<p><strong>Robert Half</strong> has partnered with a local non-profit organization to locate an <strong>Accounting Specialist</strong> or <strong>Staff Accountant </strong>in Richmond-Gardiner area for a full-time position with benefits.</p><p><br></p><p>Must live in Maine (on-site position)</p><p><br></p><p><strong><u>The ideal Accounting candidate will have the following skills or experience:</u></strong></p><ul><li>Associates or Bachelors Degree in Accounting, Business, Finance or similar.</li><li>1+ year General Ledger experience</li><li>Knowledge of GAAP accounting principles</li><li>Accounts Receivable</li><li>Strong Excel skills</li><li>Journal Entries</li><li>Reconciliation</li><li>Assist with month-end close</li><li>Financial reporting</li><li>QuickBooks</li></ul><p><br></p><p>Employer offers generous benefits including - health plan, 401k, paid vacations and holidays, etc.</p><p><br></p><p>For consideration, please apply online with resume.</p><p>Jennifer Thompson</p><p>Robert Half Finance & Accounting - Permanent Placement</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Portsmouth, New Hampshire. This Contract-to-permanent position offers an exciting opportunity to contribute to essential accounting operations, including accounts payable, accounts receivable, and data management. The ideal candidate will bring precision and efficiency to daily tasks while supporting overall financial processes.</p><p><br></p><p>SCHEDULE: Mondays- 8 - 4 </p><p>Tues, wed and thursday - 8- 12.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, ensuring accuracy and timely payments.</p><p>• Manage accounts receivable activities, including invoicing and payment tracking.</p><p>• Perform precise data entry to maintain accurate financial records.</p><p>• Handle invoice processing and resolve discrepancies as needed.</p><p>• Support benefit functions and assist in benefits administration tasks.</p><p>• Collaborate with team members to streamline accounting workflows.</p><p>• Generate reports and summaries to support financial decision-making.</p><p>• Maintain organized documentation and ensure compliance with company policies.</p><p>• Assist in reconciling accounts and preparing for audits.</p><p>• Provide general administrative support to the accounting department.</p>
We are looking for a detail-oriented Office Manager to oversee daily administrative operations and ensure smooth functioning of office activities. This is a long-term contract position based in New Gloucester, Maine, offering an opportunity to contribute to a dynamic and meticulous work environment. The ideal candidate will excel in managing calendars, coordinating travel arrangements, and handling various projects with efficiency.<br><br>Responsibilities:<br>• Coordinate and manage office operations, ensuring all administrative tasks are completed accurately and on time.<br>• Handle procurement and inventory management of office supplies to ensure availability.<br>• Oversee accounts payable processes, ensuring timely and accurate payment of invoices.<br>• Act as the first point of contact for reception duties, including greeting visitors and handling phone inquiries.<br>• Manage Outlook calendars, scheduling meetings and appointments effectively.<br>• Record detailed meeting minutes and ensure timely distribution to appropriate stakeholders.<br>• Arrange travel bookings and itineraries for staff as needed.<br>• Support ad hoc projects and tasks to contribute to the overall efficiency of the office.<br>• Maintain a well-organized and meticulous workspace.<br>• Collaborate with team members to address any administrative challenges.
We are looking for an experienced Accounts Receivable Specialist to join our team on a long-term contract basis in Portsmouth, New Hampshire. This role involves managing essential financial processes such as billing, collections, and cash applications, with a focus on accuracy and efficiency. If you have a strong background in accounts receivable and enjoy working in a dynamic and fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions, ensuring accuracy and compliance with company policies.<br>• Handle cash applications, including recording payments and reconciling discrepancies.<br>• Oversee billing functions to ensure timely and accurate invoicing.<br>• Conduct follow-ups on outstanding balances and collections to maintain healthy accounts.<br>• Verify insurance eligibilities and address billing issues related to medical insurance.<br>• Collaborate with internal teams to resolve account disputes and discrepancies.<br>• Analyze cash activity reports to track financial trends and provide insights.<br>• Maintain detailed records of transactions and prepare financial reports as needed.<br>• Ensure compliance with industry standards and regulations in all accounts receivable activities.<br>• Provide exceptional support to clients and stakeholders regarding billing inquiries.
• Enter new projects into the system and verify contract values.<br>• Review insurance tickets and request bonds when necessary.<br>• Prepare and process monthly AIA construction billing, ensuring timely submission with all required documentation (e.g., lien waivers, stored materials billing, right of entry).<br>• Post sales to CF Data system and internal software (straightforward data entry).<br>• Manage and enter change orders into CF Data, confirming correct contract pricing.<br>• Post cash receipts and scan checks for deposits (no bank visits required).<br>• Follow up with General Contractors regarding payments and resolve any billing issues.<br>• Monitor payment timelines (typically 45–60 days) and maintain accurate records.
<p>We are seeking a detail-oriented and motivated Payroll Associate to join our team. This role is ideal for recent graduates with 1+ years of professional experience who are eager to learn and grow in payroll, HR, and accounting functions. You will play a key part in processing multi-state, high-volume payrolls (average of 3,000 employees/week), supporting benefits and reporting, and collaborating closely with accounting staff. This entry-level opportunity offers excellent training and the chance to evolve within HR and accounting.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process multiple payrolls on a daily, weekly, and biweekly schedule for approximately 3,000 employees per week, including union and multi-state payrolls</li><li>Handle all types of employee pay: hourly, salary, and non-exempt, using ADP Workforce Now and Watson Time & Attendance systems</li><li>Administer payroll-related activities such as benefits, garnishments, and insurance</li><li>Calculate regular and overtime/shift differential pay according to federal and state guidelines</li><li>Track and update employee vacation, sick time, leave of absences, FMLA records, and personnel files</li><li>Conduct periodic audits to ensure data integrity and compliance</li><li>Prepare and provide payroll data and reports as needed</li><li>Collaborate with staff accountants to assist with posting and reconciliation (no direct work in general ledger)</li><li>Utilize Excel to manage basic spreadsheets and support payroll data management; comprehensive Excel training provided by team experts</li></ul><p><br></p>
<p>We are looking for an Office Services Associate to join our team in Portland, ME on a contract basis. In this role, you will provide essential back-office support, including reprographics, mail services, and other administrative tasks in both physical and digital environments. You will ensure smooth operations across hospitality, audio/visual, reception, and other service lines as needed.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office services tasks, including reprographics, mail handling, and intake processes, following established procedures.</p><p>• Ensure work requests are accurately logged and job tickets are completed before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues and escalate complex problems when necessary.</p><p>• Collaborate with supervisors and clients to address job requirements and meet deadlines.</p><p>• Maintain quality assurance standards for both individual work and team tasks.</p><p>• Load and manage office equipment with necessary supplies, such as paper and toner.</p><p>• Follow company policies and client site protocols to ensure compliance and efficiency.</p><p>• Prioritize and organize workflow to meet contracted deadlines and deliverables.</p><p>• Regularly lift and transport items weighing up to 50 pounds.</p><p>• Utilize resources and supplies cost-effectively to support operational goals.</p>
The Office Services Associate is essential for ensuring the smooth and efficient functioning of the office environment. The role encompasses a wide range of responsibilities aimed at supporting both daily operations and long-term goals. The associate will collaborate with various departments to facilitate effective communication and foster a productive work atmosphere. Key responsibilities include: Administrative Support: Manage routine office tasks such as scheduling meetings, handling correspondence, and maintaining office supplies to ensure seamless operations. Document Management: Organize, categorize, and maintain both physical and electronic filing systems. Prepare various documents, reports, and presentations as needed. Communication Coordination: Serve as the first point of contact for internal and external communications, answering phones, responding to emails, and directing inquiries to appropriate personnel. Customer Interaction: Provide exceptional customer service by assisting clients and visitors, addressing their needs promptly, and creating a welcoming environment.
