We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Pasadena, California. This role is ideal for someone who thrives in a fast-paced environment and excels at managing multiple tasks with precision and efficiency. As the first point of contact for visitors and callers, you will play a key role in ensuring smooth communication and providing excellent customer service.<br><br>Responsibilities:<br>• Greet and assist visitors in a friendly and detail-oriented manner, ensuring they feel welcomed.<br>• Manage a multi-line phone system, answering inbound calls promptly and directing them to the appropriate departments.<br>• Operate and maintain a switchboard handling 1 to 10 phone lines efficiently.<br>• Provide accurate information to callers and address inquiries effectively.<br>• Support daily office operations by handling administrative tasks as needed.<br>• Maintain a clean and organized reception area to create a positive impression.<br>• Coordinate schedules and appointments for staff when required.<br>• Communicate effectively with team members and external contacts to ensure seamless operations.<br>• Handle part-time receptionist duties, adapting quickly to varying schedules and workloads.
<p>The City Manager’s Office is seeking an experienced and highly polished Administrative Assistant to support City Manager and two senior-level administrators. This is a visible and professional role within a dynamic municipal environment, requiring strong discretion, professionalism, and the ability to interact confidently with City Council members, developers, and other influential stakeholders.</p><p>While classified as part-time due to municipal hour limitations (not to exceed 980 hours), the role will function on a full-time schedule during the assignment period.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative and clerical support to the City Manager’s Office</li><li>Manage calendars, coordinate meetings, and schedule appointments</li><li>Prepare correspondence, reports, agendas, and meeting materials</li><li>Serve as a point of contact for internal departments and external stakeholders</li><li>Support communications and coordination with City Council, developers, and community partners</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects and departmental initiatives</li><li>Handle phone inquiries, email communications, and document management</li><li>Ensure professionalism and organization within a high-visibility office environment</li></ul><p> </p><p><br></p>
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
<p>Our team is seeking a reliable and detail-oriented Part-Time Medical Office Clerk to support daily operations in a busy medical office. This opportunity is ideal for candidates who possess strong organizational skills and customer service experience in an administrative or healthcare setting.</p><p>Responsibilities:</p><ul><li>Accurately enter data into office systems and maintain patient records</li><li>Respond promptly and professionally to emails and phone inquiries</li><li>Call customers to verify orders and appointment details</li><li>Enter invoices and assist with basic billing functions</li><li>Support the office team by handling routine clerical tasks</li></ul><p><strong>Schedule: Monday – Friday, 11am – 3pm </strong></p>
We are looking for a detail-oriented and organized Receptionist to join our team in Orange, California. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will be responsible for ensuring smooth front-office operations, providing exceptional customer service, and maintaining an organized workspace.<br><br>Responsibilities:<br>• Welcome and assist customers and visitors, addressing inquiries and directing them to the appropriate personnel.<br>• Handle multi-line phone systems, answering inbound calls promptly and courteously.<br>• Perform routine filing and organization of documents and case files.<br>• Keep the office environment tidy and functional, ensuring supplies are ordered and office equipment is well-maintained.<br>• Participate in regular meetings with supervisors to discuss updates, share resources, and align on goals.<br>• Provide administrative support by proofreading documents and ensuring accuracy in all communications.<br>• Manage tasks requiring physical activity, including lifting up to 50 pounds safely and maintaining long periods of walking, standing, or sitting.
<p>A Healthcare Company is seeking a Medical Front Desk Coordinator to join its team. The Front Desk Coordinator will be the first point of contact for patients, managing check-ins, scheduling appointments, handling phone inquiries, and providing exceptional customer service. Strong organizational skills, attention to detail, and proficiency with patient scheduling and insurance processes are essential. Along with performing front desk responsibilities, you will play a crucial role in assisting the physician with calendar management and coordinating travel arrangements. Experience or familiarity with dermatology practices or medical spas is highly valued.</p><p><br></p><p>Front Desk Duties:</p><p><br></p><ul><li>Greet patients and visitors with professionalism and empathy, ensuring a welcoming environment.</li><li>Respond to phone calls and emails, scheduling appointments, and managing inquiries related to dermatology services.</li><li>Maintain accurate patient records and assist with electronic medical records (proficiency in systems like Epic or Cerner preferred).</li><li>Process payments and collect co-pays efficiently using the practice's payment procedures.</li><li>Ensure the reception area is clean, organized, and fully stocked with supplies.</li></ul><p>Calendar Management:</p><p><br></p><ul><li>Manage the physician’s schedule, ensuring timely appointments and optimizing operational efficiencies.</li><li>Organize and prioritize meetings and calls for internal and external communications.</li><li>Collaborate with the medical office administrator to minimize scheduling conflicts.</li></ul><p>Travel Arrangements:</p><p><br></p><ul><li>Plan and book travel arrangements for the physician, including flights, accommodation, and ground transportation.</li><li>Prepare itineraries that align with clinic schedules, conferences, or commitments.</li><li>Handle last-minute changes and cancellations promptly and effectively.</li></ul><p>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
We are looking for a Front Desk Coordinator to join our team in Santa Monica, California. As the welcoming face of the clinic, you will play a vital role in ensuring smooth operations while delivering exceptional customer service to patients and visitors. This Contract to permanent position offers an exciting opportunity to contribute to a detail-oriented, patient-focused environment.<br><br>Responsibilities:<br>• Greet patients and visitors with courtesy and ensure a positive first impression.<br>• Complete patient check-in and check-out processes, verifying demographic, insurance, and referral details.<br>• Communicate clearly with patients about appointments, treatment schedules, authorizations, and financial obligations.<br>• Manage appointment scheduling, confirmations, and updates with accuracy and efficiency.<br>• Facilitate communication between patients, therapists, and insurance providers as required.<br>• Collect copays and payments while adhering to confidentiality and compliance standards.<br>• Maintain accurate patient records within the electronic medical system.<br>• Assist with clinic flow by anticipating scheduling needs and addressing delays or changes proactively.<br>• Uphold clinic policies and standards to ensure consistency and quality.<br>• Provide administrative support and assist with operational tasks as needed.
We are looking for an experienced receptionist to join our team in Montebello, California. In this Contract to permanent position, you will serve as the first point of contact for visitors and clients while providing essential administrative support to ensure smooth daily operations. The ideal candidate will have excellent communication skills, a detail-oriented approach, and the ability to multitask effectively.<br><br>Responsibilities:<br>• Greet and assist visitors with courtesy and warmth, ensuring a positive experience.<br>• Oversee front desk operations, including maintaining a clean and organized reception area.<br>• Schedule appointments and coordinate calendars to support efficient time management.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Receive, sort, and distribute incoming mail and deliveries promptly.<br>• Monitor visitor access and uphold office security procedures.<br>• Provide accurate information to clients and visitors regarding company services.<br>• Support administrative tasks such as filing, data entry, and photocopying when needed.<br>• Coordinate with team members to ensure smooth communication and workflow.
<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
We are looking for a dedicated and detail-oriented Receptionist to join our team on a long-term contract basis. This role is based in Los Angeles, California, and requires someone who can manage front desk responsibilities while ensuring accurate data entry tasks are performed efficiently. The ideal candidate will bring strong organizational skills and a commitment to providing excellent administrative support.<br><br>Responsibilities:<br>• Greet and assist visitors in a meticulous and friendly manner.<br>• Answer and direct phone calls to appropriate departments or personnel.<br>• Maintain accurate records and input data into company systems with precision.<br>• Organize and manage incoming and outgoing correspondence, including emails and mail.<br>• Coordinate appointments and schedule meetings as needed.<br>• Ensure the reception area is clean, organized, and welcoming at all times.<br>• Handle basic administrative duties to support the team and office operations.<br>• Monitor and restock office supplies to ensure availability.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Uphold confidentiality and security procedures when handling sensitive information.
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
<p><strong>Bilingual Armenian Front Desk Coordinator</strong></p><p><strong>About the Role:</strong></p><p>We are looking for a Bilingual Armenian Front Desk Coordinator to join our dynamic healthcare office. As the first point of contact for patients and visitors, you will play a key role in creating a welcoming and organized environment. Exceptional customer service, professionalism, and the ability to work efficiently in a fast-paced medical setting are essential. Experience in oncology or a specialty medical practice is a plus.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors in both Armenian and English.</li><li>Manage a multi-line phone system: answer, screen, and direct calls as needed.</li><li>Schedule patient appointments, confirm upcoming visits, and maintain provider calendars.</li><li>Verify insurance details, collect copays, and oversee completion of patient forms and documentation.</li><li>Support patient check-in and check-out processes, ensuring accurate data entry in EMR systems.</li><li>Collaborate with clinical and administrative teams to ensure efficient patient flow and smooth office operations.</li><li>Handle requests for medical records, scanning, filing, and document management.</li><li>Provide general administrative support, including correspondence, faxing, and inventory of office supplies.</li><li>Uphold strict patient confidentiality and adhere to all HIPAA regulations.</li></ul><p>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
<p>We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.</p><p>This full-time, field-based position focuses on:</p><p>• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)</p><p>• Assisting with independent living skills and daily routines</p><p>• Promoting client dignity, safety, and autonomy</p><p>• Providing structured support in employment and community settings</p><p>• Maintaining accurate documentation and progress notes</p><p><br></p><p>Pay: $18–$20/hr</p><p>Location: Los Angeles area (90043)</p>
<p><strong>Associate Merchandiser</strong></p><p><strong>Location:</strong> Costa Mesa, CA (Hybrid: In-office Tuesday–Thursday)</p><p><strong>Contract: </strong>7 Weeks with Potential for Extension</p><p><strong>Pay: </strong>$23.43hr W2</p><p><strong>About the Role</strong></p><p>We are seeking a detail‑oriented <strong>Associate Merchandiser</strong> to support the development and execution of merchandising strategies that engage customers and help achieve the organization’s financial goals. Reporting to the Director of Merchandising, this role partners closely with cross‑functional teams—including Planning, In‑Season/Country teams, Visual Merchandising, Digital, Marketing, and Retail Operations—to ensure the delivery of the right product, to the right locations, at the right time.</p><p>This role is ideal for someone who is analytical, highly organized, and passionate about product, consumer trends, and marketplace dynamics.</p><p><strong>Long-Range & Pre‑Season Planning</strong></p><ul><li>Support and execute marketplace strategies under leadership guidance.</li><li>Assist in building seasonal plans aligned with brand and market objectives.</li></ul><p><strong>Seasonal Strategy, Line Architecture & Pricing</strong></p><ul><li>Partner with category leadership to develop and manage regional line architecture and assortment strategies.</li><li>Set in‑region pricing in alignment with global guidelines.</li><li>Balance needs across mono-brand and multi-brand environments.</li></ul><p><strong>In‑Season Management</strong></p><ul><li>Provide category and marketplace insights to support execution and manage product capacity.</li><li>Collaborate with regional planning to help meet financial targets.</li><li>Make in‑region promotional and markdown recommendations within global policies.</li></ul><p><strong>Consumer Insights & Trend Monitoring</strong></p><ul><li>Track consumer demand trends and marketplace shifts, using insights to guide assortment and planning decisions.</li><li>Provide ad hoc reporting and analysis to support seasonal decision-making.</li></ul><p><strong>Regional Relevance</strong></p><ul><li>Identify opportunities to drive region-specific initiatives, segmentation, and assortment strategies.</li><li>Ensure regional needs are communicated and aligned with global functions.</li></ul>
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions.<br><br>Responsibilities:<br>• Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail.<br>• Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable.<br>• Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization.<br>• Provide both written and verbal translation services as needed.<br>• Assist the Executive Office in managing community advisory committees and Board of Directors' activities.<br>• Handle Fair Hearing forms and other reporting data in a timely and organized manner.<br>• Maintain confidentiality in all office operations.<br>• Manage incoming calls and inquiries, ensuring prompt and courteous responses.<br>• Facilitate data entry tasks to support organizational needs.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.
<p>TITLE: Transportation Administrator</p><p>Compliance/Service Scheduling: </p><p>• Schedule maintenance services for various shops, while coordinating with shop managers</p><p>• Run weekly BIT/Opacity reports in Fusion of units upcoming/due/past due, created for all shops</p><p>• Create spreadsheets in MS Exel of unit locations and dates due for both BIT and Opacity</p><p>• Utilize Fusion L/R contract to locate customer contact information for specific units, for use of </p><p>notification of upcoming Preventative Maintenance </p><p>• Notify customers by email and/or phone, to schedule client to bring equipment in or set up on-site </p><p>appointments </p><p>• Distribute work to assigned team/fleet-techs to perform on-site or in-house PM services </p><p>• Assist in daily yard checks, locate and verify units on yard are current on BIT, PM or Opacity </p><p>services</p><p>• Review incoming work orders from services performed and update on fusion and/or notify client </p><p>of any follow-up/major repairs needed </p><p>• Pull back-up data when requested, for CHP inspections performed on our clients</p><p>• Issue back-up data or records to clients, should they require back up for their files </p><p>• Schedule outside vendors to perform services outside our service range or hours</p><p>• Arrange a sub unit with Rental department for leased customer units that are brought in for service </p><p>or repairs</p><p>• Open and process all work orders for BIT’s, PM’s, Opacity’s and follow-ups </p><p>• Assist in Creating in Fusion the service intervals (BIT, PM, Opacity) for all company units</p><p>In-Servicing units:</p><p>• Maintain an organized and uniformed “In-Service” process</p><p>• Input all data in to Fusion, under the unit’s “Documents” information </p><p>• Submit all required data from PDI and other forms of inspections to appropriate warranty services</p><p>• Submit data for CARB</p><p>• Request ARB numbers</p><p>Managed Services- Target Stores:</p><p>• Open and process repair orders as needed for various shops.</p><p>• Process repair orders for invoicing and rebills.</p><p>• Perform and create back-up reports</p><p>• Perform additional tasks as requested by management</p><p>Unit Recalls:</p><p>• Open and process “Vehicle Recall Notices”</p><p>• Look up unit, location and status</p><p>• Scan and document notice with Unit information</p><p>• Send notification to shop where unit is domiciled and/or serviced</p><p><br></p>
We are looking for a highly skilled Administrative Assistant to join our team in Glendale, California. This is a contract position requiring exceptional organizational and communication abilities to support the Human Resources department. The role involves handling complex administrative tasks, maintaining accurate records, and providing outstanding customer service to ensure smooth departmental operations.<br><br>Responsibilities:<br>• Perform advanced administrative tasks, including document preparation, proofreading, and editing for accuracy and compliance.<br>• Organize and maintain manual and electronic records, ensuring efficient access to departmental information.<br>• Handle financial transactions, including processing payments, managing budgets, and maintaining financial databases.<br>• Deliver excellent customer service by addressing inquiries, resolving complaints, and communicating policies clearly.<br>• Coordinate meetings, events, and travel arrangements, preparing agendas and materials as needed.<br>• Develop and implement tracking tools and databases to improve reporting and operational efficiency.<br>• Assist with program-related activities such as processing applications, verifying eligibility, and monitoring deadlines.<br>• Collaborate with IT to maintain computerized systems and resolve technical issues.<br>• Support departmental initiatives by managing timesheets, attendance records, and employment documentation.<br>• Recommend and implement process improvements to enhance office workflows and productivity.
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This Contract to permanent position offers an exciting opportunity to support our office operations, including financial administration, document management, and bilingual communication. The ideal candidate will bring strong organizational skills, technical expertise, and a detail-oriented approach to help ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform financial data entry with precision, utilizing QuickBooks Online for tracking and reporting.<br>• Assist in Accounts Payable processes, including preparing and printing checks for timely payments.<br>• Maintain organized filing systems for invoices, bills, and other essential documents to ensure accessibility and audit readiness.<br>• Provide bilingual support by translating and facilitating communication in Spanish for both office and field-related tasks.<br>• Utilize Excel for data tracking and analysis to support financial and administrative needs.<br>• Deliver clerical assistance and general office support to management and team members as required.<br>• Ensure the office remains well-organized and operational by managing daily tasks efficiently.
We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows.<br><br>Responsibilities:<br>• Scan and organize tax documents to maintain accurate and accessible records.<br>• Utilize office technology efficiently, adapting quickly to new systems as necessary.<br>• Stand for extended periods while operating office equipment, such as copiers.<br>• Restock supplies in the lunchroom and throughout the office to ensure availability.<br>• Refill copiers with paper and other necessary materials to support office operations.<br>• Collect mail from the building’s mailroom and distribute it to appropriate recipients.<br>• Perform general office tasks and assist with additional duties as assigned.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Anaheim, California. In this role, you will provide essential support to the Property Manager, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position with the potential for conversion based on performance.<br><br>Responsibilities:<br>• Assist the Property Manager in collecting overdue rent payments and other charges.<br>• Collaborate with legal counsel to provide accurate information for default letters and assist in their preparation.<br>• Process and code vendor invoices with precision and timeliness.<br>• Contribute to the initial preparation of various components for monthly reports.<br>• Keep service contracts for all properties updated and well-organized.<br>• Maintain current tenant and contractor lists to support seamless communication.<br>• Monitor and implement rental increases in coordination with accounting and the Property Manager.<br>• Respond promptly to inquiries and ensure the organization is equipped to handle emergencies effectively.
We are looking for a dedicated and detail-oriented Records Clerk to join a local municipality’s City Clerk’s office in Beverly Hills, California. This contract position with the potential for long-term employment offers an opportunity to make a meaningful impact by managing public records requests efficiently and accurately. The ideal candidate will play a pivotal role in ensuring compliance with municipal regulations and supporting the office's administrative functions.<br><br>Responsibilities:<br>• Review and process public records requests in accordance with established municipal guidelines and deadlines.<br>• Organize and maintain both electronic and physical records, adhering to confidentiality standards and retention schedules.<br>• Monitor the status of requests and communicate updates to both the City Clerk’s office and requestors.<br>• Retrieve required records from various departments and databases to fulfill incoming requests.<br>• Log all requests and responses accurately, ensuring records are updated for audits and reporting purposes.<br>• Identify opportunities to enhance records management processes and contribute to their implementation.<br>• Provide administrative support to the City Clerk’s office, including clerical tasks and coordination as needed.
