15 results for Office Services Specialist in Parsippany, NJ

Document Services Specialist

New York, NY
onsite
Temporary
30 - 35 USD / Hourly
Robert Half is seeking an experienced Document Services Specialist to support our law firm clients’ attorneys and staff. This role is responsible for creating, editing, formatting, and finalizing a wide range of legal documents using Microsoft Office applications. Candidates must be highly skilled in Word and Excel, with strong attention to detail and the ability to work efficiently in a fast‑paced legal environment. PowerPoint experience is a plusPay: $30–$35/hour Schedule: Monday–Friday, Standard Business Hours Location: Onsite, 5 days/week (Manhattan, NY) Employment Type: Contract (through Robert Half) Duration: 1-2 Months Key Responsibilities<ul><li>Draft, edit, and format letters, briefs, memoranda, and other legal documents</li><li>Accurately input, scan, convert, and format documents</li><li>Analyze document requirements and provide time estimates</li><li>Format large Excel spreadsheets into clean and printable formats</li><li>Perform proofreading, spell checks, and cross-checks for accuracy</li><li>Clean and correct corrupted documents and remove metadata</li><li>Convert documents using various applications to meet client standards</li><li>Transfer and receive documents electronically</li><li>Perform EDGAR filings as needed</li><li>Assist with SEC‑compliant PDF/A conversions</li><li>Participate in ongoing training for document services systems</li><li>Support the team in meeting client deadlines</li><li>Stay current on updates to specialized applications and software tools</li></ul>
2026-03-03T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary
20 - 21 USD / Hourly
The Office Services Associate plays a key role in delivering essential daily back-office support, ensuring high-quality service to our clients and internal teams. Core responsibilities include both physical and digital reprographics, copy and mail services, and providing additional support in hospitality, facilities, audio/visual, reception, and other business-critical functions as required. Key Responsibilities:· Accurately document all workflow using designated service logs.· Troubleshoot basic equipment issues and ensure machines are properly loaded and maintained.· Perform regular quality assurance checks on one's work and work of team members.· Safely lift up to 50 lbs. on a regular basis as part of essential duties.· Complete job tickets before commencing tasks to ensure accuracy and quality. · Prioritize and manage workflow to meet contract deadlines for all assignments.· Effectively communicate with supervisors and clients regarding project status or deadline concerns.· Answer phone calls and emails and place service calls when necessary.· Provide courteous and detail-oriented customer service, in person, by phone, and electronically.· Consistently adhere to company and client site policies and procedures.· Promote a cost-efficient approach when using office equipment and supplies.
2026-02-24T00:00:00Z

Office Manager

New York, NY
onsite
Contract / Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This Contract to permanent position involves supporting regional leadership, managing office operations, and ensuring smooth project workflows. The ideal candidate will bring strong administrative skills, attention to detail, and a collaborative attitude to enhance efficiency across the organization. Responsibilities: • Provide operational support to regional leaders, including coordinating initiatives, tracking schedules, and organizing team meetings. • Manage communication between leadership and studio teams to ensure seamless collaboration. • Oversee sign/seal processes and coordinate with external teams as needed. • Create and maintain Teams and SharePoint sites for effective project collaboration. • Administer construction workflows, including processing submittals, coordinating reviews, and ensuring timely completion. • Facilitate project closeout by organizing documentation and archiving materials appropriately. • Support the setup of digital platforms such as Bluebeam and Miro for project planning and quality control. • Assist with document formatting, proofreading, and quality checks for Basis of Design documents. • Maintain office supplies, coordinate package deliveries, and ensure common areas remain organized and well-stocked. • Schedule interviews, prepare expense reports, and assist in onboarding new employees with welcome packets and workstation setup.
2026-03-04T00:00:00Z

Office Manager

Tatamy, PA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Tatamy, Pennsylvania. This position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The ideal candidate will play a key role in maintaining office efficiency, managing supplies, and supporting financial processes. Responsibilities:<ul><li>Develops, presents, and monitors the annual operating and capital budgets.</li><li>Oversees financial functions including accounting, purchasing, payroll, and investment of organizational funds.</li><li>Ensures compliance with state and local financial regulations and reporting requirements.</li><li>Oversees staff recruitment, performance management, training, and employee relations.</li><li>Administers personnel policies, employee handbook, and labor agreements.</li><li>Fosters a positive, productive workplace culture focused on service excellence.</li><li>Supervises planning, maintenance, and improvement of roads, parks, facilities, and utility infrastructure.</li><li>Coordinates with engineers, contractors, and regulatory agencies on capital projects.</li><li>Ensures compliance with environmental, safety, and public health standards.</li><li>Serves as the primary point of contact for residents, businesses, media, and community organizations.</li><li>Manages public communications, including newsletters, website updates, and emergency notices.</li><li>Addresses citizen inquiries, complaints, and service requests promptly and professionally.</li><li>Conducts research, prepares reports, and advises leadership on governance, land use, budgeting, and long‑term planning.</li><li>Identifies opportunities for grants, partnerships, and community improvement initiatives.</li><li>Leads or supports economic development and revitalization initiatives.</li><li>Ensures operations comply with municipal codes, state laws, and federal regulations.</li></ul>
2026-03-06T00:00:00Z

Office Manager

New York, NY
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Office Manager to oversee the daily operations of an administrative office in New York, New York. This is a contract position requiring exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive in managing office supplies, handling financial tasks, and ensuring smooth office functions. Responsibilities: • Coordinate and manage administrative office operations to ensure efficiency. • Maintain an inventory of office supplies and place orders as needed to avoid shortages. • Oversee accounts payable processes, including invoice tracking and payment scheduling. • Perform receptionist duties, such as greeting visitors and managing incoming calls. • Ensure the office environment remains organized and focused on detail. • Develop and implement procedures to support seamless office workflows. • Collaborate with team members to address operational needs and resolve challenges. • Monitor and manage office budgets to maintain financial accuracy. • Support staff with administrative tasks and troubleshooting office-related issues.
2026-03-06T00:00:00Z

Office Manager

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a proactive and detail-oriented Office Manager to join our team in Lower Manhattan, New York. In this role, you will serve to ensure the workspace remains organized, efficient, and welcoming for employees and visitors. This is a 6-month contract position offering an exciting opportunity to work in a dynamic and fast-paced environment. Responsibilities:• Oversee daily office operations, ensuring common areas are tidy, supplies are well-stocked, and conference rooms are prepared for meetings.• Coordinate logistics for meetings and client visits, including arranging catering, preparing spaces, and providing a welcoming atmosphere.• Manage administrative tasks such as expense reporting, credit card reconciliations, and organizing receipts using the company’s travel and expense system.• Handle facilities-related needs by collaborating with vendors, scheduling maintenance, managing inventory, and providing basic IT assistance when required.• Plan and execute office events, such as happy hours and team gatherings, by booking venues, coordinating vendors, and fostering a collaborative environment.
2026-03-06T00:00:00Z

General Office Clerk

Titusville, NJ
onsite
Temporary
17 - 18 USD / Hourly
We are looking for a detail-oriented General Office Clerk to join our team in Ewing, New Jersey. This long-term contract position offers an excellent opportunity to contribute to essential office operations while ensuring smooth workflow and organization. If you enjoy repetitive yet critical tasks that support shipping and administrative processes, this role might be the perfect fit for you. Responsibilities:• Print and organize shipping labels for small packages, letters, and postcards.• Make copies of shipping labels to maintain accurate records.• Assist in packaging items, including assembling mail and boxes for shipment.• Perform scanning tasks to digitize important documents and files.• Maintain organized physical and electronic filing systems for efficient retrieval.• Input and update data accurately into office systems.• Support general back-office functions to ensure seamless daily operations.• Collaborate with team members to meet deadlines and address shipping priorities.• Ensure all outgoing shipments are prepared correctly and promptly.
2026-03-03T00:00:00Z

Office Assistant

Brooklyn, NY
onsite
Temporary
22 - 30 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, maintain professionalism, and demonstrate excellent organizational skills. Responsibilities: • Welcome visitors and handle receptionist duties, including managing inquiries and directing calls. • Organize and scan documents to ensure accurate digital recordkeeping. • Answer incoming phone calls, provide information, and route calls to the appropriate staff. • Perform general clerical tasks such as filing, data entry, and maintaining office supplies. • Support the team with administrative activities to facilitate efficient workflow. • Maintain a clean and organized workspace to promote productivity. • Assist in preparing reports, correspondence, and documentation as needed. • Collaborate with colleagues to ensure deadlines and project goals are met. • Uphold confidentiality and handle sensitive information with discretion.
2026-03-04T00:00:00Z

Office Assistant

Monmouth Junction, NJ
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you. Responsibilities:• Greet visitors and clients while managing front desk reception duties.• Organize and scan documents to maintain accurate and accessible records.• Answer incoming phone calls, providing assistance or directing inquiries as needed.• Perform general clerical tasks, such as filing, photocopying, and data entry.• Monitor inventory levels and place orders for office supplies to ensure availability.• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.• Assist with scheduling and calendar management for team members.• Support administrative projects and tasks to facilitate efficient office operations.
2026-03-03T00:00:00Z

Operations Specialist

New York, NY
remote
Temporary
33.25 - 36 USD / Hourly
We are looking for an experienced Operations Specialist to join our team in New York, New York. In this long-term contract role, you will play a vital part in driving organizational efficiency, managing key operational processes, and supporting cross-functional collaboration. This position offers the opportunity to work closely with leadership, enhance operational strategies, and ensure compliance across all business activities. Responsibilities: • Collaborate with leadership to implement company strategies and priorities, ensuring seamless execution. • Drive special projects across the organization to address evolving business needs and challenges. • Streamline operational processes by developing and enforcing policies, procedures, and workflow documentation. • Oversee payroll, benefits, and contractor administration, working closely with HR and external partners. • Support recruitment, onboarding, and offboarding processes, maintaining accurate employee records and documentation. • Manage relationships with external vendors, including legal counsel, accountants, and IT providers, to ensure compliance and smooth operations. • Identify risks within the organization and implement mitigation strategies while maintaining a risk register. • Optimize business systems and software platforms to enhance functionality and efficiency. • Utilize data analysis to identify opportunities for improvement and inform strategic decision-making. • Ensure adherence to regulatory requirements and industry standards across all operational activities.
2026-03-04T00:00:00Z

Operations Specialist

New York, NY
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Operations Specialist to join our team on a contract basis in New York, New York. In this role, you will play a key part in supporting various operational functions and ensuring seamless coordination between departments. This position requires excellent organizational skills, a proactive mindset, and the ability to collaborate with multiple teams. Responsibilities: • Provide proactive support to management across diverse projects and activities. • Oversee omnichannel operations by managing daily pending orders, assisting stores with inquiries, and maintaining communication with fulfillment centers. • Collaborate with the warehouse team regularly to address inventory needs and operational challenges. • Submit chargebacks and monitor fraud-related KPIs to uphold security standards. • Approve custom leisurewear texts and ensure packaging stock is adequately maintained through inventory monitoring and ordering. • Track and address online order rejections to improve customer satisfaction. • Partner with the Client Service team to provide actionable feedback and resolve issues with the third-party logistics supplier. • Facilitate cross-functional collaboration by effectively working with multiple teams and departments. • Attend and follow up on weekly meetings to ensure progress on key initiatives. • Maintain a high level of attention to detail and prioritize tasks effectively while managing time efficiently.
2026-03-06T00:00:00Z

Accounting Specialist

New York, NY
remote
Permanent
55000 - 62500 USD / Yearly
Thriving New York City firm is currently seeking an Accounting Specialist. This reputable business's Accounting Specialist position handles matching invoices to purchase orders and/or vouchers, data entry, and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). The Accounting Specialist position is a permanent role in the New York, New York, area. This company's employees get terrific benefits, a wonderful work space/office, and a dynamic team culture! How you will make an impact - Resolve discrepancies by examining possible sources of disagreement, recreating likely actions, and identifying the effect on other accounts; generate correction documents as required - Use various methods to add financial information to journals and ledgers - Process daily invoices/credit, apply cash receipts, and help with collection of past due balances to support Accounts Receivable - Complete other related duties and assist with special projects as needed - Assist with general accounting tasks, including G/L account reconciliation and month-end closing, and other ad hoc projects - Accurately code documents with expenditure codes and accounting codes - Assist accounts payable with vendor invoices and disbursement filing and with A/P invoice matching & filing
2026-03-03T00:00:00Z

Accounting Specialist

Montclair, NJ
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Accounting Specialist to join our team in Montclair, New Jersey. This long-term contract position offers an exciting opportunity to contribute to a fast-paced finance department while gaining exposure to diverse accounting functions. The ideal candidate will have a solid background in accounts payable and reconciliation processes, with a focus on accuracy and efficiency. Responsibilities: • Process invoices and manage accounts payable operations to ensure timely and accurate payments. • Enter financial data into the accounting system with precision and attention to detail. • Prepare and issue checks, ensuring compliance with organizational standards. • Perform reconciliations for credit card and operating accounts to maintain accurate financial records. • Assist in reconciling high-volume donation transactions to support financial reporting. • Provide general accounting support, including assisting with audits and resolving discrepancies. • Collaborate with team members to enhance financial workflows and improve efficiency.
2026-03-04T00:00:00Z

Accounting Specialist

New York, NY
onsite
Permanent
55000 - 70000 USD / Yearly
We are looking for an experienced Accounting Specialist to join our client's team in New York, New York. This role is ideal for a detail-oriented individual with a background in property management and accounting within the condominium and cooperative sector. If you are bilingual in English and Spanish and thrive in a fast-paced environment, we encourage you to apply. Responsibilities:• Manage financial records and transactions related to condominium and cooperative properties.• Prepare and analyze budgets, financial statements, and reports to ensure accuracy and compliance.• Assist in the day-to-day operations of property management, including resolving issues and coordinating with stakeholders.• Maintain organized documentation of all accounting processes and property-related transactions.• Collaborate with internal teams to ensure proper allocation of resources and seamless operations.• Utilize specialized software tools to manage accounting tasks and property records efficiently.• Communicate effectively with property owners, tenants, and vendors to address financial inquiries or concerns.• Monitor expenses and income to ensure adherence to budgetary guidelines.
2026-03-03T00:00:00Z

Part Time Office Manager

Long Island City, NY
onsite
Permanent
31200 - 46800 USD / Yearly
We are looking for a detail-oriented Part Time Office Manager with a background in creative, digital, social, or advertising agencies, or video production to join our client's team in New York, New York. In this role, you will oversee administrative operations, manage compliance processes, and ensure smooth workflows in a fast-paced environment. This position requires a proactive individual who can handle multiple priorities efficiently and maintain a high level of organization. Responsibilities:• Accurately process financial transactions, including accounts receivable and payable, and collaborate with the bookkeeper to maintain precise financial records.• Facilitate contract management by overseeing the signing process for NDAs, MSAs, SOWs, and other agreements to ensure timely project initiation.• Coordinate onboarding procedures for new hires, manage benefits enrollment, and verify the accuracy of freelancer documentation and workers' compensation codes.• Manage the physical and digital workspace by maintaining office supplies, overseeing software subscriptions, and ensuring insurance renewals and other operational needs are addressed.• Act as the primary point of contact for studio management, ensuring the workspace remains functional and optimized for team productivity.
2026-03-05T00:00:00Z