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3 results for Senior Administrative Assistant in Pittsburgh, PA
- Pittsburgh, PA
- onsite
- Temporary / Contract
- 22 - 22 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pittsburgh, Pennsylvania. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and helping teams stay on schedule. The successful candidate will handle a mix of clerical, communication, and data-focused tasks while creating a positive experience for callers and visitors. Monday- Thursday 7:30am-4:30pm, Friday 7:30am- 2pm, $22/hr</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to keep office workflows organized and efficient.</p><p>• Respond to incoming phone calls courteously, direct inquiries appropriately, and relay accurate messages.</p><p>• Welcome visitors and provide front-desk support in a courteous and attentive manner.</p><p>• Maintain records, documents, and files with strong attention to accuracy and confidentiality.</p><p>• Enter and update information in office systems and spreadsheets in a timely manner.</p><p>• Coordinate routine clerical tasks such as scheduling, correspondence, and general office support.</p><p>• Assist internal teams with administrative requests and help ensure timely completion of assigned tasks.</p>
- 2026-10-08T00:00:00Z
- Pittsburgh, PA
- onsite
- Temporary to Hire
- 19 - 21 USD / Hourly
- <p>Our client in Penn Hills, PA is seeking a highly organized and dependable Administrative Assistant to support daily office operations for a contract to hire job opportunity. This position is ideal for someone who enjoys working independently, managing multiple priorities, and ensuring administrative processes run smoothly in a small office environment. Fully Onsite | 30-35 Hours per Week (Potential for Full-Time)</p><p> Pay Rate: $19.00 - $21.00 per hour</p><p><br></p><p>The Administrative Assistant will play a key role in supporting office operations, coordinating schedules, handling administrative projects, maintaining documentation, and serving as a reliable resource for the team.</p><p><br></p><p>Key Responsibilities</p><p>Provide administrative support to management and staff</p><p>Manage calendars, appointments, and scheduling activities</p><p>Answer and direct incoming phone calls professionally</p><p>Assist with administrative projects, reports, and correspondence</p><p>Maintain organized electronic and paper filing systems</p><p>Perform data entry and document management tasks</p><p>Monitor deadlines, project checkpoints, and follow-up activities</p><p>Coordinate meeting logistics and prepare related materials</p><p>Assist with office opening and daily operational needs</p><p>Support process improvements and workflow organization</p><p>Communicate professionally with internal and external contacts</p><p>Complete general administrative duties as assigned</p><p><br></p><p>Qualifications</p><p>2+ years of administrative support experience preferred</p><p>Strong organizational and multitasking abilities</p><p>Excellent attention to detail and follow-through</p><p>Ability to work independently with minimal supervision</p><p>Strong verbal and written communication skills</p><p>Proficiency in Microsoft Word and Excel</p><p>Comfortable learning new software, online applications, and database systems</p><p>Ability to manage multiple priorities and meet deadlines</p><p>Professional, reliable, and adaptable work style</p><p><br></p><p>Preferred Qualifications</p><p>Experience supporting a small office environment</p><p>Previous nonprofit experience is a plus</p><p><br></p><p><br></p><p>Work Environment</p><p>Small, team-oriented office setting</p><p>Limited walk-in traffic</p><p>Highly independent position with regular collaboration among team members</p><p>Business casual attire</p><p>Free onsite parking</p><p>Background Requirements</p><p>Criminal background check required</p><p>Additional clearances may be required prior to start</p>
- 2026-10-08T00:00:00Z
- Moon Township, PA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- We are looking for an experienced Administrative Associate 3 to provide high-level administrative support for a busy office environment in Moon Township, Pennsylvania. This Long-term Contract position is ideal for someone who can manage information flow, support leadership, and keep daily operations organized and efficient. The role requires strong judgment, professionalism, and the ability to handle multiple priorities while maintaining accuracy and confidentiality.<br><br>Responsibilities:<br>• Coordinate daily administrative operations, including managing office supply inventory, maintaining organized records, and supporting routine clerical and bookkeeping activities.<br>• Create and format business documents such as invoices, reports, correspondence, memos, and financial materials with a high level of accuracy and professionalism.<br>• Organize, store, and retrieve company files, reports, and other important documentation to ensure information is accessible when needed.<br>• Review incoming communications and materials, assess their importance, and route them appropriately to support timely follow-up and decision-making.<br>• Arrange meetings and administrative events by preparing agendas, coordinating schedules, and handling logistics for leadership and committees.<br>• Support executives and office teams by responding to information requests, conducting administrative research, and facilitating smooth communication across the organization.<br>• Maintain confidentiality of sensitive business information while ensuring documents and records remain structured and up to date.
- 2026-10-07T00:00:00Z