • Assess new lending opportunities, develop credit recommendations, and help structure transactions that align with policy and borrower needs. • Draft clear and well-supported credit presentations, memos, and portfolio summaries for management review. • Work closely with lending partners to support relationship growth, retention efforts, and informed credit decisions. • Coordinate renewals, amendments, and other changes to existing facilities while monitoring borrower performance over time.
2026-06-17T00:00:00Z