19 Results for Office Administrative Assistant Jobs in Providence, RI

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Administrative Assistant

Worcester, MA
onsite
Temporary / Contract
18 - 19.25 USD / Hourly
Robert Half's client in Worcester MA is seeking a Parking Staff Assistant for a long term engagement! Responsibilities include:- Customer service- Tracking parking violations- Receiving/Following up on payments- Vendor correspondence- Sending out invoices- Ensuring confidentiality- Variety of other administrative duties Start Date: AsapDuration: ~4 months (could extend)Hours: M-F | 8am-4pm or 9am-5pmWork Type: On-sitePay Rate: $18+ (dependent on experience) **If interested, APPLY now!
2026-10-22T00:00:00Z

Administrative Assistant

Malden, MA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a personable and organized Administrative Assistant to support leasing and office operations for a real estate and property team in Malden, Massachusetts. This Long-term Contract position focuses on maintaining strong communication with prospective tenants, coordinating appointments, and helping keep daily administrative activities running smoothly. The ideal candidate brings a service-minded approach, strong follow-through, and the ability to manage documentation and prospect activity with accuracy. Responsibilities: • Connect with prospective tenants or clients to introduce available opportunities and arrange appointments in a timely, thorough manner. • Coordinate and manage property showing schedules while ensuring a welcoming and informative experience for visitors. • Maintain consistent follow-up with prospects to answer questions, encourage engagement, and move opportunities through the pipeline. • Track prospect interactions and status updates in CRM and related systems so records remain current and actionable. • Organize, file, and maintain paper and digital documents, ensuring required information is accurately entered into Yardi. • Provide day-to-day administrative support to the team by handling routine communications, scheduling needs, and record management. • Assist with operational tasks that may involve accounting-related documentation, billing support, or coordination with internal business systems as needed.
2026-10-05T00:00:00Z

Administrative Assistant

Dorchester, MA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support office operations for a busy HR-focused team in Dorchester, Massachusetts. This position plays an important role in keeping daily administrative activities organized, assisting internal staff and members, and ensuring requests are handled accurately and promptly. The ideal candidate is adaptable, detail-oriented, and comfortable balancing routine tasks with changing priorities in a fast-paced, fully onsite environment. Responsibilities: • Provide day-to-day administrative support to leadership and partner teams, ensuring office activities run smoothly and efficiently. • Assist members and internal stakeholders by answering questions, directing requests, and following up on service needs in a thorough and attentive manner. • Process and track quarterly dues payments while maintaining accurate records and resolving routine payment-related inquiries. • Prepare daily reconciliation and balancing reports to support financial accuracy and organized recordkeeping. • Coordinate project-based assignments and general office tasks across multiple departments, adjusting priorities as business needs shift. • Create, update, and organize documents, spreadsheets, and correspondence using Microsoft Office applications. • Support communication and collaboration among cross-functional teams by sharing information and helping keep assignments on schedule.
2026-09-30T00:00:00Z

Administrative Assistant

New Bedford, MA
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in New Bedford, Massachusetts. This is a Contract position suited for someone who is highly organized, comfortable using digital tools, and confident handling a variety of administrative tasks. The role focuses on coordination, communication, and accurate record management to help ensure a smooth hiring and onboarding experience. Responsibilities: • Manage a range of daily administrative activities to keep office workflows organized and running efficiently. • Communicate with references to collect feedback and document responses in a timely manner. • Coordinate background screening activities, including scheduling, tracking progress, and following up as needed. • Prepare and send onboarding materials through electronic document platforms, ensuring all required information is delivered accurately. • Enter, update, and maintain personnel and administrative data with a high level of accuracy. • Answer inbound calls and provide courteous assistance or route inquiries to the appropriate contact. • Support front desk and general receptionist functions while maintaining a welcoming presence.
2026-10-22T00:00:00Z

Administrative Assistant

Worcester, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half's client in Worcester MA is seeking an Administrative Assistant to help support their education program within the medical space for a long term engagement! Responsibilities include:- Administrative work to set up scenarios for medical students- Scheduling- Arranging training- Communications with various internal coordinators- Light communication to external vendors- Keep workplace organized- Phone/Email correspondence- Assessment support (assist medical students and per diem employees who are acting as patients with any guidance they may need during trainings)○ Check-in○ Set up orientations○ Ensure everyone arrives on time○ Print schedules○ Make announcements (as needed) Start Date: 10/5End Date: Through end of year (could extend)Hours: M-F | 8:30am-4:30pm & someone who can be flexible to work different hours on day of events!Work Type: On-sitePay Rate: $19.50+ (dependent on experience) **If interested, APPLY now
2026-10-22T00:00:00Z

Administrative Assistant

Woods Hole, MA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to support fundraising and office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing donor-related administrative work with day-to-day coordination in a mission-driven environment. The person in this role will contribute to accurate recordkeeping, donor support activities, gift administration, and general office functions while handling sensitive information with care. Responsibilities: • Oversee donor data upkeep in Raiser’s Edge, ensuring records remain accurate, current, and reliable for development activities. • Prepare and distribute database queries, reports, imports, and exports that help guide fundraising efforts and donor engagement. • Research donor backgrounds and update constituent profiles to strengthen stewardship and outreach initiatives. • Assist with donation entry, gift tracking, and reconciliation tasks to support accurate financial and development records. • Coordinate acknowledgment letters, stewardship communications, mailings, and management of donor-related gift inventory. • Provide day-to-day administrative support to fundraising personnel, including drafting correspondence and processing expense documentation. • Help manage vendor-related paperwork, routine office needs, and ordering of supplies to keep operations running smoothly. • Safeguard confidential donor and financial information while following established administrative and reporting procedures.
2026-10-22T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-10-14T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
95000 - 112000 USD / Yearly
Robert Half is partnering with an in-house organization in their search for a Legal administrative Assistant to join their team. This role is located in the Greater Boston area and has a hybrid work model of 4 days in office, 1 day remote. This position is ideal for an experienced legal administrative assistant who can manage competing priorities, maintain accuracy in sensitive work, and operate confidently in a fast-paced environment. The role requires strong judgment, careful attention to detail, and the ability to build effective working relationships while handling confidential matters with discretion. Responsibilities:• Provide day-to-day administrative and legal support to the General Counsel, ensuring priorities are organized and critical matters are addressed promptly.• Coordinate complex scheduling, maintain calendars, and arrange meetings while balancing shifting demands and deadlines.• Prepare, edit, proofread, and organize legal correspondence, reports, and other documents with a high level of accuracy.• Manage electronic filing processes and maintain orderly records for legal and administrative materials.• Review documents for completeness, formatting, and consistency before submission or distribution.• Track action items, monitor deadlines, and follow up on outstanding requests to help keep legal work moving efficiently.• Handle sensitive information with discretion and sound judgment while supporting confidential legal matters.• Assist with office processes and administrative workflows related to legal operations as needed.
2026-09-28T00:00:00Z

Administrative Assistant/Receptionist

Allston, MA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests. Responsibilities: • Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department. • Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up. • Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed. • Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution. • Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use. • Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients. • Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel. • Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized. • Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations. • Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
2026-10-20T00:00:00Z

Office Manager

Framingham, MA
onsite
Permanent / Full Time
26880 - 30720 USD / Yearly
We are looking for an organized and proactive Part-time Office Manager to oversee daily administrative operations and keep the office running efficiently in the Framingham, MA area. This role is ideal for someone who is comfortable balancing people support, financial administration, and process coordination within a trades or landscaping environment. The successful candidate will bring strong software skills, sound business judgment, and the ability to create structure across both office and field-facing activities. Responsibilities:• Direct day-to-day office operations, ensuring administrative workflows are handled accurately and efficiently.• Coordinate employee-related administrative tasks and help support a well-organized workplace environment.• Maintain up-to-date business documentation and personnel records with a high level of accuracy and confidentiality.• Assist with accounting-related activities, including administrative support for financial reporting and payable processes.• Examine pricing details, labor hours, and material information to help confirm accurate operational and financial records.• Partner with organizational leadership to address financial administrative needs and support informed decision-making.• Identify opportunities to streamline office procedures and build more consistent internal systems.• Learn, adopt, and manage business software tools, including QuickBooks Online, to support office effectiveness.• Serve as a link between field teams and office functions so information and processes remain aligned.• Provide hands-on support for leadership initiatives, operational problem-solving, and special assignments as needed.
2026-10-14T00:00:00Z

Office Services Associate

Boston, MA
onsite
Temporary / Contract
18.525 - 19.5 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative and office operations for a Contract position based in Boston, Massachusetts. This role is ideal for someone who takes pride in delivering responsive service, maintaining organized workplace resources, and helping teams stay productive. The successful candidate will contribute across mail handling, copy and scanning support, supply coordination, and general office upkeep while maintaining a detail-oriented approach throughout the day. Responsibilities: • Manage incoming, outgoing, and internal mail by sorting deliveries accurately and ensuring timely distribution throughout the office. • Complete copying, scanning, and document support requests within established deadlines, and help resolve routine equipment issues involving office machines. • Prepare postage and process packages for shipment to external carriers, postal locations, or designated pickup points. • Respond to supply needs by fulfilling requests and keeping shared inventory areas properly replenished and orderly. • Maintain pantry, storage, and supply spaces by organizing materials, restocking items, and ensuring these areas remain clean and presentable. • Support meeting logistics by preparing conference rooms in advance, resetting spaces afterward, and helping oversee room usage schedules. • Conduct regular walkthroughs of the office to identify appearance, cleanliness, or maintenance concerns and coordinate service requests with building contacts or vendors as needed. • Provide additional clerical and administrative assistance to support evolving team and office priorities.
2026-10-16T00:00:00Z

Trilingual Administrative Assistant

Newton, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an experienced and resourceful Trilingual Administrative Assistant to support daily office operations in Newton, Massachusetts. This Long-term Contract position is ideal for someone who communicates confidently in multiple languages, enjoys creating a welcoming front-office experience, and can keep administrative workflows organized and efficient. The role requires strong attention to detail, skill in handling calls and visitors, and the ability to manage routine coordination tasks with accuracy. Responsibilities: • Manage front-desk and office support activities to maintain an organized, detail-focused administrative environment. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors. • Perform accurate data entry and maintain records, files, and administrative documents in an orderly manner. • Coordinate day-to-day clerical tasks such as scheduling, correspondence, and general office follow-up. • Provide multilingual communication support to help facilitate clear interactions with internal and external contacts. • Assist with receptionist-related duties, including greeting guests and ensuring smooth office reception coverage.
2026-10-20T00:00:00Z

Accounting Assistant

Falmouth, MA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a long-term contract opportunity based in Falmouth, Massachusetts. This role is well suited for someone who is comfortable working across both payables and receivables while maintaining accurate records and timely processing. The assignment begins as a 3-month contract with potential for an additional 1-month extension, offering the opportunity to contribute to a busy accounting team in a hands-on capacity. Responsibilities: • Process vendor invoices accurately, assign the appropriate accounting codes, and help ensure timely payment completion. • Support billing and cash application activities by maintaining accounts receivable records and following up on outstanding items as needed. • Reconcile bank activity against internal financial records to identify discrepancies and keep balances current. • Review financial documentation for completeness and accuracy while entering data into accounting systems with attention to detail. • Assist with routine accounting administration, including organizing records and preparing information for reporting or audit support. • Collaborate with internal team members to resolve payment, invoicing, or account issues in a timely and thorough manner.
2026-10-21T00:00:00Z

Part Time Office Coordinator

Boston, MA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Part Time Office Coordinator to support daily office operations for a service-focused organization. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming workplace while keeping administrative tasks on track. The person in this role will help manage office needs, coordinate front desk activities, and provide support with routine financial and operational duties. Responsibilities: • Oversee day-to-day administrative activities to help the office run efficiently and maintain an organized work environment. • Monitor inventory levels for workplace materials and arrange timely purchases to ensure teams have the supplies they need. • Receive visitors, answer incoming calls, and provide attentive front desk support to employees and guests. • Keep office supply storage areas orderly, track usage, and restock essential items as needed. • Assist with accounts payable tasks, including reviewing invoices and helping process vendor-related paperwork accurately. • Support general office coordination by handling routine clerical duties, scheduling needs, and administrative follow-up. • Maintain office records and documentation in a clear and accessible manner to support daily operations.
2026-10-20T00:00:00Z

Member Services Coordinator/Admin assistant

Franklin, MA
onsite
Permanent / Full Time
50000 - 54000 USD / Yearly
We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. Responsibilities:• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked. For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127
2026-10-12T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000 - 130000 USD / Yearly
We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters. Responsibilities: • Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy. • File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines. • Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials. • Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics. • Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments. • Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake. • Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems. • Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
2026-10-08T00:00:00Z

Human Resources (HR) Assistant

Boston, MA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Talent Services Coordinator to support daily HR operations in Boston, Massachusetts. This role helps deliver a smooth employee experience by coordinating benefits administration, maintaining accurate records, and responding to routine policy and process questions. The position also contributes to key people programs, employee events, and workforce administration across the office. Responsibilities:• Support the day-to-day administration of employee benefit programs, including medical, life, disability, retirement, and other wellness-related offerings, and help employees during open enrollment periods.• Respond to routine employee inquiries regarding HR policies, procedures, and available programs, escalating more complex matters when appropriate.• Maintain organized and compliant personnel documentation for current and former employees, manage I-9 records, and handle E-Verify processing accurately.• Coordinate office events and employee engagement activities such as appreciation initiatives, wellness programs, holiday celebrations, and community-focused efforts.• Assist with the annual performance review cycle by issuing follow-ups, tracking completion progress, and identifying items that need management review.• Process employment-related updates in the HR system, including status changes and separations, and provide support with timekeeping and attendance questions in Workday.• Help facilitate offboarding activities for departing attorneys to ensure a timely and organized transition.• Arrange administrative coverage for reception and secretarial functions during absences and manage overflow support as needed.• Contribute to additional HR and administrative projects, including support for other office locations when required.
2026-10-02T00:00:00Z

Accounting Clerk

Acton, MA
onsite
Permanent / Full Time
56000 - 61000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to support daily financial operations in Acton, Massachusetts. This position will handle core accounting activities across payables, receivables, and record maintenance while helping keep transactions accurate and up to date. The ideal candidate is comfortable working with accounting software, managing invoices, and maintaining organized financial data in a fast-paced environment. Responsibilities: • Process vendor invoices, verify supporting details, and prepare payments in a timely manner. • Record incoming customer payments and update account balances to maintain accurate receivable records. • Enter financial information into accounting systems with a high level of accuracy and consistency. • Maintain organized documentation for invoices, payment activity, and other accounting records. • Use QuickBooks and related tools to support routine bookkeeping and transaction tracking. • Review account information for discrepancies and assist with resolving billing or payment issues. • Support ongoing invoice processing activities and help ensure financial records remain current.
2026-09-29T00:00:00Z

Accounting Clerk

Hudson, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Accounting Clerk to support day-to-day financial operations for a growing organization in Hudson, Massachusetts. This is a Contract position suited for someone who is highly organized, accurate, and comfortable handling a steady volume of accounting transactions. The person in this role will contribute to invoice management, financial record maintenance, and administrative accounting support while helping the team stay on top of priority projects. Responsibilities: • Enter financial and accounting information into internal records with a high level of speed and accuracy. • Review, log, and process vendor invoices to support timely payment activities. • Assist with accounts payable tasks by organizing documentation and helping track outstanding obligations. • Support accounts receivable activities by updating payment records and maintaining accurate customer account information. • Verify transaction details and resolve routine discrepancies by coordinating with internal stakeholders as needed. • Maintain orderly accounting files and ensure supporting documents are properly recorded and accessible. • Provide assistance with special projects and other clerical accounting assignments based on team priorities.
2026-10-21T00:00:00Z

19 results for Office Administrative Assistant in Providence, RI