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13 results for Administrative Assistant in Pittsburgh, PA

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an experienced and approachable Administrative Assistant to support daily operations in a corporate office. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors while keeping office activities organized and running smoothly. The role requires a detail-oriented approach, strong communication skills, and the ability to manage a variety of administrative duties in an on-site environment. Responsibilities: • Welcome guests and employees with a courteous, detail-oriented demeanor and serve as the primary point of contact at the front desk. • Manage incoming phone calls, direct inquiries to the appropriate team members, and provide helpful assistance to callers and visitors. • Support day-to-day office operations by handling administrative tasks such as filing, document preparation, and general coordination. • Enter and maintain information accurately in office records, spreadsheets, or internal systems. • Assist with scheduling, correspondence, and other clerical activities needed to keep the office organized and efficient. • Monitor the reception area and common office spaces to ensure a well-maintained and orderly environment. • Provide additional administrative support to leadership or staff as priorities shift throughout the day.
2026-09-14T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are partnering with a respected higher education organization in Pittsburgh to identify an experienced Executive Assistant to support executive leadership and governance operations. This is a fully onsite opportunity for an administrative professional who thrives in a fast-paced environment, exercises sound judgment, and can confidently manage high-level responsibilities. Schedule & Compensation Full-time, Monday-Friday8:30 AM - 4:30 PMPaid lunchFully onsiteContract-to-hirePay: $30-$33/hour Key Responsibilities Provide high-level administrative support to senior leadershipManage complex calendars, scheduling, and meeting coordinationArrange travel and oversee logistics for executive events and meetingsDraft, edit, and proofread professional correspondence, reports, presentations, and memosPrepare meeting materials, presentations, and executive briefing documentsSupport board and committee activities, including meeting preparation and follow-upServe as a liaison between executive leadership and internal/external stakeholdersCoordinate special projects, events, and organizational initiativesMaintain confidential records and handle sensitive information with discretionAssist with office operations, reporting, and administrative processes as needed
2026-09-11T00:00:00Z

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide reliable administrative and front-desk support for a Contract position in Pennsylvania. This role is well suited for someone who enjoys helping an office stay organized, creating a positive first impression for visitors, and managing day-to-day clerical work with accuracy. The ideal candidate will contribute to smooth daily operations by coordinating communications, maintaining records, and assisting with routine office tasks. Responsibilities: • Greet visitors, answer inbound calls, and serve as the first point of contact for general front-desk needs. • Scan, file, and organize documents so office records remain accurate, current, and easy to retrieve. • Complete administrative support tasks such as data entry, copying, sorting mail or correspondence, and preparing routine paperwork. • Help keep daily office activities on track by providing consistent clerical assistance across the team. • Maintain orderly common office areas and support a welcoming environment for staff and guests. • Monitor incoming information and route messages or documents to the appropriate contacts in a timely manner.
2026-09-04T00:00:00Z

Intellectual Property Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for a detail-oriented Intellectual Property Administrative Assistant to support a legal team in Pittsburgh, Pennsylvania. This Contract position focuses on coordinating administrative activities tied to patent and trademark matters while helping attorneys stay organized and responsive. The ideal candidate will bring strong office support experience, sound judgment in handling time-sensitive communications, and the ability to work accurately in a fast-paced legal environment. Responsibilities: • Organize and maintain intellectual property records, ensuring patent and trademark documents are accurate, current, and easy to retrieve. • Prepare and process administrative materials related to patent and trademark filings, correspondence, and supporting documentation. • Coordinate attorneys’ schedules by managing calendars, appointments, and deadline tracking for assigned matters. • Respond professionally to inquiries from clients, internal teams, and outside contacts, providing timely administrative support and follow-up. • Monitor incoming and outgoing communications to help protect critical filing deadlines and keep legal workflows moving efficiently. • Handle attorney time entry, assist with billing-related administrative tasks, and maintain accurate supporting records. • Provide telephone coverage, receive inbound calls, and support front-office or receptionist-related duties as needed. • Offer backup assistance to other legal support staff during peak periods, absences, or when additional coverage is required.
2026-09-02T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting. Responsibilities: • Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing. • Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements. • Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments. • Enter attorney time accurately and support the timely organization of billing-related records. • Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner. • Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed. • Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling. • Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
2026-08-24T00:00:00Z

Legal Assistant

Butler, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for a dependable Legal Assistant to join a busy legal office in Butler, Pennsylvania. This role supports an attorney with a large and active caseload, helping keep daily operations organized, deadlines on track, and client communication handled professionally. The ideal candidate brings solid office experience, strong administrative skills, and the ability to stay composed while managing competing priorities in a fast-moving environment. Responsibilities: • Support one attorney by coordinating daily administrative needs for a high-volume client practice. • Organize calendars, appointments, and follow-up tasks to help maintain an efficient workflow. • Prepare, format, and manage legal and administrative documents with accuracy and attention to detail. • Assist with court-related paperwork, including electronic submissions and filing processes as needed. • Monitor deadlines and prioritize urgent matters to ensure time-sensitive work is completed promptly. • Communicate professionally with clients and internal contacts to help maintain clear and timely information flow. • Keep files, records, and case-related materials orderly and accessible in a fast-paced office setting.
2026-08-24T00:00:00Z

Administrative Coordinator

Bridgeville, PA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Our client, a well-established construction company, is seeking an organized and proactive Administrative Assistant to support daily operations at an active construction site. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and can confidently wear multiple hats to help keep the office running smoothly. This is a contract position Monday - Friday 7am-3:30pm, pay range $20-$25/hr. Key Responsibilities:<ul><li>Enter employee payroll and timecard information into company databases</li><li>Maintain and organize project documentation, records, and files</li><li>Assist with document retention and compliance requirements</li><li>Process purchase orders (POs), invoices, and other administrative paperwork</li><li>Schedule meetings and coordinate calendars for project personnel</li><li>Provide general office support to the Project Manager and site team</li><li>Assist with payroll-related administrative tasks</li><li>Handle filing, data entry, correspondence, and project tracking</li><li>Support overall office operations and special projects as needed</li></ul>
2026-09-14T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff. Responsibilities: • Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization. • Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes. • Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time. • Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion. • Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up. • Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality. • Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required. • Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.
2026-09-11T00:00:00Z

Administrative Coordinator Associate

Pittsburgh, PA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Our client is looking for a part-time, contract Administrative Coordinator Associate to provide critical support to its Development Operations team during a leave of absence. This role is ideal for a detail-oriented administrative professional with strong data management skills who is comfortable working with donor databases, processing transactions, and providing exceptional donor support. Location: Hybrid (Pittsburgh, PA), Tuesday through Thursday onsite with the option of remote work on either Monday or FridaySchedule: 30 hours per weekDuration: October 2026 through January/February 2027Pay Rate: $23-27/hourParking: Free onsite parkingAttire: Business casual Responsibilities:<ul><li>Maintain accurate donor and constituent records within the CRM system.</li><li>Perform data hygiene activities, including updating contact information, merging records, maintaining households, and correcting data discrepancies.</li><li>Process incoming donations and ensure accurate transaction entry and recordkeeping.</li><li>Support donor correspondence efforts, including printing, preparing, and mailing billing letters, tax acknowledgments, and other donor communications.</li><li>Monitor and respond to donor inquiries received through the donor services phone line and email inbox.</li><li>Assist donors with payment processing over the phone and provide follow-up communication as needed.</li><li>Log donor interactions and update records with relevant communication details.</li><li>Route donor requests and inquiries to appropriate team members when escalation is needed.</li><li>Support fundraising staff and Development Operations team members with administrative projects, reporting, mailings, tracking, and related tasks.</li><li>Review incoming mail and ensure donor-related information is properly documented and processed.</li></ul>
2026-09-11T00:00:00Z

Corporate Paralegal / Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
Our client is currently seeking a Paralegal/Assistant to support attorneys within a legal practice in Pittsburgh. This position combines paralegal responsibilities with administrative coordination, requiring someone who can manage entity records, filing obligations, and time-sensitive documentation with precision. The ideal candidate brings prior law firm experience, strong organizational judgment, and a detail-oriented approach to communication, document handling, and client support. Responsibilities:• Manage the preparation and submission of formation, qualification, and maintenance filings for corporations, limited liability companies, and partnerships across Pennsylvania and other jurisdictions.• Maintain accurate corporate records by organizing minute books, updating stock ledgers, and preparing ownership-related documentation.• Monitor filing schedules and critical dates, ensuring legal and transactional materials are completed and delivered within required deadlines.• Draft and process entity-related forms, stock certificates, financing statements, and other supporting documents used in corporate matters.• Obtain certified records, good standing certificates, and comparable state-issued documents needed for transactions and ongoing compliance.• Conduct public records research, including lien, UCC, and secretary of state searches, to support attorneys on corporate transactions and due diligence matters.• Assist with transaction closing logistics by assembling binders, coordinating final document sets, and distributing materials to relevant parties.• Review, format, edit, and proofread legal and business documents while also supporting attorney time entry, billing review, meeting coordination, client intake, filing, mailing, and expense-related administrative tasks.
2026-09-03T00:00:00Z

Receptionist

Coraopolis, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily office operations. This long-term contract position is ideal for someone who enjoys creating a welcoming front-office experience while managing administrative tasks with accuracy and efficiency. The role combines client-facing responsibilities with document handling, correspondence support, and coordination for project-related office activities. Responsibilities: • Welcome visitors and provide courteous front-desk assistance while directing guests and incoming inquiries appropriately. • Receive incoming mail, apply date stamps, sort deliveries, and prepare outgoing items with standard and certified postage as needed. • Coordinate delivery of outbound mail to the local post office or nearby mailbox to ensure timely distribution. • Monitor incoming faxes and email communications, then route letters, assignments, and other documents to the appropriate team members. • Draft routine office materials such as letters, forms, tables, and monthly reports using Microsoft Office applications. • Copy, scan, assemble, fax, and mail business correspondence while maintaining organized records in active project files. • Prepare and distribute bid-related materials, including plan packages, specification mailings, bidder communications, and plan holder tracking logs. • Create project support documents such as bid opening sheets, bid tabulations, contracts, bonds, payment estimate forms, and job folders for project managers. • Update contractor and project tracking spreadsheets, record plan payments, and provide documentation and funds to the Office Manager as required. • Assist with administrative production tasks such as proofreading specifications, binding reports, creating binders, and completing special assignments for project managers.
2026-09-11T00:00:00Z

Receptionist

Allison Park, PA
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front-desk operations in McCandless. This long-term contract position is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping the reception area organized. The person in this role will handle a steady flow of calls and visitors while providing dependable administrative support in a part-time capacity. Monday - Friday 12:30-5;30pm, $17-$19/pay. Responsibilities:• Greet visitors and direct them to the appropriate staff members in a courteous and efficient manner.• Manage a multi-line phone system, routing incoming calls accurately and taking clear messages when needed.• Respond to inbound calls effectively while addressing basic questions and forwarding inquiries to the correct departments.• Maintain an orderly front desk area to ensure a welcoming environment for guests and employees.• Support routine administrative tasks such as logging messages, handling correspondence, and assisting with general office coordination.• Monitor daily reception activities and help ensure smooth communication between callers, visitors, and internal team members.
2026-09-14T00:00:00Z

Paralegal

Pittsburgh, PA
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Our client is currently seeking a Paralegal to support complex toxic tort matters in Pittsburgh, Pennsylvania. This position focuses on maintaining accurate case data, reviewing claim-related documents, and helping the legal team manage a large national portfolio efficiently. The ideal candidate is highly organized, comfortable handling detailed administrative and litigation support tasks, and able to work closely with attorneys, paralegals, and outside counsel. Responsibilities:• Maintain and update toxic tort databases by entering large volumes of claim information with accuracy and consistency.• Review newly received complaints and related materials, then organize and classify claim records for proper tracking.• Monitor the status of claims from intake through resolution, including settlement processing and file completion checks.• Communicate with defense counsel, plaintiffs’ counsel, and internal team members to gather information and support case progress.• Track invoices and billing activity submitted to insurance carriers and help ensure records are current and complete.• Prepare materials and draft responses for client, insurer, and external audit requests involving claim documentation.• Verify that each matter contains the required records and supporting documents before further legal or administrative action is taken.• Assist the broader legal team with day-to-day litigation support related to high-volume toxic tort matters.
2026-08-24T00:00:00Z