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9 results for Accounts Payable Specialist in Portland, ME

Accounts Receivable Clerk

Portland, ME
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an Accounts Receivable Clerk to join a retail organization. This on-site position is well suited for someone who enjoys keeping billing and payment records accurate while supporting steady cash flow. The role offers an excellent opportunity for an early-career accounting team member or someone with practical receivables experience to grow within a stable team environment. Responsibilities:• Prepare and issue routine customer billings each month, ensuring charges are accurate and submitted on schedule.• Record invoices, incoming payments, and cash receipts in the accounting system with close attention to detail.• Monitor open balances and follow up with customers to collect outstanding payments in a courteous and consistent manner.• Apply received funds to the correct accounts and help maintain up-to-date receivables records.• Use Excel to organize account activity, track payment status, and support reporting needs.• Assist with day-to-day accounts receivable operations while helping resolve billing questions and payment discrepancies.• Support the accounting team with documentation and system updates related to receivables processes
2026-05-01T00:00:00Z

Accounting Clerk

Eliot, ME
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented PART TIME Accounting Clerk to support daily financial operations for a long-term contract opportunity in Eliot, Maine. This part-time role is ideal for someone who is comfortable handling accounts payable, cash application activity, and routine accounting tasks with accuracy and consistency. The position will play an important role in maintaining organized records and supporting ongoing finance processes. Responsibilities:• Process vendor invoices and support accounts payable activities by reviewing documentation, entering data accurately, and helping ensure timely payments.• Apply daily cash receipts, record cash activity, and complete regular cash balancing tasks to keep financial records current.• Prepare and print checks as needed while following established procedures for payment processing and documentation.• Perform account reconciliations and maintain spreadsheets that track financial activity, outstanding items, and supporting details.• Use banking and scanning equipment to organize deposit-related documents and assist with daily cash-out procedures.• Enter and update vendor and financial information in accounting records to support accurate reporting and operational continuity.• Assist with finance-related administrative work connected to payroll, tax, utilities, motor vehicle transactions, and other routine departmental needs.• Provide support for finance system-related updates and related record setup as accounting functions continue to be rolled out.• Help manage day-to-day accounting priorities by maintaining organized files, verifying transaction details, and responding to routine processing needs.
2026-05-08T00:00:00Z

Senior Payroll Specialist - ADP Workforce Now

Gardiner, ME
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half has partnered with a well-respected company in the Augusta/Gardiner area to locate a Senior Payroll Specialist with ADP Workforce Now exposure. The ideal Payroll Administrator candidate will have the following skills and experience:<ul><li>3+ years payroll processing for a larger organization</li><li>Multi-state payroll a plus</li><li>ADP Workforce Now platform preferred</li><li>Advanced Excel</li><li>Benefit Administration</li><li>Process Improvement</li><li>Implement online open enrollment</li></ul> Employer offers excellent benefits including:Health plan, 401k match, paid vacation, holidays and more. For consideration, please apply online with resume.If you're already working with an RH permanent recruiter, please reach out to us directly. Jennifer ThompsonRobert Half Finance & Accounting - Permanent Placement
2026-05-08T00:00:00Z

Staff Accountant

Auburn, ME
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Staff Accountant to support core accounting operations for a contract opportunity in Auburn, Maine. This position will play an important role in maintaining accurate financial records, preparing tax-related documentation, and ensuring day-to-day accounting activities are completed efficiently. The ideal candidate brings strong general ledger knowledge, hands-on experience with journal entries, and a solid understanding of corporate and sales tax processes. Responsibilities:• Prepare and post journal entries to support accurate monthly and periodic financial reporting.• Maintain the general ledger by reviewing account activity, reconciling balances, and resolving discrepancies in a timely manner.• Assist with corporate tax activities, including gathering documentation and supporting the preparation of tax filings and related schedules.• Manage sales tax records and help ensure filings are completed accurately and in accordance with applicable requirements.• Support the preparation of corporate tax returns by organizing financial data and verifying the completeness of supporting information.• Review accounting records for accuracy and consistency while identifying areas that require correction or follow-up.• Collaborate with internal stakeholders to provide financial information, respond to accounting questions, and support reporting needs.
2026-05-08T00:00:00Z

Staff Accountant

Biddeford, ME
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to join our team in Portland, Maine. This role is essential in supporting daily accounting operations, with a focus on bank reconciliations, cash flow management, and financial analysis. The ideal candidate will contribute to maintaining fiscal accuracy and transparency while ensuring compliance with industry standards. Responsibilities: • Perform accounts payable and accounts receivable tasks with precision and efficiency. • Conduct monthly, quarterly, and annual bank reconciliations, promptly addressing and resolving any discrepancies. • Monitor and analyze daily cash flows to ensure operational funding is adequate and forecast financial needs. • Prepare and review journal entries while assisting with month-end closing processes to ensure compliance with accounting principles. • Collaborate in the preparation of financial statements and other key reports. • Work closely with program, clinical, and administrative teams to ensure accurate transaction recording and reporting. • Support annual audit processes, including documentation and communication with external auditors. • Maintain organized and clear documentation for reconciliations, cash transactions, and financial analyses. • Assist with tax-related tasks including corporate tax returns, sales tax, and compliance requirements. • Contribute to the maintenance of the general ledger by ensuring transactions are accurately recorded.
2026-05-05T00:00:00Z

Sr. Accountant

Brunswick, ME
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for an experienced Sr. Accountant to support a mission-driven non-profit organization in Brunswick, Maine. This role is ideal for a well-rounded accounting specialist who can manage complex reconciliations, oversee budgeting and cash flow reporting, and contribute thoughtful financial analysis across multiple programs and properties. The position will play a key role in maintaining accurate financial records, supporting grant-related accounting activity, and helping leadership make informed decisions in a dynamic operating environment. Responsibilities: • Prepare and review budgets, allocation schedules, and cash flow forecasts to support sound financial planning across programs and properties. • Complete monthly balance sheet reconciliations, maintain accurate trial balances, and resolve discrepancies in a timely manner. • Oversee general ledger activity during month-end close to ensure financial data is complete, accurate, and audit-ready. • Analyze financial information across multiple systems and integrated platforms to identify trends, improve reporting, and support process efficiency. • Manage accounting for restricted funding, grants, and program-related expenditures while ensuring proper classification and compliance. • Produce detailed financial reports for leadership, including budget-to-actual comparisons and cash position analysis in Excel and NetSuite. • Support accounting operations for a portfolio of managed properties and service programs, including allocation of shared costs and overhead. • Coordinate preparation of schedules and documentation needed for year-end audit deliverables within compressed reporting timelines. • Maintain reconciliation workbooks and subsidiary-level accounting records for numerous entities with a high degree of accuracy and attention to detail.
2026-04-30T00:00:00Z

Sr. Accountant

Portland, ME
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an experienced Sr. Accountant to support core accounting operations for a nonprofit organization in Portland, Maine. This Long-term Contract position will focus on maintaining accurate financial records, managing close activities, and ensuring grant-related transactions are recorded in accordance with funding requirements. The ideal candidate brings strong general ledger expertise, a detail-oriented approach, and the ability to work effectively in a deadline-driven environment. Responsibilities: • Lead monthly close activities by preparing schedules, reviewing balances, and helping ensure timely completion of financial reporting tasks. • Maintain the integrity of the general ledger through accurate posting, analysis of account activity, and resolution of discrepancies. • Prepare and record journal entries with supporting documentation to reflect routine and adjusting transactions. • Perform detailed reconciliations for balance sheet accounts and research variances to keep financial data accurate and current. • Complete bank reconciliations regularly and investigate outstanding items to ensure cash activity is fully accounted for. • Support accounting for government and federally funded grants by tracking expenditures and aligning transactions with grant requirements. • Assist with grant management processes by organizing financial data, monitoring allowable costs, and preparing information for reporting needs. • Use Microsoft Excel to analyze financial information, build reconciliations, and support reporting and audit readiness.
2026-05-06T00:00:00Z

Sr. Accountant

Scarborough, ME
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are looking for an experienced Senior Accountant to join our Finance team in Scarborough, Maine. In this role, you will manage essential accounting functions, including accounts payable, accounts receivable, month-end reporting, and account reconciliations, while contributing to financial planning and analysis efforts. The ideal candidate will bring a high degree of professionalism, strong technical skills, and a commitment to process improvement within a dynamic international business environment. Responsibilities:• Oversee revenue accounting and ensure accurate reporting.• Process and manage customer invoices, including running activities.• Review, code, and process accounts payable transactions, including preparing wire transfers and distributing checks.• Post journal entries and analyze transactions to ensure proper classification and compliance.• Act as the liaison for corporate headquarters reporting, ensuring financial packages meet global standards and deadlines.• Administer travel and expense reimbursements using Expensify, ensuring adherence to company policies.• Serve as the back-up for critical tasks such as close management, payroll, and sales tax processing during peak times or staff absences.• Collaborate with leadership on financial planning, budgeting initiatives, and insightful financial results reporting.• Conduct variance analysis on monthly financial performance to assist in strategic decision-making.• Drive process improvements and automation to enhance operational efficiency.
2026-05-05T00:00:00Z

Sr. Accountant

South Paris, ME
onsite
Temporary / Contract
40 - 48 USD / Hourly
We are looking for an experienced Sr. Accountant to support key accounting operations for a contract assignment in South Paris, Maine. This position will play an important role in maintaining accurate financial records, managing close activities, and ensuring balance sheet integrity through detailed reconciliations and reporting. The ideal candidate brings strong knowledge of general ledger accounting, cost analysis, and month-end procedures, along with the ability to work independently in a fast-paced environment. Responsibilities: • Lead month-end close activities by preparing schedules, reviewing account activity, and helping ensure timely completion of reporting deadlines. • Prepare and post journal entries with a high level of accuracy while supporting the integrity of the general ledger. • Reconcile balance sheet accounts and investigate discrepancies to maintain complete and reliable financial data. • Perform bank reconciliations regularly and resolve outstanding items in coordination with internal stakeholders. • Analyze construction-related costs and apply cost accounting principles to support accurate financial tracking and reporting. • Review financial transactions for proper classification and consistency with accounting standards and company policies. • Assist with reporting requests, account analysis, and documentation needed to support audits or management review. • Identify process gaps within daily accounting activities and recommend practical improvements to strengthen controls and efficiency.
2026-05-08T00:00:00Z