<p>Robert Half is recruiting for a Customer Service Specialist role with a rapidly growing manufacturing client in the Wilmington area. This is a permanent role, joining an already established team, with lots of growth opportunity.</p><p><br></p><p>Our client is looking for a customer service candidate with at least 1 year of professional business to business experience.</p><p><br></p><p>Responsibilities include preparing quotes, processing orders, and answering more technical questions as needed. This is NOT a call center role, it's a far more strategic customer service function.</p><p><br></p><p>If interested in, and qualified for the Customer Service Specialist role, please apply ASAP. I'm scheduling interviews soon!</p>
<p>We are seeking a skilled and versatile Temporary Marketing Specialist to support our marketing automation efforts, social media strategy, light design work, and digital asset organization. This role is ideal for a detail-oriented marketer with strong project management skills and a creative mindset.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Build and edit marketing campaigns using platforms like Marketo (or similar), with support available for backend setup.</li><li>Edit and optimize email content.</li><li>Write engaging captions and create visuals for social media posts.</li><li>Schedule content across multiple platforms.</li><li>Collaborate on blog and social media strategy.</li><li>Pull and analyze monthly performance reports.</li><li>Create graphics using tools such as Canva.</li><li>Design email banners and landing page visuals as needed</li><li>Reorganize video library folder structures.</li><li>Ensure all videos are properly captioned and labeled.</li></ul>
<p>Robert Half is working with a growing company in Andover seeking a Billing Specialist to join its team. This is a permanent role, that can move into a "Lead" or "Supervisor" role for the right candidate long term. Our client is looking for at least 2 years of billing experience and strong Excel skills. The selected candidate must have proven vendor relationship skills too.</p><p><br></p><p>Target salary for this opportunity is between 50-65K. If interested and qualified send your resume to Bill.Nichols@roberthalf. Thanks!</p>
<p>Digital Marketing Specialist with 2+ years of solid, hands-on digital marketing experience needed for a full-time, fully onsite position with our small agency client in Greater Boston. While this is a fully remote position, only candidates within 100 miles of Boston will be considered. Must be proficient in Google Ads and Google Analytics. Must be familiar with programmatic advertising, streaming, and geofencing. Must have either external or internal client-facing skills. Experience working with clients in the auto, retail, financial, education, legal, and/or professional services industries would also be ideal. Target salary is 65-70K.</p>
<p>Job Title: Accounts Payable Specialist</p><p>Reports To: VP of Finance</p><p>Location: Boston, MA</p><p>Position Type: Full Time, 40 hours per week 100% on site. </p><p>Education Level: Bachelors Preferred</p><p>Hourly Rate: $28.50 - $30.00, Non-Exempt</p><p><br></p><p>Summary: Hiring an energetic and detail-oriented Accounts Payable Specialist to join this growing and evolving Finance Department. The Accounts Payable Specialist will be a key player in the management of the day-to-day function of Accounts Payable. This position will work closely with the Accounting Manager & Controller to strengthen and build the finance department and be a key participant in upgrading the systems in light of significant organizational growth. </p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage the accounts payable function</p><p>• Review and maintain expense side of general ledger ensuring the accurate coding of expense accounts and program codes</p><p>• Maintain Accounts Payable files according to established protocols</p><p>• Liaison with vendors to promote strong and trusted relationships and trouble shoot issues that may arise</p><p>• Create month-end accrual entries and ensure that all AP functions are ready for month end close</p><p>• Work closely with finance team to establish budgets for upcoming fiscal years</p><p>• Create weekly payment runs</p><p>• Update cash requirements on a weekly basis</p><p>• Work towards continued improvement in accounts payable processes</p><p>• Work with Real Estate and Data teams to ensure accurate rental amounts. </p><p>• Create timely monthly rent payments</p><p>• Track and upload utility information for ~400 utility accounts</p><p>• Reconcile utility accounts with active rental units; connect or disconnect accounts as necessary</p><p>• Create monthly utility payments</p><p>• Oversee credit card expense reporting and ensure that credit card expenses are properly approved</p><p>• Complete journal entries related to credit card spending</p><p>• Responsible for entire 1099 process at year end</p><p>• Complete tasks related to financial analysis, projects and others as assigned</p><p>• Follow process to validate and input new vendors.</p><p>• Other duties as assigned by Controller</p><p><br></p><p>Requirements: </p><p>• 1+ years of relevant experience in a full-cycle accounts payable role</p><p>• Bachelor’s Degree in Accounting, Finance or related field preferred</p><p>• Strong technology skills specifically with accounting software and Excel</p><p>• Very detail oriented </p><p>• Ability to create and manage systems</p><p>• Strong integrity and work ethic with an ability to self-manage</p><p>• Demonstrated ability to consistently work on projects through completion</p><p>• Pride in performance</p><p><br></p>
<p>Robert Half is working with a respected construction client in the Woburn area seeking an Accounts Receivable Specialist with AIA billing experience. This is a permanent role, reporting into the CFO, joining a 4-person accounting department. Our client is looking for an Accounts Receivable Specialist with at least 3 years of relevant work experience, exposure to certified payroll reporting, and construction industry experience is highly preferred. The role would be in office, with 1 work from home day per week.</p><p><br></p><p>For the right experience our client is looking to pay a starting base salary around $70,000 + potential bonuses. The benefits are very competitive too.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email your resume direct to Bill.Nichols@roberthalf. Thanks!</p>
<p>3rd Shift (Night Shift) Patient Access Specialist! 11:00pm-7:00am - Multiple Openings! </p><p><br></p><p>We are offering a contract to permanent employment opportunity for a Patient Access Specialist in Nashua, New Hampshire. In this role, you will be fundamental in providing quality services to patients by managing their admission processes and ensuring regulatory compliance within the healthcare industry.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure precise assignment of MRNs and carry out medical necessity and compliance checks.</p><p>• Efficiently handle incoming, outgoing, and inter-office calls via the telephone switchboard.</p><p>• Adhere to organizational policies while delivering exceptional customer service with compassion.</p><p>• Conduct pre-registration of patients' accounts prior to their visits, which may involve both inbound and outbound communication to gather demographic, insurance, and other patient information.</p><p>• Inform patients, guarantors, or legal guardians about general consent for treatment forms, obtain necessary signatures, and distribute patient education documents.</p><p>• Review responses in the insurance verification system, select the applicable insurance plan code, and enter benefit data to support Point of Service Collections and billing processes.</p><p>• Use the Advance Beneficiary Notice (ABN) software to accurately screen medical necessity, inform Medicare patients of potential non-payment of tests, and distribute the ABN as needed.</p><p>• Utilize auditing and reporting systems for quality assurance to correct accounts, including those from other employees, departments, and facilities.</p><p>• Conduct account audits to ensure all forms are completed accurately and timely, meeting audit standards, and provide statistical data to Patient Access leadership.</p>
<p>We are representing a temporary Payroll Specialist position in Concord, NH- this one is <strong>fully on-site</strong> and covering a leave.</p><p><br></p><p><strong>Details:</strong></p><ul><li><strong>Location:</strong> Concord- FULLY ON SITE! </li><li><strong>Hours:</strong> Monday–Friday, 8:00 AM–5:00 PM</li><li><strong>Duration:</strong> 3+ months </li></ul><p><strong>Key Focus Areas:</strong></p><ul><li><strong>Payroll:</strong> Processing bi-weekly payroll </li><li><strong>Excel Reporting:</strong> Strong Excel skills required (especially Pivot Tables) – pulling and extrapolating overtime by department, creating overtime bonus reports, etc.</li></ul><p><strong>Additional Responsibilities (if time allows):</strong></p><ul><li>Leave management and reporting</li><li>Workers’ compensation and accident reporting</li></ul><p>If interested, please apply today! </p>
<p>Robert Half is recruiting for a Customer Service Specialist role with a rapidly growing manufacturing client in the Wilmington area. This is a permanent role, joining an already established team, with lots of growth opportunity.</p><p><br></p><p>Our client is looking for a customer service candidate with at least 1 year of professional business to business experience.</p><p><br></p><p>Responsibilities include preparing quotes, processing orders, and answering more technical questions as needed. This is NOT a call center role, it's a far more strategic customer service function. It's a great opportunity for someone earlier in their career whose energetic and business minded. Tons of room for growth/advancement. </p><p><br></p><p>If interested in, and qualified for the Customer Service Specialist role, please apply ASAP. I'm scheduling interviews soon! You can email Bill.Nichols@roberthalf directly too. </p>
We are looking for a meticulous and detail-oriented Accounts Payable Specialist to join our team in Dover, New Hampshire. In this role, you will play a vital part in ensuring the timely and accurate processing of financial documents while upholding company policies and accounting best practices. This position offers an opportunity to contribute to operational efficiency and collaborate across departments in a dynamic and supportive environment.<br><br>Responsibilities:<br>• Review, verify, and process invoices, expense reports, and check requests to ensure accuracy and compliance with company policies.<br>• Prepare and issue payments on a weekly basis or as needed, ensuring proper authorization and distribution of signed checks.<br>• Maintain accurate records by assigning proper accounting codes and periods to all transactions.<br>• Collaborate with financial leadership to support annual reporting requirements and ensure compliance with regulatory standards.<br>• Assist in refining financial procedures to enhance efficiency and maintain adherence to company policies.<br>• Generate financial analyses to support cost-efficiency initiatives and provide actionable insights.<br>• Participate in special projects as assigned, contributing to team objectives and process improvement.<br>• Communicate effectively with departments to clarify discrepancies and ensure smooth financial operations.<br>• Uphold exceptional service standards while supporting the accounting team in delivering high-quality results.
We are looking for a dedicated Collections Specialist to join our team in Woburn, Massachusetts. In this long-term contract position, you will play a vital role in managing client accounts, resolving outstanding payments, and maintaining effective communication with clients. This is an excellent opportunity for someone with a strong background in accounts receivable and collections processes.<br><br>Responsibilities:<br>• Make outbound calls to clients, including hospitals, to follow up on outstanding orders and past-due payments.<br>• Maintain and strengthen client relationships through consistent and precise communication.<br>• Monitor accounts receivable activity to ensure timely payment and accurate recordkeeping.<br>• Address and resolve payment discrepancies or issues in a timely manner.<br>• Collaborate with internal teams to manage finance-related projects and tasks as needed.<br>• Provide regular updates and reports on collection activities to management.<br>• Ensure compliance with company policies and financial regulations during collection processes.<br>• Assist with additional accounting duties as required to support the finance team.
<p>This is a dynamic, multi-functional position ideal for someone who thrives in a fast-growing, small company environment. The ideal candidate will be the heartbeat of the office—approachable, organized, and confident in handling both people and processes. This role is customer-facing and requires someone who can balance professionalism with warmth, and who values company culture as much as performance.</p><p>You’ll work closely with the Operations Coordinator/Office Manager and receive training on day-to-day responsibilities. The company has doubled in size over the last two years and is looking for someone who can grow with them, wear many hats, and contribute meaningfully to both operations and culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Office Management & HR</strong></p><ul><li>Submit payroll hours via ADP</li><li>Manage PTO, sick time, onboarding/offboarding</li><li>Administer benefits and maintain employee handbook</li><li>Handle employee relations, investigations, and policy updates</li><li>De-escalate workplace issues and foster a positive culture</li></ul><p><strong>Bookkeeping</strong></p><ul><li>Manage accounts payable and receivable</li><li>Process weekly invoicing </li><li>Handle ACH payments, journal entries, and support month-end close</li><li>Use QuickBooks Online for all bookkeeping tasks</li></ul><p><strong>Executive Support</strong></p><ul><li>Assist the President with calendar management, file organization, and daily administrative tasks</li></ul><p><br></p>
We are looking for an Accounts Receivable Specialist to join a dynamic renovation company in Portland, Maine. This on-site role offers an excellent opportunity for individuals with a background in accounting or finance to contribute to a thriving team. The position is ideal for candidates who are detail-oriented and eager to grow their expertise in accounts receivable processes.<br><br>Responsibilities:<br>• Prepare and process monthly billing statements with accuracy and attention to detail.<br>• Manage accounts receivable tasks, including posting invoices and recording cash receipts.<br>• Conduct collection efforts to ensure timely payments from clients.<br>• Reconcile account discrepancies and maintain accurate financial records.<br>• Utilize Microsoft Excel for data analysis and reporting purposes.<br>• Support the integration of Sage accounting software for financial transactions (training provided if needed).<br>• Collaborate with team members to streamline accounts receivable workflows.<br>• Handle AIA billing processes to ensure compliance and accuracy.<br>• Provide exceptional customer service when addressing billing inquiries.<br>• Assist in maintaining organized documentation for audit and compliance purposes.
<p>Nashua, NH - ON-SITE - Patient Access Specialist - 3rd Shift Position</p><p>Hours 11:00am-7:00pm - Multiple Openings </p><p><br></p><p>We are looking for a dedicated Patient Access Specialist to join our team in Nashua, New Hampshire. This Contract to permanent position focuses on ensuring seamless patient admissions and delivering exceptional service while adhering to organizational policies and regulatory standards. As part of the healthcare industry, this role plays a vital part in supporting patients and maintaining efficient processes.</p><p><br></p><p>Responsibilities:</p><p>• Accurately assign medical record numbers (MRNs) and verify medical necessity to ensure compliance with regulations.</p><p>• Deliver clear instructions to patients, collect insurance details, and process physician orders while maintaining a high level of customer service.</p><p>• Meet point-of-service collection targets and pre-register patient accounts by gathering demographic, insurance, and financial information through inbound and outbound calls.</p><p>• Explain and obtain signatures for consent and treatment forms, ensuring patients understand their rights and responsibilities.</p><p>• Verify insurance eligibility and input benefit data to support billing processes and enhance claims accuracy.</p><p>• Utilize software tools to identify potential non-payment issues for Medicare patients, distribute required forms, and provide necessary documentation.</p><p>• Conduct audits on patient accounts to ensure accuracy and compliance with quality standards, offering feedback to leadership as needed.</p><p>• Maintain a compassionate and detail-oriented approach in all patient interactions, aligning with organizational goals and customer service expectations.</p><p>• Provide patient education materials and ensure all required documentation is completed promptly and correctly.</p>
We are looking for a dedicated Patient Access Specialist to join our team in Nashua, New Hampshire. In this Contract-to-permanent role, you will play a critical part in ensuring smooth admissions and registration processes for hospital patients while maintaining compliance with organizational policies and regulatory standards. This position requires strong attention to detail and excellent communication skills to deliver exceptional service to patients and their families.<br><br>Responsibilities:<br>• Register patients accurately by assigning medical record numbers, performing compliance checks, and collecting necessary insurance and physician order details.<br>• Provide clear instructions and compassionate customer service during all patient interactions, adhering to organizational policies and standards.<br>• Meet assigned point-of-service goals, including the collection of patient financial responsibilities and past-due balances.<br>• Conduct pre-registration tasks, which may involve inbound and outbound calls to gather demographic, insurance, and payment information.<br>• Explain and obtain signatures for consent forms and distribute necessary patient education materials, ensuring proper documentation.<br>• Verify insurance eligibility and input benefit details to facilitate billing processes and maintain a high clean claim rate.<br>• Screen medical necessity for Medicare patients using specialized tools and provide required forms to inform them of potential non-payment scenarios.<br>• Utilize quality auditing systems to review and correct account information, ensuring compliance with audit standards and reporting accuracy.<br>• Perform audits of accounts across teams and departments, providing statistical data to support leadership in improving processes.
<p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and proactive Full Charge Bookkeeper (PART TIME 15-20HRS/WEEKLY) to manage day-to-day financial operations and support general office administration. This role is ideal for someone with a strong accounting background who thrives in a collaborative environment and values accountability and open communication.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and maintain accurate financial records.</li><li>Prepare and analyze financial reports.</li><li>Reconcile bank and credit card accounts monthly.</li><li>Perform month-end and year-end closing procedures.</li><li>Assist with budgeting and cash flow management.</li><li>Support general office administrative tasks as needed.</li></ul><p><strong>Reporting Structure:</strong></p><ul><li>Reports directly to the Office Manager.</li></ul><p><br></p>
We are looking for a highly organized Administrative Assistant to join our team in Salem, New Hampshire. This is a long-term contract position requiring onsite presence five days a week. The role involves a mix of administrative, planning, and shipping-related responsibilities, making it ideal for someone who is proactive and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and schedule container shipments by processing shipping documents, consolidating invoices, and maintaining updated records in company systems.<br>• Collaborate with the warehouse team to ensure smooth coordination and communication regarding shipment schedules.<br>• Perform general administrative duties such as managing office supplies, stocking the kitchen, and assisting the company president with occasional tasks.<br>• Handle front-office responsibilities, including greeting visitors and answering inbound calls in an organized and courteous manner.<br>• Accurately input data into Excel spreadsheets while utilizing basic formulas to manage information effectively.<br>• Support planning activities by staying on top of schedules and ensuring timely execution of tasks.<br>• Maintain a sense of urgency while managing time-sensitive assignments in a fast-paced environment.<br>• Uphold a business casual dress code while adapting to occasional jeans days on Thursdays and Fridays.<br>• Ensure compliance with organizational policies for background checks when applicable.
We are looking for an experienced IT Security Specialist to join our team in Cambridge, Massachusetts. In this Contract-to-Permanent position, you will play a key role in securing systems and networks within a dynamic and collaborative environment. This opportunity is ideal for someone with a strong background in system administration, network administration, or Linux/Unix administration, who also possesses a passion for security and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Monitor and manage security alerts to ensure timely identification and resolution of vulnerabilities.<br>• Implement and maintain security measures across systems, networks, and applications, including Linux, Unix, and Windows environments.<br>• Develop and execute scripts using PowerShell to automate security processes and enhance system efficiency.<br>• Collaborate with cross-functional teams to address high-severity security incidents and provide detailed analysis of true and false positive detections.<br>• Utilize tools such as Splunk, CrowdStrike, and Tenable to conduct vulnerability assessments and audits.<br>• Support security initiatives by creating and enforcing policies tailored to the organization’s needs.<br>• Perform regular vulnerability scans and remediations to maintain robust security across the IT infrastructure.<br>• Manage and secure cloud environments, including Azure and AWS, to ensure compliance with cybersecurity standards.<br>• Work closely with team members to foster a collaborative and results-driven work culture.<br>• Participate in the development and improvement of security processes in a fast-paced, evolving technical environment.
We are looking for a dedicated Collections Specialist to join our team in Portland, Maine. In this long-term contract role, you will play a key part in managing and improving our credit and collections processes, ensuring timely payments and maintaining strong relationships with clients. This position offers an excellent opportunity to contribute to a dynamic legal industry environment.<br><br>Responsibilities:<br>• Oversee and execute commercial and consumer collections activities to ensure timely resolution of outstanding balances.<br>• Manage credit and collections processes, including reviewing accounts and analyzing payment histories.<br>• Collaborate with clients and internal teams to address billing concerns and develop payment solutions.<br>• Maintain accurate records of collection activities and update account statuses in the system.<br>• Monitor delinquent accounts and implement strategies to reduce overdue balances.<br>• Communicate effectively with customers to resolve disputes and clarify payment terms.<br>• Ensure compliance with legal and regulatory requirements in all collection efforts.<br>• Prepare detailed reports on collections performance and provide recommendations for process improvements.<br>• Support billing collection operations by identifying and addressing discrepancies.<br>• Assist in developing policies and procedures to streamline collection workflows.
We are looking for an experienced IT Security Specialist to join our team in Cambridge, Massachusetts. This Contract-to-permanent position offers an exciting opportunity to work in a dynamic environment where you will play a key role in safeguarding systems and networks. The ideal candidate will bring a strong background in system or network administration, coupled with hands-on security expertise and a proactive mindset.<br><br>Responsibilities:<br>• Monitor and respond to high-severity security alerts, ensuring swift and effective incident resolution.<br>• Collaborate with cross-functional teams to analyze and remediate security vulnerabilities across Linux, Unix, and Windows environments.<br>• Develop and implement security policies and procedures tailored to organizational needs, addressing gaps in the current framework.<br>• Utilize tools such as CrowdStrike, Splunk, and Tenable to conduct vulnerability assessments and enhance threat detection.<br>• Perform scripting tasks using PowerShell to automate security processes and improve system efficiency.<br>• Investigate and differentiate between true and false positive security detections, documenting findings and resolutions.<br>• Provide guidance and support to end users, including faculty, staff, and students, ensuring secure access to systems and data.<br>• Manage and secure virtual environments using VMware and cloud platforms such as Azure and AWS.<br>• Conduct regular audits and assessments to ensure compliance with cybersecurity standards and best practices.<br>• Act as a self-starter in handling diverse security projects and challenges without relying on predefined scripts.
<p>We are looking for an experienced Accounts Receivable Specialist to join our team on a contract basis in Portsmouth, New Hampshire. In this role, you will play a key part in ensuring accurate financial transactions, managing billing operations, and maintaining strong relationships with clients. This position requires a detail-oriented individual with expertise in accounts receivable processes and a solid understanding of insurance billing and verification.</p><p><br></p><p>Responsibilities:</p><ul><li>Answering phones</li><li>Reviewing and billing of third party claims</li><li>Working denials of claims</li><li>Working Rejections of claims</li><li>Verifying Insurance</li><li>Adding / Updating Insurances</li><li>Creating / Updating Patient Payment Schedules</li><li>Reconciliation projects</li></ul>
<p>Robert Half is working with a growing company in Andover seeking a Senior Billing Specialist to join its team. This is a permanent role, that can move into a "Lead" or "Supervisor" role down the road. Our client is looking for at least 3 years of billing experience and strong Excel skills. The selected candidate must have proven vendor relationship skills too.</p><p><br></p><p>Target salary for this opportunity is dependent on experience. Starting salary range is from $55-80K. If interested and qualified send your resume to Bill.Nichols@roberthalf. Thanks!</p>
<p>Job Title: Payroll Specialist</p><p><br></p><p>Job Summary:</p><p>We are seeking a skilled and detail-oriented Payroll Specialist with multistate payroll experience to join our team. This role is critical in ensuring employees across multiple states are paid accurately and on time in compliance with state and federal regulations. The ideal candidate will possess strong expertise in state-specific tax laws, payroll compliance, and multistate payroll processing. If you are a problem solver with exceptional attention to detail and a passion for providing excellent service, this opportunity may be a great fit for you!</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Payroll Processing: Process and administer end-to-end payroll for employees in multiple states, ensuring accuracy, compliance, and timeliness in every pay cycle.</p><p>Tax Compliance: Manage state-specific tax filings, unemployment insurance requirements, garnishments, and other deductions while staying current with regulatory changes across all applicable jurisdictions.</p><p>Data Management: Maintain employee records in payroll systems, ensuring accuracy for hires, terminations, promotions, and other employee status changes.</p><p>Auditing & Reporting: Conduct regular audits on payroll data to ensure compliance with internal standards and legal mandates. Prepare and distribute payroll reports and metrics as required.</p><p>Multistate Expertise: Act as the go-to resource for payroll-related matters across various states, providing guidance on compliance and system configurations specific to each state.</p><p>Customer Support: Address employee inquiries related to payroll, tax forms, deductions, and discrepancies promptly and professionally.</p><p>Vendor Coordination: Work with third-party payroll providers, tax agencies, benefits vendors, and other partners to ensure smooth payroll operations.</p><p>Process Improvement: Identify opportunities for improving payroll processes and work with the team to implement best practices for efficiency and accuracy.</p><p><br></p><p>Qualifications:</p><p><br></p><p>Experience: Minimum of 3–5 years in payroll processing, with significant experience handling multistate payroll.</p><p><br></p><p>Knowledge: Strong understanding of federal and state payroll tax laws, wage and hour laws, unemployment insurance, and garnishment processing.</p><p><br></p><p>Skills: Exceptional attention to detail, problem-solving skills, and ability to manage deadlines in a fast-paced environment.</p><p><br></p><p>Communication: Excellent written and verbal communication skills, with the ability to clearly explain payroll-related matters to employees and stakeholders.</p><p><br></p><p>If interested and qualified please apply to this listing or email your resume to jeremy.tranfaglia@roberthalf</p>
<p>We are looking for a dedicated and compassionate Administrative Assistant to join our fully onsite team in Beverly, Massachusetts. In this Contract-to-permanent position, you will provide critical support to the organization by assisting residents, managing administrative tasks, and maintaining a welcoming front desk environment. This role requires strong organizational skills, the ability to handle sensitive situations with care, and a commitment to delivering excellent service.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact at the front desk, greeting residents and visitors with professionalism and warmth.</p><p>• Assist tenants by collecting paperwork and applications, providing information, and addressing concerns with empathy.</p><p>• Manage and organize tasks for two directors, ensuring efficient workflow and prioritization of duties.</p><p>• Input and maintain accurate records of housing applications in the CHAMP system; training will be provided if needed.</p><p>• Schedule conferences, coordinate reports, and handle background checks for the Section 8 department.</p><p>• Answer incoming calls and provide information or redirect inquiries as necessary.</p><p>• Perform general administrative tasks, including data entry and maintaining organized files.</p><p>• Work effectively under pressure and independently to meet deadlines and ensure smooth office operations.</p>
We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.<br>• Provide high-level administrative support, including preparing documents, reports, and presentations.<br>• Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.<br>• Handle import and export documentation with accuracy and attention to detail.<br>• Organize and facilitate conference calls, ensuring participants are informed and prepared.<br>• Maintain and update records, files, and databases to ensure information is easily accessible.<br>• Communicate effectively with internal and external stakeholders to address inquiries and provide updates.<br>• Support planning and execution of meetings, including logistics and materials preparation.<br>• Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.<br>• Assist in special projects and assignments as required by the team or leadership.
