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15 results for Front Desk Assistant in Philadelphia, PA

Office Assistant

Allentown, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a reliable and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate is detail-oriented, professional, and comfortable handling a variety of clerical and customer-facing tasks. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and visitor inquiries</li><li>Maintain filing systems, records, and office documentation</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and track office supplies and assist with inventory</li><li>Prepare correspondence, reports, and other administrative materials</li><li>Support data entry, document management, and recordkeeping</li><li>Assist with mail distribution, shipping, and receiving</li><li>Coordinate with vendors and internal team members as needed</li><li>Help maintain a clean, organized, and efficient office environment</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-07-30T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-07-10T00:00:00Z

Medical Receptionist

Lawrenceville, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-07-29T00:00:00Z

Medical Receptionist

Philadelphia, PA
onsite
Temporary to Hire
16 - 20 USD / Hourly
We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners. Responsibilities: • Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience. • Coordinate appointments by matching patient needs with provider and staff availability. • Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner. • Communicate with referral sources, patients, and insurance representatives to support continuity of care. • Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts. • Work closely with practitioners and office leadership to help meet patient access and service needs. • Maintain clear and organized documentation related to appointments, communications, and office activity. • Provide additional administrative support as needed to keep daily operations running efficiently.
2026-07-27T00:00:00Z

Administrative Assistant

Newtown Square, PA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week. Responsibilities:• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.• Help maintain office procedures and support operational updates as business needs evolve.• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.
2026-07-29T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-07-28T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This Administrative Assistant contract position is ideal for someone who can manage a busy front desk while providing dependable administrative support to leadership and staff. The right Administrative Assistant candidate brings strong organization, sound judgment, and a detail-oriented approach to handling calls, visitors, records, and routine office tasks. Get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013461266. As an Administrative Assistant your responsibilities will include but aren't limited to:• Welcome visitors, answer incoming calls, and direct inquiries to the appropriate contacts in a courteous and efficient manner. • Provide day-to-day administrative support by preparing documents, maintaining files, and assisting with general office coordination. • Enter, update, and verify information in internal records and databases with a high degree of accuracy. • Support executives and team members with scheduling, correspondence, and other clerical tasks that keep operations running smoothly. • Monitor front desk activity, manage incoming and outgoing communications, and help maintain an organized office environment. • Handle routine receptionist duties, including greeting guests, responding to basic questions, and relaying messages promptly. Get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013461266.
2026-07-28T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a growing construction company in Wilmington, is seeking an organized and detail-oriented Administrative Assistant to support daily office operations. This role will assist with scheduling, document management, communication with vendors and subcontractors, and general administrative support to ensure projects and office functions run smoothly. Key Responsibilities:<ul><li>Provide administrative support to project managers, office leadership, and field teams</li><li>Answer phones, respond to emails, and greet clients, vendors, and visitors</li><li>Maintain filing systems, job records, contracts, permits, and project documentation</li><li>Schedule meetings, appointments, and inspections</li><li>Assist with preparing reports, correspondence, proposals, and presentations</li><li>Track invoices, purchase orders, and expense documentation</li><li>Coordinate with subcontractors, suppliers, and internal staff regarding project updates and administrative needs</li><li>Order office supplies and help maintain an organized office environment</li><li>Support data entry and update information in company systems and spreadsheets</li><li>Assist with payroll, timesheets, and other clerical duties as needed</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Temporary to Hire
19 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant/Record Retrieval to join an office in Pennsylvania. This fully onsite opportunity is a contract-to-permanent position supporting record retrieval and order processing activities in a fast-paced, team-driven environment. The role is ideal for someone who can balance administrative accuracy, client support, and daily task prioritization while maintaining a high standard of work quality. Responsibilities:• Enter and update new client requests in the internal system with accuracy and attention to detail.• Examine incoming authorizations, prepare them for processing, and scan documentation into the appropriate records.• Interpret court-related requirements and apply subpoena guidelines correctly when handling client submissions.• Review service lists and verify where legal requests must be directed to obtain the necessary records.• Prepare, organize, and scan subpoena documents submitted by clients to support timely processing.• Respond to client questions and work through order-related issues by identifying practical solutions.• Manage competing priorities effectively to keep assignments moving according to deadlines.• Provide general administrative support in a detail-oriented onsite office setting, including tasks related to record retrieval and document handling.
2026-07-30T00:00:00Z

Administrative Assistant

Colts Neck, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support a busy legal practice focused on real estate based in Monmouth County. This permanent, on-site role offers the opportunity to work closely with attorneys and staff while gaining practical experience across document coordination, client communication, and case file management. The ideal candidate brings strong organizational skills, sound judgment, and a meticulous approach to handling time-sensitive administrative work. Responsibilities:• Create and revise letters, forms, and legal paperwork to support attorneys and client matters.• Review incoming information for accuracy and completeness, preparing intake materials and identifying missing details when needed.• Partner with internal document support staff to keep files, deliverables, and deadlines moving efficiently.• Communicate with clients through initial outreach and follow-up messages, ensuring timely and thorough correspondence.• Assemble and distribute loan and closing documentation for client review, signature, and processing.• Maintain accurate records in spreadsheets and internal systems, including updates to case and transaction data.• Organize legal files from opening through closing, including scanning, uploading, and maintaining electronic records.• Examine signed documents, wire-related materials, and post-closing items to confirm completeness and track outstanding requirements.• Coordinate administrative logistics such as calendar scheduling, appointment management, shipping preparation, and general office support for legal staff.
2026-07-23T00:00:00Z

Administrative Assistant

Clarksboro, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half is looking for a highly organized Administrative Assistant to support daily operations in our client's South Jersey office. This Administrative Assistant position plays an important role in keeping schedules, records, and communications running smoothly while assisting an accounting-focused team with administrative coordination. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced office environment. Responsibilities:<ul><li>Coordinate daily administrative activities for leadership, accounting team members, and office staff to help maintain efficient workflow.</li><li>Organize calendars, arrange meetings, and schedule calls while keeping appointments and commitments up to date.</li><li>Draft, edit, and distribute letters, reports, and other business documents with strong attention to formatting and accuracy.</li><li>Maintain both digital and paper filing systems, ensuring records are complete, accessible, and handled with appropriate confidentiality.</li><li>Assist with new client setup by gathering documentation, supporting engagement paperwork, and helping track onboarding progress.</li><li>Monitor office supply levels and place replenishment orders to keep the workplace stocked and operational.</li><li>Update client information in internal records and databases and complete data entry and clerical tasks as needed.</li><li>Handle confidential business and client information with discretion at all times.</li></ul>
2026-07-28T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support a well-established public sector organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who enjoys keeping records accurate, managing document workflows, and handling a wide range of office support activities. The role will focus on document processing, file organization, data maintenance, and day-to-day administrative coordination in a public-service environment. What you get to do every single day: • Process paper and electronic records by scanning, uploading, and indexing documents so they can be retrieved quickly and accurately.• Enter, review, and update information in internal databases and tracking tools while maintaining a high level of accuracy.• Organize correspondence, receipts, forms, and related materials within structured filing systems for efficient access and retention.• Convert physical files into digital records and verify that electronic copies are complete, legible, and properly categorized.• Protect sensitive information by following established confidentiality and records security standards at all times.• Support daily office operations through general administrative assistance, including clerical tasks and document preparation.• Maintain orderly recordkeeping for transactions, client files, owner documentation, and other essential departmental materials.• Respond to routine inquiries and assist with incoming communications in a clear and service-focused manner.• Complete additional administrative assignments as needed to support team priorities and departmental deadlines.
2026-07-20T00:00:00Z

General Office Clerk

Norristown, PA
onsite
Temporary to Hire
19 - 19 USD / Hourly
We are looking for a dependable General Office Clerk to join a legal processing office in Pennsylvania. This fully onsite role is a contract opportunity with the potential to become permanent for someone who thrives in a structured environment and takes pride in producing accurate, organized work. The position supports daily administrative and document-handling operations, with a strong focus on verification, record updates, and timely processing of office materials. Responsibilities:• Review printed checks alongside invoices and supporting request materials to ensure all records align correctly.• Investigate payment or documentation inconsistencies and take appropriate steps to resolve mismatches accurately.• Operate standard office equipment to scan files, send faxed materials, and maintain up-to-date database records.• Prepare, organize, and distribute incoming and outgoing mail, packages, and related office correspondence.• Monitor inventory of critical office materials, including legal mailing items and original document supplies.• Work closely with team members to share updates, clarify information, and support smooth office workflows.• Follow established company guidelines and office procedures while handling administrative tasks.• Participate in training sessions and ongoing learning activities to strengthen job knowledge and performance.• Assist with additional clerical or operational duties as needed to support the office.
2026-07-30T00:00:00Z

Data Entry Clerk

Bethlehem, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a detail-oriented Data Entry Clerk to join a growing team. This role is responsible for accurately entering, updating, and maintaining information in company databases and systems. The ideal candidate is organized, dependable, and able to handle large volumes of information with speed and accuracy. Key Responsibilities:<ul><li>Enter customer, vendor, and/or business data into internal systems</li><li>Review data for accuracy and completeness</li><li>Update and maintain records, files, and databases</li><li>Verify and correct data discrepancies</li><li>Scan, sort, and organize physical and digital documents</li><li>Generate routine reports as needed</li><li>Respond to internal requests for information and records</li><li>Follow company procedures for data confidentiality and security</li><li>Assist with administrative tasks as assigned</li></ul>
2026-07-22T00:00:00Z

Data Entry Clerk

New Castle, DE
onsite
Temporary / Contract
19 - 21 USD / Hourly
Our client is seeking a detail-oriented Data Entry Clerk to support daily administrative and data management functions in New Castle. This role is responsible for accurately entering, updating, and maintaining information in company systems and spreadsheets. The ideal candidate is highly organized, dependable, and proficient in Microsoft Excel. Key Responsibilities:<ul><li>Enter, update, and verify data in internal databases and spreadsheets</li><li>Review documents for accuracy and completeness before inputting information</li><li>Maintain organized electronic and paper records</li><li>Use Microsoft Excel to track, sort, filter, and manage data</li><li>Generate basic reports and assist with data audits as needed</li><li>Communicate with internal team members to resolve missing or incorrect information</li><li>Perform general administrative support duties as assigned</li></ul>
2026-07-10T00:00:00Z