<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
We are looking for an experienced receptionist to join our team in Montebello, California. In this Contract to permanent position, you will serve as the first point of contact for visitors and clients while providing essential administrative support to ensure smooth daily operations. The ideal candidate will have excellent communication skills, a detail-oriented approach, and the ability to multitask effectively.<br><br>Responsibilities:<br>• Greet and assist visitors with courtesy and warmth, ensuring a positive experience.<br>• Oversee front desk operations, including maintaining a clean and organized reception area.<br>• Schedule appointments and coordinate calendars to support efficient time management.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Receive, sort, and distribute incoming mail and deliveries promptly.<br>• Monitor visitor access and uphold office security procedures.<br>• Provide accurate information to clients and visitors regarding company services.<br>• Support administrative tasks such as filing, data entry, and photocopying when needed.<br>• Coordinate with team members to ensure smooth communication and workflow.
<p>A Healthcare Company in Glendale is looking for a skilled and compassionate Bilingual Armenian Medical Receptionist. The Bilingual Armenian Medical Receptionist role offers an opportunity to work in a dynamic healthcare environment while providing essential support to patients and staff. The ideal candidate will be bilingual in Armenian and English, ensuring effective communication and exceptional service to our diverse patient population.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors with professionalism, ensuring they feel comfortable and well-informed.</p><p>• Verify insurance details, collect copayments, and ensure all necessary forms and documentation are completed accurately.</p><p>• Manage patient intake and check-out processes, including precise data entry into the healthcare system.</p><p>• Collaborate with clinical staff to facilitate efficient office operations and timely patient flow.</p><p>• Handle requests for medical records, including scanning, filing, and ensuring secure storage.</p><p>• Provide administrative assistance such as managing correspondence, faxing, and maintaining office supplies.</p><p>• Uphold patient confidentiality and adhere to healthcare regulations at all times.</p>
<p><strong>Bilingual Armenian Front Desk Coordinator</strong></p><p><strong>About the Role:</strong></p><p>We are looking for a Bilingual Armenian Front Desk Coordinator to join our dynamic healthcare office. As the first point of contact for patients and visitors, you will play a key role in creating a welcoming and organized environment. Exceptional customer service, professionalism, and the ability to work efficiently in a fast-paced medical setting are essential. Experience in oncology or a specialty medical practice is a plus.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors in both Armenian and English.</li><li>Manage a multi-line phone system: answer, screen, and direct calls as needed.</li><li>Schedule patient appointments, confirm upcoming visits, and maintain provider calendars.</li><li>Verify insurance details, collect copays, and oversee completion of patient forms and documentation.</li><li>Support patient check-in and check-out processes, ensuring accurate data entry in EMR systems.</li><li>Collaborate with clinical and administrative teams to ensure efficient patient flow and smooth office operations.</li><li>Handle requests for medical records, scanning, filing, and document management.</li><li>Provide general administrative support, including correspondence, faxing, and inventory of office supplies.</li><li>Uphold strict patient confidentiality and adhere to all HIPAA regulations.</li></ul><p>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
We are looking for a highly skilled Administrative Assistant to join our team in Glendale, California. This is a contract position requiring exceptional organizational and communication abilities to support the Human Resources department. The role involves handling complex administrative tasks, maintaining accurate records, and providing outstanding customer service to ensure smooth departmental operations.<br><br>Responsibilities:<br>• Perform advanced administrative tasks, including document preparation, proofreading, and editing for accuracy and compliance.<br>• Organize and maintain manual and electronic records, ensuring efficient access to departmental information.<br>• Handle financial transactions, including processing payments, managing budgets, and maintaining financial databases.<br>• Deliver excellent customer service by addressing inquiries, resolving complaints, and communicating policies clearly.<br>• Coordinate meetings, events, and travel arrangements, preparing agendas and materials as needed.<br>• Develop and implement tracking tools and databases to improve reporting and operational efficiency.<br>• Assist with program-related activities such as processing applications, verifying eligibility, and monitoring deadlines.<br>• Collaborate with IT to maintain computerized systems and resolve technical issues.<br>• Support departmental initiatives by managing timesheets, attendance records, and employment documentation.<br>• Recommend and implement process improvements to enhance office workflows and productivity.
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
We are looking for a proactive Office Manager/Administrative Assistant with relevant experience to join our team in Torrance, California on a contract basis through mid-April. In this role, you will play a key part in ensuring smooth office operations during a busy period, providing administrative support and clerical accounting assistance. This position is ideal for professionals with experience in fast-paced environments such as law or accounting firms who thrive in structured and service-oriented settings.<br><br>Responsibilities:<br>• Oversee daily mail handling, including distribution, outgoing mail, and post office errands.<br>• Maintain an organized mail system and ensure conference rooms are stocked and tidy.<br>• Manage office kitchen supplies and keep shared spaces well-organized.<br>• Coordinate catering and lunch arrangements as needed.<br>• Collaborate with the receptionist to handle supply orders and address office needs.<br>• Provide administrative and clerical support across various departments.<br>• Assist with tax processing and other accounting-related tasks.<br>• Update and maintain basic Excel spreadsheets for documentation purposes.<br>• Organize files and prepare necessary documentation.<br>• Support overall office operations to ensure seamless functionality.
<p>We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.</p><p>• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.</p><p>• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.</p><p>• Assist in sourcing promotional materials and preparing items for internal and external event activations.</p><p>• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.</p><p>• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.</p><p>• Collaborate with department heads and internal teams to ensure smooth event execution and communication.</p><p>• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Anaheim, California. In this role, you will provide essential support to the Property Manager, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position with the potential for conversion based on performance.<br><br>Responsibilities:<br>• Assist the Property Manager in collecting overdue rent payments and other charges.<br>• Collaborate with legal counsel to provide accurate information for default letters and assist in their preparation.<br>• Process and code vendor invoices with precision and timeliness.<br>• Contribute to the initial preparation of various components for monthly reports.<br>• Keep service contracts for all properties updated and well-organized.<br>• Maintain current tenant and contractor lists to support seamless communication.<br>• Monitor and implement rental increases in coordination with accounting and the Property Manager.<br>• Respond promptly to inquiries and ensure the organization is equipped to handle emergencies effectively.
<p>The City Manager’s Office is seeking an experienced and highly polished Administrative Assistant to support City Manager and two senior-level administrators. This is a visible and professional role within a dynamic municipal environment, requiring strong discretion, professionalism, and the ability to interact confidently with City Council members, developers, and other influential stakeholders.</p><p>While classified as part-time due to municipal hour limitations (not to exceed 980 hours), the role will function on a full-time schedule during the assignment period.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative and clerical support to the City Manager’s Office</li><li>Manage calendars, coordinate meetings, and schedule appointments</li><li>Prepare correspondence, reports, agendas, and meeting materials</li><li>Serve as a point of contact for internal departments and external stakeholders</li><li>Support communications and coordination with City Council, developers, and community partners</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects and departmental initiatives</li><li>Handle phone inquiries, email communications, and document management</li><li>Ensure professionalism and organization within a high-visibility office environment</li></ul><p> </p><p><br></p>
We are looking for a dependable and detail-oriented Receptionist/Office Administrator to join our team in Torrance, California. In this contract to permanent position, you will play a key role in managing daily office operations while contributing to a collaborative and dynamic work environment. This role is ideal for someone who is adaptable, eager to learn, and capable of handling a variety of administrative tasks efficiently.<br><br>Responsibilities:<br>• Accurately take and process customer orders while maintaining professionalism.<br>• Organize and maintain physical and digital filing systems to ensure easy access to records.<br>• Provide comprehensive administrative and clerical support across various departments.<br>• Assist the accounting team with basic accounts payable tasks and related responsibilities.<br>• Perform data entry, maintain records, and prepare necessary documents.<br>• Handle inbound calls using a multi-line phone system and ensure effective communication.<br>• Support team members with day-to-day operational needs and special projects.<br>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere.
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions.<br><br>Responsibilities:<br>• Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail.<br>• Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable.<br>• Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization.<br>• Provide both written and verbal translation services as needed.<br>• Assist the Executive Office in managing community advisory committees and Board of Directors' activities.<br>• Handle Fair Hearing forms and other reporting data in a timely and organized manner.<br>• Maintain confidentiality in all office operations.<br>• Manage incoming calls and inquiries, ensuring prompt and courteous responses.<br>• Facilitate data entry tasks to support organizational needs.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.
<p>We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this contract-to-hire position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.</p><p>• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.</p><p>• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.</p><p>• Prepare and submit expense reports, purchasing requests, and other financial documentation.</p><p>• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.</p><p>• Maintain strict confidentiality regarding sensitive information and executive matters.</p><p>• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.</p><p>• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.</p>
<p><strong>Job Description: Bilingual (Spanish/English) Human Resources Assistant – Hotel (Onsite, Temporary)</strong></p><p><strong>Duration:</strong> Immediate–late June (covering leave)</p><p><strong>Schedule:</strong> 9:00 AM – 6:00 PM (hour lunch, lunch provided)</p><p><strong>Dress Code:</strong> Earth tones (white, beige, understated colors; suits not required)</p><p><strong>Work Location:</strong> Onsite at hotel property</p><p><strong>About the Role:</strong></p><p>We are seeking an organized, personable and proactive Bilingual HR Assistant to support hotel HR operations, providing administrative and clerical support during a team member’s leave. This position is critical to the day-to-day HR function for 270+ hotel staff (including cooks, dishwashers, cleaners, and guest services) and requires fluent Spanish/English communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for employee inquiries; answer simple HR-related questions and assist walk-in employees</li><li>Provide bilingual support for all communications with staff (Spanish/English)</li><li>Assist with workers’ compensation reporting and case management (gather doctor notes, follow up with employees and insurance adjusters)</li><li>Learn and assemble personnel files and documentation as per company standards</li><li>Print, organize, and distribute daily sign-in sheets and other HR documents</li><li>Generate and update Excel spreadsheets; pull reports from HRIS (UKG experience preferred)</li><li>Help with password resets and basic system access issues for employees; liaise with IT as needed</li><li>Take messages, route calls, and communicate effectively with internal departments</li><li>Support any additional HR projects and administrative duties as required by the HR team</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bilingual: Full professional fluency in Spanish and English is a must</li><li>Prior experience in an administrative or HR assistant role preferred</li><li>Ability to maintain confidentiality in all HR-related matters</li><li>Proficient in Microsoft Office (including Excel) and ability to adapt to new software (UKG experience a plus)</li><li>Strong organization, time management, and communication skills</li><li>Customer service oriented with a patient, approachable demeanor</li><li>Comfortable working onsite daily and interacting with a diverse staff</li></ul><p><br></p>
<p>A well-known, national law firm's Los Angeles office is looking to grow their complex litigation team!</p><p><br></p><p>The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! </p><p><br></p><p><strong><u>Must-Haves: </u></strong></p><p>o  Calendaring litigation deadlines</p><p>o  E-filing pleadings in State and Federal court </p><p>o  Generating TOAs and TOCs</p><p>o  Keeping track of attorney time (in a legal software and/or document management system).</p><p><br></p><p><strong><u>Logistics:</u></strong></p><ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime. </li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period. </li><li>This litigation assistant will support a partner and two associates. </li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This Contract to permanent position offers an exciting opportunity to support our office operations, including financial administration, document management, and bilingual communication. The ideal candidate will bring strong organizational skills, technical expertise, and a detail-oriented approach to help ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform financial data entry with precision, utilizing QuickBooks Online for tracking and reporting.<br>• Assist in Accounts Payable processes, including preparing and printing checks for timely payments.<br>• Maintain organized filing systems for invoices, bills, and other essential documents to ensure accessibility and audit readiness.<br>• Provide bilingual support by translating and facilitating communication in Spanish for both office and field-related tasks.<br>• Utilize Excel for data tracking and analysis to support financial and administrative needs.<br>• Deliver clerical assistance and general office support to management and team members as required.<br>• Ensure the office remains well-organized and operational by managing daily tasks efficiently.
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Covina, California. This is a Contract to permanent position, providing an excellent opportunity for growth within the organization. The ideal candidate will support payroll processing, HR administration, and employee relations while ensuring compliance with relevant regulations and policies.<br><br>Responsibilities:<br>• Process payroll on a bi-weekly schedule, including manual checks, corrections, and voids.<br>• Manage onboarding and offboarding tasks, ensuring all paperwork is complete and accurate.<br>• Maintain and update employee records, including job titles, benefits, and employment status.<br>• Ensure compliance with federal, state, and local payroll regulations and prepare necessary reports.<br>• Investigate and resolve discrepancies related to payroll and timekeeping systems.<br>• Assist employees with inquiries regarding wages, attendance, deductions, and leave balances.<br>• Coordinate with internal departments to manage benefit changes and leave administration.<br>• Support employee relations by addressing issues and maintaining a positive workplace environment.<br>• Handle clerical duties such as filing, scanning, and managing the front desk and switchboard.<br>• Oversee office operations, including supply management and mailroom activities.
<p><strong>Real Estate Law Firm Seeks Onsite Legal Assistant (will train on practice area)</strong></p><p><br></p><p><strong>About Firm & Position:</strong></p><p>A well-regarded boutique transactional real estate law firm in Century City is seeking a <strong>Legal Assistant</strong> to support a fast-paced, high-volume practice. This firm works behind the scenes on sophisticated commercial real estate financing matters for major law-firm clients nationwide. </p><p><br></p><p><strong>Legal Assistant Responsibilities:</strong></p><p> • Support attorneys handling commercial real estate financing transactions and related opinion letter work.</p><p> • Manage a high volume of active matters simultaneously, often with compressed timelines.</p><p> • Process and track comments and deliverables from lender’s counsel and law-firm clients.</p><p> • Prepare and maintain “items needed” lists, draft final opinion packages, and ensure completeness prior to delivery.</p><p> • Review and organize transactional documents, including entity formation and governance records (LLC agreements, LP agreements, certificates of formation, authorizations, etc.).</p><p> • Handle administrative components of transactions, including daily outgoing shipments (FedEx).</p><p><br></p><p><strong>Hours:</strong></p><p> • 40-hour workweek</p><p> • 100% onsite in Century City</p><p><br></p><p><strong>Perks:</strong></p><p> • Sophisticated transactional real estate work supporting large, high-profile deals.</p><p> • Excellent training with a clear path for growth into a paralegal role over time.</p><p> • Close-knit, collaborative office environment with low turnover.</p><p> • Stable firm with a strong reputation in the real estate legal community.</p><p> • We’ve placed multiple <strong>Legal Assistants</strong> and attorneys with this firm — all are still there and happy, including one <strong>Legal Assistant</strong> who was promoted to paralegal.</p><p><br></p><p><strong>Salary:</strong></p><p> • $60,000–$85,000 DOE</p><p><br></p><p><strong>Benefits:</strong></p><p> • 100% employer-paid medical coverage for employee and dependents</p><p> • Two weeks PTO</p><p> • 401(k) eligibility after one year</p><p><br></p><p><strong><em><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></em></strong></p>
<p>Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Litigation Associate . The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law.</p><p><br></p><p>This is truly a family-oriented environment where the partners care about their employees. They are open to any type of background (Plaintiff, Defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days remote possible after training.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Independently work with a partner to manage a heavy caseload</li><li>Draft pleadings, motions, and discovery</li><li>Prepare for trial </li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
<p><strong>National Trial Boutique Seeks Commercial Litigation Paralegal</strong></p><p><br></p><p><strong>About Firm & Position:</strong></p><p>Prominent 50-attorney litigation firm handling high-stakes commercial disputes and providing strategic counsel to businesses seeks a Commercial Litigation Paralegal to join its team. The firm’s founder is nationally recognized among top trial lawyers and built the platform on complex, trial-driven advocacy.</p><p><br></p><p>This Commercial Litigation Paralegal will support attorneys in sophisticated state and federal matters within a collaborative, high-performance environment.</p><p><br></p><p>Hybrid schedule: First 30 days fully onsite, then minimum 2 days/week onsite (additional in-office time required for trial prep, depositions, etc.). Schedule may flex on designated onsite days.</p><p><br></p><p><strong>Commercial Litigation Paralegal Responsibilities:</strong></p><p> · Manage detailed calendaring for litigation matters</p><p> · Prepare and file pleadings in state and federal courts</p><p> · Coordinate deadlines and court requirements</p><p> · Support attorneys in active commercial litigation matters</p><p><br></p><p><strong>Hours:</strong></p><p>7.5-hour workday (typically 8:00–5:30 or 8:30–5:00) + overtime as required for trial</p><p><br></p><p><strong>Perks:</strong></p><p> · High-stakes commercial litigation exposure</p><p> · Virtually no turnover among support staff</p><p> · Recently remodeled onsite gym</p><p> · Two-story office with restaurants onsite</p><p> · Breakfast and lunch provided; stocked kitchen with meals, smoothies, and kombucha</p><p> · Paid parking </p><p><br></p><p><strong>Salary:</strong></p><p>$95,000–$125,000 (DOE)</p><p><br></p><p><strong>Benefits:</strong></p><p>Comprehensive benefits include annual reviews with merit bonuses; 100% firm-paid HMO medical (Blue Shield of CA) plus firm-paid dental, vision, long-term disability, and TELADOC; PPO and HSA options with firm contributions; $100,000 life insurance; 401(k); paid parking or transportation; and paid holidays and parental leave.</p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
<p>Executive Assistant to the Board & Senior Leadership</p><p><strong>Location: South Los Angeles (Onsite)</strong></p><p> <strong>Full-Time</strong></p><p>About the Organization</p><p>A community organizing, policy, and leadership development nonprofit based in South Los Angeles is seeking a highly organized and mission-driven <strong>Executive Assistant</strong> to support its Board of Directors and senior leadership team.</p><p>The organization focuses on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities. Through leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions, the team drives meaningful community impact.</p><p>This role plays a critical part in ensuring strong governance, clear communication, and efficient administrative operations that support the organization’s mission.</p><p><br></p><p>Position Overview</p><p>The Executive Assistant will serve as the primary administrative liaison to the Board of Directors while also supporting senior leadership. This individual will manage board operations, coordinate governance processes, and ensure seamless communication between board members, executive leadership, and staff.</p><p>This role requires discretion, exceptional organization, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.</p><p><br></p><p>Key Responsibilities</p><p>Board Support & Governance</p><ul><li>Serve as primary administrative support to the Board of Directors</li><li>Schedule and coordinate board meetings (in-person, hybrid, virtual)</li><li>Prepare meeting agendas and board books</li><li>Coordinate meeting logistics (venue, technology, refreshments)</li><li>Take accurate meeting minutes and track action items</li><li>Distribute materials and ensure timely follow-up</li><li>Maintain board documentation, contact lists, onboarding/offboarding materials</li><li>Manage governance calendar including board terms, filings, renewals, and key deadlines</li><li>Coordinate logistics for board committees and track committee membership</li></ul><p>Executive & Leadership Support</p><ul><li>Manage calendars for board members and senior leadership</li><li>Coordinate internal and external meetings</li><li>Support correspondence, confidential materials, and executive-level communications</li><li>Assist with preparing reports and presentations for board review</li><li>Gather data and format documents for clarity and impact</li><li>Support special projects and cross-departmental initiatives as needed</li></ul><p>Administrative & Operational Support</p><ul><li>Maintain document management systems (electronic and paper)</li><li>Track board-related expenses</li><li>Support stakeholder communications and outreach</li><li>Monitor deliverables and send reminders to ensure follow-through</li></ul>
<p>A national law firm is seeking an <strong>IP Legal Assistant</strong>, with a focus on <strong>patent prosecution (prior experience in this practice area is a must-have)</strong>. This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>§ Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO</p><p>·      Ensure all three elements of the patent application is correct (such as claims set)</p><p>·      Current volume of filings is anywhere from 5 per day to less than 1</p><p>§ Creating shells for attorneys (such as for office action responses)</p><p>§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)</p><p>§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).</p><p>·      Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless.</p><p><br></p><p><strong><u>Soft Skills</u></strong>:</p><p>o  Ability to multitask and jump from one thing to another.</p><p>o  Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.</p><p>o  Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.</p><p>o  Someone who is not a social butterfly, but is drama free!</p><p>o  Someone who is not on their phone during the workday. < -- <em>if you know this is you please do not apply; it will not be tolerated.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>·      The IP attorneys are approachable, polite, and a congenial group.</p><p>·      The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!</p><p>·      High level of respect for staff, no micromanaging, no drama.</p><p>·      Firm prioritizes pro bono work, and partner closely with nonprofits.</p><p>·      The firm administrator offers 1:1 career coaching.</p>
