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18 results for Project Coordinator in Port Washington, NY

Project Coordinator 1

Parsippany, NJ
onsite
Temporary / Contract
20 - 28 USD / Hourly
We are looking for a Project Coordinator to support relocation and move-management activities for a client site in Morris Plains, New Jersey. This is a Contract position with the potential to convert to a longer-term opportunity, focused on coordinating logistics, maintaining accurate project records, and keeping communication flowing among clients, vendors, and internal teams. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working onsite with stakeholders across all levels of the organization. Responsibilities:• Coordinate relocation requests from intake through completion, ensuring each move is organized, tracked, and communicated effectively.• Arrange meetings, reserve workspace or conference rooms, and prepare clear follow-up notes for project teams and stakeholders.• Develop client-facing move communications, packets, labels, and related materials to support smooth execution of scheduled activities.• Support onsite move operations by assisting with pre-move planning, day-of coordination, inventory checks, signage placement, and oversight of movers or installers.• Work closely with property management, facilities teams, vendors, and subcontractors to align schedules and complete relocation-related tasks on time.• Review vendor billing against purchase orders or service agreements and flag discrepancies for resolution.• Maintain accurate occupancy, move, and project data within company tracking tools and related documentation.• Assist with proposal preparation, operational documentation updates, and follow-up support after moves, including handling post-move issues and requests.
2026-08-03T00:00:00Z

Project Manager

New York, NY
remote
Temporary / Contract
65 - 70 USD / Hourly
We are looking for a Project Manager to support key business initiatives. This Long-term Contract position is ideal for someone who brings strong organizational leadership, practical business judgment, and experience guiding enterprise projects with a focus on Microsoft Dynamics Business Central. The role will partner with stakeholders to keep priorities aligned, timelines on track, and project outcomes focused on business value. Responsibilities:• Lead project planning, execution, and delivery activities to ensure milestones, schedules, and objectives are achieved.• Collaborate with business leaders and cross-functional teams to define scope, manage priorities, and maintain clear communication throughout the project lifecycle.• Support the Microsoft Dynamics Business Central initiative by coordinating workstreams, tracking progress, and addressing delivery risks.• Facilitate Agile ceremonies and promote structured project governance to improve team alignment and accountability.• Use Jira and related reporting tools to monitor tasks, document status updates, and provide visibility into project performance.• Identify potential roadblocks early, develop mitigation strategies, and escalate critical issues when needed.• Maintain project documentation, meeting notes, action items, and stakeholder communications in an organized manner.
2026-08-07T00:00:00Z

Project Manager

Union, NJ
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a Project Manager to oversee construction projects (commercial projects) in Union, NJ from early planning through final delivery. This role requires a detail-oriented individual who can coordinate budgets, schedules, contracts, and field execution while maintaining strong communication with clients and project partners. The ideal candidate brings General Contracting industry experience, sound financial judgment, and the ability to guide teams toward successful project outcomes. Responsibilities:· Capable of performing estimating & project takeoffs with no guidance.· Has the ability to carry out the entire project bidding process.· Able to build, understand and maintain a project budget.· Has a complete understanding of the RFI process.· Able to keep & maintain RFI logs.· Able to assist in the preparation of prime contracts, subcontracts & purchase orders.· Understands the difference between a payment bond & a performance bond.· Able to request & execute bonding as needed.· Has a complete understanding of the submittal process.· Capable of maintaining a submittal log.· Knows how to keep & maintain a project schedule.· Schedule, hold & attend project meetings as required by the owner, GC or as the project requires.· Complete understanding of blueprints/drawings· Understands specifications/efficient in finding information in a spec book.· Able to understand the CSI format as they relate to cost codes.· Complete understanding of project addendums.· Able to execute & process change orders & change events.· Able to process invoices from vendors, subcontractors, etc.· Able to process billings to owners and/or General Contractors (AIA., lien waivers, etc.).· Able to perform the punch list process- create & maintain associated list & schedule.· Knows & understands the as-build & closeout process.· Complete understanding of insurance requirements, limits & who should be listed as insured.· Understands local construction tax laws.· Able to read through the front end of contracts & identify red flags or any cautionary items.· Able to maintain working relationships and open lines of communication with field personnel.· Maintain QA/QC on projects.· Able to cultivate sales & new prospective clients/customers.· Has a growing network. Able to maintain & build both customer & contractor relationships.· Understands project safety as it relates to OSHA 1926.
2026-07-17T00:00:00Z

Project Manager

Central Islip, NY
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a Project Manager to lead pool construction and renovation work in Long Island, New York. This role is responsible for guiding projects from initial planning through final completion while keeping timelines, budgets, and quality standards on track. The ideal candidate brings strong field leadership, sound construction knowledge, and the ability to coordinate multiple projects. Responsibilities:• Direct construction and renovation assignments at the same time, ensuring each project moves smoothly from launch to final turnover.• Build and manage project timelines, cost plans, and labor allocation strategies to support efficient execution.• Lead subcontractors, suppliers, site supervisors, and field teams to maintain progress, workmanship standards, and on-time delivery.• Visit job sites regularly to assess construction quality, reinforce safety expectations, and verify that milestones are being met.• Evaluate and authorize purchase requests, contract adjustments, and billing documents with close attention to scope and budget.• Address scheduling challenges, field conflicts, and project risks early to reduce disruption and keep work advancing.• Ensure all project activity aligns with company expectations, applicable building regulations, and established safety practices.• Provide day-to-day leadership to on-site personnel by setting clear direction, monitoring performance, and supporting problem resolution.• Keep organized records such as daily reports, site photographs, permits, and final closeout documentation.• Partner with the sales team during project kickoff to confirm scope, expectations, and a smooth transition into execution.
2026-07-17T00:00:00Z

Project/Event Coordinator

White Plains, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
Position SummarySeeking an experienced Event Project Manager to lead the planning, coordination, and execution of fundraising events. This role will oversee event logistics, vendor management, sponsorship administration, donor communications, and onsite event operations from initial planning through post-event follow-up. Key Responsibilities<ul><li>Manage all aspects of event planning, timelines, and project execution.</li><li>Coordinate sponsorships, donor recognition, tribute journals, invitations, RSVPs, ticketing, and guest tracking.</li><li>Draft and oversee event communications, including sponsorship outreach, email campaigns, attendee communications, and post-event thank-you messages.</li><li>Manage event vendors, contracts, budgets, payment schedules, catering, security, and venue logistics.</li><li>Create event materials, presentations, run-of-show documents, podium books, and speaker logistics.</li><li>Recruit and coordinate volunteers and support event leadership, VIPs, speakers, and sponsors.</li><li>Lead onsite event execution, oversee event-day operations, and ensure successful program delivery.</li><li>Conduct post-event wrap-up, reporting, vendor reconciliation, and team debriefs.</li></ul>
2026-07-27T00:00:00Z

Production Coordinator

Secaucus, NJ
onsite
Temporary / Contract
37 - 50 USD / Hourly
We are looking for a Production Coordinator to support partner-facing marketing and production activities in New Jersey. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, enjoys keeping projects organized, and can work effectively with both internal teams and external broadcast partners. The role focuses on coordinating materials, maintaining clear communication, and helping ensure campaigns and deliverables move forward on schedule. Responsibilities:•Manage the preparation and submission of marketing and creative materials for review, confirming that all assets are accurate, complete, and delivered within established timelines.•Capture detailed meeting notes and turn discussions into concise summaries, next steps, and follow-up items for stakeholders.•Create and maintain recurring meeting agendas that keep teams focused on priorities, deadlines, and outstanding actions.•Arrange meetings with cross-functional departments and broadcast partners, handling scheduling details and calendar coordination efficiently.•Monitor project milestones, deadlines, and open tasks across multiple initiatives to support smooth day-to-day execution.•Provide administrative and coordination support for ongoing marketing and production efforts as business needs evolve.•Help organize creative asset tracking and related workflow activities to maintain consistency across partner marketing projects. 02720-0013455219
2026-08-04T00:00:00Z

Project Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Project Assistant to support logistics-related construction initiatives in New York, New York. This Long-term Contract position will help keep projects organized, on schedule, and properly documented while working closely with project teams and stakeholders. The ideal candidate brings strong coordination skills, scheduling experience, and the ability to manage administrative and project support tasks in a fast-paced environment. Responsibilities: • Coordinate project activities by tracking milestones, updating schedules, and helping teams stay aligned with target dates. • Support construction-related projects through organized documentation, status follow-up, and day-to-day administrative assistance. • Maintain master schedules and provide regular updates to reflect progress, delays, and upcoming deliverables. • Scan, organize, and archive project records so documentation remains accurate, accessible, and audit-ready. • Assist project managers with meeting preparation, progress reporting, and communication across internal and external stakeholders. • Monitor timelines and flag potential scheduling conflicts or risks so issues can be addressed proactively. • Help compile project materials, reports, and supporting records needed for planning and execution.
2026-08-07T00:00:00Z

Digital Project Manager

Eatontown, NJ
onsite
Temporary / Contract
36 - 40 USD / Hourly
We are looking for a Digital Project Manager to lead a diverse portfolio of digital initiatives for pharmaceutical and medical education clients in New Jersey. This Long-term Contract position offers the opportunity to oversee mobile, multimedia, content-driven, and event-related interactive projects while partnering with cross-functional teams to keep work on track. The ideal candidate brings strong project leadership, comfort working in regulated industries, and the ability to manage timelines, priorities, and stakeholder expectations in a fast-paced environment. Responsibilities:• Direct end-to-end planning and execution for digital programs, ensuring scope, schedules, and deliverables remain aligned with client goals.• Coordinate cross-functional contributors across content, backend development, and cloud-based project components to support successful project delivery.• Manage project workflows in Jira and maintain clear visibility into progress, risks, dependencies, and upcoming milestones.• Oversee digital initiatives tied to live events and interactive experiences, with occasional travel to support meetings or industry events one to two times per month.• Partner with pharmaceutical or medical education stakeholders to translate business needs into organized project plans and actionable next steps.• Guide the production of mobile and multimedia assets, ensuring quality standards, timing, and compliance expectations are met.• Support content-related initiatives involving CMS and CRM-connected processes to help teams deliver effective campaigns and audience engagement.• Contribute to specialized interactive event projects and learn platform-specific approaches, including Veeva-related work where applicable. 02720-0013450340
2026-07-15T00:00:00Z

Associate Project Manager

New York, NY
onsite
Temporary / Contract
45 - 50 USD / Hourly
We are looking for a detail-oriented Associate Project Manager to support project delivery for commercial real estate initiatives in New York, New York. This is a Contract position with the potential to convert to a permanent role, offering the opportunity to work closely with cross-functional teams, clients, and stakeholders in a fast-paced environment. The ideal candidate brings strong organizational skills, sound judgment, and a proactive approach to keeping projects on track, documented, and aligned with quality expectations. Responsibilities: • Support the planning and execution of assigned projects by helping manage timelines, deliverables, and day-to-day coordination activities. • Prepare, organize, and maintain project records so documentation remains accurate, current, and readily accessible to stakeholders. • Monitor project activities to help ensure work is performed in accordance with client expectations, company procedures, and established standards. • Partner with internal departments to align project scope, scheduling needs, and operational priorities across the full project lifecycle. • Attend meetings and site visits to track progress, gather updates, and help resolve issues that may affect schedule, quality, or execution. • Contribute to quality oversight by identifying gaps, escalating concerns, and supporting consistent project controls throughout delivery. • Apply industry best practices to project workflows to improve organization, communication, and overall execution. • Assist with initiatives involving space planning, move coordination, or furniture reconfiguration when required by the project. • Provide timely communication to team members and stakeholders regarding milestones, next steps, and project status updates.
2026-08-03T00:00:00Z

Logistics Coordinator

Saddle Brook, NJ
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Planning Coordinator to support supply chain operations for a manufacturing organization near Saddle Brook, New Jersey. This Long-term Contract position is ideal for someone who enjoys keeping orders, records, and production-related documentation accurate and up to date in a fast-moving environment. The role works closely with planning, customer-facing teams, purchasing, and production to help ensure materials and order information move smoothly through the business. Responsibilities:• Process customer purchase orders in company systems with a high level of accuracy and within required timelines.• Prepare, maintain, and revise bills of materials by following established documentation standards.• Review production-related documentation and release work orders to support manufacturing schedules.• Keep operational data current by updating system records and verifying information for accuracy.• Provide administrative and reporting support to the planning team as part of daily supply chain activities.• Partner with customer service, purchasing, and production teams to address questions and resolve order issues efficiently.• Organize and maintain files, records, and supporting documentation for easy access and audit readiness.• Contribute to additional supply chain assignments and cross-functional projects as business needs evolve.
2026-07-23T00:00:00Z

Operations Coordinator

Matawan, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Operations Coordinator to support store operations and help keep cross-functional initiatives organized, timely, and well communicated in Matawan, New Jersey. This role works closely with store leaders, field partners, and internal teams to turn operational needs into structured plans and practical next steps. The ideal candidate brings strong organizational skills, sound judgment, and a collaborative approach to managing priorities in a fast-paced retail food environment.Salary:$60,000 - $65,000Benefits:Medical, Dental, Vision, Life Insurance, 401k, PTOResponsibilities:• Collaborate with store leadership, field personnel, and internal business partners to clarify requests, define goals, and understand timing and operational effects.• Guide projects and operational initiatives from kickoff through completion by monitoring deadlines, milestones, dependencies, and expected outcomes.• Manage the intake and coordination of store-impacting requests, including documentation, prioritization, progress tracking, and follow-through.• Convert business needs into clear requirements for internal teams and provide regular updates on decisions, progress, and upcoming actions.• Create and maintain status summaries, meeting materials, notes, action logs, and follow-up communication to keep work organized and visible.• Arrange meetings, user testing, training sessions, and rollout activities to support smooth implementation and operational readiness across stores.• Communicate proactively with stakeholders about schedules, risks, dependencies, and any changes that could affect execution.• Monitor action items and deliverables closely, ensuring accurate reporting and timely completion of assigned work.• Identify workflow challenges, competing priorities, and process gaps early, then help drive resolution or escalation when needed.• Contribute to process improvement efforts by gathering feedback, refining documentation, and strengthening coordination practices across teams.
2026-08-07T00:00:00Z

Proposal Manager

Long Island City, NY
remote
Temporary / Contract
61.75 - 71.5 USD / Hourly
We are looking for an experienced Proposal Manager to support major transportation and public-sector pursuits in Long Island City, New York. This is a Long-term Contract position for a detail-oriented individual who can guide complex proposals from early planning through final submission while maintaining quality, compliance, and momentum under demanding deadlines. The ideal candidate brings strong leadership presence, works effectively with technical contributors and client stakeholders, and thrives in a fast-paced environment focused on large infrastructure and transit opportunities. Responsibilities: • Direct the full proposal lifecycle for large-scale government and transportation opportunities, from kickoff planning through final delivery. • Build and manage pursuit schedules, content plans, review cycles, and submission milestones to keep teams aligned and on track. • Collaborate closely with engineers, technical specialists, and other subject matter experts to shape clear, persuasive, and compliant proposal responses. • Ensure all submissions meet public-sector requirements, formatting standards, and deadline expectations for complex agency procurements. • Oversee document production, layout, version control, and final quality checks to deliver high-quality proposal packages. • Serve as a visible point of contact during active pursuits, representing the proposal function effectively in internal and external interactions. • Provide guidance and day-to-day direction to proposal coordinators while helping strengthen team processes and overall output quality. • Support strategic decision-making during high-pressure pursuits by identifying priorities, resolving workflow issues, and driving progress across contributors.
2026-08-07T00:00:00Z

Training Coordinator II

Morristown, NJ
onsite
Temporary / Contract
20 - 26 USD / Hourly
We are looking for a Training Coordinator to support learning operations and training administration for a Long-term Contract position based in Madison, New Jersey. This role works closely with business teams and training leadership to organize learning programs, maintain training data, and help ensure employees have a smooth experience with required and developmental coursework. The position also supports learning systems, monitors curriculum completion, and helps deliver compliant, well-coordinated training across the organization. Responsibilities:• Serve as a key point of contact for employee training inquiries, providing day-to-day assistance with learning-related questions and system access needs.• Coordinate training schedules, curricula, and completion tracking to help business units stay aligned with required learning objectives.• Collaborate with department leaders and training management to plan and launch learning initiatives effectively across the organization.• Administer learning management system activities such as user and course maintenance, program setup, and quiz deployment for compliance education.• Investigate and resolve learner issues involving training platforms and related tools to minimize disruption and improve the user experience.• Maintain accurate training records, curriculum databases, and supporting documentation to ensure reliable reporting and audit readiness.• Arrange training rooms, equipment, instructional materials, and participant support for in-house learning sessions.• Oversee departmental supplies and office equipment upkeep to support the smooth operation of training activities.• Contribute to special projects and additional departmental assignments while following workplace safety standards and regulatory expectations.
2026-07-30T00:00:00Z

Social Media Coordinator

Port Washington, NY
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a Social Media Coordinator to support the planning, creation, and execution of engaging digital content for a growing brand presence in Port Washington, New York. This Long-term Contract position is ideal for someone who understands platform-specific best practices, enjoys tracking emerging trends, and can help turn campaign goals into compelling social media activity. The person in this role will contribute to day-to-day channel management, creative coordination, and performance-focused social media initiatives across multiple platforms. Responsibilities: • Develop and schedule original social media content that aligns with brand messaging, campaign priorities, and audience interests. • Manage daily activity across social platforms by publishing posts, monitoring engagement, and helping maintain a consistent brand voice. • Assist with the execution of paid and organic social media campaigns designed to increase reach, engagement, and audience growth. • Use social media tools to organize content calendars, track post performance, and support efficient campaign delivery. • Monitor social media trends, platform updates, and competitor activity to recommend timely content ideas and channel improvements. • Create visually appealing social assets using Canva and coordinate creative materials that support ongoing campaigns. • Review campaign and content results to identify insights, measure effectiveness, and suggest optimization opportunities. • Collaborate with internal stakeholders to ensure social initiatives support broader marketing objectives and promotional timelines.
2026-08-04T00:00:00Z

Workplace Experience Coordinator

New York, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
As a Facilities Ambassador, you will be the welcoming face and central point of contact for the workplace, creating positive first impressions and delivering seamless experiences for clients, visitors, and employees. This role blends exceptional hospitality with operational excellence, requiring a proactive, service-driven professional who can manage front-of-house responsibilities while supporting the smooth day-to-day operation of the office.You will take ownership of the full visitor experience, oversee workplace services, and partner with vendors, service providers, and internal teams to maintain a safe, functional, and high-performing environment. Success in this role requires strong communication skills, attention to detail, and the ability to anticipate needs while balancing multiple priorities, from reception and meeting room coordination to events support and compliance with health and safety standards.This is an excellent opportunity for someone who enjoys building relationships, creating exceptional workplace experiences, and contributing to a collaborative and supportive office culture.<ul><li>Key ResponsibilitiesServe as the primary point of contact at reception, greeting visitors, clients, and employees in a warm, professional, and polished manner.</li><li>Create a positive front-of-house experience that reflects company and client values.</li><li>Oversee daily building and office operations, including conducting workplace inspections and walk-throughs to ensure cleanliness, functionality, and safety standards are maintained.</li><li>Coordinate meeting room bookings and manage room setup, reset, and readiness for scheduled meetings and events.</li><li>Support event planning and execution, including room configurations, catering, audiovisual/video conferencing requests, and coordination with security, housekeeping, and external vendors.</li><li>Manage relationships with service providers such as cleaning, maintenance, and security teams to ensure services are delivered effectively and issues are resolved promptly.</li><li>Maintain inventory of workplace and meeting room supplies and provide utilization reporting to support efficient space management.</li><li>Assist with office moves, seating changes, and space planning initiatives by maintaining accurate floor plans and coordinating with project management and IT teams.</li><li>Administer visitor management processes, including issuing security passes, notifying hosts of arrivals, coordinating building access, and supporting guest escort procedures.</li><li>Help ensure compliance with workplace health, safety, and security protocols through regular monitoring and adherence to established procedures.</li><li>Provide responsive, high-touch customer service and proactively address employee and visitor needs to enhance the workplace experience.</li></ul>
2026-08-06T00:00:00Z

Workplace Experience Coordinator

New York, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced and service-focused Workplace Experience Coordinator to support daily office operations in New York, New York. This Contract to permanent position plays a visible role in creating a welcoming, organized, and efficient workplace experience across a multi-floor corporate site. The ideal candidate brings a proactive mindset, strong interpersonal skills, and the ability to balance front-of-house support with hands-on facilities coordination. Responsibilities:• Oversee day-to-day workplace support across assigned floors, helping maintain a detail-oriented and well-functioning office environment.• Complete routine walkthroughs to identify maintenance, cleanliness, or safety concerns and coordinate follow-up actions as needed.• Keep shared work areas, desks, pantries, and common spaces orderly, stocked, and ready for daily use.• Check meeting rooms and restrooms regularly to ensure they meet presentation and cleanliness standards.• Replenish office and pantry supplies throughout the site to support uninterrupted employee and guest use.• Provide front desk and reception assistance during coverage gaps, including greeting visitors and handling inbound calls.• Learn mailroom procedures in order to provide backup support when coverage is required.• Work closely with janitorial staff, day porters, and vendors to resolve facility-related issues and improve site conditions.• Support onsite meetings and events by helping coordinate catering, vendor access, room readiness, and issue resolution.• Maintain Excel-based logs to document safety items, service requests, and operational follow-up activities.
2026-08-05T00:00:00Z

Workplace Exp Coordinator

New York, NY
onsite
Temporary / Contract
22 - 22.82 USD / Hourly
We are looking for a Workplace Exp Coordinator to support day-to-day front desk and pantry operations. This Long-term Contract position is ideal for someone who enjoys creating a clean, welcoming, and well-organized workplace experience for employees and guests. In this role, you will help maintain shared hospitality spaces, manage pantry supplies, and provide attentive service while upholding food safety and sanitation standards. This opportunity offers the chance to contribute to a well-organized on-site environment during an 8-month assignment with potential for extension. Responsibilities: • Oversee the daily appearance and organization of pantry, market, and storage areas to ensure a neat and efficient workspace. • Replenish food, beverage, and supply items throughout the day while rotating stock to maintain freshness and proper date control. • Track inventory levels, receive incoming deliveries, and coordinate reorders before essential items run low. • Prepare and refresh self-service snack and beverage stations so employees and visitors have a consistently positive experience. • Clean pantry equipment and work surfaces regularly to keep all areas sanitary, functional, and presentation-ready. • Follow established food handling, safety, and sanitation practices to support compliance across the workplace hospitality area. • Welcome employees and guests with a courteous, service-oriented approach and respond promptly to workplace support needs. • Assist with event support and catering setup as needed, including preparation, restocking, and post-event cleanup. • Perform additional site support tasks assigned by management to help maintain smooth daily operations.
2026-07-28T00:00:00Z

Patient Communications Coordinator

Belmar, NJ
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half is seeking a Patient Communications Coordinator for a long term contract-to-hire opportunity in Ocean County! -Serve as a primary point of contact for prospective clients through phone, email, text, web inquiries, and online messaging platforms-Provide information regarding available services, treatment options, and care providers-Coordinate and schedule appointments while maximizing calendar efficiency and resource utilization-Foster strong client relationships through timely follow-up and consistent communication-Maintain accurate and detailed records within customer relationship management and electronic documentation systems-Support client retention initiatives and promote ongoing engagement with available programs and services-Collaborate with administrative and clinical staff to deliver a positive and seamless customer experience-Assist with daily office operations, client check-in/check-out processes, and organizational events as needed
2026-08-07T00:00:00Z