Add your latest resume to match with open positions.

15 results for Administrative Assistant in Pittsburgh, PA

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pittsburgh, Pennsylvania. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and helping teams stay on schedule. The successful candidate will handle a mix of clerical, communication, and data-focused tasks while creating a positive experience for callers and visitors. Monday- Thursday 7:30am-4:30pm, Friday 7:30am- 2pm, $22/hr Responsibilities:• Manage day-to-day administrative activities to keep office workflows organized and efficient.• Respond to incoming phone calls courteously, direct inquiries appropriately, and relay accurate messages.• Welcome visitors and provide front-desk support in a courteous and attentive manner.• Maintain records, documents, and files with strong attention to accuracy and confidentiality.• Enter and update information in office systems and spreadsheets in a timely manner.• Coordinate routine clerical tasks such as scheduling, correspondence, and general office support.• Assist internal teams with administrative requests and help ensure timely completion of assigned tasks.
2026-09-17T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This Contract position is ideal for someone who enjoys keeping tasks organized, communicating clearly, and helping a team run efficiently. The role involves front-desk coordination, phone support, accurate record handling, and general administrative assistance in a busy office environment. Monday - Friday 8:30am-,5pm, Pay range $22-$28/hr. Responsibilities:• Manage day-to-day administrative activities to help maintain an organized and efficient office environment.• Respond to inbound phone calls clearly, direct inquiries appropriately, and relay messages in a timely manner.• Welcome visitors and provide front-desk support while maintaining a courteous and detail-oriented presence.• Enter, update, and verify information in office records and databases with a high level of accuracy.• Prepare, organize, and maintain documents, files, and other administrative materials for team use.• Assist with scheduling, coordination, and general clerical tasks to support operational needs.• Monitor office communications and help ensure requests are addressed promptly and efficiently.
2026-09-18T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are partnering with a respected higher education organization in Pittsburgh to identify an experienced Executive Assistant to support executive leadership and governance operations. This is a fully onsite opportunity for an administrative professional who thrives in a fast-paced environment, exercises sound judgment, and can confidently manage high-level responsibilities. Schedule & Compensation Full-time, Monday-Friday8:30 AM - 4:30 PMPaid lunchFully onsiteContract-to-hirePay: $30-$33/hour Key Responsibilities Provide high-level administrative support to senior leadershipManage complex calendars, scheduling, and meeting coordinationArrange travel and oversee logistics for executive events and meetingsDraft, edit, and proofread professional correspondence, reports, presentations, and memosPrepare meeting materials, presentations, and executive briefing documentsSupport board and committee activities, including meeting preparation and follow-upServe as a liaison between executive leadership and internal/external stakeholdersCoordinate special projects, events, and organizational initiativesMaintain confidential records and handle sensitive information with discretionAssist with office operations, reporting, and administrative processes as needed
2026-09-17T00:00:00Z

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide reliable administrative and front-desk support for a Contract position in Pennsylvania. This role is well suited for someone who enjoys helping an office stay organized, creating a positive first impression for visitors, and managing day-to-day clerical work with accuracy. The ideal candidate will contribute to smooth daily operations by coordinating communications, maintaining records, and assisting with routine office tasks. Responsibilities: • Greet visitors, answer inbound calls, and serve as the first point of contact for general front-desk needs. • Scan, file, and organize documents so office records remain accurate, current, and easy to retrieve. • Complete administrative support tasks such as data entry, copying, sorting mail or correspondence, and preparing routine paperwork. • Help keep daily office activities on track by providing consistent clerical assistance across the team. • Maintain orderly common office areas and support a welcoming environment for staff and guests. • Monitor incoming information and route messages or documents to the appropriate contacts in a timely manner.
2026-09-18T00:00:00Z

Administrative Associate

Coraopolis, PA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Associate 2 to support daily office operations in Moon Township, Pennsylvania. This Long-term Contract position is ideal for someone who can manage administrative workflows, handle business correspondence, and keep records accurate and organized in a fast-paced environment. The person in this role will contribute to efficient office coordination by preparing documents, responding to inquiries, and supporting routine clerical and reporting activities. Responsibilities: • Coordinate day-to-day administrative activities to keep office operations running smoothly, including supply tracking and general clerical support. • Create and format business documents such as reports, letters, invoices, memoranda, and financial materials with accuracy and professionalism. • Maintain organized filing systems by storing, updating, and retrieving company records, reports, and other important documentation. • Draft and send timely responses to routine correspondence, ensuring inquiries are directed appropriately and handled efficiently. • Support recordkeeping processes by monitoring documentation and helping preserve accurate administrative data. • Assist with basic bookkeeping tasks and other office support duties as needed to meet departmental demands.
2026-09-16T00:00:00Z

Intellectual Property Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for a detail-oriented Intellectual Property Administrative Assistant to support a legal team in Pittsburgh, Pennsylvania. This Contract position focuses on coordinating administrative activities tied to patent and trademark matters while helping attorneys stay organized and responsive. The ideal candidate will bring strong office support experience, sound judgment in handling time-sensitive communications, and the ability to work accurately in a fast-paced legal environment. Responsibilities: • Organize and maintain intellectual property records, ensuring patent and trademark documents are accurate, current, and easy to retrieve. • Prepare and process administrative materials related to patent and trademark filings, correspondence, and supporting documentation. • Coordinate attorneys’ schedules by managing calendars, appointments, and deadline tracking for assigned matters. • Respond professionally to inquiries from clients, internal teams, and outside contacts, providing timely administrative support and follow-up. • Monitor incoming and outgoing communications to help protect critical filing deadlines and keep legal workflows moving efficiently. • Handle attorney time entry, assist with billing-related administrative tasks, and maintain accurate supporting records. • Provide telephone coverage, receive inbound calls, and support front-office or receptionist-related duties as needed. • Offer backup assistance to other legal support staff during peak periods, absences, or when additional coverage is required.
2026-09-02T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting. Responsibilities: • Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing. • Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements. • Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments. • Enter attorney time accurately and support the timely organization of billing-related records. • Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner. • Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed. • Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling. • Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
2026-08-24T00:00:00Z

Legal Assistant

Butler, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for a dependable Legal Assistant to join a busy legal office in Butler, Pennsylvania. This role supports an attorney with a large and active caseload, helping keep daily operations organized, deadlines on track, and client communication handled professionally. The ideal candidate brings solid office experience, strong administrative skills, and the ability to stay composed while managing competing priorities in a fast-moving environment. Responsibilities: • Support one attorney by coordinating daily administrative needs for a high-volume client practice. • Organize calendars, appointments, and follow-up tasks to help maintain an efficient workflow. • Prepare, format, and manage legal and administrative documents with accuracy and attention to detail. • Assist with court-related paperwork, including electronic submissions and filing processes as needed. • Monitor deadlines and prioritize urgent matters to ensure time-sensitive work is completed promptly. • Communicate professionally with clients and internal contacts to help maintain clear and timely information flow. • Keep files, records, and case-related materials orderly and accessible in a fast-paced office setting.
2026-08-24T00:00:00Z

Administrative Coordinator

Bridgeville, PA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Our client is looking for an Administrative Assistant to support daily operations at an active construction site. This role will work closely with the Project Manager and site team, providing administrative support related to timekeeping, payroll, purchase orders, invoicing, document retention, and general office operations. The ideal candidate MUST have prior experience in a construction environment, will be comfortable working in a fast-paced setting, and can effectively manage multiple priorities while keeping projects organized and on track. Location: Oakmont, PA (Onsite)Schedule: Monday-Friday, 7:00 AM - 3:30 PM with a 30-minute lunchPay Rate: $20.00 - $25.00/hourParking: Free parking availableDuration: Temporary assignment running now through December/January Steel-toe boots and appropriate construction-site attire requiredBackground check and drug screen required Responsibilities:Enter and maintain employee timecard information within company systemsAssist with payroll-related administrative tasksProcess and track purchase orders (POs)Manage invoices and supporting documentationMaintain document retention and project filing systemsSchedule meetings and coordinate calendarsOrganize and maintain electronic and physical recordsProvide administrative support to the Project Manager and site teamAssist with general office operations and coordinationEnsure accurate and timely completion of administrative tasksHelp keep the office running smoothly in a fast-paced project environment
2026-09-17T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff. Responsibilities: • Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization. • Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes. • Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time. • Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion. • Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up. • Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality. • Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required. • Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.
2026-09-17T00:00:00Z

Bookkeeper / Accounting Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are seeking a detail-oriented and highly organized Bookkeeper / Accounting Assistant to support the financial operations of a growing Pittsburgh-based business with activity across both construction and residential real estate/property operations.This is an excellent opportunity for someone who enjoys hands-on accounting work, thrives in a fast-paced environment, and takes pride in maintaining accurate financial records. This fully onsite role will be an important part of the day-to-day finance function, with responsibilities spanning bookkeeping, accounts payable, and tenant-related accounting support.Key Responsibilities Accounts Payable & General Accounting<ul><li>Manage the full accounts payable process, including invoice entry, coding, and payment processing</li><li>Review and match invoices to purchase orders and supporting documentation</li><li>Reconcile bank accounts and company credit cards</li><li>Maintain accurate bookkeeping records and well-organized digital files</li><li>Assist with month-end close activities, including account reconciliations</li><li>Support vendor compliance processes, including W-9 collection, 1099 preparation, and record maintenance</li><li>Keep vendor profiles current, including contact information, payment terms, and required documentation</li></ul>Property & Tenant Accounting Support<ul><li>Post tenant-related charges, including utilities and other non-routine billbacks</li><li>Ensure recurring charges are entered accurately and on schedule</li><li>Assist with security deposit tracking and move-out accounting activity</li><li>Partner with internal teams to maintain accurate tenant balances and ledger activity</li></ul>
2026-09-18T00:00:00Z

Administrative Coordinator Associate

Pittsburgh, PA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Our client is looking for a part-time, contract Administrative Coordinator Associate to provide critical support to its Development Operations team during a leave of absence. This role is ideal for a detail-oriented administrative professional with strong data management skills who is comfortable working with donor databases, processing transactions, and providing exceptional donor support. Location: Hybrid (Pittsburgh, PA), Tuesday through Thursday onsite with the option of remote work on either Monday or FridaySchedule: 30 hours per weekDuration: October 2026 through January/February 2027Pay Rate: $23-27/hourParking: Free onsite parkingAttire: Business casual Responsibilities:<ul><li>Maintain accurate donor and constituent records within the CRM system.</li><li>Perform data hygiene activities, including updating contact information, merging records, maintaining households, and correcting data discrepancies.</li><li>Process incoming donations and ensure accurate transaction entry and recordkeeping.</li><li>Support donor correspondence efforts, including printing, preparing, and mailing billing letters, tax acknowledgments, and other donor communications.</li><li>Monitor and respond to donor inquiries received through the donor services phone line and email inbox.</li><li>Assist donors with payment processing over the phone and provide follow-up communication as needed.</li><li>Log donor interactions and update records with relevant communication details.</li><li>Route donor requests and inquiries to appropriate team members when escalation is needed.</li><li>Support fundraising staff and Development Operations team members with administrative projects, reporting, mailings, tracking, and related tasks.</li><li>Review incoming mail and ensure donor-related information is properly documented and processed.</li></ul>
2026-09-18T00:00:00Z

Corporate Paralegal / Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
Our client is currently seeking a Paralegal/Assistant to support attorneys within a legal practice in Pittsburgh. This position combines paralegal responsibilities with administrative coordination, requiring someone who can manage entity records, filing obligations, and time-sensitive documentation with precision. The ideal candidate brings prior law firm experience, strong organizational judgment, and a detail-oriented approach to communication, document handling, and client support. Responsibilities:• Manage the preparation and submission of formation, qualification, and maintenance filings for corporations, limited liability companies, and partnerships across Pennsylvania and other jurisdictions.• Maintain accurate corporate records by organizing minute books, updating stock ledgers, and preparing ownership-related documentation.• Monitor filing schedules and critical dates, ensuring legal and transactional materials are completed and delivered within required deadlines.• Draft and process entity-related forms, stock certificates, financing statements, and other supporting documents used in corporate matters.• Obtain certified records, good standing certificates, and comparable state-issued documents needed for transactions and ongoing compliance.• Conduct public records research, including lien, UCC, and secretary of state searches, to support attorneys on corporate transactions and due diligence matters.• Assist with transaction closing logistics by assembling binders, coordinating final document sets, and distributing materials to relevant parties.• Review, format, edit, and proofread legal and business documents while also supporting attorney time entry, billing review, meeting coordination, client intake, filing, mailing, and expense-related administrative tasks.
2026-09-03T00:00:00Z

Receptionist

Allison Park, PA
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front-desk operations in McCandless. This long-term contract position is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping the reception area organized. The person in this role will handle a steady flow of calls and visitors while providing dependable administrative support in a part-time capacity. Monday - Friday 12:30-5;30pm, $17-$19/pay. Responsibilities:• Greet visitors and direct them to the appropriate staff members in a courteous and efficient manner.• Manage a multi-line phone system, routing incoming calls accurately and taking clear messages when needed.• Respond to inbound calls effectively while addressing basic questions and forwarding inquiries to the correct departments.• Maintain an orderly front desk area to ensure a welcoming environment for guests and employees.• Support routine administrative tasks such as logging messages, handling correspondence, and assisting with general office coordination.• Monitor daily reception activities and help ensure smooth communication between callers, visitors, and internal team members.
2026-09-17T00:00:00Z

Paralegal

Pittsburgh, PA
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Our client is currently seeking a Paralegal to support complex toxic tort matters in Pittsburgh, Pennsylvania. This position focuses on maintaining accurate case data, reviewing claim-related documents, and helping the legal team manage a large national portfolio efficiently. The ideal candidate is highly organized, comfortable handling detailed administrative and litigation support tasks, and able to work closely with attorneys, paralegals, and outside counsel. Responsibilities:• Maintain and update toxic tort databases by entering large volumes of claim information with accuracy and consistency.• Review newly received complaints and related materials, then organize and classify claim records for proper tracking.• Monitor the status of claims from intake through resolution, including settlement processing and file completion checks.• Communicate with defense counsel, plaintiffs’ counsel, and internal team members to gather information and support case progress.• Track invoices and billing activity submitted to insurance carriers and help ensure records are current and complete.• Prepare materials and draft responses for client, insurer, and external audit requests involving claim documentation.• Verify that each matter contains the required records and supporting documents before further legal or administrative action is taken.• Assist the broader legal team with day-to-day litigation support related to high-volume toxic tort matters.
2026-08-24T00:00:00Z