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67 results for Administrative Assistant Legal in Pasadena, CA

Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to provide organized, day-to-day support for operations leadership in Azusa, California. This Long-term Contract position is ideal for someone who can manage administrative details, coordinate meetings and travel, and handle confidential information with professionalism. The role offers the opportunity to support a mission-driven non-profit organization by keeping schedules, records, and office activities running smoothly. Responsibilities: • Provide administrative support to operations leadership by maintaining schedules, updating documents, and assisting with department-specific tasks. • Organize leadership meetings by preparing agendas, reserving meeting spaces, coordinating communications, arranging refreshments, distributing materials, and documenting meeting notes. • Travel to off-site meetings when needed to handle logistics and ensure events are properly arranged. • Maintain operational, statistical, and financial records, and prepare reports or summaries requested by management. • Create, organize, and safeguard electronic files while ensuring sensitive and confidential information is handled appropriately. • Serve as a front desk and office support contact by answering calls, directing inquiries, taking messages, and assisting with deliveries and daily mail distribution. • Monitor breakroom inventory, order necessary supplies, and restock shared office areas to maintain a functional workplace. • Coordinate conference participation for leadership by managing registrations, travel plans, and hotel accommodations. • Prepare business documents, presentations, spreadsheets, and correspondence using Microsoft Office applications, while also tracking project timelines and departmental workflows. • Support managers with calendars, vacation scheduling, in-service materials, presentation logistics, staff meetings, training participation, and other assigned projects.
2026-08-04T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Los Angeles, California on a Contract basis. This contract opportunity will support the Central Services team with day-to-day office coordination, documentation, and administrative tasks, with an expected duration of approximately two weeks and the potential to continue beyond the initial assignment. The position is available to start immediately and is ideal for someone who can stay organized, communicate professionally, and manage multiple priorities in a busy office setting. Responsibilities: • Support daily departmental activities by handling general administrative and clerical tasks that keep operations running efficiently. • Coordinate office functions and assist with program-related activities to help maintain smooth workflow across the team. • Maintain accurate inventory records and organize supporting documentation for internal tracking purposes. • Communicate professionally with leadership, office personnel, vendors, and external contacts to ensure timely follow-up and clear information sharing. • Partner with the Purchasing Manager on procurement support, including vendor outreach, record maintenance, and preparation of routine reports. • Enter and update data in office systems with accuracy while helping manage files, correspondence, and related administrative materials. • Provide front office assistance as needed, including responding to inbound calls and directing inquiries appropriately.
2026-07-15T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track. Responsibilities: • Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently. • Prepare and submit expense reports through Concur with accuracy and timely follow-through. • Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed. • Provide broad administrative support across the office, handling shifting priorities with sound judgment. • Assist with planning and organizing office events, team gatherings, and other special functions. • Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence. • Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.
2026-08-07T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-06T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support billing operations in Orange, California. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office environment and can manage a high volume of administrative and invoicing tasks with accuracy. The person in this role will help keep billing records organized, coordinate with internal teams and customers, and ensure documentation is complete so invoices are submitted on time. Responsibilities: • Manage a high daily volume of invoices, ensuring billing activity is processed accurately and on schedule. • Review inspection documentation, quoted work, and completed service transactions to prepare customer billing. • Confirm that reports include required approvals and supporting records before invoices are issued. • Communicate with staff and customers to obtain missing paperwork and clarify incomplete billing details. • Submit invoices through client billing portals while following each customer's formatting and documentation guidelines. • Maintain spreadsheets and tracking files to monitor completed work, invoice progress, and outstanding items. • Investigate billing variances, rejected invoices, and payment-related concerns to support timely resolution. • Provide general administrative support, including data entry, office coordination, and handling inbound calls as needed.
2026-08-06T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-07-30T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-08-07T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Orange County law firm is seeking a Legal Assistant for a contract-to-hire opportunity. This role is ideal for a highly organized and proactive professional with experience supporting attorneys and legal teams in a fast-paced environment. The Legal Assistant will provide administrative and legal support, assist with case management, prepare legal documents, and help ensure the efficient operation of the practice. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys and paralegals</li><li>Prepare, format, proofread, and revise legal documents, correspondence, and reports</li><li>Assist with case and file management, both electronic and physical</li><li>Coordinate attorney calendars, meetings, court dates, and client appointments</li><li>Draft routine correspondence and maintain client communications</li><li>Assist with preparing pleadings, discovery, and other litigation-related documents</li><li>Manage incoming and outgoing mail, email, and document distribution</li><li>Coordinate document filing, including California state and federal court e-filings as needed</li><li>Organize and maintain legal records, exhibits, and case materials</li><li>Communicate professionally with clients, vendors, opposing counsel, and court personnel</li><li>Perform general administrative duties, including data entry, expense reports, and scheduling</li></ul>
2026-07-17T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z

Litigation Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
One of our best Am Law clients- a firm in Costa Mesa - is seeking a litigation legal assistant to add to their commercial litigation team. Our 6 prior legal assistants we’ve placed rave about the firm! Perks of Firm:· Tight orientation schedule so onboarding goes smoothly & you’re matched with a mentor, too!· Servant leadership and transformative leadership mentality from management· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· No debt law firm· Diverse practice groups allow for stability; when bankruptcy is slow, real estate might be hot· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!· Their firm administrator offers 1:1 career coaching Responsibilities:Will support 2 associates and 1 partner, all busy. They care about proactive communication and super organizational skills.o eFiling –Filing & serving documents is the most important part of the job! Firm uses OneLegal and FirstLegal for state, and PACER for federal.o Formatting – they have a word processing dept. in PHX, but this LAA will have to format occasionally as well, so this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 3 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – send out cover letters with each bill to client.o Trial preparation: jury instructions, scheduling depos, reaching out to witnesses, binders Onsite/Hybrid/Remote:· Onsite daily.· Trustworthy employees earn the privilege of a day remote per week, usually after 3-6 months.
2026-07-27T00:00:00Z

Patent Prosecution Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 93000 USD / Yearly
A national law firm is seeking a Patent Legal Assistant, with a focus on patent prosecution (prior experience in this practice area is a must-have). This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy! Responsibilities of Role: § Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO· Ensure all three elements of the patent application is correct (such as claims set). Filing daily! § Creating shells for attorneys (such as for office action responses)§ Docketing – this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe. Perks of Firm:· Robert Half has placed 5 legal assistants here in the last 2 years. All are still there, happy, and thriving!· The IP attorneys are approachable, polite, and a congenial group.· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!· High level of respect for staff, no micromanaging, no drama.· Firm prioritizes pro bono work, and partner closely with nonprofits.· The firm administrator offers 1:1 career coaching. Soft Skills:o Ability to multitask and jump from one thing to another.o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.o Someone who is not a social butterfly, but is drama free!o Someone who is not on their phone during the workday. It will not be tolerated. <-- if you know this is you, please do not applyo Someone who is punctual. Tardiness and lax attendance is not tolerated. <-- if you know this is you, please do not apply
2026-07-17T00:00:00Z

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-08-05T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader within a nonprofit organization in Los Angeles, California. This Long-term Contract opportunity is suited for someone who can balance executive support with cross-functional project coordination, helping move key initiatives forward across the organization. The role calls for sound judgment, strong communication skills, and the ability to manage sensitive matters with discretion. Responsibilities: • Oversee a complex executive calendar, prioritize scheduling needs, and coordinate meetings to align with shifting business demands. • Arrange domestic and potentially international travel, prepare detailed itineraries, and ensure all logistics are handled accurately and efficiently. • Lead and track special projects across areas such as human resources, finance, administration, operations, and executive leadership priorities. • Conduct research, review findings, and organize information into clear summaries, recommendations, and decision-support materials. • Draft clear correspondence, reports, presentations, and policy-related documents for executive and organizational use. • Partner with internal teams and leadership stakeholders to keep initiatives moving forward, resolve roadblocks, and maintain accountability for deadlines. • Support board-related activities by preparing materials, coordinating communications, and helping manage follow-up items. • Handle confidential records and sensitive information with a high degree of discretion and sound judgment.
2026-07-17T00:00:00Z

Executive Assistant

Santa Monica, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leaders in a fast-paced environment in Santa Monica, California. This Contract position is ideal for someone who thrives on keeping priorities organized, managing sensitive information with discretion, and ensuring executives are prepared for meetings, travel, and key business activities. The role will partner closely with multiple leaders while serving as the primary support contact for one core executive, helping maintain efficiency across scheduling, documentation, and day-to-day operations. Responsibilities: • Manage complex executive calendars, align shifting priorities, and coordinate meetings using Microsoft Outlook and related scheduling tools. • Prepare executives for internal and external meetings by organizing agendas, tracking follow-up items, and recording clear meeting notes when needed. • Facilitate the collection of electronic and physical signatures for legal and business documents while maintaining accuracy and timeliness. • Oversee travel arrangements, including itineraries, reservations, and supporting materials for business-related trips. • Process expense submissions and maintain organized records for reports, files, and administrative documentation. • Support events and conference logistics by handling scheduling, coordination details, and communication with attendees or vendors. • Conduct research and assist with special assignments that require sound judgment, resourcefulness, and attention to detail. • Build productive relationships with external partners and provide general office and team support, including occasional personal assistance tasks for executives.
2026-07-20T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-30T00:00:00Z

Executive Assistant

Burbank, CA
onsite
Temporary / Contract
34.0385 - 39.413 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leaders in a high-volume entertainment and production setting in Burbank, California. This Long-term Contract position is ideal for someone who brings excellent judgment, strong organizational skills, and the ability to keep priorities moving in a fast-changing environment. The right candidate will be confident managing executive schedules, coordinating detailed travel plans, and handling administrative matters with accuracy and discretion. Responsibilities: • Oversee demanding executive calendars by arranging meetings, balancing competing priorities, and adjusting plans when schedules shift. • Organize domestic and international travel from start to finish, including air, lodging, ground transportation, and comprehensive itineraries. • Anticipate changes to travel and meeting plans, making prompt updates to minimize disruption for senior leadership. • Prepare and reconcile executive expense reports in Concur with a high degree of accuracy and timeliness. • Support meetings by coordinating logistics, assembling agendas or materials, and tracking follow-up items after discussions. • Handle confidential correspondence and sensitive business information with professionalism and sound judgment. • Provide day-to-day administrative assistance and contribute to special projects or operational tasks as business needs evolve.
2026-08-06T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership and help keep executive operations organized, responsive, and efficient. This contract opportunity has the potential to become permanent and is ideal for someone who can balance high-level administrative coordination with detailed follow-through across meetings, communications, reporting, and special projects. The role requires sound judgment, strong organization, and the ability to work across departments while managing competing priorities with professionalism. Responsibilities: • Coordinate complex calendars, travel plans, and meeting logistics to ensure executives are prepared and schedules run smoothly. • Organize quarterly Benefits Committee activities by preparing notices, distributing agendas and materials, coordinating with trustees, consultants, legal partners, and internal staff, and supporting overall meeting readiness. • Attend assigned committee or board meetings, document key discussions, and prepare clear, accurate meeting minutes for follow-up and recordkeeping. • Track post-meeting tasks and decisions through designated collaboration tools, helping drive timely completion of outstanding action items. • Develop reports, presentation materials, correspondence, and executive documents that support leadership review and decision-making. • Research topics, compile relevant information, and provide administrative support for projects involving communications, operations, benefits analysis, technology-related needs, and demographic initiatives. • Oversee administration of organizational insurance coverage by maintaining current policy records, preparing renewal documentation, coordinating binding activities, and processing related premium invoicing. • Support planning for annual employee health fair activities, including reservation tracking, event coordination assistance, and distribution of follow-up items such as raffle prizes. • Maintain executive office files, records retention practices, library content, mail handling, expense reporting, and shared spaces while also assisting other executive support staff and cross-functional departments as needed.
2026-07-28T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-07-29T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide high-level administrative support in Glendale, California. This Contract position is ideal for someone who thrives in a fast-moving environment, exercises sound judgment, and manages competing priorities with professionalism. The role will support daily operations, executive scheduling, communications, and coordination across teams while maintaining accuracy and confidentiality. Responsibilities: • Manage complex calendars, coordinate appointments, and organize executive meetings to ensure schedules run smoothly. • Arrange business travel, prepare itineraries, and handle related requests such as reimbursements and travel documentation. • Draft, edit, and finalize reports, correspondence, presentations, and other business materials with strong attention to detail. • Plan meetings and special events by securing space, coordinating logistics, communicating with participants, and arranging hospitality needs. • Support daily office administration by preparing timesheets, processing supply requests, and maintaining essential documentation. • Maintain organized files, records, and databases while safeguarding sensitive personnel and operational information. • Compile, review, and track financial, statistical, and operational data to support reporting and departmental planning. • Serve as a point of contact for staff, faculty, students, or other stakeholders by addressing routine questions and escalating complex matters appropriately. • Partner with internal departments to support program operations, policy communication, and administrative projects as needed. • Provide guidance to support staff when required, including assisting with onboarding, training, or timekeeping oversight.
2026-08-06T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
36 - 40 USD / Hourly
We are looking for a skilled and detail-oriented Executive Assistant to provide high-level administrative support to a Partner at a leading entertainment management company. This Contract to permanent position is based in Century City, California, and requires a proactive individual who thrives in a fast-paced environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a passion for the entertainment industry. Responsibilities:• Serve as the primary administrative support for a Partner, managing day-to-day activities with precision and efficiency.• Handle a variety of tasks such as scheduling meetings, rolling calls, organizing files, and maintaining records.• Coordinate complex travel arrangements, including booking flights, preparing itineraries, and managing calendars.• Provide support for brand campaigns and assist with advancing comedy-related projects.• Liaise with agents, publicists, attorneys, and production teams to ensure seamless communication and task execution.• Prepare and organize auditions, submissions, and other client-related materials.• Assist in the planning and execution of internal meetings, ensuring all details are managed effectively.• Maintain confidentiality while handling sensitive client and company information.• Offer solutions and anticipate needs to streamline operations and improve efficiency.
2026-08-06T00:00:00Z