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3 results for Facilities Coordinator in Portland, OR
- Portland, OR
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>We are looking for a detail-oriented Front Desk Coordinator to support daily front office operations for our client in Portland, Oregon. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks efficiently, and serving as a reliable first point of contact for visitors and staff. The right candidate will bring strong communication skills, sound judgment, and the ability to stay organized while handling multiple priorities throughout the day.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, provide direction, and ensure a positive and welcoming front desk experience.</p><p>• Manage a multi-line phone system by answering calls promptly, transferring inquiries, and relaying accurate messages.</p><p>• Coordinate front office activities such as visitor check-in, appointment support, and general reception coverage.</p><p>• Perform data entry and maintain organized digital and physical records to support administrative operations.</p><p>• Prepare, update, and format routine documents, spreadsheets, and correspondence using Microsoft Word and Excel.</p><p>• Monitor shared inboxes and calendars in Microsoft Outlook to help keep communication and scheduling on track.</p><p>• Provide concierge-style assistance by responding to general questions and directing individuals to the appropriate resources.</p><p>• Maintain orderly filing systems and support day-to-day administrative tasks that contribute to efficient office operations.</p>
- 2026-11-13T00:00:00Z
- Aumsville, OR
- onsite
- Temporary / Contract
- 25 - 35 USD / Hourly
- We are looking for a bilingual Human Resources Coordinator to support daily employee relations and administrative HR activities at a manufacturing site in Oregon. This Long-term Contract position is expected to run for 90 days with the possibility of extension, and it requires a consistent on-site presence to assist employees, interpret communication, and keep HR processes moving smoothly. The person in this role will help create a positive employee experience by handling onboarding tasks, translating key documents, and responding to time-sensitive workforce needs with sound judgment.<br><br>Responsibilities:<br>• Serve as an on-site HR resource for employees who need guidance, answers to workplace questions, or support with routine personnel matters.<br>• Provide Spanish-English interpretation to improve communication between employees and management in day-to-day interactions.<br>• Coordinate onboarding activities, including preparing and reviewing new employee paperwork to support a smooth start for incoming employees.<br>• Assist with pre-employment screening processing and related administrative steps in alignment with company procedures.<br>• Translate standard operating procedures and other HR-related materials so information is clearly understood by Spanish-speaking employees.<br>• Maintain accurate employee records and support data entry or document tracking within HR systems and Microsoft Office tools.<br>• Handle incoming requests independently, prioritize urgent needs, and respond in a thorough and service-oriented manner.<br>• Provide general administrative support to the HR function, including helping with employee-facing logistics as needed on site.
- 2026-11-05T00:00:00Z
- Tigard, OR
- onsite
- Permanent / Full Time
- 50000 - 60000 USD / Yearly
- <p>Charlie Gilmur with Robert Half is searching for a Project Coordinator to support post-sale project execution and help keep service work organized, on schedule, and accurately documented in Tigard, Oregon. This position works closely with operations, field technicians, vendors, and customers to monitor progress, communicate updates, and maintain essential records tied to project and financial activity. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate service schedules with operations staff and field technicians to ensure project work is planned efficiently and completed on time.</p><p>• Maintain accurate project records by entering customer details, order information, milestone updates, and related financial data into company systems.</p><p>• Communicate with customers throughout the project lifecycle, providing status updates and helping address scheduling or delivery questions.</p><p>• Prepare and issue purchase orders for replacement parts and vendor support, then follow through to help ensure materials arrive when needed.</p><p>• Assist with invoice coding, bookkeeping support, and the documentation of financial information in partnership with accounting and internal administrative teams.</p><p>• Track active projects across multiple workstreams, helping teams stay aligned on deadlines, deliverables, and service commitments.</p><p>• Provide day-to-day office and operational support to help maintain smooth coordination across business functions.</p><p>• Support process updates and administrative improvements related to project tracking, reporting, and service documentation when needed.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013507087</p>
- 2026-10-19T00:00:00Z