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3 results for Facilities Coordinatorassistant in Princeton, NJ

Facilities Coordinator 3 (5-7 years)

New York, NY
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator to support daily site operations and help maintain a safe, efficient workplace in New York, New York. This Long-term Contract position will focus on coordinating maintenance activity, managing service providers, and handling administrative tasks that keep facility services running smoothly. The ideal candidate brings strong organizational skills, sound judgment, and the ability to balance multiple priorities in a fast-paced environment. Responsibilities: • Coordinate preventive maintenance and repair activities for building systems, including mechanical, electrical, and plumbing needs, while helping ensure the facility remains fully operational. • Monitor the work of janitorial, landscaping, security, and other third-party providers to confirm services are delivered on schedule and meet expected standards. • Maintain organized facility documentation such as compliance records, service agreements, work orders, and other operational files. • Provide day-to-day administrative assistance to the facilities function, including scheduling, purchase support, invoice or budget tracking, and general clerical coordination. • Help uphold workplace safety by supporting compliance efforts, contributing to emergency preparedness activities, and reinforcing established health and occupational procedures. • Assist with workspace planning by coordinating office moves, tracking seating or layout needs, and supporting reconfiguration of internal areas. • Serve as a point of contact between employees and outside service partners for requests related to catering, parking, cleaning, and security support. • Track inventory levels for facility-related supplies and place replenishment orders to avoid shortages of essential materials.
2026-06-04T00:00:00Z

Front Desk Coordinator

Hasbrouck Heights, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Assistant to serve as the first point of contact for visitors, clients, and team members near Hasbrouck Heights, New Jersey. This long-term contract position is ideal for someone who brings a detail-oriented customer service approach, strong organizational skills, and the ability to keep daily front office operations running smoothly. The role also supports internal teams with administrative coordination, supply management, and workplace readiness across shared spaces and office activities. Responsibilities:• Welcome visitors and customers courteously while overseeing daily activity at the reception area.• Coordinate conference room bookings and keep meeting space schedules organized for both clients and internal staff.• Track inventory levels for office, kitchen, and workplace consumables, and place orders to maintain adequate stock.• Keep shared kitchen areas orderly and prepared for use by confirming supplies are available and following up on routine cleaning needs.• Send regular reminders to employees regarding kitchen upkeep and shared space expectations.• Check that restrooms remain clean, properly supplied, and ready for use throughout the workday.• Provide administrative assistance to the Project Manager and contribute to tasks that support ongoing projects.• Support the Finance team with purchasing activities, order follow-up, and oversight of warehouse consumable items.• Arrange food service and catering for meetings, guests, and customer visits as needed.• Monitor front entrance camera activity and help manage building access in accordance with office procedures.
2026-06-05T00:00:00Z

Human Resources (HR) Assistant

Parsippany, NJ
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
Key Responsibilities<ul><li>Support and strengthen relationships with target universities and other strategic campuses, including career centers, faculty, research labs, and student organizations, with a focus on programs related to AI, data science, and embodied intelligence.</li><li>Help maintain consistent engagement with partner schools through campus visits, meetings, events, and collaborative initiatives that support long-term university partnerships.</li><li>Track and report on campus outreach activities, event outcomes, and partnership progress to support ongoing early talent and university recruiting strategies.</li><li>Support early talent recruiting initiatives for AI-related internship and full-time hiring programs.</li><li>Plan, coordinate, and help execute campus and early career recruiting events, including information sessions, tech talks, hackathons, research showcases, career fairs, and virtual programs.</li><li>Manage event logistics end to end, including scheduling, registration, preparation of materials, speaker coordination, and on-site or virtual event support.</li><li>Represent the company at campus recruiting events, career fairs, and community networking opportunities to build brand awareness and connect with emerging talent.</li><li>Serve as a key point of contact for students and early career candidates, providing timely, professional, and engaging communication before, during, and after recruiting events.</li><li>Assist recruiters with early career hiring activities, including resume review, interview scheduling, candidate tracking, and offer coordination.</li><li>Help deliver a high-quality and consistent candidate experience through clear, responsive, and transparent communication throughout the recruiting process.</li><li>Partner closely with the AI Research Center HR Business Partner, recruiters, hiring managers, and global teams to support smooth execution of early talent programs and hiring efforts.</li><li>Maintain accurate and current candidate, event, and program information within the applicant tracking system.</li><li>Communicate effectively in both English and Mandarin, with the ability to engage Mandarin-speaking students, candidates, university stakeholders, and community partners.</li><li>Support recruiting efforts that may involve Mandarin-speaking talent pipelines, university programs, and events where bilingual communication is preferred or required.</li></ul>
2026-06-05T00:00:00Z