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18 results for Office Manager in Providence, RI

Office Administrator

Boston, MA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for an organized and service-oriented Office Administrator to support daily workplace operations. This position plays an important role in creating an efficient, welcoming, and well-managed office environment while assisting with employee-facing administrative and HR-related activities. The ideal candidate is comfortable balancing multiple priorities, coordinating logistics, and keeping office processes running smoothly in a fast-paced setting. Responsibilities: • Oversee everyday office activities to maintain an orderly, functional, and detail-focused workplace environment. • Coordinate with building contacts, service providers, and vendors to address facility needs and ensure office services are delivered effectively. • Monitor inventory levels, order workplace supplies, and keep shared spaces stocked and organized for employee use. • Assist with onboarding logistics by preparing materials, coordinating schedules, and supporting a positive onboarding experience. • Plan and organize internal meetings, team gatherings, and office events, including scheduling, room setup, and related arrangements. • Manage travel coordination and meeting logistics, ensuring reservations, calendars, and supporting details are handled accurately. • Process incoming and outgoing mail, maintain administrative records, and support invoice tracking and documentation tasks. • Provide general administrative assistance across the office, responding to day-to-day requests with care and attention to detail.
2026-08-03T00:00:00Z

Office Coordinator

Providence, RI
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily operations and provide executive-level assistance in Providence, Rhode Island. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a well-run office environment, and contribute to both administrative and event-related needs. The role requires strong attention to detail, sound judgment, and a proactive approach to supporting leadership and internal workflows. Responsibilities: • Oversee routine office and facility coordination to help maintain an organized, efficient, and detail-focused workplace. • Prepare and format engagement-related documents and correspondence with a high degree of accuracy and consistency. • Provide direct administrative support to the president, including scheduling, meeting coordination, and follow-up on key tasks. • Enter, organize, and validate data while producing reports for review and operational tracking. • Coordinate logistics and on-site activities for scheduled events, serving as a point person on the day of execution. • Assist with calendar management and executive meeting preparation to ensure leadership stays aligned on priorities. • Handle a variety of administrative assignments and adapt quickly as business needs shift across the office. • Review documents and internal materials carefully to ensure completeness, accuracy, and quality.
2026-08-25T00:00:00Z

Office Coordinator

Cranston, RI
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily administrative and front-desk operations. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-moving environment, communicates effectively with visitors and callers, and maintains strong accuracy across multiple office tasks. The right candidate will bring solid technical ability, careful attention to detail, and a dependable approach to coordinating shipments, records, and office workflows. Responsibilities: • Manage front-desk activity by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Handle inbound phone calls and route messages efficiently while maintaining courteous and accurate communication. • Track incoming and outgoing shipments using internal systems and ensure records remain current and complete. • Confirm the receipt of equipment and materials by reviewing deliveries against documentation and updating inventory information. • Maintain organized product and equipment inventory records to support availability, accountability, and operational accuracy. • Perform a range of clerical and administrative duties, including data entry, document handling, and general office support. • Adapt to changing priorities throughout the day and respond effectively to urgent requests or schedule adjustments. • Support shipping workflow updates, including assisting with tracking activities as processes move between systems and platforms.
2026-08-26T00:00:00Z

Bookkeeper

Bristol, RI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support a long-term contract assignment in Bristol, Rhode Island. This position will focus on organizing and correcting historical financial records, ensuring transactions are accurately classified and accounts are fully balanced. The ideal candidate will be comfortable working in QuickBooks Online and bringing a high volume of prior transactions to a clean, reconciled state. Responsibilities: • Review and organize previously recorded financial activity to improve the accuracy of the company’s books. • Classify and post transactions correctly within QuickBooks Online to maintain reliable financial records. • Perform detailed account and bank reconciliations across a large backlog of transactions requiring resolution. • Investigate discrepancies, identify missing or incorrect entries, and make appropriate corrections. • Work through approximately 873 outstanding transactions to ensure records are complete and balanced. • Maintain clear documentation of reconciliation activity and adjustments made during the cleanup process.
2026-07-31T00:00:00Z

Bookkeeper

Shrewsbury, MA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-focused Bookkeeper to support financial operations for a legal organization in Shrewsbury, Massachusetts. This position is well suited for someone who brings strong experience in day-to-day accounting activities, values discretion, and works comfortably in a detail-focused services setting. The ideal candidate is confident managing financial records, coordinating with internal stakeholders and vendors, and keeping transactions accurate in a fast-paced environment. Responsibilities:• Oversee daily bookkeeping activities, maintaining accurate financial records and organized supporting documentation.• Process invoices and payments, ensuring accounts payable transactions are completed correctly and on schedule.• Manage client billing, incoming payments, and follow-up activities related to accounts receivable.• Reconcile bank accounts and other financial balances regularly to identify and resolve discrepancies promptly.• Use QuickBooks and Excel to track financial activity, prepare routine reports, and support month-to-month accounting needs.• Coordinate with team members and external vendors to answer payment questions and keep financial workflows moving efficiently.• Monitor multiple accounting priorities at once while meeting deadlines and maintaining a high level of accuracy.• Help maintain confidentiality and sound financial controls when handling sensitive information in a legal environment.
2026-07-29T00:00:00Z

Payroll Manager

Rockland, MA
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an experienced Payroll Manager to lead payroll operations for a high-volume, multi-state workforce. This role is well suited to an individual who can balance day-to-day payroll execution with strict compliance requirements tied to prevailing wage and certified payroll obligations. The ideal candidate brings construction industry knowledge, sound judgment, and the ability to collaborate across finance, HR, and project teams to keep payroll accurate, timely, and fully compliant. Responsibilities: • Lead the end-to-end administration of weekly payroll for non-union employees working across multiple states, ensuring each cycle is completed accurately and on schedule. • Calculate and validate earnings and deductions, including standard pay, overtime, prevailing wage adjustments, per diem amounts, garnishments, taxes, and employer benefit contributions. • Maintain payroll records and employee information in payroll platforms, updating status changes such as hires, separations, compensation adjustments, direct deposit details, and tax elections. • Perform detailed payroll audits before final submission and funding, resolving discrepancies to support accurate processing through payroll systems. • Prepare and submit certified payroll documentation for public sector and prevailing wage projects, using internal systems to meet reporting deadlines and contract requirements. • Track changes to wage determinations, fringe benefits, and labor classifications, and apply updates to payroll practices throughout the year. • Partner with project leadership, accounting personnel, and field teams to investigate and resolve payroll questions, labor compliance matters, and reporting issues. • Reconcile payroll-related ledger activity and benefit reporting, and generate payroll analysis for leadership, finance, and external agencies as needed. • Oversee payroll tax compliance by supporting timely filings and adherence to federal, state, and local payroll regulations.
2026-08-04T00:00:00Z

Administrative Assistant

Milton, MA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Administrative Assistant to support academic and operational activities for a learning-focused program in Milton, Massachusetts. This Contract position offers the opportunity to contribute to student-facing initiatives, faculty support, and day-to-day office coordination in a fast-paced environment. The role will partner with multiple campus teams to help keep recruitment, scheduling, purchasing, and administrative processes running smoothly. Responsibilities: • Coordinate administrative support for program operations, including scheduling, document preparation, and general office follow-up. • Assist with prospective student outreach and enrollment-related activities, helping create a positive and organized experience for applicants. • Provide day-to-day support to faculty by managing requests, preparing materials, and helping address administrative needs. • Work with internal departments to submit and track purchasing items, paperwork, and related approvals. • Organize recurring meetings, maintain calendars, and ensure participants have the information and materials they need. • Process personnel-related documentation and review timekeeping records for timely submission and approval. • Collaborate with admissions, outreach, and technology team members to support coordinated program efforts. • Help arrange campus visits, tours, and program events while managing logistics and communication with attendees.
2026-08-26T00:00:00Z

Administrative Assistant

Cambridge, MA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Cambridge, Massachusetts. This Contract position is ideal for someone who enjoys creating structure, managing front-office activities, and providing responsive administrative support. The role will involve handling communications, maintaining accurate records, and helping the team stay efficient in a fast-paced office environment. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive office experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Perform a range of administrative tasks to keep office operations running smoothly and efficiently. • Enter, update, and maintain information in company records with a high degree of accuracy and attention to detail. • Coordinate routine clerical activities such as filing, document preparation, and general office organization. • Support team members with day-to-day administrative requests and help prioritize urgent tasks as needed.
2026-08-25T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a Risk Services team in Boston, Massachusetts. This Contract position is ideal for someone who excels in a fast-paced administrative environment and enjoys delivering responsive, high-quality service to internal and external stakeholders. The role centers on document coordination, inbox management, record accuracy, and timely communication across a high volume of requests. Responsibilities: • Oversee the preparation, review, and distribution of Certificates of Insurance while maintaining accuracy and completeness. • Monitor shared departmental mailboxes, prioritize incoming inquiries, and provide prompt, attentive responses or route requests to the appropriate contacts. • Serve as a key point of contact for stakeholders by addressing administrative questions and ensuring consistent follow-up on outstanding items. • Coordinate with insurance brokers and related partners to obtain documentation, resolve issues, and keep requests moving efficiently. • Maintain tracking logs, spreadsheets, and departmental records to support visibility into request status and deadlines. • Perform detailed data entry and document management tasks to keep files organized and current. • Track pending matters proactively and follow up with relevant parties to ensure timely completion. • Provide general administrative support to the department, including handling service-related communications and assisting with office coordination tasks.
2026-08-05T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Boston, Massachusetts. This is a Contract position suited for someone who communicates clearly, stays organized, and can manage a steady flow of administrative tasks. The role involves front-desk support, phone coverage, record maintenance, and accurate data handling while helping the office run efficiently. Responsibilities: • Manage incoming calls, direct inquiries appropriately, and provide courteous front-line support to visitors and staff. • Maintain organized office records, update administrative documents, and ensure information is entered accurately into internal systems. • Perform a range of general clerical duties, including filing, scheduling, correspondence support, and document preparation. • Welcome guests and handle reception activities in a courteous and organized manner to create a positive office experience. • Assist with day-to-day office coordination by monitoring administrative needs and helping keep workflows on track. • Review data for completeness and accuracy before entering or updating records to support reliable reporting and documentation.
2026-08-21T00:00:00Z

Administrative Assistant

North Franklin, CT
onsite
Temporary to Hire
22 - 28 USD / Hourly
We are looking for an Administrative Assistant to support key daily operations. This contract opportunity will provide administrative support across the Human Resources, Finance, and Development teams while helping maintain an organized and responsive office environment. The ideal candidate is comfortable managing front-office activities, handling incoming communications, and keeping records accurate and up to date. Responsibilities:• Provide day-to-day administrative support to the Human Resources, Finance, and Development departments to help keep workflows moving efficiently.• Welcome visitors, answer inbound calls, and direct questions or messages to the appropriate team members in a courteous manner.• Maintain office records by entering, updating, and organizing information with a high level of accuracy.• Assist with scheduling, document preparation, and general clerical tasks to support departmental priorities.• Monitor shared administrative needs across teams and respond promptly to routine requests.• Help coordinate correspondence, filing, and other receptionist and office support functions.• Support increased workload as team activity grows and assist with evolving administrative processes as needed.
2026-08-17T00:00:00Z

Administrative Assistant

Revere, MA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Revere, Massachusetts. This Long-term Contract position is ideal for someone who enjoys keeping administrative workflows organized, providing attentive front-desk support, and handling a high volume of communication with accuracy and efficiency. The role requires strong attention to detail, a service-minded approach, and the ability to manage routine office tasks while maintaining a welcoming and productive environment. Responsibilities: • Manage day-to-day clerical activities to help the office run smoothly and efficiently. • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. • Welcome visitors and provide courteous front-desk support while maintaining an organized reception area. • Enter, update, and verify information in office records and databases with a high level of accuracy. • Prepare, organize, and maintain administrative documents, files, and general correspondence. • Coordinate routine office support tasks such as scheduling, document handling, and internal communication follow-up. • Assist team members with general administrative needs and ensure requests are completed in a timely manner.
2026-08-25T00:00:00Z

Finance Manager

Boston, MA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Finance Manager to support critical financial planning and reporting activities for a Long-term Contract position based in Boston, Massachusetts. This role will play a key part in delivering accurate financial insight, strengthening forecasting processes, and guiding month-end close activities. The ideal candidate brings strong analytical judgment and a proven ability to translate financial data into clear business recommendations. Responsibilities: • Lead monthly close activities by reviewing financial results, resolving variances, and helping ensure timely and accurate completion of reporting cycles. • Build and refine financial models that support budgeting, scenario planning, and strategic decision-making across the business. • Prepare recurring and ad hoc financial reports that present performance trends, risks, and opportunities to leadership stakeholders. • Analyze operating and financial results to identify key drivers, explain deviations from plan, and recommend corrective actions where needed. • Develop forecasts using historical performance, current business trends, and forward-looking assumptions to improve planning accuracy. • Partner with cross-functional teams to gather financial inputs, validate assumptions, and align reporting with business objectives. • Support process improvements within finance operations, including enhancements to reporting workflows and close procedures when applicable.
2026-08-26T00:00:00Z

Finance Manager

Westborough, MA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Finance Manager to provide steady leadership and hands-on support during a Long-term Contract assignment in Westborough, Massachusetts. This role will help maintain the continuity of day-to-day finance operations while the organization conducts a search for a permanent leader. The selected candidate will guide core accounting activities, support key team members, and strengthen documentation and workflow consistency across the department. Responsibilities:• Direct daily finance and accounting activities to ensure accurate, timely execution of departmental priorities.• Provide oversight and practical support to accounts payable and payroll staff, stepping in when additional assistance is needed.• Lead month-end close tasks, including review of financial activity and preparation of journal entries.• Evaluate existing workflows and introduce process improvements that increase efficiency, accuracy, and control.• Create, refine, and maintain standard operating procedures to support consistent execution of finance processes.• Monitor transactional work for completeness and compliance with internal standards and established deadlines.• Use the organization’s financial systems and tools to manage reporting, documentation, and routine accounting operations.• Partner with internal stakeholders to address finance-related questions and maintain continuity during the contract period.
2026-08-06T00:00:00Z

Finance Manager

Boston, MA
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
Title: Finance Manager Location: Boston, Back Bay (3 days in office/week)Competitive base (BOE) to $150k + bonus (20-25% target) Our client, a private equity firm, is seeking a Finance Manager.
2026-08-20T00:00:00Z

Mailroom Assistant

Boston, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Mailroom Assistant to support daily mail operations for a services environment in Waltham, Massachusetts. This is a Contract position focused on keeping incoming and outgoing mail organized, secure, and delivered accurately across the campus. The ideal candidate is dependable, detail-oriented, and comfortable handling routine administrative tasks while maintaining accountability for time-sensitive and tracked items. Responsibilities:• Sort, organize, and distribute incoming mail to the appropriate departments and recipients throughout the Boston, Massachusetts campus.• Receive accountable and trackable deliveries, maintain accurate records, and ensure items reach the correct destination promptly.• Prepare outgoing mail by checking packaging, labels, and postage before releasing items through approved carriers such as USPS.• Perform routine mailroom support tasks, including logging shipments, staging deliveries, and keeping work areas orderly.• Assist with day-to-day operational needs by responding to basic mail-related requests from staff and internal teams.• Monitor mail volumes throughout the day and help maintain timely pickup and delivery schedules for regular and priority items.
2026-08-26T00:00:00Z

Receptionist

Boston, MA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk operations for a Contract position based in Boston, Massachusetts. This role serves as a key point of contact for visitors, callers, and internal teams while helping maintain an organized and efficient office environment. The ideal candidate brings strong communication skills, sound judgment when handling confidential information, and prior experience in office support within a corporate, banking, or similarly fast-paced setting. Responsibilities: • Welcome guests, answer incoming calls, and direct inquiries to the appropriate individuals in a courteous and efficient manner. • Manage a multi-line phone system and ensure calls are transferred accurately while maintaining a positive first impression. • Receive, sort, and distribute incoming mail, packages, and deliveries to support smooth day-to-day office operations. • Prepare, handle, and safeguard sensitive records and confidential materials with a high level of discretion. • Coordinate with supervisors and client contacts to communicate scheduling concerns, service needs, or deadline-related updates. • Provide administrative and front-office support as needed to keep workplace activities organized and responsive. • Assist with special assignments and additional office projects based on business needs.
2026-08-25T00:00:00Z

Receptionist

Groton, CT
onsite
Temporary / Contract
18 - 21 USD / Hourly
Our client in Groton, Connecticut is seeking a Receptionist for a contract opportunity. This role is ideal for a polished, organized professional who enjoys being the first point of contact for visitors, clients, and staff. The Receptionist will support daily front desk operations while delivering excellent customer service and administrative support.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a professional and welcoming manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings and assist with calendar coordination as needed</li><li>Perform data entry, filing, scanning, and general administrative support tasks</li><li>Maintain office supplies and assist with ordering as needed</li><li>Support internal departments with special projects and other office duties</li></ul>
2026-08-26T00:00:00Z