57 results for Executive Assistant in Pasadena, CA

Legal Secretary

Manhattan Beach, CA
onsite
Permanent
65000 - 80000 USD / Yearly
We are looking for a dedicated Legal Secretary to join a reputable law firm in Manhattan Beach, California. This firm has built a strong reputation over decades, specializing in defense work. The role offers an opportunity to work in a collaborative and supportive environment, alongside a team that values longevity and camaraderie. Responsibilities:• Coordinate and manage scheduling activities, including maintaining and updating calendars for attorneys and court appearances.• Prepare and process electronic filings (e-filing) for court submissions with accuracy and efficiency.• Draft, edit, and organize legal documents, including formatting and creating tables of authorities.• Monitor deadlines and ensure timely submission of legal filings and court documents.• Communicate effectively with attorneys, support staff, and external contacts to facilitate seamless workflow.• Maintain confidentiality and ensure compliance with legal standards and firm policies.• Assist in organizing team activities and fostering a welcoming work environment.• Provide administrative support such as managing correspondence, tracking hours, and maintaining accurate records.• Collaborate with the team on various projects to support the firm’s growth and operations.
2026-03-17T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent
85000 - 110000 USD / Yearly
We have partnered for years with a prominent, highly regarded Downtown Los Angeles trial firm and have successfully placed multiple professionals with this team. The firm is currently seeking an experienced Litigation Legal Secretary to support its busy litigation practice.This role is ideal for a seasoned legal secretary who thrives in a fast-paced trial environment and enjoys working closely with attorneys on complex matters. Responsibilities<ul><li>Provide high-level litigation support to attorneys in a trial-focused practice</li><li>Draft, format, proofread, and finalize pleadings, motions, and correspondence</li><li>Prepare and manage TOAs and TOCs</li><li>Handle e-filing in state and federal courts</li><li>Manage attorney calendars, deadlines, and trial schedules</li><li>Coordinate trial preparation, including binders, exhibits, and filings</li><li>Communicate professionally with clients, courts, and opposing counsel</li></ul>Qualifications<ul><li>5+ years of litigation legal secretary experience (trial firm experience strongly preferred)</li><li>Proficiency with state and federal court filings</li><li>Strong knowledge of civil litigation procedures and deadlines</li><li>Excellent organizational, time management, and proofreading skills</li><li>Ability to work independently and prioritize in a fast-paced environment</li><li>Professional, dependable, and team-oriented</li></ul>Role Details<ul><li>Location: Downtown Los Angeles</li><li>Practice focus: Civil litigation / trial</li><li>Environment: High-performing, collaborative, and detail-driven</li><li>Stability: Long-term opportunity with a respected trial team</li></ul>This is an excellent opportunity to join a premier trial firm and contribute meaningfully to high-stakes litigation. To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-02-20T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent
85000 - 100000 USD / Yearly
A prestigious Am Law firm in Century City is seeking an experienced Litigation Legal Secretary to support a busy team handling sophisticated matters in both state and federal court. This firm offers a collaborative, team-oriented environment and has a strong track record of long-term employee satisfaction—we’ve successfully placed professionals here who are thriving. Key Responsibilities: • Prepare, revise, and finalize legal documents, including pleadings, motions, and correspondence • E-file in state and federal courts (including CM/ECF) with accuracy and efficiency • Manage attorney calendars, deadlines, and court filings • Coordinate meetings, depositions, and travel arrangements • Maintain case files and assist with trial preparation • Communicate professionally with clients, court personnel, and opposing counselQualifications: • 3+ years of litigation legal secretary experience, ideally within an Am Law or large firm environment • Strong knowledge of state and federal court filing procedures • Highly organized with the ability to manage multiple priorities in a fast-paced setting • Professional, detail-oriented, and team-focusedWhat the Firm Offers: • Competitive compensation (commensurate with experience) • Comprehensive benefits: medical, dental, vision, 401(k), and PTO • Hybrid schedule (4 days in-office) • Collaborative culture with strong attorney and staff support • Proven track record of employee satisfaction and retention To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-03-18T00:00:00Z

Legal Secretary

Woodland Hills, CA
onsite
Permanent
80000 - 95000 USD / Yearly
A well‑respected litigation defense firm is seeking a Legal Secretary with 10+ years of California civil litigation experience. This role offers stability, a supportive team environment, and long‑term growth. Responsibilities<ul><li>Support a desk of 3–4 attorneys</li><li>Prepare, format, and proofread legal documents (pleadings, discovery, motions, briefs, TOAs/TOCs, etc.)</li><li>Handle state and federal e‑filings</li><li>Maintain attorney calendars</li><li>Assist with trial preparation</li><li>Provide occasional administrative support</li><li>37.5-hour work week</li></ul>What the Firm Offers<ul><li>Discretionary bonus</li><li>Annual performance reviews and raises</li><li>Medical, dental, and vision insurance</li><li>Long‑term disability and life insurance</li><li>401(k) with employer match</li><li>PTO + paid holidays</li><li>Paid parking</li></ul> My team placed an attorney and a legal secretary with this firm 2 years ago, and they are still with the firm! TO APPLY, ONLY send your resume directly Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-03-10T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent
85000 - 100000 USD / Yearly
A highly regarded, mid-sized boutique firm in Downtown Los Angeles is seeking an experienced Litigation Legal Secretary to support a team handling sophisticated commercial litigation matters. This is an excellent opportunity to join a high-end, collaborative environment known for its quality of work and strong team culture. Key Responsibilities: • Prepare, revise, and finalize pleadings, motions, and correspondence • E-file in state and federal courts (including CM/ECF) • Manage attorney calendars, deadlines, and case logistics • Coordinate depositions, meetings, and trial preparation • Maintain and organize case files and litigation documents • Communicate professionally with clients, court personnel, and opposing counsel Qualifications: • 4+ years of litigation legal secretary experience, preferably within commercial litigation • Strong knowledge of California state and federal court procedures • Excellent organizational skills with the ability to manage multiple priorities • High attention to detail, professionalism, and a team-oriented mindset What the Firm Offers: • Comprehensive benefits: medical, dental, vision, 401(k), and PTO • High-end, collaborative team environment • Opportunity to support complex, sophisticated litigation matters • Stable, well-respected firm with strong leadership If you’re seeking a polished, professional environment with meaningful work and a supportive team, I’d love to connect. To apply, submit resumes only to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-03-18T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a dedicated Office Services Associate to deliver exceptional back-office support as part of our client service team in Santa Monica, California. This Contract position involves a variety of responsibilities, including reprographics, mail handling, hospitality services, and reception duties in both physical and digital environments. The ideal candidate will thrive in a fast-paced setting, demonstrate strong organizational skills, and maintain a detail-oriented approach while ensuring high-quality service. Responsibilities: • Manage reprographics tasks and mail services, ensuring accuracy and timeliness in both physical and digital formats. • Utilize and maintain logs for all office services activities, adhering to company and client procedures. • Load and maintain office equipment such as printers and copiers, ensuring supplies like paper and toner are stocked. • Troubleshoot basic equipment issues and escalate complex problems to supervisors when necessary. • Prioritize and organize workflow to meet deadlines and deliver projects promptly. • Perform quality assurance checks to ensure accuracy and consistency in completed tasks. • Communicate effectively with supervisors and clients regarding job statuses and deadlines. • Handle sensitive and confidential documents with discretion and attention to detail. • Support hospitality services and reception duties as required. • Follow established policies and procedures to deliver cost-efficient and high-quality services.
2026-03-19T00:00:00Z

Litigation Assistant

Los Angeles, CA
onsite
Permanent
70000 - 95000 USD / Yearly
A well-known, national law firm's Los Angeles office is looking to grow their complex litigation team! The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! Must-Haves: o Calendaring litigation deadlineso E-filing pleadings in State and Federal courto Generating TOAs and TOCso Keeping track of attorney time (in a legal software and/or document management system). Logistics:<ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime.</li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period.</li><li>This litigation assistant will support a partner and two associates.</li></ul>
2026-03-20T00:00:00Z