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2 results for Event Assistant in Pasadena, CA

Event and Convention Coordinator

Anaheim, CA
onsite
Temporary / Contract
25 - 26.22 USD / Hourly
We are looking for an Event and Convention Coordinator to support the planning and execution of complex meetings, conventions, and live event operations in Anaheim, California. This Long-term Contract opportunity is ideal for someone who can balance client-facing coordination with technical event planning, ensuring each program is organized, well-documented, and delivered smoothly. The role calls for strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced production environment. Responsibilities: • Coordinate convention and event logistics from initial planning through on-site execution, ensuring timelines, operational needs, and client expectations are aligned. • Prepare and manage banquet-related event documentation and contribute to pre-event planning sessions to confirm production and venue requirements. • Develop floor layouts, event diagrams, and supporting schematics to communicate space usage and technical setup needs clearly. • Build audiovisual cost estimates using client details and input from catering or sales partners to support accurate event planning. • Draft scope summaries and business justifications for venue or infrastructure improvement projects when operational updates are needed. • Troubleshoot technical and logistical issues during live events, responding quickly to keep programs running safely and efficiently. • Collaborate with production, facility, and partner teams on lighting, audio, video, and show control requirements for event delivery. • Track schedules, documentation, and budget-related details while coordinating several priorities across concurrent events.
2026-06-02T00:00:00Z

Workflow Coordinator – Hospitality

Los Angeles, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a Workflow Coordinator – Hospitality to support front desk and office services operations in Los Angeles, CA. This Contract position is ideal for someone who thrives in a fast-paced client environment, communicates confidently with colleagues and vendors, and keeps daily activity organized across hospitality and administrative functions. The role requires strong judgment, attention to detail, and the ability to remain flexible while managing multiple priorities throughout the workday. Responsibilities:• Oversee day-to-day workflow across hospitality, reception, mail, copy, scanning, and related office service activities to keep requests moving efficiently.• Coordinate catering and event support by organizing setups, working closely with food vendors, and ensuring spaces are prepared to client expectations.• Assign tasks based on urgency, volume, and available resources while stepping in to help complete high-priority or complex assignments.• Track incoming service requests, communicate updates on deadlines or issues, and escalate operational concerns promptly to leadership when needed.• Maintain quality standards by reviewing completed work, reinforcing established procedures, and helping the team deliver a consistent client experience.• Prepare routine logs, reports, and service documentation accurately and on schedule.• Provide intake support for office service requests and determine the most effective approach, equipment, or resources for each job.• Train and guide new team members on policies, procedures, and service expectations within the client site.• Restock and monitor office equipment supplies, including paper and toner, while promoting efficient use of materials and resources.
2026-06-10T00:00:00Z